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hr admin assistant

Management Solutions International (MSI)

<p></p><div><div><div><div><div><div><div><div><div>Location</div></div>
<div><div>Doha, Qatar</div></div>
</div></div></div><div></div><div><div><div><div><div>Experience</div></div>
<div><ul><li></li></ul></div>
</div></div></div><div></div><div><div><div><div><div>Job Type</div></div>
<div><div>Outsourcing</div></div></div></div></div></div></div></div></div>
<br><div><div><div>Job Description
</div></div><div><p>Hiring for HR Admin Assistant in Qatar</p>
<p><b>Job Description</b></p>
<p>Need Arab candidates</p>
<p>Experience:5+ yrs</p>
<p><b>Core HR Administrative Skills</b></p>
<ul><li>Maintaining and updating employee records, including job titles, departments, and reporting lines</li>
<li>Processing leave applications and tracking attendance</li>
<li>Supporting onboarding by coordinating documentation and workspace setup</li>
</ul>
<p><b>Communication and Coordination</b></p>
<ul><li>Acting as a liaison between HR and other departments</li>
<li>Coordinating with external recruitment agencies and assisting in interview scheduling</li>
</ul>
<p><b>Technical and System Proficiency</b></p>
<ul><li>Familiarity with HR platforms such as SAP SuccessFactors for workflows like ID creation and time entry</li>
<li>Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems</li>
</ul>
<p><b>Policy and Compliance Awareness</b></p>
<ul><li>Handling sensitive employee data with confidentiality</li>
<li>Ensuring adherence to HR policies and procedures</li>
</ul>
<p><b>Soft Skills</b></p>
<ul><li>Strong attention to detail and accuracy</li>
<li>Effective time management and task prioritization</li>
<li>Collaborative team player with good interpersonal skills</li></ul><br>
<p>
</p><p>Interested applicants can share resume to <b>beena@themsigroup.com</b></p></div></div><p></p>

HR Admin Assistant

Bin Abad Trading and Contracting

<p>We are looking for a well-organized and proactive <b>Admin / HR Assistant </b>to manage day-to-day administrative tasks and HR operations. This dual-role position is ideal for someone who can balance people management with administrative efficiency, and contribute to a smooth, supportive, and compliant workplace environment.</p><p><b>Key Responsibilities:Human Resources:</b></p><ul><li>Assist with recruitment, on-boarding, and induction processes</li><li>Maintain employee records and HR documentation</li><li>Handle attendance, leave tracking, and payroll coordination</li><li>Support employee engagement activities and internal communication</li><li>Ensure HR policies and procedures are followed</li></ul><p><b>Administration:</b></p><ul><li>Oversee office supplies, facility management, and vendor coordination</li><li>Maintain company records, documentation, and filing systems</li><li>Coordinate travel, meeting schedules, and event logistics</li><li>Manage front office or reception duties, if required</li><li>Liaise with external agencies for administrative matters (govt, labor office, etc.)</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor's Degree in Human Resources, Business Administration, or related field</li><li>At least 3 years of experience in Admin and/or HR roles</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Knowledge of local labor laws and HR practices</li><li>Excellent communication and interpersonal skills</li><li>Ability to multitask, prioritize, and handle confidential information</li></ul><p>Job Type: Full-time</p><p>Education:</p><ul><li>Diploma (Preferred)</li></ul><p>Experience:</p><ul><li>Human Resources: 3 years (Preferred)</li></ul>

Admin/HR

HS Global Consultants

<p>We are looking for a proactive and organized Admin Assistant to join our office in Qatar. The ideal candidate will be responsible for handling daily administrative tasks, managing office operations, coordinating with internal teams, and supporting management in routine activities. Key Responsibilities: Manage and organize office documents, files, and correspondence. Assist in scheduling meetings, appointments, and maintaining calendars. Handle emails, phone calls, and day-to-day office coordination. Prepare reports, letters, and other administrative materials as required. Support HR and management in recruitment, onboarding, and general admin duties. Assist in basic accounting and procurement tasks. Maintain a professional office environment and ensure smooth operations. Requirements: Bachelor&rsquo;s degree or diploma in Business Administration or a related field. Proven experience in an administrative or office assistant role. Strong communication and organizational skills. Proficient in MS Office (Word, Excel, PowerPoint, Outlook). Ability to multitask and work independently. Candidates with experience in Digital Marketing will be preferred. Must be locally available in Qatar.</p><p>Job Type: Full-time</p><p>Pay: QAR2,000.00 - QAR2,500.00 per month</p>

