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hire coordination specialist (hcs)- uae Jobs in Dubai

hire coordination specialist (hcs)- uae

it project coordinator

Vision Middle East

OverviewA private single family office based in Dubai is looking for a sharp, self-driven ProjectCoordinator to support a portfolio of high-end residential and hospitality projects. This is nota passive support role - we want someone who takes ownership, thinks independently, anddrives things to completion without needing to be chased.You will work directly with the Principal and Head of the Family Office across an activepipeline that includes a personal luxury villa, a joint venture investment villa with a premiumdeveloper targeting completion in two years, with the scope to take on more projects as yourrole grows and you demonstrate an ability to deliver.If you are the kind of person who spots a problem before it becomes one, reads a room,understands quality, and genuinely cares about getting things right - this role will suit youwell.What You'll Be DoingProject Ownership &amp; Delivery<ul><li>Take end-to-end responsibility for tracking and driving progress across active projects</li></ul>- from procurement to site completion.<ul><li>Coordinate contractors, consultants, suppliers, and vendors - keeping everyone</li></ul>accountable and aligned.<ul><li>Maintain clean documentation: schedules, trackers, meeting minutes, and progress</li></ul>reports.<ul><li>Flag risks early and come with solutions, not just problems.</li></ul>Design &amp; Procurement Coordination<ul><li>Review and cross-check architectural and interior design drawings, material</li></ul>specifications, and finish schedules.<ul><li>Manage procurement pipelines - track orders, deliveries, approvals, samples, and</li></ul>mock-ups across multiple projects simultaneously.<ul><li>Ensure design intent translates accurately on site; push back when it doesn't.</li></ul>Site Oversight<ul><li>Conduct regular site visits to monitor workmanship, quality of finishes, and</li></ul>construction progress.<ul><li>Identify and resolve coordination issues on the ground.</li><li>Ensure execution meets agreed specifications and timelines.</li></ul>Market Intelligence &amp; Advisory Support<ul><li>Provide informed input on materials, finishes, suppliers, and market trends relevant</li></ul>to luxury residential and hospitality development.<ul><li>Research comparable projects, international references, and emerging concepts that</li></ul>may be relevant to the Principal's hospitality pipeline.<ul><li>Bring ideas to the table - not just task execution.</li></ul>What We're Looking For<ul><li>Bachelor's degree in Architecture, Interior Design, or a related field.</li><li>1&ndash;4 years of experience in a design, project coordination, or site-based role (quality</li></ul>and attitude matter more than years).<ul><li>Proficiency in project specific programmes or equivalent; comfortable with MS Office</li></ul>for reporting and tracking.<ul><li>Proficiency in using AI to drive forward efficiencies in internal processes.</li><li>Strong design sensibility and a genuine eye for quality, detail, and luxury finish</li></ul>standards.<ul><li>Excellent communicator - clear, confident, and professional across all stakeholders.</li><li>Commercially aware - understands the Dubai real estate and luxury market.</li><li>Highly organised, proactive, and comfortable managing multiple moving parts at</li></ul>once.<ul><li>Able to work independently, take full ownership of tasks, and be trusted to get things</li></ul>done.What We Offer<ul><li>Direct access and exposure to a sophisticated private portfolio.</li><li>A role with real responsibility from day one.</li><li>Exposure to world-class design, materials and project partners.</li><li>Competitive salary up to AED 10,000 per month, aligned with experience and</li></ul>capability.<ul><li>The opportunity to grow with the portfolio as it expands globally.</li></ul>A note on culture: This is a small, high-trust environment. We move fast, we hold highstandards, and we value people who think. If you need to be told what to do next, thisprobably isn't the right fit. If you thrive with autonomy and take pride in your work - we'd liketo hear from youJob Type: Full-timePay: AED7,000.00 - AED10,000.00 per monthWork Location: In person

