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admin/ operations coordinator

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inspection coordinator

Astron Certification LLC

<p><b>Key Responsibilities:</b></p><ul><li><b>Coordinate Inspections:</b> Schedule and manage all inspection activities, ensuring they are conducted on time and meet all regulatory and company standards.</li><li><b>Documentation:</b> Maintain accurate records of all inspections, including reports, certificates, and any follow-up actions required.</li><li><b>Compliance:</b> Ensure all inspection processes comply with relevant industry standards, regulations, and company policies.</li><li><b>Communication:</b> Act as the primary point of contact for inspectors, clients, and internal teams regarding inspection activities and requirements.</li><li><b>Issue Resolution:</b> Identify and address any issues or discrepancies found during inspections, coordinating with relevant departments to resolve them promptly.</li><li><b>Continuous Improvement:</b> Recommend and implement process improvements to enhance the efficiency and effectiveness of inspection activities.</li><li><b>Training:</b> Provide training and support to team members and other stakeholders on inspection procedures and compliance requirements.</li><li><b>Reporting:</b> Prepare and present regular reports on inspection activities, findings, and status updates to management.</li></ul><p><b>Qualifications</b>:</p><ul><li><b>Education:</b> Diploma or Bachelor&rsquo;s degree in any discipline.</li><li><b>Experience:</b> 3 &ndash; 5 years of experience in inspection coordination within the oil, gas, petrochemical, chemical, fertilizers, or related industry, including quality inspection services.</li></ul><p><b>Knowledge:</b></p><ul><li>Good experience in vendor or TPI (Third Party Inspection) inspection coordination and job scheduling for inspectors in UAE &amp; worldwide inspections.</li></ul><p><b>Skills:</b></p><ul><li>Strong organizational and time management skills.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in using inspection management software and Microsoft Office Suite.</li><li>Attention to detail and the ability to analyze data effectively.</li></ul><p><b>Attributes:</b></p><ul><li>Ability to work independently and as part of a team.</li><li>Strong problem-solving skills.</li><li>Flexibility and adaptability in a fast-paced environment.</li></ul><p><b>Preference:</b> Preference will be given to candidates with experience in third-party inspection companies.</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>What is your expected salary (OMR)?</li></ul>

Inspection Coordinator

<p><b>Responsibilities:</b></p><ul><li>Perform welding inspections with <b>CSWIP 3.1 / AWS CWI</b> or equivalent</li><li>Execute NDT inspections at <b>ASNT/PCN Level II</b> in <b>RT, PT, MT, and UT</b> techniques</li><li>Conduct corrosion inspections: <b>BGAS Level 2</b> or <b>NACE CIP Level 2</b> (or equivalent)</li><li>Carry out <b>material inspection</b>, including review and verification of material documents, certificates, and material receiving inspection processes Bureau Veritas Careers</li><li>Oversee quality management across all project stages&mdash;<b>design/engineering, procurement, construction, pre‑commissioning, and commissioning</b></li><li>Handle multi‑discipline inspection tasks in oil &amp; gas construction environments</li><li>Ensure compliance with relevant industry codes (e.g., <b>API, ASME, ANSI, BS, ISO</b>)</li></ul><p><b>Qualifications &amp; Experience:</b></p><ul><li>Engineering degree in a relevant discipline. <b>Alternative qualifications</b> may be accepted at the company&rsquo;s discretion.</li><li><b>Minimum of 8 years</b> of relevant experience in oil &amp; gas projects.</li><li>Demonstrated experience in <b>quality management</b> across the full project lifecycle.</li><li>Strong <b>technical knowledge</b> of inspection practices in multi‑discipline oil &amp; gas construction.</li><li>Familiarity with commonly used industry codes and standards in oil &amp; gas.</li></ul><p>Job Type: Full-time</p>

