front desk receptionist

administrative assistant (front-office) Jobs in Sharjah

administrative assistant (front-office)

commercial assistant

full-time and part-time sales associate & admin assistant Jobs in Sharjah

full-time and part-time sales associate & admin assistant

office assistant

front office associate

lavender hotel sharjah

Job DescriptionLavender Hotel Sharjah is looking for a Front Office Associate who is sharp, reliable, and experienced in UAE hospitality. If you don&rsquo;t have night audit experience, this role is not for you. We need someone who can handle operations without babysitting.Key Responsibilities<ul><li>Handle guest check-in/check-out efficiently</li><li>Perform night audit duties accurately</li><li>Manage reservations, walk-ins, and guest inquiries</li><li>Coordinate with housekeeping and maintenance</li><li>Maintain FO cash, folios, and billing accuracy</li><li>Deliver professional, guest-focused service at all times</li><li>Handle complaints calmly and effectively</li></ul>Requirements <ul><li>Night audit experience is mandatory</li><li>UAE hotel experience is a must</li><li>Strong communication skills</li><li>Good knowledge of PMS systems</li><li>Professional grooming and attitude</li></ul>Job Types: Full-time, PermanentPay: AED1,500.00 - AED1,800.00 per month

Front Office Associate

Hilton

<div>Receptionist - Arabic Speaker Preferred | DoubleTree by Hilton Sharjah
A Receptionist provides reception services for Guests to contribute to an overall exceptional experience from check-in through check-out and complete audits, as required.
What will I be doing?
As Receptionist, you will provide reception services for Guests to contribute to an overall exceptional experience from check-in through check-out and complete audits, as required. A Receptionist contributes to the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:<ul><li>
Achieve positive outcomes from Guest queries in a timely and efficient manner</li><li>
Ensure an efficient reception experience for Guests, including check in/out, and complete audit procedures, as required</li><li>
Ensure that both the Front Office Manager and Reception Supervisors are kept fully aware of any relevant feedback from guests and, or, other departments</li><li>
Demonstrate a high level of customer service at all times</li><li>
Attend appropriate training courses, when required, and assist with the Night Team's training and development efforts</li><li>
Demonstrate a knowledge of hotel room categories, room rates, packages, promotions and other general product knowledge necessary to perform daily duties</li><li>
Maximize room occupancy and use up-selling techniques to promote hotel services and facilities</li><li>
Use the correct procedures regarding the acceptance of foreign currencies, credit cards and cash in accordance with the hotel credit policy</li><li>
Comply with hotel security, fire regulations and all health and safety legislation</li><li>
Act in accordance with policies and procedures when working with front of house equipment and property management systems</li><li>
Follow company brand standards</li><li>
Assist other departments, as necessary</li></ul>
What are we looking for?
Receptionists serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Previous experience in a customer-focused industry</li><li>
Good communication skills</li><li>
Commitment to delivering a high level of customer service</li></ul>
What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And our amazing Team Members are at the heart of it all!</div>

