administrative assistant Jobs in Abu Dhabi

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GREAT MISSION HUMAN RESOURCES CONSULTANCY

General CleanerA general cleaner keeps buildings, offices, or homes clean, safe, and neat.Main duties include sweeping, mopping, vacuuming floors, dusting surfaces, sanitizing bathrooms, and taking out the trash.Pay: AED1,600.00 - AED1,800.00 per monthWork Location: In person

Cleaner Male / Female

AL YAFOUR GENERAL CONTRACTING & TRANPORT LLC 

Al Yafour Transport &amp; General Contracting L.L.C. &mdash; Abu DhabiLicensed Abu Dhabi contracting company requires a Secretary who will also own the HR, government relations and payroll functions end-to-end &mdash; self-driven, not waiting for daily instructions.A. Secretarial &amp; Office Administration<ul><li>Draft, issue and log official correspondence to clients, consultants and government authorities .</li><li>Incoming / outgoing correspondence register with reference number, date, subject, party and required action; follow up until closed.</li><li>Document control: contracts, variation orders, claims, invoices, LPOs, subcontracts &mdash; filed electronically by project with a clear naming and version system.</li><li>Manage the General Manager's schedule, meetings, calls and visitors; prepare meeting minutes with action owners and due dates.</li><li>Prepare and submit tender and prequalification documents within deadlines.</li><li>Office supplies, courier, utilities and company document custody.</li></ul>B. HR &amp; Government Relations<ul><li>Full visa cycle: offer letter, MOHRE work permit, medical, Emirates ID &amp; residence visa (ICP), health card, e-contract.</li><li>All renewals: residence visas, Emirates IDs, health cards, trade licence (ADDED), Abu Dhabi Chamber membership, MOHRE establishment file, contractor classification.</li><li>Insurances: DOH mandatory health insurance, ILOE unemployment insurance, workmen's compensation.</li><li>Maintain a single electronic register of all company and employee documents with expiry dates, and act on renewals in advance.</li><li>Employee files, leave records, warning letters and clearance documentation.</li></ul>C. Payroll<ul><li>Collect and verify site attendance, leave and overtime before entry.</li><li>Calculate basic pay, allowances, overtime, deductions and advances per the registered MOHRE e-contract.</li><li>Submit the payroll sheet for General Manager approval each month.</li><li>Prepare the SIF file, upload via WPS, confirm bank settlement and report any rejection immediately.</li><li>Final settlements: gratuity, unused leave, repatriation ticket, signed clearance before visa cancellation.</li></ul>Requirements<ul><li>Minimum 3 years in a UAE contracting company covering secretarial work, PRO/HR and payroll.</li><li>Hands-on knowledge of MOHRE and ICP portals and the WPS system.</li><li>Proven ability to close tasks without daily supervision.</li></ul>Pay: AED4,000.00 - AED6,000.00 per monthWork Location: In person

Secretary & HR / Government Relations Officer

Nova by Korn Ferry

<div>Company Description 
Nova International General Contracting is a well established UAE-based company dedicated to delivering excellence in general contracting and construction, specialized in executing branded residences. We are committed to the highest standards of quality, innovation, and client satisfaction in every project we undertake. Our ambition is to grow as a trusted partner and deliver landmark developments that shape the future of the UAE&rsquo;s built environment. Join us as we set new benchmarks in construction and project delivery. 
Job Description 
Nova International General Contracting is seeking an experienced Technical Manager with a proven background in delivering large-scale, luxury residential developments, high-end villas, residential compounds, and mixed-use projects. The successful candidate will be responsible for leading all technical functions of the business, ensuring design compliance, engineering excellence, constructability, value engineering, and coordination across projects from pre-construction through handover.
Key responsibilities:
Technical Leadership<ul><li>
Lead and manage the technical department, including design coordination, engineering, BIM, and technical office teams.</li><li>
Oversee the review and coordination of architectural, structural, MEP, and specialist subcontractor designs.</li><li>
Ensure design deliverables comply with project specifications, local authorities, and international standards.</li><li>
Drive technical excellence across all ongoing projects.</li></ul>
Design &amp; Engineering Management<ul><li>
Review IFC drawings, shop drawings, material submittals, method statements, and technical proposals.</li><li>
Identify design clashes, technical issues, and constructability concerns.</li><li>
Provide technical solutions to complex site challenges.</li><li>
Manage design consultants and ensure timely resolution of RFIs and technical queries.</li></ul>
Project Support<ul><li>
Support project teams during planning, execution, procurement, and handover stages.</li><li>
Work closely with Project Managers and Construction Managers to ensure alignment between design and construction activities.</li><li>
Monitor technical risks and implement mitigation measures.</li></ul>
Value Engineering<ul><li>
Lead value engineering initiatives to optimize cost, quality, and project delivery.</li><li>
Recommend alternative materials, systems, and construction methodologies.</li><li>
Identify opportunities for innovation and efficiency improvements.</li></ul>
Stakeholder Management<ul><li>
Act as the primary technical interface with clients, consultants, and regulatory authorities.</li><li>
Participate in technical meetings and presentations with clients and project stakeholders.</li><li>
Ensure all technical submissions receive timely approvals.</li></ul>
Compliance &amp; Quality<ul><li>
Ensure compliance with UAE building regulations, authority requirements, and project specifications.</li><li>
Support quality assurance initiatives and technical audits across projects.</li><li>
Promote best practices in engineering, construction, and design management.</li></ul> 

