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assistant maintenance manager

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admin & operations coordinator Jobs in Bahrain

admin & operations coordinator

hr admin

Food world Group

We are looking for a responsible and experienced HR &amp; Admin Officer to manage human resources support and daily administrative operations.Responsibilities:<ul><li>Maintain employee records, attendance, and leave details</li><li>Support recruitment, onboarding, and HR documentation</li><li>Assist with payroll data and employee coordination</li><li>Handle office administration and facility management</li><li>Prepare reports, notices, and official correspondence</li><li>Handle GOSI and LMRA registrations, renewals, and compliance</li></ul>Qualifications &amp; Experience:<ul><li>MBA in Human Resources or a related field</li><li>Minimum 2&ndash;3 years of experience in HR &amp; Administration</li><li>Good knowledge of HR processes and office administration</li><li>Basic computer skills (MS Word, Excel, Email)</li><li>Strong communication and organizational skills</li></ul>Location: [Insert Location] Salary: As per company policyInterested candidates may apply by sending their CV to [hrdesk@foodworld.bh].Job Type: Full-time

HR & Admin

AHK Realty

Job DescriptionWe are looking for a detail-oriented and proactive HR Administrator to support our HR operations. The ideal candidate must be locally available in Bahrain, knowledgeable of Bahrain labor law, and experienced in HR processes, compliance, and documentation. This role ensures smooth day-to-day HR administration and employee support.Key ResponsibilitiesHR Administration &amp; Compliance<ul><li>Maintain and update employee records, HRIS systems, and personnel files.</li><li>Ensure HR policies, procedures, and Bahrain Labor Law requirements are followed.</li><li>Assist with work permits, visa documentation, and government compliance (LMRA coordination).</li><li>Prepare HR reports including attendance, leave records, and other HR metrics.</li></ul>Recruitment &amp; Onboarding Support<ul><li>Assist with posting job ads on platforms like Indeed and shortlisting candidates.</li><li>Coordinate interview schedules and support the onboarding process.</li><li>Prepare employment contracts, offer letters, and joining documentation in compliance with Bahraini law.</li></ul>Employee Support &amp; Communication<ul><li>Respond to employee inquiries regarding HR policies, benefits, and procedures.</li><li>Support HR team with performance management, training, and employee engagement initiatives.</li><li>Ensure confidentiality and proper handling of HR records.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>1&ndash;3 years of HR administration experience, preferably in Bahrain.</li><li>Solid understanding of Bahrain Labor Law, HR compliance, and government processes.</li><li>Excellent communication skills in English; Arabic proficiency preferred.</li><li>Strong organizational skills, attention to detail, and proficiency in MS Office.</li></ul>Preferred Attributes<ul><li>Immediate availability and locally present in Bahrain.</li><li>Ability to handle multiple tasks and prioritize effectively.</li><li>Strong commitment to confidentiality and HR compliance.</li></ul>Job Types: Full-time, Permanent

HR ADMIN

Dolphin Business Center LLC

We are looking for a reliable and organized Admin Executive to support daily office operations. The ideal candidate will handle administrative tasks, coordinate with internal teams and external vendors, and ensure smooth functioning of the office.Key Responsibilities<ul><li>Manage day-to-day administrative and office support activities</li><li>Handle correspondence, emails, phone calls, and document filing</li><li>Maintain office records, databases, and employee files</li><li>Coordinate with vendors, suppliers, and service providers</li><li>Assist with HR-related admin tasks such as attendance, leave records, and onboarding documentation</li><li>Support finance/admin work including invoice follow-ups, petty cash, and expense records</li><li>Arrange meetings, prepare minutes, and manage schedules</li><li>Ensure office supplies are available and maintain inventory</li><li>Assist management with reports, presentations, and ad-hoc tasks</li><li>Ensure compliance with company policies and local regulations</li></ul>Requirements &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred)</li><li>Proven experience as an Admin Executive or similar role</li><li>Good communication skills in English (Arabic is an advantage)</li><li>Strong organizational and time-management skills</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to work independently and multitask</li><li>Attention to detail and professional attitude</li></ul>Job Type: Full-timePay: BD250.000 per monthApplication Question(s):<ul><li>Can you join immediately?</li><li>What is your salary expectation?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Administrative: 2 years (Required)</li></ul>

Admin Executive

Bahrain Flexipack WLL

We are looking for a responsible and organized Admin Officer to handle day-to-day administrative and office operations. The ideal candidate will manage documentation, invoicing, communication, and coordination between departments to ensure smooth workflow within the company.Key Responsibilities:<ul><li>Manage day-to-day office operations and administrative tasks.</li><li>Prepare and issue sales invoices, delivery notes, and related documentation.</li><li>Maintain proper filing systems for company records, documents, and correspondence.</li><li>Attend and manage telephone calls, emails, and other communications professionally.</li><li>Follow up with customers and suppliers regarding payments, invoices, and delivery status.</li><li>Coordinate with accounts and sales departments for document flow and updates.</li><li>Manage office supplies, stationery, and coordinate with vendors as required.</li><li>Support management with documentation, reports, and any assigned administrative duties.</li><li>Assist in HR-related tasks such as attendance records and leave management.</li><li>Ensure smooth communication and workflow across departments.</li></ul>Job Type: Full-time

Admin Officer

Al-Futtaim

<div>
 
 Job Requisition ID:
 
 175375
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview of the role:
 
 
 
 The Accounts Associate/ Operations Associate provides support to the Operations Team in providing management reports, Sales figures, Managing information relating to the staff in the store.
 