Receptionist - Arabic Speaker Preferred | DoubleTree by Hilton Sharjah

Time Express Hotel

TIME Ruby Hotel Apartments is currently looking for energetic and passionate candidates for a Guest Service Agent to join our team. The ideal candidate, preferably with previous experience in a similar role in reputed hospitality organizations and the ability to fulfill the following core responsibilities.Job Responsibilities:<ul><li>Ensures incoming guests are given the highest possible personal service.</li><li>Maintains effective communication with all related departments to ensure smooth service delivery.</li><li>Receives guests in a professional and friendly manner, satisfying guest expectations from arrival till departure.</li><li>Greets guests on their arrival ensuring they feel expected and welcome.</li><li>Ensures the guest receives the accommodation he/she is expecting.</li><li>Maintains an up to date knowledge of hotel and local services and supply information respond to guest queries.</li><li>Deals swiftly, efficiently and sensitively to guest complaints and follows through.</li><li>Maintains awareness of guest profile through the Opera guest history.</li><li>Using computerized Front Office systems, process accounts from check-in through to check-out, ensuring accurate posting of food and beverage and ancillary charges.</li><li>Receives payments by cash, cheque, credit card or account, adhering to the company Credit Policy at all times.</li><li>Accurately administers Front Desk Clerical systems and procedures.</li><li>Provides currency exchange services.</li><li>Balances accounts of day&rsquo;s business at end of shift.</li><li>Comply with all laid down systems and procedures.</li><li>Records all instances of refused business, with reasons of refusal.</li><li>Ensures that all bills closed on shift are checked and are closed correctly to the required standard and policy.</li><li>To regularly check the reception is organized and operating an efficient standard and checklists are completed and forwarded to supervisors.</li><li>Promotes the hotels outlets and special events at all times.</li><li>Maintains an awareness of competitor&rsquo;s rates and occupancy levels.</li><li>Maintains an awareness of rates levels to be sold on a daily basis and occupancy levels.</li><li>To promote efficiency, confidence, courtesy and an extremely high standard of social skills.</li><li>To generally promote and ensure good inter-departmental relations.</li><li>To display a pleasant manner and positive attitude at all times and to promote a good company image to guests and colleagues.</li><li>To demonstrate pride in the workplace and personal appearance at all times when representing the hotel thus identifying a high level of commitment.</li><li>To adhere to Company and Hotel rules and regulations at all times.</li><li>To report any equipment failures/problems to the Maintenance Department.</li><li>To pass any maintenance requests to the Maintenance Department.</li><li>To participate in any Training/Developments schemes as recommended by senior management.</li><li>To assist the Duty Manager in any task outlined/detailed by him/her.</li><li>To comply with any reasonable request made by management to the best of your ability.</li><li>To ensure that the standards required by Law and by Management are maintained at all times in the areas specified above</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Hospitality: 1 year (Preferred)</li></ul>Application Deadline: 30/06/2025

Guest Service Agent

<div>Night Manager - Arabic Speaker Preferred | DoubleTree by Hilton Sharjah
A Night Manager oversees the night-hour supervision of the Front Office Team to ensure that Team Members are prepared and well-informed to deliver our Guests an exceptional experience from check-in through check-out.
What will I be doing?
As Night Manager, you will oversee the night-hour supervision of the Front Office Team to ensure that Team Members are prepared and well-informed to deliver our Guests an exceptional experience from check-in through check-out. A Night Manager is responsible for managing the first impressions of our Guests and must perform the following tasks to the highest standards:<ul><li>
Oversee the entire Front Office operation to maintain high standards</li><li>
Serve as a point of contact for regular and VIP Guests</li><li>
Complete Night Audit duties</li><li>
Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities</li><li>
Understand and demonstrate correct procedures regarding the acceptance of foreign currencies, credit cards and cash in accordance with the hotel credit policy</li><li>
Represent the Hotel Manager and other senior managers in their absence, taking full responsibility of the hotel</li><li>
Manage, record and promptly resolve issues or emergencies that arise</li><li>
Demonstrate current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area</li><li>
Act in accordance with all security and emergency procedures and manage the instigation of these, as required</li><li>
Compile adequate handover to your colleagues</li><li>
Attend appropriate training courses, when required, and assist with the Night Team's training and development efforts</li><li>
Act in accordance with policies and procedures when working with front-of-house equipment and property management systems</li><li>
Conduct annual and mid-year appraisals with Team Members</li><li>
Conduct Health and Safety Checks and Night Walks, maintaining strong awareness of all hotel areas</li><li>
Assist other departments, as necessary</li></ul>
What are we looking for? 
Night Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Previous experience in Front Office within the hotel industry</li><li>
High level of IT proficiency</li><li>
Excellent leadership, interpersonal and communication skills</li><li>
Accountable and resilient</li><li>
Commitment to delivering a high level of customer service
</li><li>Flexibility to respond to a variety of work situations</li><li>
Ability to work on your own and as part of a team</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Previous experience with Front Office Management Systems/ Hilton Systems</li><li>
Previous experience with cash handling</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Night Manager - Arabic Speaker Preferred | DoubleTree by Hilton Sharjah

