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administrative coordinator

junior administrator

The Clean Team

<p>We are looking for an experienced schedule coordinator with excellent background in the cleaning and hospitality industry. Ideally, you'll have some or all of the following competencies and experience we're looking for:</p><ul><li>Minimum two years experience in cleaning or manpower company in Qatar</li><li>Answer incoming calls and respond to customer&rsquo;s calls and messages</li><li>Organizing the booking and the schedule every day for the workers</li><li>Monitor the workers' performance</li><li>Research required information using available resources</li><li>Document all call information according to standard operating procedures</li><li>Recognize, document, and alert the management team of trends in customer calls</li><li>Superior listening, verbal, and written communication skills</li><li>Excellent data entry and typing skills</li><li>Strong interpersonal skills and excellent command of written and spoken English</li><li>Additional language is an added advantage</li><li>Strong organizational skills</li><li>Ability to work in a fast-paced environment</li><li>Ability to multitask</li></ul><p>Job Types: Full-time, Permanent, Contract</p><p>Job Types: Full-time, Permanent</p><p>Application Question(s):</p><ul><li>IELTS score if available </li></ul><p>Experience:</p><ul><li>cleaning service: 2 years (Preferred)</li></ul><p>Language:</p><ul><li>very good English (Required)</li><li>arabic (Preferred)</li></ul>

Junior Administrator

TMF Group

<div>
 <p>
  <strong>
   We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted here, on our website.
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  <strong>
   About TMF Group:
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  TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world.
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  As we&rsquo;re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.
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   Key Responsibilities:
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   Assist with the onboarding and setup of new clients on internal systems.
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   Maintain digital and physical client records in a structured and accessible manner.
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   Draft basic templates, board resolutions, and client letters under supervision.
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   Coordinate signature and submission of routine documents with clients.
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   Monitor compliance calendars and flag upcoming deadlines to the Supervisor.
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   Help prepare simple documentation such as meeting packs, registers, and trackers.
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   Support in the filing of documentation with QFC and/or MoCI as instructed.
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   Keep statutory records up to date in line with client changes.
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   Assist in the preparation of annual returns and company secretarial filings.
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   Complete KYC checklists and assist with document collection for compliance.
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   Use platforms such as ViewPoint, Enate, and authority portals for data entry.
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   Help generate internal reports and summaries on service delivery timelines.
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   Attend training sessions on company law, trust structures, and governance practices.
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   Shadow senior colleagues during complex client interactions and compliance processes.
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   Key Requirements:
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   A legal or compliance background would be preferred;
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   Relevant knowledge of the Commercial Companies Law 2005, QFC Regulations, Qatar Taxation
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   Fluency in English and Arabic
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   Law and Trust Act would be advantageous;
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   Minimum of 4 years&rsquo; experience in company and trust administration and/or compliance &ndash; preferably to institutional clients;
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   General procedural, MoCI/QFC and compliance knowledge;
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   Relevant operational procedures knowledge; and
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   Competence in MS Word, PowerPoint, Excel and Outlook.
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Junior Legal Administrator