 
 
 What you will do: -
 
 
 
 Description of Accountability:
 
 
 <ul>
 <li>
 MIS (Store/RO) - Ensure that accurate information is provided to the Senior Admin Assistant to ensure they can meet reporting deadlines.
 </li>
 <li>
 Maintain data in the system to facilitate easy access to information when it is required.
 </li>
 <li>
 Maintain and update information relating to staff in the store.
 </li>
 <li>
 Liaise with the Regional Operations and HR Office.
 </li>
 <li>
 Stock Control and Operations
 </li>
 <li>
 Support the Admin Department Manager / Team in conducting routine stock accuracy checks.
 </li>
 <li>
 Verify all bills from suppliers/contractors and get it approved by Store Manager and processed with Regional Office Accounts Team.
 </li>
 <li>
 Follow-up with suppliers for outstanding invoices and settle any outstanding payments
 </li>
 <li>
 Cash Office responsibilities including the following:
 </li>
 <li>
 Daily reconciliation of store takings &amp; reports
 </li>
 <li>
 Banking/Foreign Exchange
 </li>
 <li>
 Store Petty Cash
 </li>
 <li>
 Tallying of safe fund daily
 </li>
 <li>
 Credit Card Reconciliation
 </li>
 <li>
 Ensure accurate reports are provided to Admin Management to enable commercial decisions.
 </li>
 <li>
 Help liaise and arrange the induction training for new staff on procedures &ndash;to plan &amp; schedule induction training for newly recruited staff on the Admin procedures in the store.
 </li>
 <li>
 Ensuring that the accuracy of stock received from the warehouse is accounted in the system
 </li>
 <li>
 Ensuring Periodic stock accuracy checks with commercial team&rsquo;s co coordination.
 </li>
 <li>
 Daily stock related adjustments and booking the new stock receipts, store to store transfers and RTW&rsquo;s (Return To Warehouse) in the system.
 </li>
 <li>
 Ordering of Stationary for the Store / Admin Team
 
 
 </li>
 </ul>
 
 Required Skills to be successful:
 
 
 
 <ul>
 <li>
 Advance MS Office. SAP experience would be beneficial.
 </li>
 <li>
 Strong/excellent attention to detail
 </li>
 <li>
 Results-orientated
 </li>
 <li>
 Excellent working knowledge of MS Office
 </li>
 <li>
 A high level of customer focus and the ability to understand customers&rsquo; needs
 </li>
 <li>
 Strong analytical and numerical skills with experience in producing trade reports and analysis
 </li>
 <li>
 Ability to learn new technology quickly
 
 
 </li>
 </ul>
 
 What equips you for the role:
 
 
 
 <ul>
 <li>
 High School degree (bachelor&rsquo;s degree preferred)
 </li>
 <li>
 2-5 years of retail sales experience.
 </li>
 <li>
 Analytical
 </li>
 <li>
 Time Management
 </li>
 <li>
 Communication
 </li>
 <li>
 Teamwork
 
 
 </li>
 </ul>
 
 About Al-Futtaim Retail
 
 
 
 Al-Futtaim Retail has established itself as one of the leaders in Retail across the Middle East, Africa &amp; Asia over the past 30 years. We have developed partnerships with some of the biggest and most respected Brands in the world including IKEA, ACE and Toys R Us in the Middle East and the Inditex Group of Brands (Zara, Mango, Bershka and P&amp;B) across Asia. We are also one of the largest Global partners of Marks and Spencer&rsquo;s in both regions with over 75 stores offering both fashion &amp; food options.
 
 
 Most recently we have been responsible for bringing brands to the Middle East for the first time with the exciting launches of Watsons and B&amp;Q and we aim to continue to be agile and adaptive to our markets with new launches and further development. For this to be possible we aim to recruit the best talent from all backgrounds who will continue to challenge and develop our diverse workforce which includes over 100 nationalities across 12 countries. Join us today and make a difference&hellip;
</div>

Store Operations Associate/ Accounts | Retail | M&S | Bahrain

AlloyX Group (AXG)

<div>
 
 
 Job Overview:
 
 
 
 Join our team in Bahrain as an Office Admin Manager, where you'll bridge global vision with local execution. In this pivotal role, you will serve as the backbone of our local operations, ensuring seamless employee experiences and organizational efficiency in a vibrant, cross-cultural environment.
 