Project Coordinator

Green & More Landscape Gardening LLC

Job Description:We are seeking a detail-oriented and experienced Project Coordinator with a civil engineering background. The ideal candidate must have strong experience in landscape projects and a minimum of 3+ years of UAE experience.Requirements:<ul><li>Bachelor&rsquo;s degree in Civil Engineering or related field</li><li>Minimum 3+ years of UAE experience (mandatory)</li><li>Proven experience in landscape projects (mandatory)</li><li>Strong knowledge of project coordination and site activities</li><li>Good communication and organizational skills</li></ul>Responsibilities:<ul><li>Coordinate with project teams, consultants, and contractors</li><li>Monitor project progress and ensure timelines are met</li><li>Prepare daily, weekly, and monthly progress reports</li><li>Maintain project documentation and records</li><li>Assist in project planning and scheduling activities</li><li>Track material deliveries and site requirements</li><li>Follow up on approvals, drawings, and submissions</li><li>Coordinate with procurement and site teams</li><li>Ensure compliance with project specifications and safety standards</li><li>Identify delays and support in resolving project issues</li><li>Attend meetings and prepare MOM (Minutes of Meeting)</li><li>Support site engineers and project managers in daily activities.</li></ul>Work Location: In person

Genius HRTech Dubai

<div><h3 class="jobSectionHeader">Job Summary:</h3>
We are seeking a highly motivated and enthusiastic Management Trainee to join our IT department. This entry-level position is designed for recent graduates or individuals looking to kickstart their career in IT management. The successful candidate will undergo a comprehensive training program, gaining hands-on experience across various IT functions, including project management, system analysis, infrastructure support, and software development lifecycle. This role offers a unique opportunity to learn from experienced professionals, contribute to real-world projects, and develop the leadership skills necessary to grow into a future IT leader within our organization.
<h3 class="jobSectionHeader">Key Responsibilities and Tasks:</h3>
<ul><li>Participate in a structured rotational program across different IT departments (e.g., Infrastructure, Applications, Cybersecurity, Project Management Office) to gain a holistic understanding of IT operations.</li>
<li>Assist IT project managers in planning, executing, and monitoring IT projects, including tracking progress, managing documentation, and coordinating resources.</li>
<li>Conduct research and analysis on emerging technologies, industry best practices, and potential solutions to business challenges.</li>
<li>Support the development and implementation of IT policies, procedures, and standards to ensure compliance and operational efficiency.</li>
<li>Collaborate with cross-functional teams to gather requirements, analyze data, and propose innovative IT solutions that align with business objectives.</li>
<li>Participate in the troubleshooting and resolution of IT-related issues, learning diagnostic techniques and problem-solving methodologies.</li>
<li>Prepare reports, presentations, and other communication materials to inform stakeholders about project status, system performance, and IT initiatives.</li>
<li>Engage in continuous learning and professional development activities, including certifications and workshops, to enhance technical and leadership capabilities.</li>
<li>Contribute to the improvement of IT processes and systems by identifying inefficiencies and suggesting enhancements.</li>
<li>Shadow senior IT managers and leaders to observe decision-making processes, strategic planning, and team leadership.</li></ul></div>

Management Trainee - IT (UAEN)

Apparel Group

<div>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Assist in developing and implementing brand strategies to drive business growth and brand awareness
 </li>
 <li>
 Support the creation of brand assets, including visual content, campaigns, and marketing materials
 </li>
 <li>
 Manage and maintain brand consistency across all channels, including social media, website, and advertising
 </li>
 <li>
 Coordinate with internal teams, such as marketing, creative, and external agencies to ensure brand alignment
 </li>
 <li>
 Analyze and report on brand performance metrics, including social media engagement and campaign results
 </li>
 <li>
 Stay up-to-date with industry trends, competitor activity, and market research to inform brand strategy
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Marketing, Communications, or related field
 </li>
 <li>
 1-3 years of experience in brand management, marketing, or a related field
 </li>
 <li>
 Strong understanding of brand development and management principles
 </li>
 <li>
 Excellent communication, organizational, and project management skills
 </li>
 <li>
 Ability to work in a fast-paced environment and meet deadlines
 </li>
 <li>
 Proficiency in Adobe Creative Suite, social media platforms, and Microsoft Office
 </li>
 </ul>
</div>

Schneider Electric

<div>Job Description:
<div>
We are looking for Commissioning Supervisor to be a part of a Site Team Installed Base Services to be 
responsible for running and documenting the equipment commissioning tests performed on site (SAT Report) as agreed with the Site Works Coordinator or Site Director or
 