Multi Discipline Inspector

TÜV SÜD

<p></p><div><div><div><div><div><div>QC Inspector
</div></div></div></div><div><div><div><div><p>T&Uuml;V S&Uuml;D &ndash; A global leader in the field of testing, inspection, management system certification and product certification renowned for quality, integrity and technical excellence.<br>
</p><p></p><p>Established more than 150 years ago in Germany, T&Uuml;V S&Uuml;D is a leading global provider of technical services with more than 28,000 highly skilled employees across 1,000 offices worldwide. T&Uuml;V S&Uuml;D offers a wide range of testing &amp; product certification, inspection, auditing &amp; system certification, training and knowledge services. We are a premium quality, safety, and sustainability solutions provider.
</p></div></div></div></div><div><div><div><div><p><b>YOUR TASK:
</b></p><p>Perform day-to-day inspections across mechanical, electrical, civil, welding, piping, structural, and fabrication activities.
</p><p>Review and verify compliance with approved drawings, specifications, ITPs, QCPs, method statements, and industry standards (ISO, API, ASME, ASTM, IEC, etc.).
</p><p>Conduct incoming material inspection, dimensional checks, welding inspection, NDT witnessing, and FAT/SAT as required.
</p><p>Monitor construction/installation activities and highlight deviations, NCRs, and non-conformities.
</p><p>Prepare inspection reports, checklists, and punch lists, and maintain daily records.
</p><p>Review contractor quality documentation including WPS/PQR/WQT, calibration certificates, material certificates, and test reports.
</p><p>Ensure timely closure of NCRs, CARs and maintain traceability of quality records.
</p><p>Coordinate with construction teams, subcontractors, and client representatives to schedule and execute inspection activities.
</p><p>Provide technical guidance on quality issues and support resolution of site challenges.
</p><p>Attend QA/QC meetings and provide status updates when required.
</p><p>Ensure all inspection activities meet project specifications, regulatory requirements, and contractual obligations.
</p><p>Participate in toolbox talks, safety briefings, and report unsafe conditions.
</p><p>Support audits, internal quality reviews, and client inspections.
</p><p><b>YOUR QUALIFICATION:
</b></p><p>Diploma or bachalors in relevant discipline.
</p><p>CSWIP 3.1 / AWS CWI
<br>
ASNT/PCN Level II (UT/MPI/PT/RT)
<br>
ISO 9001:2015 QMS awareness
<br>
Relevant vendor/industry certifications (API, ASME, IEC, etc.)
</p><p><b>Key Competencies:
</b></p><p>Strong attention to detail and analytical skills
<br>
Ability to interpret drawings, specifications, and QA/QC documents
<br>
Multi-discipline technical understanding
<br>
Problem-solving skills and proactive attitude
<br>
Teamwork and cross-functional coordination
</p></div></div></div></div><div><div><div><div><p>We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are T&Uuml;V S&Uuml;D.
</p></div></div></div></div><div><div><div><div>Work Area: Industrial Plants, Energy &amp; Environmental Technology
</div></div></div></div><div><div><div><div>Country/Region: Oman
</div></div></div></div><div><div><div><div>Job Location: Muscat
</div></div></div></div><div><div><div><div>Working Model: Field Work
</div></div></div></div><div><div><div><div>Employment Type: Full time / regular
</div></div></div></div><div><div><div><div>Company: TUV SUD ME Oman
</div></div></div></div><div><div><div><div>Org Unit Code: BM
</div></div></div></div><div><div><div><div>Requisition ID: 2524
</div></div></div></div><div><div><div><div>Duration in months (if limited contract):</div></div></div></div></div></div><div></div>

QC Inspector

Hilton

<div><p>Food &amp; Beverage Coordinator</p><p>
A Department Coordinator will provide scheduling and coordination of special projects, handle calls and inquiries, arrange travel, and offer excellent administrative support to management.</p><br>
<p><br>
<b>What will I be doing?</b></p><br>
<p>As Department Coordinator, you will provide excellent administrative support to department and other managers, as assigned. Specifically, a Department Coordinator will perform the following tasks to the highest standards:</p>
<ul><li>Manage the Departmental schedule</li>
<li>Handle all calls and appointments, courteously and promptly</li>
<li>Provide accurate management of all documentation and maintain a systematic filing system</li>
<li>Assist with the coordination of special projects, including scheduling and follow-up</li>
<li>Arrange accommodation and flights for the Manager business travel</li>
<li>Any other ad hoc tasks as requested by Manager(s)</li>
</ul><b>What are we looking for?</b><p><br>
A Department Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:</p><ul>
<li>A passion for providing great service and meeting and talking to new people</li>
<li>Organized and accurate in every respect</li>
<li>Ability to multi-task efficiently while still meeting deadlines</li>
<li>Proficiency, at an intermediate level, with computers and computer programs, including Microsoft Office</li>
<li>Tertiary qualifications, or other collegiate-level degree, not required but preferred</li>
<li>Demonstrated ability to build effective internal and external hotel relationships</li></ul><br>
<b>
What will it be like to work for Hilton?</b><br>
<p>Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</p></div>

