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facility & procurement manager

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global procurement assistant analyst

facility procurement manager

dubizzle Egypt

<div>
 Dubizzle Egypt is the leading marketplaces for selling and buying online in the region. Our aim is to upgrade people's lives by facilitating deals and identifying attractive opportunities for both individuals and businesses. Our goal is to strengthen local economies, empower small businesses, and help everyone in making smarter choices for themselves, the market, and the planet.
 
 
 As part of dubizzle group, we are alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.
 
 
 As the Facility &amp; Procurement Manager, you will take full ownership of our office building operational efficiency, safety, and infrastructure readiness. You will ensure the workplace remains functional, secure, and aligned with future organisational needs. Additionally, you will oversee all aspects of facility operations&mdash;including building maintenance, safety compliance, HSE initiatives, security team management, and long-term space planning.
 
 
 
 In this role, you will:
 
 
 
 <ul>
 <li>
 Oversee and manage contracts and providers (vendors) for services including security, parking, cleaning, printing, and technology
 </li>
 <li>
 Lead all day-to-day office building operations, ensuring optimal functioning of HVAC, electrical, plumbing, and general maintenance services
 </li>
 <li>
 Implement and maintain HSE policies, procedures, and emergency response plans
 </li>
 <li>
 Conduct regular audits, fire drills, and risk assessments to ensure legal and regulatory compliance
 </li>
 <li>
 Oversee building security operations, including supervision of security personnel and access control systems
 </li>
 <li>
 Ensure 24/7 security coverage and readiness in alignment with organisational risk policies
 </li>
 <li>
 Lead planning and execution of any fit-outs, renovations, and workspace alterations
 </li>
 <li>
 Liaise with architects, contractors, consultants, and internal stakeholders to manage timelines, budgets, and compliance
 </li>
 <li>
 Manage facility management budgets and ensure their cost-effectiveness
 </li>
 <li>
 Ensure company facilities meet government regulations and environmental, health, and security standards
 </li>
 <li>
 Allocate office spaces according to business needs, while maintaining the basic safety and environmental standards
 </li>
 <li>
 Handle and manage insurance plans and service contracts
 </li>
 <li>
 Oversee the provision of office amenities such as pantry supplies, drinking water, and first-aid kits
 </li>
 <li>
 Coordinate &amp; follow up with the finance team to release the payment for third-party facility management service providers and contractors
 </li>
 <li>
 Source, evaluate, and manage service providers and contractors for maintenance, security, and project work
 </li>
 <li>
 Negotiate contracts, monitor performance, and ensure high service delivery standards
 </li>
 <li>
 Supervise the office assistants
 </li>
 <li>
 Manage the cleaning and security contract management of the outsourced employees
 </li>
 <li>
 Design and implement KPIs to monitor performance metrics, standardise feedback and clarify a growth and improvement plan for the individuals on the team
 </li>
 <li>
 Liaise with HR, IT, Finance, and Operations to support their infrastructure and administrative needs
 </li>
 <li>
 Serve as the point of contact for landlords, municipal authorities, and compliance agencies
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor's degree in Facilities Management, Business, Engineering, Architecture, or a related field (preferred)
 
 
 
 </li>
 </ul>
 
 Experience:
 
 
 
 <ul>
 <li>
 5 - 8 years of proven work experience as Facilities Manager, Building Manager or in a similar role
 </li>
 <li>
 Experience in managing technical and/or maintenance teams
 
 
 
 </li>
 </ul>
 
 Knowledge:
 
 
 
 <ul>
 <li>
 Knowledge of local building codes, safety regulations, and industry best practices
 </li>
 <li>
 Proficient in Vendor negotiation, contract management, Budgeting and cost control
 </li>
 <li>
 Good understanding of facilities management software and building automation systems
 </li>
 <li>
 Proficient with Microsoft Office
 
 
 
 </li>
 </ul>
 
 Skills:
 
 
 
 <ul>
 <li>
 High communication, influencing and Negotiation skills
 </li>
 <li>
 Strong analytical skills
 </li>
 <li>
 Ability to handle a complex, varied workload
 </li>
 <li>
 Good problem-solving skills
 </li>
 <li>
 Swift and economical Decision-making skills
 </li>
 <li>
 The ability to lead and manage teams and projects
 