ProjectManager;Manages, leads or performs commissioning tests and operations in conformance with the safety regulations and the powers conferred upon him;Manages checking the measurement instruments, reports any non-conformances, Customer reservations and records the modifications required on the drawings (annotations);Submits reports to the Site Works manager / Coordinator or Project Manager;In case of need is able to propose/advise/assess the minimum quantity of commissioning Spare Parts needed on site.</div><div></div><div> 
Key Activities and Responsibilities:</div><div></div><div> 
Commissioning - Implementation of tests:</div><ul><li>
Resposible for proper performance of tests and commissioning of the equipment supplied under the terms of the contract, in accordance with the time and work schedule drawn
 
up by the Site Works Manager / Coordinator or Project Manager.</li><li>
Review, validate and implement necessary updates in a comprehensive Commissioning plan.</li><li>
Makes the decision for technical matters related to commissioning of equipment and instructs the commissioning enginners accordingly</li></ul><div>
Commissioning - Test documentation:</div><ul><li>
Responsible for notification of measurements and tests results on the documents provided for this purpose and have them signed by the customer or his on-site representative
 
who was present at the tests and/or who validated them</li></ul><div>
Commissioning - Test tool check:</div><ul><li>
Checks that the measurement instruments and equipment used for the on-site tests are valid and have been correctly maintained.</li><li>
Informs the Site Works Manager / Coordinator before the calibration expiry date is passed, or of any poor condition noticed.</li><li>
Follows procedure related to tracking of condition of tools (use of &quot;Tools Track&quot;).</li></ul><div>
Commissioning - Detection and reporting of Non-conformances found as a result of the tests:</div><ul><li>
Reports non-conformances and customer's reservations to Site Works Manager / Coordinator or Project Manager by mean of proper tool / template (NCR + Site report
 
templates);</li><li>
Reports any punch items identified to Site Works Manager / Coordinator or Project Manager by dedicated tool / template;</li><li>
Updates the event tracker file any time needed to record any issue on site.</li></ul><div>
Commissioning - Update of drawings for conversion to &quot;AS BUILT&quot; status:</div><ul><li>
Notes all the modifications that have been made to the &quot;Approved for Construction&quot; drawings provided by the Site Works Manager in order to compile a final &quot;RED MARKS&quot;
 
folder that will be sent to the engineering department in order to update the drawings. These drawings become to &quot;AS BUILT&quot; status.</li></ul><div>
Follow-up and reporting of commissioning and maintenance activities:</div><ul><li>
Regularly (weekly) provide reports including spent hours (timesheet) / costs on site to Site Works Manager / Coordinator or Project Manager;</li><li>
In case of need propose and implement any necessary corrective actions (refer to site report template);</li><li>
Works in close relationship with the Technical Leader (Corporate office) and execution team;</li><li>
Provides the Project Manager or Site Works Manager / Coordinator with regular assessment of project risks and propose corrective plans &amp; actions.</li></ul><div>
Coordination of commissioning team / subcontractors:</div><ul><li>
Organizes and supports the Commissioning team;</li><li>
Coordinates subcontractors and approves the subcontractors&rsquo; progress reports;</li><li>
Notifies in due time the external attendees (Client, Third Party...) to specific test / inspection when required;</li><li>
Reports any organizational requirements or manpower needs to meet the objectives for the installation &amp; Commissioning scope of work to Project Manager or Site Works
 