Food & Beverage Coordinator

Al Hathaifa Business Solution

<p>Follow, monitor and supervise Instrumentation &amp; Telecom activities carried out by EPC Contractor and Subcontractor/Vendors at worksite and at SUBCTR&rsquo;s facilities during the execution phases.</p><p> Ascertain that the facilities are built as per the project requirements, verify and approve EPC Contractor&rsquo;s and/or Subcontractors/Vendors&rsquo; drawings, fabrication procedures and methodologies, and ensure that EPC Contractor and/or Subcontractors/Vendors have adequate equipment, resources, means and manpower to perform the job with the required quality level and to complete it in due time.</p><p> Reports on a day-to-day basis directly to the Instrument Superintendent</p><p> Provide assistance to the Construction team with all matters related to his discipline and to liaise with COMPANY Pre-Commissioning and Commissioning Teams during pre-commissioning &amp; Commissioning activities, to liaise with COMPANY EX team for ATEX compliance.</p><p> Accountable for demonstrating, individually, an exemplary behaviour with regard to HSSE rules &amp; requirements.</p><p> To implement the COMPANY Technical Referential and applicable local and international codes.</p><p> Involvement in his discipline activities during hook-up, installation and offshore commissioning phases, if required.</p><p>ACTIVITIES</p><p> Promote &amp; comply with applicable safety instructions and other COMPANY HSE procedures in all activities.</p><p> Carry out work in compliance with COMPANY values and policies, relevant laws and regulations, agreed COMPANY priorities and objectives, COMPANY standards and procedures and good industry practices.</p><p> Treat all information obtained during course of the work with confidentiality.</p><p> Participate to KOM with EPC Contractor/Subcontractor with respect to Discipline matters.</p><p> Review the relevant EPC Contractor's and suppliers ITP's and procedures (in coordination with Piping / Electrical/Telecom/ QAQC disciplines and EX IEC &amp; COMPANY compliance</p><p> Monitor and control the implementation on site of the approved drawings and plans, Surveillance plans, Inspection and test plans.</p><p> Monitor and control EPC Contractor&rsquo;s daily / weekly progress report for Instrumentation scopes &ndash; including but not limited to Supports, cable trays, Cable pulling, Instrument installation, preservation, termination &amp; P-COM scopes</p><p> Verify EPC Contractor&rsquo;s Manpower, tools, equipment&rsquo;s and resources are adequate to achieve planned milestones.</p><p> Monitor the work deficiencies and ensure the implementation of the necessary corrective actions.</p><p> Follow up on the implementation of decided action plans, or other mitigation plan issued.</p><p> Stop &amp; report immediately to Instrument Superintendent , any anomaly or non-conformity.</p><p> Attend and participate in daily meetings, various construction meetings, audits and provide support in its when requested.</p><p> Participate to construction, HSE or QAQC specific audits or visits; Provide regular inspection &amp; activity reports.</p><p> Ensure that EPC Contractor and Vendors personnel are qualified for the task they&rsquo;ve been assigned to.</p><p> Ensure the correct implementation of the Permit to Work system.</p><p>C1 Controlled</p><p> If required by management, the Instrument Supervisor will have to work during weekend and/or night shift during critical activities.</p><p>QUALIFICATIONS &amp; EXPERIENCE REQUIRED</p><p> Bachelor&rsquo;s degree or Company approved equivalent in Electrical &amp; Instrumentation Engineering.</p><p> Valid CompEx Training Certificate covering Module EX-01/02/03/04.</p><p> Professional Experience (number of years): 10.</p><p> Construction, Pre-commissioning, and Quality Inspection experience is required for projects.</p><p> A good knowledge of Oil and Gas Industry Standards and International codes/standards related to design, construction, inspection, and pre-commissioning.</p><p> Experienced with company Standards (Total General Specifications), OPERCOM and ICAPS, PRODOM/MANASA DCC Database and relevant codes and standards,</p><p> Good leadership skills and good communication skills.</p><p> Ability to work on projects in a complex and multicultural environment.</p><p> Be skilled in using computer programs for word processing, database management, spreadsheets and e-mail communications.</p><p> Mandatory language is English &amp; Local language based on EPC location (Mandarin for WHP and CPP, Korean for CPP</p><p> H2S OPITO and T-BOSIET trainings</p><p>Job Type: Full-time</p>