Qualifications 
Education<ul><li>
Bachelor's Degree in Civil Engineering (Master's Degree preferred).</li><li>
Professional Engineering certification is an advantage.</li><li>
Experience</li><li>
Minimum 17 years of experience in engineering and construction.</li><li>
At least 10 years in a senior technical leadership role within leading contracting companies.</li><li>
Strong experience delivering:<ul><li>
Luxury villas</li><li>
High-end residential communities</li><li>
Residential towers</li><li>
Mixed-use developments</li><li>
Design &amp; Build projects</li></ul></li><li>
Extensive UAE/GCC experience is essential.</li><li>
Technical Competencies</li><li>
Strong understanding of structural, architectural, and MEP design coordination.</li><li>
Expertise in construction methodologies and buildability reviews.</li><li>
Strong knowledge of UAE authorities, codes, regulations, and approval processes.</li><li>
Experience with BIM, engineering management systems, and digital construction tools.</li></ul> 

Additional Information 
What&rsquo;s in it for you
This role offers the chance to play a key role in delivering a flagship luxury residential project, with strong backing from an experienced developer and a growing project pipeline. You will have senior-level responsibility at project level, close interaction with leadership, and the opportunity to help shape how project control is done in a fast-growing contracting organization.
If you are motivated by challenge, ownership, and the opportunity to be part of a long-term success story, we would like to hear from you. 
NOVA International General Contracting is an equal opportunity employer. We are committed to fostering a diverse and inclusive workplace where all employees are treated fairly and with respect.
Employment decisions are made based on qualifications, experience, and business requirements, without unlawful discrimination, and in accordance with applicable UAE labor and employment laws.
All hiring and employment are subject to compliance with UAE regulatory requirements, including those relating to work permits and residency visas, where applicable.<div></div>
Nova International General Contracting is an equal opportunity employer. We are committed to fostering a diverse and inclusive workplace where all employees are treated fairly and with respect. Employment decisions are made based on qualifications, experience, and business requirements, without unlawful discrimination, and in accordance with applicable UAE labor and employment laws. All hiring and employment is subject to compliance with UAE regulatory requirements, including those relating to work permits and residency visas, where applicable.</div>

Technical Manager

Trenton General Contracting

Civil Site Supervisor / Site EngineerCompany: Trenton General Contracting &amp; Real Estate Management Sole Proprietorship L.L.C.Job Location: Abu Dhabi, United Arab EmiratesJob Type: Full-timeJob SummaryTrenton General Contracting is seeking an experienced and motivated Civil Site Supervisor / Site Engineer to oversee civil construction, fit-out, renovation, and maintenance projects across Abu Dhabi. The successful candidate will be responsible for supervising site activities, managing labour and subcontractors, ensuring quality and safety compliance, and delivering projects on time.Key Responsibilities<ul><li>Supervise and coordinate daily site activities.</li><li>Plan and monitor project progress according to the approved schedule.</li><li>Manage site labour, subcontractors, and material requirements.</li><li>Ensure work is carried out according to approved drawings, specifications, and quality standards.</li><li>Conduct site inspections and resolve technical issues.</li><li>Coordinate with clients, consultants, suppliers, and the project management team.</li><li>Prepare daily progress reports and maintain site documentation.</li><li>Ensure compliance with HSE policies, company procedures, and UAE regulations.</li><li>Monitor productivity and ensure timely completion of assigned works.</li><li>Verify measurements and maintain proper records of completed work.</li><li>Attend site meetings and provide project updates.</li></ul>Requirements<ul><li>Diploma or Bachelor's Degree in Civil Engineering.</li><li>Minimum 3 years of construction experience (UAE/GCC experience preferred).</li><li>Experience in civil construction, fit-out, renovation, and maintenance projects.</li><li>Strong knowledge of construction methods, drawings, site execution, and quality control.</li><li>Good leadership, communication, and problem-solving skills.</li><li>Proficient in MS Office (AutoCAD knowledge is an advantage).</li><li>Valid UAE Driving Licence preferred.</li><li>Candidates currently residing in the UAE or India are encouraged to apply.</li><li>Immediate joiners will be given preference.</li></ul>Benefits<ul><li>Competitive Salary (based on experience)</li><li>Employment Visa</li><li>Medical Insurance</li><li>Company Accommodation</li><li>Company Transportation</li><li>Annual Paid Leave</li><li>Annual Air Ticket (as per company policy)</li><li>End of Service Benefits (Gratuity)</li><li>Career Growth Opportunities</li></ul>Pay: AED3,000.00 - AED5,000.00 per monthWork Location: In person