Admin Assistant/Digital Marketing

Volume FNB Management

<p><b>Job Purpose:</b></p><p>To provide high-level executive, administrative, and strategic support to the Managing Director (MD), ensuring smooth management of day-to-day operations, efficient coordination with internal and external stakeholders, and professional handling of confidential matters.</p><p><b>Key Responsibilities:Executive Support</b></p><ul><li>Manage the MD&rsquo;s daily schedule, appointments, meetings, and travel arrangements with efficiency and confidentiality.</li><li>Screen, prioritize, and manage all communications (emails, calls, correspondence) directed to the MD&rsquo;s office.</li><li>Draft, review, and prepare confidential documents, letters, reports, and presentations.</li><li>Coordinate executive meetings, prepare agendas, record accurate minutes, and follow up on key action items.</li><li>Maintain an updated filing system (digital and physical) for sensitive and strategic documents.</li></ul><p><b>Administrative &amp; Strategic Coordination</b></p><ul><li>Support the MD in planning, decision-making, and implementation of strategic initiatives.</li><li>Liaise with senior management, department heads, clients, and external partners on behalf of the MD.</li><li>Track and monitor ongoing projects, reports, and deliverables to ensure deadlines are met.</li><li>Handle confidential business and personnel information with the utmost discretion.</li><li>Prepare executive summaries, briefs, and reports as required.</li></ul><p><b>Office &amp; Communication Management</b></p><ul><li>Ensure the MD&rsquo;s office operates with professionalism, efficiency, and confidentiality.</li><li>Organize corporate events, business meetings, and VIP visits when required.</li><li>Manage and prioritize multiple administrative requests under tight deadlines.</li><li>Coordinate with HR, Finance, and Admin teams on matters requiring the MD&rsquo;s input or approval.</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li><b>Education:</b> Bachelor&rsquo;s Degree in Business Administration, Management, or related field (Master&rsquo;s degree is an advantage).</li><li><b>Experience:</b> Minimum 5&ndash;10 years in a senior executive or personal assistant role supporting top management, preferably in a corporate or multinational environment.</li><li><b>Language:</b> Excellent command of English (Arabic is an advantage).</li><li><b>Technical Skills:</b></li><li>Advanced MS Office proficiency (Word, Excel, PowerPoint, Outlook).</li><li>Familiarity with digital filing and communication tools (Teams, Zoom, SharePoint).</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: QAR4,000.00 - QAR4,500.00 per month</p>

Secretary to MD

Leisure

<p>We are seeking a detail-oriented and proactive <b>F&amp;B Admin Assistant</b> to support the daily administrative operations of our Food &amp; Beverage department. The ideal candidate will have prior experience in the hospitality or restaurant industry in Qatar and possess strong organizational, communication, and coordination skills.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide administrative support to the F&amp;B management team.</li><li>Coordinate internal communications between kitchen, service, and support teams.</li><li>Maintain and organize department documentation, contracts, and reports.</li><li>Assist with inventory tracking, purchase requisitions, and vendor communications.</li><li>Prepare daily, weekly, and monthly reports (sales, stock, staff schedules, etc.).</li><li>Schedule meetings, take minutes, and follow up on assigned action items.</li><li>Assist in preparing menus, promotional materials, and operational documentation.</li><li>Support in staff onboarding, HR coordination, and time &amp; attendance tracking.</li><li>Ensure compliance with local health and safety regulations and company SOPs.</li><li>Liaise with suppliers for orders, quotations, and delivery tracking.</li><li>Maintain accurate records of expenses, petty cash, and budget tracking.</li></ul><p><b>Qualifications:</b></p><ul><li>Proven experience (2&ndash;4 years) in an administrative role in the <b>F&amp;B, restaurant, or hospitality industry in Qatar</b>.</li><li>Familiarity with <b>Qatar's labor laws, hospitality standards</b>, and <b>health regulations</b> is a plus.</li><li>Proficient in MS Office (Excel, Word, Outlook); knowledge of POS and inventory systems is a plus.</li><li>Strong communication skills in <b>English</b>; <b>Arabic</b> is an advantage.</li><li>Ability to multitask, prioritize, and work in a fast-paced environment.</li><li>High attention to detail and strong organizational skills.</li></ul><p><b>Preferred Candidate:</b></p><ul><li>Currently based in Qatar with valid <b>QID</b> and <b>NOC</b>.</li><li>Immediate joiners will be given preference.</li><li>Experience working in <b>hotel chains, restaurants, or F&amp;B retail outlets</b></li></ul><p>Job Type: Full-time</p><p>Pay: QAR4,000.00 - QAR4,500.00 per month</p><p>Application Question(s):</p><ul><li>Are you available to join immediately or on short notice. Please mention your expected date of Join.</li></ul><p>Experience:</p><ul><li>F&amp;B retail, Restaurant or Hospitality industry: 2 years (Required)</li></ul>

