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retail leasing administrator | real estate | asset management Jobs in Doha

retail leasing administrator | real estate | asset management

lease administration supervisor

Americana Restaurants

<div>
 
 
 Role Purpose:
 
 
 
 The position is responsible for maintaining the lease administration function in the Qatar market. The role of lease administration is as a support function to the Real Estate team to manage effective controls, data accuracy &amp; tracking, maintaining an effective audit trail and effective lease signing aligned with Americana standards &amp; policies to meet the department goals.
 
 
 The Assistant Manager shall support the effective management of Americana&rsquo;s new and existing real estate portfolio, including but not limited to lease agreements, authority compliance, database tracking and ensure alignment with strategic objectives. This role encompasses performance monitoring, risk management, lease oversight, and collaboration with key stakeholders to optimize control and compliance objectives.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Process Lease signing as per organizational objectives
 </li>
 <li>
 Monitor and track the status of lease signing forecasted signing monthly.
 </li>
 <li>
 Manage and monitor day-to-day activities within your geographical area that supports the operations of the Portfolio Lease Administration Service Line
 </li>
 <li>
 Oversee company portfolio of retail store leases and supervise individuals in the Lease Administration Department in your market (where applicable_.
 </li>
 <li>
 Support and assist with Americana&rsquo;s Restaurant Division initiatives &amp; change management
 </li>
 <li>
 Recommend new approaches, policies, and procedures to effect continual improvements in the efficiency of services performed
 </li>
 <li>
 Ensure Americana standards are implemented, met and maintained
 </li>
 <li>
 Ensure Americana&rsquo;s lease signing process is consistently applied and maintained.
 </li>
 <li>
 Own execution of compliance &amp; risk management initiatives, ensuring compliance with lease terms and regulatory requirements within the required SLA&rsquo;s as well as identifying potential risks in lease agreements and providing recommendations for resolution
 </li>
 <li>
 Provide timely and accurate documentation and reporting
 </li>
 <li>
 Execute special projects as assigned by Line Manager
 </li>
 <li>
 Collaborate on high profile projects that will require special attention and reporting
 </li>
 <li>
 Manage, train, and develop team members in your market.
 </li>
 <li>
 Demonstrate initiative and reflect a sense of urgency in daily duties by meeting or improving upon deadlines
 </li>
 <li>
 Closely track and provide updates to the plan for securing NSOs.
 </li>
 <li>
 Track critical dates (renewal options, kickouts, rights to terminate and expirations) for existing stores and generate and maintain several reports and weekly updates with respect to same.
 </li>
 <li>
 Ensure that all stores with upcoming critical dates are addressed with management in a timely manner and follow through with decisions while meeting critical deadlines.
 </li>
 <li>
 Draft and/or review lease amendments and termination agreements with respect to existing stores.
 </li>
 <li>
 Assist in the development and implementation of procedures to ensure the integrity of the lease database system.
 </li>
 <li>
 Write reports as requested in the lease database system for the Real Estate Department.
 </li>
 <li>
 Assist in lease preparation and review against Americana policy &amp; top lease conditions
 </li>
 <li>
 Other duties or projects assigned.
 </li>
 <li>
 Maintain an accurate, detailed audit trail for each deal, and track and document decisions related to the same
 </li>
 <li>
 Receive cheques from finance related to the lease agreement, check if they are aligned with the particulars of payments as per lease and ensure they are delivered to the Landlord on timely manner.
 </li>
 <li>
 Follow up with the Landlord on the executed lease agreement &amp; required official documentation in a timely manner, escalating any delays to the Real Estate deal owner
 </li>
 <li>
 Take ownership of all active leases and drive them to closure within defined timelines by overseeing municipal contracts and landlord documentation, ensuring compliance and timely execution of all related legal and operational processes, including the collection of trade license requirements, NOCs, AMCs, and other relevant documents, while maintaining close coordination with the GRD team
 </li>
 </ul>
 
 
 
 
 
 Education
 
 :
 