 
 
 </li>
 </ul>
 Traits:
 
 
 <ul>
 <li>
 Attention to detail, but also the ability to see the implications for the bigger picture
 </li>
 <li>
 Well organised
 </li>
 <li>
 Proactive solution-oriented is a must
 </li>
 <li>
 High integrity &amp; professionalism
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 A fast paced, high performing team
 </li>
 <li>
 Comprehensive Health Insurance
 </li>
 <li>
 Life Insurance
 </li>
 <li>
 Rewards &amp; Recognitions
 </li>
 <li>
 Learning &amp; Development opportunities
 
 
 
 </li>
 </ul>
 #Egyptdubizzle
</div>

Facility & Procurement Manager

Innovo Group

<div>
 
 Role Purpose
 
 
 
 To support the project&rsquo;s administrative operations by ensuring the effective implementation of facility management, accommodation, transportation, and employee services in line with Innovo Build Egypt&rsquo;s administrative policies and procedures. The Administration Officer plays a key role in coordinating with suppliers, monitoring site logistics, and maintaining smooth day-to-day administrative functions across the project site.
 
 
 
 Key Accountabilities
 
 
 
 <ul>
 <li>
 Manage apartment rentals, utilities, and supplier payments in a timely manner.
 </li>
 <li>
 Prepare and follow up on PRs related to site administration needs (cleaning, pest control, lighting, generators, meals, water).
 </li>
 <li>
 Implement and monitor the project benefits policy; report any deviations to the Administration Manager.
 </li>
 <li>
 Coordinate with the transportation team to ensure timely bus arrivals/departures and apply penalties for non-compliance.
 </li>
 <li>
 Supervise meal distribution, water delivery, and accommodation readiness, maintaining extra bed capacity.
 </li>
 <li>
 Monitor subcontractor benefits and submit regular accommodation and service reports.
 </li>
 <li>
 Coordinate pest control and facility maintenance, ensuring cleanliness and functionality.
 </li>
 <li>
 Install and maintain proper facility signage (kitchen, WC, caravans).
 </li>
 <li>
 Ensure all administrative activities comply with HSE requirements.
 
 
 </li>
 </ul>
 
 Qualifications, Experience, Knowledge &amp; Skills
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or related non-engineering field.
 </li>
 <li>
 Minimum 1 year of relevant experience in administration or site facility management.
 </li>
 <li>
 Strong organizational and coordination skills.
 </li>
 <li>
 Proficiency in MS Office and basic procurement processes.
 </li>
 <li>
 Effective communication and teamwork abilities.
 </li>
 <li>
 High attention to detail and commitment to maintaining safety and compliance.
 </li>
 </ul>
</div>

Administration Officer

Aramex

<div>
 Job description:
 
 
 
 Purpose of the Job
 
 
 The Facilities Supervisor (Engineer) will be the technical lead responsible for managing the design, planning, and execution of all Mechanical, Electrical, Plumbing, and Fire Protection (MEP/FP) and building infrastructure works for new Dark Stores.
 
 
 
 
 Job Description
 
 <ul>
 <li>
 Design, review and approve technical designs, specifications, and drawings submitted by external Architecture/Engineering (A/E) firms for all facility systems (e.g., power distribution, HVAC, lighting, security, and material handling interfaces).
 </li>
 <li>
 Ensure all designs comply with local building codes, fire regulations, environmental standards, internal engineering specifications and operational requirements for a high-volume fulfillment environment.
 </li>
 <li>
 Aligning with the procurement and project management teams to define the project scope, estimate costs, and manage the technical bill of quantities (BOQ) for all facility-related scopes.
 </li>
 <li>
 Provide on-site technical supervision and quality assurance for all facility installation work, including site preparation, civil works, structural modifications, and complex MEP/FP system installations.
 </li>
 <li>
 Serve as the primary technical point of contact for General Contractors and specialty vendors. Conduct regular site inspections, chair technical progress meetings, and ensure work quality meets contractual agreements.
 </li>
 <li>
 Monitor project schedules closely and proactively identify and mitigate technical risks or roadblocks that could impact the dark store's launch date.
 </li>
 <li>
 Manage the technical review and approval process for all design changes, Request for Information (RFIs), and submittals during the construction phase.
 </li>
 <li>
 Develop and execute comprehensive commissioning plans for all critical facility systems (e.g., power, cooling, fire suppression) to ensure full functionality and reliability before launch.
 </li>
 <li>
 Ensure the accurate collection and organization of final project documentation, including As-Built drawings, Operation and Maintenance (O&amp;M) manuals, and warranty documentation.
 </li>
 <li>
 Facilitate a smooth transfer of the facility to the local Operations and Maintenance teams, including conducting final walk-throughs and providing necessary system training.
 