F&B Admin Assistant

GeekHire

<p><b>Job Title:</b> Accountant<br/><b>Location:</b> Doha,Qatar</p><p>We are looking for a <b>reliable and proactive Accountant/Admin Assistant</b> to independently manage accounts, follow-ups, and general office administration. The ideal candidate should be trustworthy, detail-oriented, and capable of handling daily business tasks.</p><p><b>Accounting &amp; Finance</b></p><ul><li>Handle day-to-day accounting operations, billing, and data entry.</li><li>Maintain accurate records of expenses, income, and vendor payments.</li><li>Prepare and maintain monthly reports, reconciliations, and statements.</li></ul><p><b>Follow-Ups &amp; Coordination</b></p><ul><li>Follow up with clients for payments, quotations, and documents.</li><li>Coordinate with vendors, service providers, and stakeholders.</li><li>Keep the owner informed with daily/weekly updates and reminders.</li></ul><p><b>Ideal Candidate:</b></p><ul><li>Graduate in Commerce/Accounting or equivalent.</li><li>6 Months of experience in accounts/admin roles.</li><li>Proficient in Zoho Books/CRM and other accounting software.</li><li>Good communication, organizational, and follow-up skills.</li><li>Ability to manage tasks independently and responsibly.</li></ul><p><b>Bonus if you have:</b></p><ul><li>Familiarity with IT products, software tools, or tech service businesses.</li><li>Experience working directly with founders or small business owners.</li><li>Understanding of business compliance, vendor management, or documentation.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: QAR1,000.00 - QAR20,000.00 per month</p>

Junior Accountant

McDermott

<div><p><b>Job Overview:
</b></p><p>The Principal HR Generalist Admin has developed specialized administration-specific skills through job-related training and considerable on-the-job experience. They can provide support to their team with a limited degree of supervision. They can act as an informal resource for colleagues with less experience. They are skilled in a range of processes, procedures, and systems.</p></div>
<br><div><div>Our ingenuity fuels daily life. Together, we&rsquo;ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
<br>
<br>
For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.</div></div>
<br><div><p><b>Key Tasks and Responsibilities:
</b></p><ul><li>Work within defined parameters can make decisions and apply concepts to administrative issues of medium to high complexity
</li><li>May be responsible for managing the full life cycle of specific HR processes
</li><li>Maintain physical or digital employee files
</li><li>Prepare and submit tickets to the Global People Services team for updating of HR system data, including employee personal data, salary changes and promotions, employment details, etc
</li><li>Review and approve employee payroll claims; prepare and submit tickets to the Global People Services team for HR and payroll system updates
</li><li>Act as the point of contact for employees on general, payroll, and timesheet queries and resolve issues through immediate action
</li><li>Generate documents such as offer letters, verification of employment, salary, and promotion letters
</li><li>Coordinate onboarding and off-boarding processes, which includes conducting orientation sessions, exit interviews, benefit enrollments and exits, and system updates
</li><li>Support various HR processes by coordination, and in some cases conducting, of meetings, tracking, and reporting on progress and management of data
</li><li>Prepare reports and complex HR metrics
</li><li>Support general HR initiatives
</li><li>Work closely with Global People Services teams on resolution of issues and ongoing improvements
</li><li>Perform other duties and responsibilities as assigned</li></ul></div>
<br><div><p><b>Essential Qualifications and Education:
</b></p><ul><li>High School Diploma or equivalent
</li><li>Minimum of 4 to 6 years administrative experience, with at least 3 years in an HR admin role
</li><li>Excellent communication skills, both written and verbal
</li><li>Ability to build good relationships
</li><li>Capability to apply discretion and maintain high levels of confidentiality
</li><li>Strong sense of urgency and problem-solving skills
</li><li>Ability to juggle multiple tasks with superb accuracy
</li><li>Proficient in HR Systems, e.g., SAP, Oracle, PeopleSoft, Alfresco, etc.
</li><li>Proficient in Microsoft Office - PowerPoint, Excel, Word, and Outlook
</li></ul><div>#LI-RA2</div></div>

Principal HR Generalist Administrator

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