Civil Site Supervisor / Site Engineer

Amentum

<div>Purpose and Scope: 
This position will perform various activities to provide preventative maintenance and repair of HVAC equipment as outlined in the requirements of a USAF contract. Under general direction and/or using detailed procedures and/or work instructions, perform simple and routine tasks or tests within, but not necessarily limited to, the area of HVACR maintenance work. 
 
Essential Responsibilities: 
Perform the following activities under specific direction in accordance with established procedures:<ul>
<li>
Assist with or perform maintenance of high- and low-pressure steam heating system as instruction allows.</li>
<li>
Assist with or perform installation, servicing and repairing of systems as instruction allows. Will need to check belts and change filters as required.</li>
<li>
Assist with or perform mounting of compressor and condenser units on associated auxiliary equipment and components.</li>
<li>
Perform minor maintenance using oral and/or written instructions on HVACR equipment as qualified and licensed.</li>
<li>
Perform other site support tasks incidental to the HVACR maintenance task assigned.</li>
<li>
Must be able to provide preventive maintenance and repair of HVAC equipment. This requirement includes chillers, air handlers, ductwork, thermostats, package units, refrigerants, pump houses, and associated components installed in various types of facilities including tension fabric shelters (TFS) at the assigned military base.</li>
<li>
Must adhere to the base&rsquo;s refrigerant management program to monitor and record refrigerant use, storage, and disposal of all refrigerant types IAW Clean Air Act and the OEBGD. Will properly dispose of all HVAC equipment refrigerant in accordance with CENTCOM and Host nation environmental regulations.</li>
<li>
Must possess required knowledge, training and certification in working with HVAC equipment.</li>
<li>
Must turn in spent or expired refrigerant to ECES Satellite Accumulation Point Manager for storage as hazardous waste.</li>
<li>
Must maintain and inspect all heating, ventilation and air conditioning systems in accordance with American National Standards Institute/American Society of Heating, Refrigerating and Air Conditioning Engineers (ANSI/ASHRAE).</li>
<li>
Other duties as assigned.</li></ul> 

Minimum Position Knowledge, Skills and Abilities Required: 
<ul>
<li>
High school diploma or equivalent and at least three (3) years of job-related experience or equivalent.</li>
<li>
Must be able to obtain and maintain facility credentials/authorization. Note: US Citizenship is required for facility credentials/authorization at this work location.</li>
<li>
Must have a minimum of a verified five (5) years&rsquo; experience and or five (5) years prior military service in the HVAC AFSC/MOS with the following credentials: 1The North American Technician Excellence (NATE) certification or the Eurovent Certita Certification (ECC), or any international equivalent HVAC trained certificate, 2608 and 609 certification, or the EPA Universal CFC/HCFC Refrigerant Processing Certificate, 3Copper brazing qualified, 410K/Forklift Class III. 2000 &ndash; 10,000 lbs. certified and 5Powered Industrial Truck - skid-steer loader operators training certified.</li>
<li>
Must be fully qualified to work on the USAF systems they are assigned to work on or must have previously obtained at least a USAF 5-level certification equivalent and possess at least 3 years of experience.</li>
<li>
Must maintain a valid state driver license and be qualified to operate government general-purpose vehicles.</li>
</ul>
OTHER RESPONSIBILITIES
Safety - Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks, and serving on safety committees and teams.
Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.
Procedure Compliance - Each employee must read, understand, and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to job.</div>

