project coordinator

sales coordinator

operations manager

commercial manager

finance officer

fleet coordinator

Patriot Group

Job Title: Operations Coordinator Company: Patriot Group Location: Abu Dhabi, United Arab Emirates Employment Type: Full-TimeMale candidates preferred. About Us: Patriot Group is a leading provider of luxury transportation services, offering a comprehensive range of solutions including limousine services, transport for groups and events, and bespoke travel arrangements. We pride ourselves on delivering unparalleled service quality to our clients across various industries.Position Overview: We are seeking a highly organized and proactive Operations Coordinator to join our team. The ideal candidate will be responsible for coordinating daily operations, ensuring seamless service delivery, and maintaining high standards of client satisfaction. The Operations Coordinator will work closely with relevant departments to ensure that all transportation services are executed efficiently and in alignment with our company&rsquo;s quality standards.Key Responsibilities:<ul><li>Coordinate Daily Operations: Oversee the daily scheduling, dispatching, and routing of Patriot Group&rsquo;s fleet, ensuring all transportation services are delivered efficiently and on time.</li><li>Client Communication: Serve as the primary point of contact for clients, handling inquiries, special requests, and ensuring that all client needs are met with professionalism and precision.</li><li>Fleet Management: Monitor the condition and availability of vehicles, ensuring all maintenance, inspections, and repairs are conducted promptly to maintain fleet readiness.</li><li>Driver Coordination: Manage and support the driver team, ensuring they are fully briefed on their routes, client expectations, and any specific service requirements.</li><li>Quality Control: Conduct regular inspections of vehicles and review chauffeur performance to ensure the highest standards of cleanliness, grooming, and service delivery.</li><li>Incident Management: Respond swiftly to any operational issues, such as delays or vehicle breakdowns, and implement contingency plans to minimize service disruption.</li><li>Compliance and Safety: Ensure that all transportation services comply with local regulations and safety standards, including the proper documentation and training of drivers.</li><li>Data Reporting: Maintain detailed records of operational activities, including service logs, vehicle usage, and client feedback, and generate reports to support continuous improvement efforts.</li><li>Client Satisfaction: Work closely with the sales and customer service teams to ensure that client feedback is incorporated into service improvements and that repeat clients receive consistent, high-quality service.</li><li>Event Coordination: Assist in the planning and execution of transportation logistics for large events, VIP transfers, and special occasions, ensuring seamless service delivery.</li><li>Process Improvement: Identify areas for operational efficiency and implement process enhancements to optimize service delivery and reduce costs.</li></ul>What We Offer:<ul><li>Competitive salary and benefits package.</li><li>Opportunities for professional growth and development within the company.</li><li>A dynamic and supportive work environment.</li><li>The chance to be part of a leading company in the luxury transportation industry.</li></ul>How to Apply: Interested candidates should apply directly through Indeed by submitting their resume and a cover letter detailing their relevant experience and why they are the right fit for this role. Please ensure your Indeed profile is up to date.Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>Professional English (Preferred)</li></ul>

Fleet Coordinator

Alpha Data Recruitment

Responsible for the registration renewal of vehicles.&#61623; Maintain accurate records of vehicle usage, servicing, fuel consumption, and compliance documentation (e.g., licenses, inspections, insurance).&#61623; Plan and schedule preventative maintenance and repairs to minimize vehicle downtime.&#61623; Interact with drivers and external service providers to resolve operational or mechanical issues promptly.&#61623; Prepare reports on fleet performance, incidents, utilization, and fuel efficiency.&#61623; Support accident/incident investigations and coordinate vehicle insurance claims as required.&#61623; Maintain communication with internal departments to meet transport and logistics needs.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