Waka kitchens

<p><b>About Waka Kitchen</b></p><p>Waka Kitchen is a market leader in the cloud kitchen industry in Qatar, managing a portfolio of over 30 diverse F&amp;B brands. We are a fast-paced, high-growth environment dedicated to delivering high-quality food efficiently through all major delivery aggregators.</p><p><b>The Role</b></p><p>The Admin Coordinator is a critical, junior-level responsible for the day-to-day administrative management and coordination across our 30+ brands. This position ensures the accuracy of our menus, prices, and promotions across all digital platforms and acts as the essential communication link between our central office and various operational departments.</p><p><b>Key Responsibilities</b></p><p>&middot; Act as the primary administrator for all delivery aggregator platforms (e.g., Talabat, Rafeeq, etc).</p><ul><li>Ensure the accuracy and consistency of all digital menus, including item changes, pricing modifications, imagery, and brand availability status.</li><li>Provide administrative support for the full setup process of new cloud kitchen brands on all delivery platforms.</li><li>Precisely execute the setup, scheduling, and takedown of all promotional offers and campaigns, ensuring compliance with the Marketing Team's schedule.</li><li>Conduct routine checks and audits to guarantee menu pricing, descriptions, and operational settings are correct and consistent.</li><li>Serve as the central administrative point of contact between Waka Kitchen and key support functions, including Marketing, Kitchen Operations, Procurement, and Finance, ensuring smooth information flow.</li><li>Organize and schedule key operational meetings, prepare necessary documents, and take detailed meeting minutes to track follow-up actions.</li></ul><p><b>Qualifications &amp; Requirements</b></p><ul><li>Bilingual Communication is Mandatory. Full professional fluency in both Arabic and English (written and verbal) is required to coordinate with local partners and internal teams.</li><li>Proven experience (1-2 years) in an administrative, coordination, or support role, ideally within the F&amp;B, hospitality, or e-commerce sector.</li><li>Strong proficiency in data entry and advanced knowledge of MS Office/Google Workspace (especially Excel/Sheets).</li><li>Exceptional organizational skills and a demonstrated ability to manage a high volume of detail-oriented tasks simultaneously.</li><li>Prior experience or familiarity with food delivery aggregators (Talabat, Rafeeq, etc.) is highly desirable.</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Will you be able to reliably commute to Lusail for this job?</li></ul><p>Language:</p><ul><li>Arabic and English (Required)</li></ul>

Admin Coordinator

Management Solutions International (MSI)

<p></p><div><div><div><div><div><div><div><div><div>Location</div></div>
<div><div>Doha, Qatar</div></div>
</div></div></div><div></div><div><div><div><div><div>Experience</div></div>
<div><ul><li></li></ul></div>
</div></div></div><div></div><div><div><div><div><div>Job Type</div></div>
<div><div>Outsourcing</div></div></div></div></div></div></div></div></div>
<br><div><div><div>Job Description
</div></div><div><p><b>Job Title:</b> Ticketing Administrator (2-Month Contract)</p>
<p><b>Job Summary:</b><br>
We are seeking a detail-oriented and proactive <b>Ticketing Administrator</b> to support the <b>VIP ticketing operations</b> during the event. The role involves managing ticket distribution, coordinating guest lists, and providing administrative support to ensure a seamless experience for VIP guests.</p>
<p><b>Key Responsibilities:</b></p>
<ul><li><p>Assist with ticket allocation, verification, and distribution for VIP guests.</p>
</li><li><p>Maintain accurate ticketing and guest records.</p>
</li><li><p>Coordinate with the operations and hospitality teams for on-site requirements.</p>
</li><li><p>Handle administrative tasks such as data entry, documentation, and report updates.</p>
</li><li><p>Support during event days with flexible working hours.</p>
</li></ul><p><b>Requirements:</b></p>
<ul><li><p>Previous experience in event coordination, ticketing, or administration preferred.</p>
</li><li><p>Excellent communication and organizational skills.</p>
</li><li><p>Ability to adapt to changing schedules, and remain flexible to work till late hours during the event.</p>
</li><li><p>Available for immediate joining and flexible during the event period.</p></li></ul></div></div><p></p>

Ticketing Administrator

Qatar Care

<p>Our company is looking for a <b>highly organized and detail-oriented Office Administrator</b> with a solid background in <b>Human Resources</b> to support daily administrative operations and HR functions.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage day-to-day office operations and ensure smooth workflow</li><li>Handle documentation, correspondence, and filing systems (both digital and physical)</li><li>Assist with HR functions, including recruitment, onboarding, employee records, and leave management</li><li>Support payroll preparation and track attendance records</li><li>Ensure compliance with company policies and Qatar labor laws</li><li>Organize meetings, prepare agendas, and take minutes as required</li><li>Liaise with internal departments and external stakeholders</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience as an Office Administrator, Office Manager, or similar role</li><li>Minimum 2&ndash;4 years of HR-related experience</li><li>Excellent written and verbal communication skills in English (Arabic is a plus)</li><li>Strong knowledge of MS Office</li><li>Familiarity with Qatar labor laws and HR best practices</li><li>Ability to multitask, prioritize, and work independently</li><li>Transferable visa with NOC is a must</li></ul><p>Job Types: Full-time, Permanent</p>