 
 </li>
 </ul>
 
 Job Requirements - Experience and Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in mechanical, Electrical, Civil Engineering, or a related technical field.
 </li>
 <li>
 Minimum of 3+ years of experience in facilities engineering, construction project management, or technical supervision for industrial, logistics, or commercial construction projects.
 </li>
 <li>
 Proven experience managing the design and implementation of MEP/FP systems in a fast-paced environment.
 </li>
 <li>
 Proficiency in reading and interpreting technical drawings, specifications, and construction documents (AutoCAD knowledge is must).
 </li>
 <li>
 Strong understanding of local and international building codes, safety regulations, and construction best practices.
 </li>
 <li>
 Prior experience in the design or implementation of e-commerce, fulfillment center, or warehouse facilities.
 </li>
 <li>
 Experience in a multi-site, managing multiple projects concurrently.
 </li>
 <li>
 Familiarity with automated material handling systems and their associated power and control requirements.
 </li>
 </ul>
 
 Work location: 6th of October Industrial Zone
 
</div>

Facilities Supervisor - Dark Stores

Wadi Degla Developments

<div>
 
 
 
 Main job duties and responsibilities:
 
 
 
 <ul>
 <li>
 Manage day-to-day facility operations to ensure smooth and efficient functioning
 </li>
 <li>
 Ensure facility operations are carried out in line with approved plans, procedures, and standards.
 </li>
 <li>
 Monitor maintenance activities and ensure they are properly planned, tracked, and completed.
 </li>
 <li>
 Identify operational risks and recurring issues and escalate them appropriately.
 </li>
 <li>
 Ensure proper use and monitoring of facility management systems and tools.
 </li>
 <li>
 Follow up on preventive and corrective maintenance plans and schedules.
 </li>
 <li>
 Review maintenance records and ensure proper documentation is maintained.
 </li>
 <li>
 Support asset performance reviews and operational assessments.
 </li>
 <li>
 Ensure facilities operations comply with company HSE policies.
 </li>
 <li>
 Support inspections, audits, and compliance requirements related to facility operations.
 </li>
 <li>
 Report incidents, non-compliance, and safety observations in line with procedures.
 </li>
 <li>
 Monitor facility-related operational expenses within the approved budget.
 </li>
 <li>
 Review and validate operational reports and cost-related documentation.
 </li>
 <li>
 Identify opportunities for operational efficiency improvements.
 </li>
 <li>
 Coordinate with internal departments on facility-related technical matters.
 </li>
 <li>
 Prepare periodic operational and performance reports for management review.
 </li>
 <li>
 Escalate major operational issues, risks, or deviations to the Facility Senior Manager.
 </li>
 </ul>
 
 
 
 Job requirements:
 
 
 
 
 
 
 Educational background and previous experience:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in engineering or a related technical field.
 </li>
 <li>
 Minimum of 10 years of experience in facility management.
 </li>
 </ul>
 
 
 
 Knowledge and Functional Skills:
 
 
 
 <ul>
 <li>
 Strong knowledge of facility management operations, systems, and standards.
 </li>
 <li>
 Excellent understanding of safety, health, and environmental regulations.
 </li>
 <li>
 Strong financial and contract management skills.
 </li>
 <li>
 Excellent problem-solving and analytical skills.
 </li>
 <li>
 Strong leadership and team management abilities.
 </li>
 <li>
 Excellent planning, organization, and prioritization skills.
 </li>
 <li>
 Effective communication and interpersonal skills.
 </li>
 <li>
 Strong negotiation and vendor management skills.
 </li>
 <li>
 Excellent computer skills, including Microsoft Office and technical reporting tools.
 </li>
 </ul>
 
 
</div>

Facilities Manager

<div>
 
 
 Company Overview:
 
 
 
 Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at www.dar.com.
 