YoSH

<div><h4 class="jobSectionHeader">About the Role:</h4>
We are looking for a detail-oriented and highly organized Fleet Administrator to support our Fleet Department. In this critical role, you will provide administrative and data management support to ensure smooth and compliant fleet operations. You&rsquo;ll play a key part in maintaining accurate records, preparing reports, managing expenses, and ensuring compliance with internal and external standards.<h3 class="jobSectionHeader">
Key Responsibilities:</h3><h5 class="jobSectionHeader">
 Data Management &amp; Reporting</h5><ul>
<li>Maintain accurate logs for daily trips, maintenance, vehicle use, and travel records</li>
<li>Compile and submit bi-monthly dashboard reports and ADNOC monthly financial reports</li>
<li>Upload ADNOC-related data to Power BI and assist with formatting reports</li>
<li>Generate and share reports for YOSH, SALIK, DARB, and other fleet-related expenses</li>
</ul>
Administrative Support<ul>
<li>Manage traffic fine communications and upload ACR fine data</li>
<li>Handle submission of cash and credit card claims related to fleet usage</li>
<li>Update daily driver checklists and follow up on operational trip emails</li>
<li>Track and ensure timely payment of Traffic Fine Reports (TRFs)</li>
<li>Maintain updated vehicle registration records across ADNOC Plus and internal systems</li>
</ul>
Operational Accuracy &amp; Compliance<ul>
<li>Assist with SALIK and DARB invoice cost allocations</li>
<li>Support ADNOC analysis and help allocate rental invoice costs</li>
<li>Contribute to incident/accident reporting and basic documentation</li>
<li>Ensure compliance with all internal procedures and audit requirements</li>
</ul><h4 class="jobSectionHeader">Qualifications &amp; Skills:</h4>
 Education &amp; Experience<ul>
<li>Diploma or Bachelor&rsquo;s degree in Business Administration, Logistics, or related field</li>
<li>Minimum of 2 years of administrative experience, preferably in fleet or logistics operations</li>
</ul>
 Knowledge &amp; Skills<ul>
<li>Basic understanding of UAE traffic systems and vehicle registration procedures</li>
<li>Familiar with SALIK, DARB, and ADNOC reporting systems (preferred)</li>
<li>Proficient in Microsoft Excel and Power BI</li>
<li>Strong attention to detail and accuracy in data entry</li>
<li>Excellent organizational and time-management skills</li>
<li>Clear communication skills and ability to collaborate across departments</li>
<li>Capable of handling confidential information with integrity</li></ul></div>

Fleet Administrator

Shurooq Al Salam Passengers Transport via rented buses

Shurooq Al Salam Transport is seeking a detail-oriented and proactive Operations Assistant to manage vehicle records, driver documentation, and daily operational tasks. The ideal candidate will ensure accurate record-keeping, monitor fleet activities, and maintain seamless communication between drivers, management, and clients. Strong organizational and communication skills are essential for this role.Key Responsibilities:1. Record Keeping &amp; Documentation:<ul><li>Maintain and update vehicle records, including registration, insurance, inspections, and maintenance logs.</li><li>Organize and file driver documents (licenses, permits, certifications) ensuring compliance with regulations.</li><li>Track and manage fuel logs, trip records, and operational expenses for reporting purposes.</li><li>Ensure all transport and rental agreements are properly documented and archived.</li></ul>2. Operations Support:<ul><li>Monitor daily fleet operations, including vehicle assignments, driver schedules, and job completion.</li><li>Assist in dispatch coordination, ensuring timely and efficient task execution.</li><li>Keep an active log of all operational activities (deliveries, repairs, rentals) for management review.</li><li>Identify and report any operational inefficiencies or compliance issues.</li></ul>3. Communication &amp; Coordination:<ul><li>Act as a liaison between drivers, workshop staff, and management for smooth operations.</li><li>Provide real-time updates on vehicle status, delays, or issues to relevant teams.</li><li>Respond to client inquiries regarding vehicle availability, documentation, or service updates.</li><li>Assist in preparing daily/weekly operational reports for management.</li></ul>Qualifications &amp; Skills:<ul><li>Experience: 1-2 years in logistics, transport operations, or administrative roles (preferred).</li><li>Technical Skills: Proficiency in MS Office (Excel, Word), record-keeping software, and basic fleet management tools.</li><li>Soft Skills:</li></ul>Strong organizational and multitasking abilities.Excellent verbal and written communication (English/Arabic).Keen attention to detail for accurate documentation.Problem-solving mindset with a proactive approach.<ul><li>Education: High school diploma (minimum); additional certification in logistics or administration is a plus.</li></ul>Why Join Us?<ul><li>Opportunity to work in a dynamic transport and logistics environment.</li><li>Career growth with hands-on operational experience.</li><li>Supportive team with a focus on efficiency and professionalism.</li></ul>How to Apply: Interested candidates may submit their resume to sasbuses@gmail.com or call at +971549980791Job Type: Full-timePay: From AED2,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Operations: 1 year (Preferred)</li></ul>