Office Administrator (with HR Experience)

Malmaison

<div>
 <strong>
  About The Role
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  <br/>
 </strong>
 <strong>
  Role: Executive Office Administrator
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 <strong>
  Location: Fraser Suites, Doha
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  Salary: Competitive
  <br/>
  <br/>
 </strong>
 Frasers Hospitality is looking for an Executive Office Administrator to join the team at Fraser Suites, Doha. As Executive Office Administrator, you will provide an efficient and effective level of administrative support assuming responsibility for all Executive office administration, communication and support work. This role offers the opportunity to develop your skills in a fast-paced environment, with a focus on teamwork, standards, and guest experience.
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  What You Will Be Doing As Executive Office Administrator
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   Provide comprehensive secretarial support to the office of the General Manager
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   Respond promptly to correspondence with minimal supervision
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   Coordinate meetings and follow-ups with Heads of Departments (HODs) and other teams
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   Manage daily complaints, reports, and requisitions across departments
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   Prepare monthly reports in collaboration with HODs
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   Take, type, and distribute minutes of meetings to relevant parties
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   Collate and provide information to the General Manager as requested
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   Organize and coordinate internal and external meetings and events
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   Handle and distribute incoming and outgoing mail, parcels, and other materials
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   Maintain computer and paper-based filing systems for records and documents
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   Prepare letters, memos, and documents using office software (Word, Excel, etc.)
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   Enter, retrieve, and update information in computer databases; answer guest inquiries
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   Operate standard office equipment (telephone, fax, photocopier, etc.)
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   Monitor social media channels and respond to guest feedback with appropriate approvals
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   Liaise and communicate effectively with internal and external contacts
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   Maintain schedules and calendars for the General Manager; arrange appointments
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  </li>
 </ul>
 <strong>
  What We&rsquo;re Looking For
  <br/>
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 You have proven experience in a similar role with excellent communication skills. You are an enthusiastic individual with a 'can do' attitude, work well under presser, and are able to deliver high standards of service and organisation. You will enjoy working as part of an amazing team who all share the same passion &ndash; to create memories that our guests will remember. You have a hands-on attitude with attention to detail and experience in working in professional kitchens.
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 <strong>
  Who are Frasers Hospitality?
  <br/>
  <br/>
 </strong>
 Conceived with the lifestyle preferences of today&rsquo;s discerning travelers in mind, Frasers Hospitality has three award-winning branded serviced residences offerings &ndash; the Gold-Standard Fraser Suites, Fraser Place and Fraser Residence, as well as Modena by Fraser, a second-tier brand targeted at the road warrior and Capri by Fraser, a design-led hotel residence aimed at the Millennial business traveler.
 <br/>
 <br/>
 With 80% of our residents from Fortune 500 and Forbes-listed companies, Frasers&rsquo; intrinsic understanding of the importance of excellence in service and innovation in meeting the evolving needs of corporate travelers is reflective in the number of prestigious accolades garnered over the years.
 <br/>
 <br/>
 In addition to competitive rates of pay we also offer a range of great benefits.
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 <strong>
  Interested?? Click Apply Now
  <br/>
  <br/>
 </strong>
 Frasers Hospitality, Malmaison &amp; Hotel Du Vin are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.
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 <strong>
  Benefits
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 About You
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 Not Specified
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</div>