 
 &nbsp;
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Human Resources Management
 
 
 <ul>
 <li>
 Coordinate employee contracting, documentation, and compliance with Bahrain labor regulations.
 </li>
 <li>
 Manage employee on-boarding and off-boarding processes, including orientation, access, and documentation.
 </li>
 <li>
 Maintain accurate and confidential employee records.
 </li>
 <li>
 Support recruitment activities including interview coordination, documentation, and on-boarding readiness.
 </li>
 <li>
 Liaise with recruitment partners, consultants, and service providers as required.
 </li>
 <li>
 Assist with talent-related administrative processes and workforce planning support.
 </li>
 </ul>
 
 
 2. Office &amp; Administrative Management
 
 
 <ul>
 <li>
 Oversee daily office operations, facilities, vendors, and administrative services.
 </li>
 <li>
 Maintain a professional, efficient, and compliant office environment.
 </li>
 <li>
 Manage office supplies, service contracts, renewals, and administrative budgets.
 </li>
 <li>
 Coordinate meetings, travel, agendas, and internal/external communications.
 </li>
 <li>
 Act as a key point of contact for internal teams and external stakeholders.
 </li>
 </ul>
 
 
 3. Reporting &amp; Documentation
 
 
 <ul>
 <li>
 Prepare, maintain, and manage administrative, HR, and operational reports.
 </li>
 <li>
 Support management with timely reporting, documentation, and data coordination.
 </li>
 <li>
 Ensure proper record-keeping and document control (digital and physical).
 </li>
 </ul>
 
 
 4. Management &amp; Team Support
 
 
 <ul>
 <li>
 Provide administrative and coordination support to staff and leadership teams.
 </li>
 <li>
 Support the leadership with scheduling, correspondence, follow-ups, and executive coordination.
 </li>
 <li>
 Assist with internal communications and cross-functional coordination across local and regional teams.
 </li>
 </ul>
 
 
 5. Events, PR &amp; External Engagement Support
 
 
 <ul>
 <li>
 Coordinate and support company events, seminars, workshops, and meetings.
 </li>
 <li>
 Provide administrative and coordination support for PR activities, announcements, and media engagements.
 </li>
 <li>
 Liaise with clients, partners, government entities, regulators, and local ecosystem stakeholders as required.
 </li>
 <li>
 Support preparation of presentations, briefing materials, and follow-up communications for external engagements.
 </li>
 </ul>
 
 
 6. Coordination &amp; Ad-hoc Responsibilities
 
 
 <ul>
 <li>
 &nbsp;Support ad-hoc administrative, coordination, and project tasks as assigned from time to time.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 1. Bachelor&rsquo;s degree in business administration, management, HR, or related field.
 
 
 2. 2+ years of experience in HR; 2+ years of experience in office administration.
 
 
 3. Proficient in Bahrain Labor Law and best practices in human resource management.
 
 
 4. Proficiency in MS Office and administrative systems is a must.
 
 
 5. Experience supporting senior leadership and regional management teams, exposure to event coordination, PR support, or stakeholder engagement is an advantage.
 
 
 6. High level of professionalism, discretion, and attention to detail.
 
 
 7. Ability to multitask and operate effectively in a fast-paced, multinational environment.
 
</div>

Office Admin Manager

Paramount Computer Systems

<div>
 
 Admin &amp; Operations Coordinator
 
 
 
 Location:
 
 Bahrain
 
 
 
 Budget:
 
 BHD 500 per month
 
 
 
 
 
 
 Role Summary
 
 
 
 The Admin &amp; Operations Coordinator will support day-to-day administrative, government, and finance coordination activities to ensure smooth operations and timely execution of tasks across teams.
 
 
 
 
 
 
 Roles &amp; Responsibilities
 
 
 <ul>
 <li>
 Provide administrative and personal support to the team, including coordination, documentation, and follow-ups, including Tamkeen-related activities.
 </li>
 <li>
 Coordinate with government authorities such as LMRA and Commerce for CR-related tasks, visas, and required submissions.
 </li>
 <li>
 Support accounts receivable and accounts payable coordination, including collection follow-ups, vendor payments, and related documentation.
 </li>
 <li>
 Handle Intercol JV exit-related formalities and coordinate with internal and external stakeholders.
 </li>
 <li>
 Track and follow up on operational tasks to ensure timely completion and compliance.
 </li>
 <li>
 Maintain organized records for government, finance, and administrative documentation.
 </li>
 <li>
 Liaise with internal teams and external partners to resolve operational and coordination issues promptly.
 </li>
 </ul>
 
 
 
 
 
 Business Impact
 
 
 
 This role will improve operational responsiveness, reduce delays in government and finance coordination, and free up leadership bandwidth to focus on revenue growth and strategic initiatives.
 
</div>

Admin & Operations Coordinator

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