Assistant Operations Manager

NMC Health plc

<div>Job Functions Include, but not limited to:
Accommodation
<ul><li>Identify and coordinate any related issue (contract /Payment/Maintenance /Water and Electricity bills) to the Facility department
</li><li>Coordinate maintenance related requests, pest control and MEP deep maintenance and cleaning services for the accommodation
</li><li>On call by new staff to guide them about accommodation arrangement for them / ensure airport arrangements of staff with admin assistant
</li><li>Conduct a monthly scheduled and unannounced inspections in the accommodation and address all issues through a report
</li><li>Ensure the efficient running of the accommodation so that it meets the needs of staff, residents and owners
</li><li>In charge of the staff accommodation&rsquo;s requirements. Suggesting procurement of new equipment in the accommodation when the need arises
</li></ul>Maintenance and Servicing
<ul><li>Oversee and update servicing calendar (pest control, maintenance, testing, etc.)
</li><li>Coordinate services with suppliers in a timely manner as per the calendar and as and when need
</li><li>Oversee vendor works are completed to the standards and as per DOH, JCIA and OSHAD requirements.
</li><li>Oversee the maintenance of the landscape in the facility
</li></ul>Documentation
<ul><li>Facilitate payments to suppliers. Document all financial transactions related to the Facilities department. Prepare financial reports for the use of the senior facility manager as required.
</li><li>Facilitate and track usage of electricity and water bills, fuel consumption, recycling and medical waste disposal
</li><li>Track and records pantry expenses all department related expenses. In charge of updating the file.
</li><li>Oversee that all documentation such as monthly reports Preventative Maintenance Reports, Fire Maintenance reports, Generator reports, vehicle maintenance records etc. other related documents up to date and available as per DOH, JCIA and OSHAD requirements
</li><li>Assist in tracking assets and moves
</li></ul>Ordering
<ul><li>Assist in sourcing non-clinical suppliers and quotations as and when needed (sheets, bins, uniforms, vehicle insurance, sub-contractors, etc.)
</li><li>Support in preparing facility related LPOs through Oracle
</li><li>Support the admin assistant in the ordering the stationary, business cards and staff ID&rsquo;s, and any other printing work and the uniforms
</li><li>Manages furniture and appliance inventory for residents and makes purchasing recommendations
</li></ul>Miscellaneous
<ul><li>Conducts frequent facility rounds and room inspections with proper documentation. Liaise with staff and sub-contractors on progress, concerns, during building walkthroughs
</li><li>On Call to solve general facility requests (except internal maintenance) after working hours
</li><li>Support the fleet coordinator and admin assistant when necessary
</li><li>Inform the Facility Supervisor/ Facilities Manager of any related concerns
</li><li>Assist the Facilities Department on any other tasks as and when needed
</li><li>Cover admin assistant, fleet coordinator, facilities supervisor and senior facility manager during any periods of leave or absence.</li></ul></div>
 <div>Job Functions Include, but not limited to:
Accommodation
<ul><li>Identify and coordinate any related issue (contract /Payment/Maintenance /Water and Electricity bills) to the Facility department
</li><li>Coordinate maintenance related requests, pest control and MEP deep maintenance and cleaning services for the accommodation
</li><li>On call by new staff to guide them about accommodation arrangement for them / ensure airport arrangements of staff with admin assistant
</li><li>Conduct a monthly scheduled and unannounced inspections in the accommodation and address all issues through a report
</li><li>Ensure the efficient running of the accommodation so that it meets the needs of staff, residents and owners
</li><li>In charge of the staff accommodation&rsquo;s requirements. Suggesting procurement of new equipment in the accommodation when the need arises
</li></ul>Maintenance and Servicing
<ul><li>Oversee and update servicing calendar (pest control, maintenance, testing, etc.)
</li><li>Coordinate services with suppliers in a timely manner as per the calendar and as and when need
</li><li>Oversee vendor works are completed to the standards and as per DOH, JCIA and OSHAD requirements.
</li><li>Oversee the maintenance of the landscape in the facility
</li></ul>Documentation
<ul><li>Facilitate payments to suppliers. Document all financial transactions related to the Facilities department. Prepare financial reports for the use of the senior facility manager as required.
</li><li>Facilitate and track usage of electricity and water bills, fuel consumption, recycling and medical waste disposal
</li><li>Track and records pantry expenses all department related expenses. In charge of updating the file.
</li><li>Oversee that all documentation such as monthly reports Preventative Maintenance Reports, Fire Maintenance reports, Generator reports, vehicle maintenance records etc. other related documents up to date and available as per DOH, JCIA and OSHAD requirements
</li><li>Assist in tracking assets and moves
</li></ul>Ordering
<ul><li>Assist in sourcing non-clinical suppliers and quotations as and when needed (sheets, bins, uniforms, vehicle insurance, sub-contractors, etc.)
</li><li>Support in preparing facility related LPOs through Oracle
</li><li>Support the admin assistant in the ordering the stationary, business cards and staff ID&rsquo;s, and any other printing work and the uniforms
</li><li>Manages furniture and appliance inventory for residents and makes purchasing recommendations
</li></ul>Miscellaneous
<ul><li>Conducts frequent facility rounds and room inspections with proper documentation. Liaise with staff and sub-contractors on progress, concerns, during building walkthroughs
</li><li>On Call to solve general facility requests (except internal maintenance) after working hours
</li><li>Support the fleet coordinator and admin assistant when necessary
</li><li>Inform the Facility Supervisor/ Facilities Manager of any related concerns
</li><li>Assist the Facilities Department on any other tasks as and when needed
</li><li>Cover admin assistant, fleet coordinator, facilities supervisor and senior facility manager during any periods of leave or absence.</li></ul></div>
 <div><div><div><div><div>8. QUALIFICATIONS, EDUCATION AND EXPERIENCE
 </div></div> 
<div></div><div><div>ESSENTIAL </div><div>PREFERRED
</div></div> 
<div><div>Education </div><li>Diploma </li><li>Degree
</li></div> 
<div><div>Experience </div><li>3 years </li><li>5 years
</li></div> 
<div><div>Certification and Licensure </div><div></div><li>Microsoft Office
</li></div> 
<div><div>Job Specific Knowledge and Skills </div><li>Microsoft Office </li><li>Arabic
</li></div> 
<div><li>English</li></div></div></div></div>