Executive Office Administrator

Bilfinger

<p></p><div><div><div><div><div><b>Job ID: </b>67812
</div></div></div></div><div><div><div><div><p>PDS Administrator
</p></div></div></div></div><div><div><div><div>BTME_Qatar office, DA, QA, 0000
</div></div></div></div><div><div><div><div>Onsite Work<br>
</div></div></div></div><div><div><div><div><div>In the Middle East, Bilfinger is one of the leading service providers of engineering and consultancy services, project management, construction, maintenance O&amp;M and life cycle services. We enhance the efficiency of our client&rsquo;s assets, ensure a high level of availability and reduce maintenance costs. With our 4.000 employees, we are a leading German corporation where engineering excellence, safety and quality are part of our DNA. With four entities in the Middle East (Bilfinger Tebodin Middle East, Bilfinger Deutsche Babcock Emirates, Babcock Borsig Service Arabia, Babcock Borsig Steinm&uuml;ller Kuwait) and over 10 offices across the region, we offer job opportunities that allow you to utilize all your knowledge and experience. Are you looking for a chance to put your skills to their best-possible use? Then we have what you are looking for!</div><div></div><div><b><br>
Job Description &ndash; PDS Administrator</b></div>
<div><b>
Role Summary</b></div>
<div>
The candidate must experienced <b>PDS Administrator</b> to manage, maintain, and support <b>Intergraph&rsquo;s Plant Design System (PDS)</b> environment for multi-discipline engineering projects. The role involves setup, configuration, troubleshooting, and optimization of the PDS project database, as well as coordination with various engineering disciplines to ensure seamless integration and data consistency. The candidate should have a strong understanding of PDS architecture, project setup, and SmartPlant suite integration..</div>
<p></p>
<div><b>Key Responsibilities</b></div>
<ul>
<li>Set up and configure PDS projects including project schemas, seed files, and reference data.</li>
<li>Administer project databases, user access, and design area management.</li>
<li>Manage discipline modules such as Equipment, Piping, Structural, Electrical, and Instrumentation.</li>
<li>Maintain and troubleshoot PDS, Oracle/SQL databases as applicable.</li>
<li>Support designers and engineers in resolving PDS software or project-related issues.</li>
<li>Coordinate with IT for software installation, patching, and license management.</li>
<li>Perform backups, data recovery, and system performance monitoring.</li>
<li>Customize project specifications, report formats, isometric extraction, and MTO setups.</li>
<li>Conduct clash detection and ensure data integrity between PDS, MicroStation, and SmartPlant Review (SPR).</li>
<li>Provide user training, technical guidance, and maintain project documentation.</li>
<li>Capable to handle all the administrator activities individually, ensuring project environments run smoothly and efficiently.</li>
</ul>
<p></p><div><b>Qualifications &amp; Requirements</b></div>
<ul>
<li>Bachelor&rsquo;s Degree / Diploma in Mechanical, Civil, or related Engineering discipline.</li>
<li>Minimum 5 years of work experience in PDS administration and multi-discipline support.</li>
<li>In-depth knowledge of PDS architecture, Oracle/SQL databases, and MicroStation environment.</li>
<li>Experience in project setup, customization, and reference data management.</li>
<li>Familiar with SmartPlant Review (SPR) and Navisworks review (NWD).</li>
<li>Understanding of piping design, equipment modeling, and engineering workflows.</li>
<li>Strong troubleshooting skills and ability to work under tight deadlines.</li>
<li>Experience on S3D and E3D platforms will be an added advantage.</li>
<li>Good communication and coordination skills with multi-discipline teams.</li></ul><br>
<div></div>
<div>
To apply, please submit your CV in English through the system, containing as a minimum your contact details, education level, relevant experience and earliest possible start date.</div>
<div>
Any applicant must be aware that the selection of candidates is at the sole discretion of the employer. Applicants will not receive any communication unless they are selected for an interview. Only applicants that have responded to vacancies through the online form will be considered.</div><br>
</div></div></div></div><div><div><div><div>Tebodin Middle East Ltd. Branch Qatar
</div></div></div></div><div><div><div><div>Engineering
</div></div></div></div><div><div><div><div>Permanent
</div></div></div></div><div><div><div><div>Professional</div></div></div></div></div><p></p>

PDS Administrator

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