Instrumentation/Telecommunication Supervisor

PortecLink General Trading

<p>Location: Muscat, Oman</p><p>Company Type: Trading Company</p><p>Employment Type: Full-Time</p><p>A well-established trading company in Muscat, Oman is seeking a Sales Coordinator with a strong Accounting background to support sales operations and ensure effective coordination between the sales, finance, logistics, and customer service teams. The candidate must be an Omani resident.</p><p>Key Responsibilities</p><p>Coordinate and support day-to-day sales operations</p><p>Prepare sales quotations, cost sheets, and order confirmations</p><p>Generate invoices, delivery notes, and related sales documentation</p><p>Monitor sales orders, customer payments, and outstanding receivables</p><p>Maintain accurate sales and accounting records</p><p>Assist the finance team with reconciliations and month-end closing activities</p><p>Follow up with customers regarding payments and required documentation</p><p>Prepare sales reports, forecasts, and management summaries</p><p>Coordinate with logistics and warehouse teams to ensure timely delivery of orders</p><p>Ensure compliance with company policies and accounting procedures</p><p>Qualifications &amp; Requirements</p><p>Bachelor&rsquo;s Degree in Accounting (mandatory)</p><p>2&ndash;4 years of experience as a Sales Coordinator or in a similar role</p><p>Strong understanding of accounting principles and financial documentation</p><p>Proficient in MS Excel, Word, PowerPoint, and accounting software</p><p>Good communication skills in English (Arabic is an advantage)</p><p>Ability to multitask and work effectively under pressure</p><p>Experience in a trading company within the GCC is preferred</p><p>Must be an Omani resident</p><p>Salary &amp; Benefits</p><p>Competitive salary and benefits in accordance with Omani labor law and company policy</p><p>Job Type: Full-time</p>

Sales Coordinator

Al Noor Automation

<p>The Operations Coordinator is responsible for managing and supervising all day-to-day operational activities across ELV, Automation, Fire Alarm, and Fire Fighting teams. This role includes assigning and following up on technician tasks, coordinating logistics and resources, preparing quotations, evaluating performance, and resolving staff issues. The Operations Coordinator must be an engineer with proven experience in Oman, strong organizational skills, and the ability to ensure efficient service delivery and high standards of customer satisfaction.</p><p><b>Key Responsibilities:</b></p><p><b>1. Task Assignment and Supervision</b></p><ul><li>Plan, assign, and follow up on daily tasks for ELV Technicians, Automation Technicians, and Fire Alarm &amp; Fire Fighting Technicians.</li><li>Assess site distances and locations to schedule jobs efficiently and minimize travel time.</li><li>Monitor progress to ensure timely completion of all work and compliance with project requirements.</li></ul><p><b>2.Team Management and Coordination</b></p><ul><li>Supervise technicians, evaluate their performance, and provide technical guidance as needed.</li><li>Resolve any operational or personal issues affecting technicians to maintain team productivity and morale.</li><li>Train technicians to improve skills, ensure safety compliance, and maintain quality standards.</li></ul><p><b>3. Resource and Logistics Management</b></p><ul><li>Oversee allocation and proper use of company vehicles, tools, equipment, and accommodation facilities.</li><li>Ensure vehicles are maintained in good condition and that staff accommodation meets company policies.</li><li>Coordinate material and resource requirements with suppliers and internal departments.</li></ul><p><b>4. Reporting, Quotation, and Communication</b></p><ul><li>Prepare and submit accurate quotations, job reports, and operational updates to management and HR.</li><li>Maintain complete records of technician activities, customer interactions, and resource usage.</li><li>Communicate effectively with clients, project managers, and internal teams to ensure smooth operations.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Engineering (Electrical, Mechanical, or related field).</li><li>Minimum <b>3&ndash;5 years of operational coordination experience in Oman</b>, preferably in ELV, Fire Protection, or Automation services.</li><li>Valid <b>Oman driving license</b> (mandatory).</li><li>Strong leadership and organizational skills with the ability to manage multiple teams and priorities.</li><li>Excellent communication and problem-solving abilities.</li><li>Proficiency in preparing quotations, reports, and operational documentation.</li><li>Fluent in English; Arabic is an advantage.</li></ul><p>Job Type: Full-time</p><p>Pay: RO250.000 - RO400.000 per month</p><p>Work Location: In person</p>

Admin/ Operations Coordinator

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