Facility Coordinator - UAE National

Autostrad Rent a Car

1- We are a New Age and Diverse Car Rental company with an ever growing fleet of cars, offering a multitude of services to individuals as well as corporates. Offering Flexi Km options, Safety &amp; Hygiene Protocols, and Home Delivery Service to name a few, we function from a completely customer centric viewpoint that allows us to continuously innovate what we do while maintaining our core values, creating real value for money for all of our customers ensuring that we deliver happiness every single time and stay true to our motto &quot; The Heart Of Every Journey.&quot;We're urgently hiring Sales Coordinator, having an experience in car rental company,2.1 Role DescriptionResponsibilities:&middot; Support the sales team in day-to-day operations and administrative tasks.&middot; Prepare, send, and follow up on sales quotations and proposals.&middot; Coordinate with internal departments (logistics, finance, operations) for order processing and service delivery.&middot; Maintain and update customer databases, sales documentation, and performance reports.&middot; Respond to client inquiries promptly, ensuring professional and courteous service.&middot; Track and monitor inventory levels relevant to sales activities.&middot; Assist in scheduling meetings, preparing presentations, and organizing client visits.Perform other work-related duties as assigned by superiorsQualification &amp; Skills: Bachelor degree in Marketing, Business Administration or related field.Job Type: Full-timePay: Up to AED5,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Can you join immediately?</li><li>what's your visa status?</li><li>Do you agree with proposed salary?</li><li>Do you have experience in car rental company?</li></ul>Experience:<ul><li>sales : 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Sales Coordinator (car rental experience only)

Tristar Group

<div>
 
 
 We are hiring an Operations Executive for Abu Dhabi. Candidates should have prior experience in road transportation of fuel/ oil &amp; gas. Bachelor degree is essential.
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Coordination with customer for orders and assigning drivers as per the requirements, booking register &amp; dispatch the vehicle as per DVMS.
 </li>
 <li>
 DV generation and closing in OTM.
 </li>
 <li>
 Preparing driver rosters and ensuring 100% driver and fleet utilization.
 </li>
 <li>
 Drivers Leave roster updating, preparing annual leave.
 </li>
 <li>
 Vehicle check list &amp; Driver briefing prior to dispatch.
 </li>
 <li>
 Business targets of the respective accounts.
 </li>
 <li>
 Maintaining &amp; recording driver duty time sheet &amp; trip allowance report.
 </li>
 <li>
 Ensuring all the gate passes and authority passes are renewed on time.
 </li>
 <li>
 Attending Operations meeting &amp; completing assigned tasks within the time frame.
 </li>
 <li>
 Submission of delivery document to the respective customers and billing department for invoicing purpose.
 </li>
 <li>
 Managing with the support of workshop department the PM Service of the fleet and other maintenance work with the customer approval to proceed.
 </li>
 <li>
 Adhere to individual SOP &amp; KPI of each customer.
 </li>
 <li>
 24/7 always available to resolve any issues regarding delivery.
 </li>
 <li>
 Conducting the pre-trip briefing and arranging toolbox talks with the drivers for guiding them for safe deliveries.
 </li>
 <li>
 Company HSE standard and five golden rules to be followed.
 </li>
 <li>
 CICPA Pass Application Typing English.
 </li>
 <li>
 IVMS needs to be monitored.
 </li>
 <li>
 In cab Monitoring, Spot checking.
 </li>
 <li>
 Drivers and vehicles documents expiry need to be followed.
 </li>
 <li>
 Driver and fleet management need to be supported.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Graduate &ndash; Preferably Logistics
 </li>
 <li>
 Good Communication Skill &ndash; English &amp; Hindi
 </li>
 <li>
 Well versed in MS office, outlook
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Experience:
 
 
 
 2 Year Working experience in similar industry &ndash; Transport &ndash; Oil &amp; Gas
 
</div>

Operations Executive

Explore 91+ Fleet coordinator in Abu Dhabi this September. Find roles across top companies and apply now to boost your career.

91 fleet coordinator jobs IN Abu Dhabi

Fleet Coordinator

Fleet Coordinator

Fleet Administrator

Assistant Operations Manager

Facility Coordinator - UAE National

Sales Coordinator (car rental experience only)

Operations Executive