 <ul>
 <li>
 Bachelor's Degree
 </li>
 <li>
 Knowledge of Microsoft Office specifically Word, Excel, Power Point is essential.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 5-7 years&rsquo; experience in lease administration or legal in a retail chain or shopping center environment
 </li>
 <li>
 Strong understanding of regional real estate and/or leasing practices, metrics and municipality/authority regulations
 </li>
 <li>
 Knowledge of legal terms &amp; language of the lease
 </li>
 </ul>
 
 
 
 
 
 Language Proficiency:
 
 
 <ul>
 <li>
 Arabic (Mandatory)
 </li>
 <li>
 English (Mandatory)
 </li>
 <li>
 French (Desirable)
 </li>
 </ul>
 
 
 
 
 
 Knowledge:
 
 
 <ul>
 <li>
 Excellent quality checking &amp; compliance skills
 </li>
 <li>
 Ability to plan, organise and adapt in various situations to meet business objectives
 </li>
 <li>
 Experience of business process re-engineering
 </li>
 <li>
 Experience of extensive Real Estate System Implementation projects
 </li>
 <li>
 Strong analytical abilities
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Ability to interpret complex retail lease language.
 </li>
 <li>
 Exceptional communication and negotiating skills.
 </li>
 <li>
 Ability to meet deadlines.
 </li>
 <li>
 Strong attention to detail and organizational skills.
 </li>
 <li>
 Ability to prioritize and manage multiple projects
 </li>
 <li>
 Strong organizational skills
 </li>
 <li>
 High-quality work ethics without supervision
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Excellent time management skills
 </li>
 <li>
 Ability to solve problems by drawing upon the collective thinking of the broader team through influence and negotiation.
 </li>
 <li>
 Strong leadership skills
 </li>
 <li>
 Client relationship management skills.
 </li>
 </ul>
</div>

Assistant Manager Lease Administration

Al-Futtaim

<div>
 
 Job Requisition ID:
 
 173405
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview Of The Role:
 
 
 
 <ul>
 <li>
 The Retail Lease Administrator is responsible for supporting the leasing administration team by ensuring accurate documentation, effective data management, and adherence to all leasing processes. Success in this role involves maintaining and updating leasing records, processing tenant documentation, and ensuring compliance with relevant policies and legal requirements. This position plays a crucial role in facilitating communication and coordination within the leasing team and supporting departments, thereby contributing to efficient leasing operations.
 
 
 </li>
 </ul>
 
 What You Will Do:
 
 
 
 General
 
 
 <ul>
 <li>
 Support AFGRE Leasing Administration by ensuring accurate documentation, data management, and compliance with leasing processes.
 </li>
 <li>
 Execute leasing admin activities aligned with AFGRE objectives.
 </li>
 <li>
 Prepare and process tenant documentation.
 </li>
 <li>
 Update leasing data in YardiSAP.
 </li>
 <li>
 Handle lease registration.
 </li>
 <li>
 Translate and manage lease agreements in both English and Arabic.
 </li>
 <li>
 Maintain a legal contracts database and trackers.
 </li>
 <li>
 Ensure that all required documents are completed and filed according to property and unit number.
 </li>
 <li>
 Prepare LAF for management signature and handle lease agreement contracts.
 </li>
 <li>
 Collect payments, issue receipts, and dispatch tenant's executed copies.
 </li>
 <li>
 Assist in drafting correspondence and documentation for lease renewals or amendments.
 </li>
 <li>
 Process and execute leases for special projects.
 </li>
 <li>
 Prepare progress reports, tenancy schedules, and maintain updated tenant database.
 </li>
 <li>
 Manage the maintenance of a Brand Profile Log and communication with prospective tenants.
 </li>
 <li>
 Assist in updating tracking sheets, preparing presentations, and managing office supplies.
 </li>
 <li>
 Ensure accurate data entry and maintenance of lease records in Yardi and Projectwise.
 </li>
 <li>
 Maintain effective collaboration with departments for legal compliance and procedural updates.
 </li>
 <li>
 Manage communication with Al Futtaim EIT for technical resolutions.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful:
 
 
 
 <ul>
 <li>
 Proficiency in English (both written and spoken), Arabic is an advantage.
 </li>
 <li>
 Strong IT skills with experience in data management systems like Yardi.
 </li>
 <li>
 Excellent communication skills and ability to collaborate across departments.
 </li>
 <li>
 Understanding of legal documentation and leasing processes.
 