Al Mawarid General Contracting

Position: Female Gym Receptionist (Building Facility) Location: Sharjah, UAE Employment Type: Full-Time Industry: Residential Building / Fitness Facility Department: Front OfficePosition OverviewWe are seeking a professional and friendly Female Gym Receptionist to manage the Front Office (FRO) operations of our building&rsquo;s fitness facility. The ideal candidate will be responsible for welcoming residents and guests, ensuring smooth gym operations, and providing excellent customer service at all times.Key Responsibilities<ul><li>Greet residents and visitors in a warm and professional manner</li><li>Manage the Front Office desk and ensure efficient check-in/out for gym users</li><li>Handle schedule bookings, inquiries, and class registrations</li><li>Process membership forms for residents (if applicable)</li><li>Maintain daily attendance logs and update member records</li><li>Ensure compliance with building and gym rules &amp; safety guidelines</li><li>Address resident concerns politely and professionally</li><li>Assist with coordination between the gym, building management, and maintenance teams</li><li>Keep the reception and gym waiting area clean and organized</li><li>Handle incoming calls, emails, and general communication</li><li>Monitor gym access and ensure only authorized users enter</li></ul>Requirements<ul><li>Female candidate</li><li>Previous experience in Front Office, customer service, or receptionist role</li><li>Experience in gyms, residential buildings, or facility management preferred</li><li>Professional appearance with excellent communication and interpersonal skills</li><li>Strong organizational and multitasking abilities</li><li>Basic computer knowledge (MS Office, CRM/FMS systems is an advantage)</li><li>Fluent in English; other languages are a plus</li><li>Ability to work flexible schedules, including weekends if required</li></ul>Preferred Skills<ul><li>Customer-oriented attitude</li><li>Good problem-solving and time-management skills</li><li>Ability to stay calm under pressure</li><li>Team player with a proactive mindset</li></ul>Benefits<ul><li>Competitive salary</li><li>Annual leave &amp; standard UAE benefits</li><li>Friendly and supportive work environment</li><li>Opportunity to grow within building management or hospitality services</li></ul>How to ApplyPlease send your updated CV with a recent photo to hr4(at)almawariduae(dot)com or direct to 052-3653978 . Kindly mention &ldquo;Female Gym Receptionist &ndash; FRO Building&rdquo; in the subject line.Job Type: Full-timePay: Up to AED3,000.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your Employment Status (Employed, Freelance, Family Visa, Cancelled or Tourist)? Your Notice period?_</li><li>What is your current salary?_</li><li>Our Offer is 3000 AED Full Package, will you proceed ? Yes / No:__</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Gym Receptionist: 2 years (Required)</li></ul>

Female Gym Receptionist (Building Facility)

Taif Al Emarat | طيف الإمارات

<div>
 
 
 JOB TITLE: Secretary / Receptionist
 
 
 
 
 
 
 
 LOCATION: AJMAN, UAE
 
 
 
 
 Reports to: Operations Manager
 
 
 
 
 Type: Full-time
 
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 
 Provide front-office, administrative, and operations support with a strong focus on mall reporting (MSR), permits, compliance, and document control. The role ensures timely submissions to mall portals, accurate records for Accounts, and responsive email/phone coordination across brands and contractors.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 &bull;	MSR: Prepare and submit monthly sales reports by the 5th (per mall rules) and file copies.
 
 
 &bull;	Accounts Pack: Send monthly utilities, VAT invoices (Taif/Ramasat/Cunzite), Ruby SOA/Excel, and Target Copy forms.
 
 
 &bull;	Audited Sales Reports: Complete templates and submit with Trade License &amp; Lease when requested.
 
 
 &bull;	Work Permits &amp; NOCs: Apply/track across mall portals; handle special cases, coordinate with Contractor.
 
 
 &bull;	Mall Compliance: Arrange/renew insurances, pest control, AMC; manage DCD/Hassantuk attestations and mall-specific contractors.
 
 
 &bull;	Licenses &amp; Contracts: Maintain tracker, monitor expiries, set reminders, and manage Ejari/Tawtheeq renewals.
 
 
 &bull;	Cheques: Deposit Planet (by 15th &amp; 30th) and Aquacool (by 15th); send/upload deposit slips.
 
 
 &bull;	Email &amp; Admin: Monitor/prioritize key inboxes, respond/forward and follow up; reception/front-office support and document control.
 
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 
 &bull;	Diploma/Bachelor&rsquo;s in Business/Admin (preferred).
 
 
 &bull;	1 year in secretary/receptionist/admin roles (retail/mall experience is a plus).
 
 
 &bull;	Strong Excel and MS Office/Google Workspace; accurate data entry.
 
 
 &bull;	Familiarity with UAE mall portals, UAE PASS, DCD, Hassantuk, Ejari/Tawtheeq.
 
 
 &bull;	Excellent English (Arabic a plus); strong organization and time management; high attention to detail.
 