 
 
 
 
 
 Our Vision and Values:
 
 
 
 We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:
 
 <ul>
 <li>
 Excellence
 </li>
 <li>
 Responsibility
 </li>
 <li>
 Empowerment
 </li>
 <li>
 Connectivity
 </li>
 <li>
 Courage
 </li>
 </ul>
 
 
 
 
 
 Job Functionalities:
 
 
 <ul>
 <li>
 Collaborating with clients and stakeholders to identify smart use cases, define value propositions, and create tailored digital strategies.
 </li>
 <li>
 Developing user personas and journeys to capture the specific needs and expectations of occupants, facility managers, and other stakeholders.
 </li>
 <li>
 Analyzing and specifying applicable smart systems and technologies, including their integration into project designs and infrastructure.
 </li>
 <li>
 Reviewing IT/OT infrastructure, data sources, and workflows to identify gaps and opportunities for smart systems implementation.
 </li>
 <li>
 Coordinating across multidisciplinary teams to ensure seamless integration of smart elements, covering aspects such as data-driven design, technology specifications, and procurement strategies.
 </li>
 <li>
 Preparing detailed engineering documentation, including technical specifications, tender packages, and procurement guidelines.
 </li>
 <li>
 Ensuring compliance with smart city and building standards, such as WiredScore, SmartScore, UL Spire, and other certifications.
 </li>
 </ul>
 
 
</div>

SMART Building Consultant

Bilfinger Middle East

<div>
 
 
 Job Purpose:
 
 
 
 The Office Administrator will be responsible for handling day-to-day administrative operations in the Egypt office, including social insurance administration, government relations activities, and facility coordination. The role ensures compliance with local labor regulations and supports smooth office operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Social Insurance Administration
 
 
 <ul>
 <li>
 Manage employee registration, updates, and termination in the social insurance system.
 </li>
 <li>
 Maintain accurate records and documentation in line with local labor and social insurance laws.
 </li>
 <li>
 Liaise with relevant government departments for timely submission of social insurance forms and reports.
 </li>
 <li>
 Support HR with payroll and benefits data related to insurance contributions.
 </li>
 </ul>
 
 
 
 
 
 2. Government Relations
 
 
 <ul>
 <li>
 Handle all company-related government documentation, renewals, and submissions.
 </li>
 <li>
 Coordinate with ministries, labor offices, and other authorities to ensure compliance with local regulations.
 </li>
 <li>
 Maintain up-to-date knowledge of changes in government procedures and requirements.
 </li>
 <li>
 Support visa, work permit, and related administrative processes for employees as needed.
 </li>
 </ul>
 
 
 
 
 
 3. Facility Coordination
 
 
 <ul>
 <li>
 Oversee office facilities, maintenance, and vendor management.
 </li>
 <li>
 Coordinate repairs, office supplies, and service contracts (e.g., cleaning, security, utilities).
 </li>
 <li>
 Ensure the office environment is safe, functional, and compliant with company and local standards.
 </li>
 <li>
 Manage asset inventory and office-related procurement.
 </li>
 </ul>
 
 
 
 
 
 4. General Administration Support
 
 
 <ul>
 <li>
 Assist with coordination of internal and external meetings, travel, and logistics.
 </li>
 <li>
 Maintain filing systems and ensure proper documentation control.
 </li>
 <li>
 Support management in daily administrative activities and reporting.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Human Resources, or related field.
 </li>
 <li>
 Minimum 2&ndash;4 years of experience in administration, HR operations, or government relations.
 </li>
 <li>
 Good understanding of Egypt&rsquo;s labor and social insurance regulations.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Fluent in Arabic and good command of English.
 </li>
 </ul>
 
 
</div>

Office Administrator

Peergrowth

<div>
 
 The PMO Manager acts as the primary driver of accountability and execution for the Group CEO of a leading hospital chain in Egypt. This is a high-visibility, results-oriented role that blends professional project governance with the dedicated support of a Chief of Staff.
 