HVAC Mechanic

fort specialties

Job Title: Accountant cum AdminCompany: Fort Specialties Trading LLCLocation: Abu Dhabi, UAEJob SummaryFort Specialties Trading LLC is looking for a proactive and detail-oriented Accountant cum Admin with a minimum of 3 years of relevant accounting experience, preferably in a UAE trading company. The ideal candidate will be responsible for managing day-to-day accounting operations, ensuring accurate financial records, supporting tax compliance, and handling general administrative responsibilities.Key ResponsibilitiesAccounting &amp; Finance* Process supplier invoices and ensure timely supplier payments.* Prepare, verify, and record purchase invoices and sales invoices.* Maintain accurate accounts payable (AP) and accounts receivable (AR).* Monitor customer collections and follow up on overdue payments.* Reconcile supplier and customer statements regularly.* Perform monthly bank reconciliations and petty cash reconciliations.* Record daily accounting transactions and maintain the general ledger.* Prepare payment vouchers, receipt vouchers, and journal entries.* Assist in monthly and year-end closing activities.* Maintain proper accounting records and supporting documentation.VAT &amp; Corporate Tax* Assist in the preparation and filing of UAE VAT returns.* Maintain VAT-related records and supporting documents.* Assist in Corporate Tax documentation and compliance requirements.* Coordinate with auditors and tax consultants whenever required.Administration* Maintain organized filing systems for financial and administrative documents.* Coordinate with suppliers, customers, banks, and government authorities when required.* Prepare reports, letters, quotations, and other business documents.* Support management with administrative and operational tasks.* Ensure confidentiality of financial and company information.Requirements* Bachelor&rsquo;s Degree in Accounting, Finance, Commerce, or a related field.* Minimum 3 years of accounting experience, preferably in a UAE trading company.* Strong knowledge of UAE VAT and basic understanding of UAE Corporate Tax.* Experience in accounts payable, accounts receivable, bank reconciliation, and petty cash management.* Proficiency in Tally ERP, ERP software, and Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, basic formulas, reporting).* Knowledge of accounting principles and financial reporting.* Excellent organizational skills with strong attention to detail.* Good communication skills in English (Hindi/Malayalam is an added advantage).* Ability to work independently, prioritize tasks, and meet deadlines.Preferred Qualifications* Experience in construction, building materials, or industrial trading companies.* Familiarity with inventory accounting and stock reconciliation.* Experience coordinating with external auditors and preparing audit schedules.* Immediate joiners will be preferred.Pay: AED1,800.00 - AED2,500.00 per monthWork Location: In person

Accountant cum Administrator

BURAQ AIRCONDITION CONT. & GEN. MAINT LLC

We are seeking a reliable and well‑organized HR cum Admin Executive ( Male) to support HR operations and administrative functions. The role requires strong coordination skills, attention to detail, and the ability to manage multiple tasks efficiently. UAE Driving License is preferred.Key HR Responsibilities<ul><li>HR Operations &mdash; Manage day‑to‑day HR activities and ensure compliance with UAE labour regulations.</li><li>Interview Scheduling &mdash; Arrange interview slots and coordinate with candidates and hiring teams.</li><li>Conduct Interviews &mdash; Support initial HR screening and document interview outcomes.</li><li>Onboarding &amp; Offboarding &mdash; Prepare joining formalities, induction, and exit procedures.</li><li>Employee Relations &mdash; Maintain positive workplace communication and support employee welfare.</li><li>Leave Management &mdash; Process leave requests, update records, and ensure accurate attendance tracking.</li><li>Payroll Assistance &mdash; Support monthly payroll preparation, timesheet verification, and salary documentation.</li><li>Employee Welfare &mdash; Assist in welfare initiatives and engagement activities.</li></ul>Key Admin Responsibilities<ul><li>Document Control &mdash; Maintain company documents, records, and filing systems.</li><li>Administrative Support &mdash; Handle office coordination, logistics, and general administrative duties.</li><li>Support to HR Manager / BDS &mdash; Assist in HR and business support tasks as required.</li><li>Office Logistics &mdash; Manage office supplies, procurement, and vendor coordination.</li><li>Travel &amp; Vehicle Coordination &mdash; Assist with travel bookings, vehicle movements, and related documentation.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field.</li><li>2&ndash;4 years of HR/Admin experience in UAE.</li><li>Strong communication, coordination, and organizational skills.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>UAE Driving Licence preferred.</li><li>Ability to maintain confidentiality and handle multiple tasks professionally.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

HR cum Admin (Male)

Explore 37+ General helper in Abu Dhabi this August. Find roles across top companies and apply now to boost your career.