 
 
 
 
 
 Tools &amp; Systems
 
 
 
 MS Office/Google Workspace, mall/authority portals (MAF, EMAAR, Yas, Abu Dhabi Mall, etc.), UAE PASS, DCD, Hassantuk, Outlook/Gmail, shared drives/task trackers.
 
 
 
 
 
 
 KPIs
 
 
 
 &bull;	100% on-time MSR submissions (by the 5th).
 
 
 &bull;	Zero missed permit/renewal deadlines.
 
 
 &bull;	DCD/Hassantuk attestations within Service Level Agreement.
 
 
 &bull;	Accurate monthly packs to Accounts; audit-ready files.
 
 
 &bull;	Priority email response within 24 hours; clean, organized inbox.
 
 
 &bull;	No missed license/tenancy expiries.
 
</div>

Secretary/Receptionist (AED 3,000) AJMAN, UAE

International College of Law, Business Administration & Technology

Atlas Group of Institutions is a reputable and student-centric educational organization committed to providing exceptional learning opportunities to our diverse student body. Our institution offers a wide array of academic programs and support services to foster holistic development and academic success. As we continue to grow, we are seeking a dedicated and compassionate Student Counselor cum Administrative Assistant to join our front office team and contribute to the overall success of our students.Job Overview:As the Student Counselor cum Administrative Assistant at Atlas Group of Institutions, you will hold a crucial dual role in providing counseling support to our students while offering administrative assistance to ensure a seamless operation at the front office. Your commitment to fostering a positive and nurturing environment for students will play a pivotal role in enhancing their overall experience at our institution.Responsibilities:Student Counseling:<ul><li>Conduct counseling sessions with students to address academic and career-related concerns.</li><li>Actively listen to students' needs and challenges, offering empathetic and professional guidance to support their growth and success.</li><li>Collaborate with students to develop personalized academic and career plans, setting achievable goals and action steps.</li><li>Provide information and resources on academic programs, course selection, extracurricular activities, and other support services.</li><li>Work closely with faculty, staff, and other counseling professionals to identify and address students' academic and personal needs.</li></ul>Front Office/Administrative Support:<ul><li>Welcome students, parents, and visitors with warmth and professionalism, creating a positive first impression of our institution.</li><li>Provide timely reminder to parents/students for upcoming fees payment and follow up with them regarding the same.</li><li>Handle pettyvcash of the institute and prepare daily Fees Collection Report and Expense sheet.</li><li>Coordinate with the Accounts dept in the preparation of daily Accounts Statement.</li><li>Manage incoming calls, emails, and walk-ins, promptly directing inquiries to the appropriate departments or personnel.</li><li>Maintain accurate and up-to-date student records, schedules, and appointment calendars.</li><li>Coordinate appointments with academic advisors, faculty, and support services as needed.</li><li>Assist in the enrollment process, including admissions, registrations, and student documentation.</li><li>Process administrative tasks related to student records, such as course withdrawals, transcript requests, and graduation applications.</li><li>Provide support to faculty and staff, including photocopying, data entry, and inventory management.</li></ul>Customer Service:<ul><li>Uphold a culture of exceptional customer service, ensuring all interactions with students and visitors are courteous and helpful.</li><li>Respond to student inquiries, concerns, and feedback in a timely and professional manner, escalating issues when necessary.</li><li>Act as a reliable resource for students, offering information on campus events, activities, and available resources.</li></ul>Requirements:<ul><li>Bachelor's degree in related field.</li><li>Proven experience in student counseling, academic advising, or a similar role is advantageous.</li><li>Excellent interpersonal and communication skills, with a student-centered approach to counseling and administrative interactions.</li><li>Strong organizational and administrative abilities, with an eye for detail and efficiency.</li><li>Proficiency in using office software, including Microsoft Office Suite and student management systems.</li><li>Ability to multitask, prioritize responsibilities, and maintain confidentiality.</li><li>Empathetic and patient attitude, supporting students from diverse backgrounds and experiences.</li><li>Positive and professional demeanor, contributing to a welcoming and inclusive campus environment.</li></ul>Job Types: Full-time, TemporaryExperience:<ul><li>student counselor: 2 years (Required)</li></ul>

Administrative Assistant (Front-office)

Explore 185+ Front office associate in Sharjah this December. Find roles across top companies and apply now to boost your career.