 
 The successful candidate is responsible for ensuring the CEOs strategic directives and daily tasks are moved from "delegated" to "completed." By serving as a professional enforcer across the hospital network, the PMO Manager allows the CEO to focus on high-level vision while ensuring no operational detail is overlooked.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 1. Directive Management &amp; "To-Do" Ownership
 
 <ul>
 <li>
 Task Monetization: Capture every action item, promise, and directive issued by the CEO in meetings, site visits, or briefings.
 </li>
 <li>
 Rigorous Follow-up: Maintain a relentless follow-up schedule with Hospital Directors and Department Heads to ensure CEO-mandated tasks are progressing according to timeline.
 </li>
 <li>
 Status Enforcement: Act as the "checks and balances" for the CEO, verifying that reported progress on projects (e.g., facility upgrades, new service launches) matches reality on the ground.
 </li>
 </ul>
 
 2. Strategic Liaison &amp; Representation
 
 <ul>
 <li>
 CEO Envoy: Attend departmental meetings or hospital site visits on behalf of the CEO to monitor operational performance and report back on critical bottlenecks.
 </li>
 <li>
 Conflict Resolution: Identify and resolve cross-functional delays between departments (e.g., Procurement, HR, and Medical Ops) that hinder the CEOs primary objectives.
 </li>
 <li>
 Stakeholder Management: Professionalize the flow of information to the CEO, ensuring he is only briefed on "solution-ready" updates while tactical issues are handled independently.
 </li>
 </ul>
 
 3. Reporting &amp; Operational Oversight
 
 <ul>
 <li>
 Daily Briefings: Prepare a concise daily report for the CEO detailing completed actions, pending risks, and immediate "red-flag" items from across the group.
 </li>
 <li>
 Execution Dashboards: Maintain a high-level tracking system (PMO Dashboard) of all ongoing CEO-driven initiatives, providing instant visibility into the status of the hospital chains priorities.
 </li>
 </ul>
 
 
 
 
 
 Candidate Profile
 
 
 
 Experience &amp; Expertise
 
 <ul>
 <li>
 Proven Track Record: 7+ years in Project Management, Business Operations, or as a Senior Executive Assistant to a high-profile C-Suite leader.
 </li>
 <li>
 Healthcare exposure: Experience within a hospital or large-scale medical group is highly advantageous but not mandatory.
 </li>
 <li>
 Professional Fluency: Exceptional command of the English language (written and verbal) is required; Arabic is not a prerequisite for this role.
 </li>
 <li>
 Process Mastery: Proficiency in project management tools (e.g., MS Project, Asana, Monday.com) to track hundreds of moving parts simultaneously.
 </li>
 </ul>
 
 Competencies
 
 <ul>
 <li>
 Assertiveness: The ability to professionally "push" senior hospital management to deliver on tasks without needing the CEO to intervene.
 </li>
 <li>
 Meticulous Organization: A natural ability to manage complex "to-do" lists with zero margin for error.
 </li>
 <li>
 Discretion: High emotional intelligence and the ability to handle confidential strategic information.
 </li>
 <li>
 Flexibility: Resilience to handle the fast-paced, often unpredictable schedule of a hospital group CEO, including travel to various sites across Egypt.
 </li>
 </ul>
 
 Key Performance Indicators (KPIs)
 
 <ul>
 <li>
 Task Velocity: Average time taken to close out CEO directives.
 </li>
 <li>
 Execution Accuracy: % of projects delivered in 100% alignment with the CEOs original brief.
 </li>
 <li>
 Operational Transparency: The consistency and clarity of the daily status reporting provided to the CEO Office.
 </li>
 </ul>
</div>

Manager Project Management Office

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