Manager / Coordinator;</li><li>
Attends and actively participates on regular Commissioning meetings organized by Client, Project Management team or Site Team.</li></ul><div>
Application of Safety regulations:</div><ul><li>
Carry out works corresponding to the assigned authorization level;</li><li>
Apply the safety regulations and use the safety equipment and devices if required; report any breach of this provision;</li><li>
Ensure compliance with the best practice recognized in your field;</li><li>
Participate in the preparation of the work to be carried out;</li><li>
Draw up the safety plan or make sure that one is available;</li><li>
Throughout the work, manage the safety aspects with the customer;</li><li>
Ensure that work is performed in conformance with the &quot;Standing safety procedures&quot;, the &quot;Safety instructions applicable on site&quot; and the provisions of the Job Safety Analysis &ndash;</li><li>
Risk Analysis assessment;</li><li>
Use your right to opt out in the event of serious imminent danger.</li><li>
Informs superiors in the event of irregularities.</li><li>
Applies all safety rules and regulations to subcontractors</li></ul><div>
Application of Safety regulations:</div><ul><li>
Strictly follow Schneider Electric Global safety instructions as well as local requirements of countries where the job is performed</li></ul><div>
Update the business information systems:</div><ul><li>
Update the expenses and charges in Schneider Electric standard tool.</li><li>
Update the customer equipment databases if applicable.</li></ul>
(External) English Qualifications:
<div>
Qualifications:</div><ul><li>
Ability to communicate (written, verbal) in clear and synthetic manner on technical issues/topics. 
Electrical technician with minimul Bachelor degree</li><li>
English - Fluent (C1)</li><li>
Experience in any competitor equipment (ABB, SIEMENS, etc.) is advantage</li><li>
Good Software tools literacy: MS Office, Acrobat, AutoCAD, Outlook, Testing device software(Omicron), Protection Relays Setting software</li><li>
Advanced Knowledge of Medium voltage/Low voltage equipment, Power stations and principles, The latest technologies and commissioning test principles</li><li>
Working on site or in an Electro-Mechanical design office minimum 5 months</li><li>
Confirmed experience or litteracy with any of Schneider Equipment for MV (Premset, MCSET, PIX), Protection Relays (SEPAM, Micom, Easergy), UPS APC Symmetra and LV Distribution panels (Blokset, Okken, Prisma) is advantage</li><li>
Flexibility &amp; Reliability, Focus on technical details &amp; Customer focus, Team player</li><li>
5 years to 8 years of experience including at least five (5) years commissioning LV and/or MV Equipments</li><li>
Based in UAE and able to travel internationally for 50% of working time in (MEA)</li></ul>
(External) English Company Boiler Plate: 
Looking to make an IMPACT with your career?
When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values &ndash; Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork &ndash; starts with us.
IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.
We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.
Become an IMPACT Maker with Schneider Electric &ndash; apply today!
&euro;40 billion global revenue 
+9% organic growth 
150 000+ employees in 100+ countries<div> 
You must submit an online application to be considered for any position with us. This position will be posted until filled.</div><div></div><div> 
Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and &lsquo;inclusion&rsquo; is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do.</div><div> 
</div><div>At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here 
 
Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.</div></div>

MEA Commissioning Leader

Gdm interiors

Key responsibilities &amp; duties<ul><li>Managing overall operations for executing fit out projects within cost &amp; time norms; participating project review meetings for evaluating project progress.</li><li>Weekly meetings with production coordinator &amp; design dept to discuss the projects progress and hurdles.</li><li>Attending site meetings to establish the scope of works.</li><li>Verify, coordinate and participate (as needed) in site surveys before proceeding with production. To validate the project drawings.</li><li>Inspecting sites to observe and evaluate condition and operability of facilities and structures.</li><li>Preparing and monitoring project schedules.</li><li>Organize work efficiently to ensure timely completion of projects.</li><li>Monitor site progress and confirm adherence to designs and specifications.</li><li>Involve in planning &amp; procurement of materials.</li><li>Checking that the materials received are in accordance with quantity and quality and as per specifications and drawings.</li><li>Materials must be ordered in a timely manner based on the work planned. 4 days lead time is required to provide the materials requested.</li><li>Careful consideration must be taken while ordering the materials as it must be as per the drawing and site requirements.</li><li>Any discrepancies with all stakeholders, subcontractors and all parties must be reported as soon as possible.</li><li>Daily follow ups for all the scopes with all stakeholders, subcontractors and all parties without depending upon the project coordinator.</li><li>Ensure all the subcontractors are identified and locked at the initial stage of the project.</li><li>Ensure good workmanship are carried out for all site works.</li><li>Analyse project bottleneck and taking immediate action.</li><li>Preparing and reviewing method statements and risk assessment (MSRA).</li><li>Able to effectively manage and supervise a team of workers.</li><li>Manage manpower as per project requirements.</li><li>Ensure appropriate manpower is present internally and from subcontractors to accomplish daily work progress on site.</li><li>Daily manpower planning update to ensure what work is going to be accomplished during the day to be sent on the project WhatsApp group to be received 30 minutes before starting of the site.</li><li>Plan and communicate in advance on daily &amp; weekly manpower requirements.</li><li>Assess risk and control manpower as per UAE safety regulations.</li><li>Ensuring presence on site during site operational hours.</li><li>Daily progress report updates to be shared on the project WhatsApp group after the site closure for the respective day, ideally within 1 hour of site closure.</li><li>Update should contain the comparison of works planned for the respective day with priorities.</li><li>Preparing record drawings, technical reports, site diary.</li><li>Coordinate and plan authority inspections and approvals.</li><li>Read all the project drawings/ Bill of Quantities to familiarize with the project.</li><li>Study all the finishes to familiarize oneself with the project finishes.</li></ul>Academic &amp; trades qualifications<ul><li>&middot; Bachelor's degree in civil/architecture/engineering/ interior design or similar field.</li><li>&middot; Experience in turnkey interior fit-out, retail, commercial, residential projects.</li><li>&middot; Proficient in analyzing technical drawings.</li><li>&middot; At least 5 year(s) of working experience in the related field is required for this position.</li><li>&middot; Must have a valid UAE driving license.</li><li>&middot; Required skill (s): project management, interior design, planning, coordination and supervising</li></ul>Application Question(s):<ul><li>Are you willing to work 6 days a week?</li><li>Do you have experience handling more than 2 Fit Out projects simultaneously in the UAE?</li></ul>License/Certification:<ul><li>Driver's license (Required)</li></ul>Work Location: In person

Project Engineer- Fit Out

Carpetland BHR

Lighting Design Engineer / Sales CoordinatorWe are seeking a motivated and detail-oriented Lighting Design Engineer / Sales Coordinator to join our Lighting Division. The ideal candidate will have experience in lighting design, lux calculations, project coordination, and technical sales support, along with strong proficiency in AutoCAD and Microsoft Office applications.Key Skills &amp; RequirementsProficiency in AutoCAD for lighting design and layout preparation.Strong command of Microsoft Office Suite (Excel, Word, and PowerPoint).Experience with lighting design software such as DIALux and/or AGi32.Ability to multitask and prioritize effectively in a fast-paced environment.Previous experience in sales coordination, lighting design, or a related field is an advantage.Excellent communication, presentation, and organizational skills.Job ResponsibilitiesPrepare detailed lighting designs and perform lux calculations using industry-standard software (e.g., DIALux, AGi32).Develop lighting layouts, plans, and specifications based on project requirements and client needs.Ensure compliance with lighting standards, regulations, and energy-efficiency requirements.Collaborate with the sales team by providing technical support and lighting solutions during the pre-sales process.Prepare and present lighting design proposals, including technical documentation and visualizations.Assist in the preparation of quotations, tenders, and sales proposals.Coordinate with suppliers and manufacturers for product selection and procurement.Monitor project schedules, budgets, and deliverables to ensure successful project execution.Maintain strong client relationships and provide excellent customer support throughout the project lifecycle.Stay updated on industry trends, emerging technologies, and new lighting products.QualificationsBachelor's Degree in Electrical Engineering, Lighting Design, Interior Design, or a related field.Proven experience in lighting design and lux calculations, preferably within a sales support or project coordination role.Strong understanding of lighting principles, standards, and regulations.Excellent analytical, problem-solving, and attention-to-detail skills.Ability to work independently and collaboratively within a team environment.Strong time-management skills with the ability to handle multiple projects simultaneously.Note: Salary Bracket may be altered based on skill set and experience,Job Types: Full-time, PermanentPay: AED4,500.00 - AED6,500.00 per monthLicense/Certification:<ul><li>Lighting Design and layout experince (Required)</li><li>driving license (Preferred)</li></ul>

Lighting Engineer/Coordinator

Explore 694+ It project coordinator in Dubai this June. Find roles across top companies and apply now to boost your career.

694 it project coordinator jobs In Dubai

Project Coordinator

Project Coordinator

Management Trainee - IT (UAEN)

Project Coordinator

MEA Commissioning Leader

Project Engineer- Fit Out

Lighting Engineer/Coordinator