 
 </li>
 </ul>
 
 What Qualifies You For The Role:
 
 
 
 <ul>
 <li>
 Degree or equivalent level of education in any discipline preferable but not mandatory, depending on previous experience.
 </li>
 <li>
 2-3 years of experience as a Leasing Administration professional.
 </li>
 <li>
 Strong knowledge of leasing procedures and practices in the Middle East market, especially Qatar.
 </li>
 <li>
 Experience in using Yardi and Projectwise is advantageous.
 
 
 </li>
 </ul>
 
 About Al-Futtaim Malls
 
 
 
 Al-Futtaim Malls provides development and asset management expertise, specializing in building retail-led super regional malls in prime locations across MENA and beyond. With a proven track record of creating both sustainable revenue growth and value enhancement for tenants, Al-Futtaim Malls delivers exceptional experiences and exciting shopping environments for customers.
 
 
 Part of the Al-Futtaim Group, Al-Futtaim Malls leadership team brings more than 30 years of experience and a deep understanding and knowledge of the retail sector, both from a shopper&rsquo;s point of view but as curators of space or landlords to other brands. The company has a directly managed portfolio including over 9 million sqft of retail space across four malls in the MENA region and two under development. Malls under the Al-Futtaim Malls portfolio include Dubai Festival City Mall and Festival Plaza in the UAE, Cairo Festival City Mall in Egypt, Doha Festival City in Qatar and Zenata Mall, Morocco.
 
 
 Leveraging on the expertise of its parent company, Al-Futtaim Malls established PLEX Management Services offering a full array of services including asset management and development, leasing, and brand experience expertise to shopping mall landlords and retail organizations globally. Implementing global best practice and deploying Al-Futtaim Mall&rsquo;s deep understanding of mall management and retail dynamics, PLEX promises to deliver continuous growth and long-term value for its partners.
 
 
 For more information on Al-Futtaim Malls, please visit https://www.al-futtaimmalls.com/
</div>

Retail Leasing Administrator | Real Estate | Asset Management

Abdulla Bin Ali and Partners

Company DescriptionFounded in 2015, Abdulla Bin Ali and Partners is a leading real estate firm specializing in residential properties in The Pearl-Qatar. We focus on developing, managing, and providing comprehensive property services, including leasing, property management, and facilities management. Our mission is to deliver high-quality, safe, and secure residential spaces that meet tenant needs.Role DescriptionThe Leasing and Admin Specialist (full-time, on-site in Doha, Qatar) is responsible for overseeing the full leasing cycle, including marketing properties, conducting viewings, processing applications, and coordinating move-in/move-out processes. Key tasks include preparing and managing lease agreements, verifying tenant documentation, and negotiating lease terms. This role also involves tracking lease renewals, handling lease terminations, and ensuring compliance with all relevant property regulations.In addition to leasing activities, the role requires administrative support, including maintaining tenant records, preparing reports, coordinating property maintenance requests, and ensuring timely communications with tenants regarding lease terms, renewals, and maintenance updates.Qualifications<ul><li>Strong organizational, communication, and interpersonal skills</li><li>Knowledge of leasing and property regulations</li><li>Proficiency in MS Office and property management software</li><li>Detail-oriented with problem-solving abilities</li><li>Experience in property management or real estate is preferred</li><li>Bachelor&rsquo;s in Business Administration or a related field</li></ul>Job Types: Full-time, PermanentLanguage:<ul><li>English (Preferred)</li></ul>

Leasing and Admin Specialist

Regency Fleets

About Us: Regency Fleets is a leading vehicle leasing and rental company in Qatar, providing a wide range of vehicles to individuals and businesses. We pride ourselves on professionalism, quality service, and operational excellence.Job Summary: We are seeking a dedicated Rental Agent Supervisor to oversee our rental operations team. You will ensure smooth rental and leasing processes, manage staff performance, and maintain excellent customer service standards.Key Responsibilities:<ul><li>Supervise and guide rental agents in day-to-day operations.</li><li>Monitor rental and leasing contracts, vehicle allocation, and documentation accuracy.</li><li>Ensure high levels of customer satisfaction by handling inquiries and resolving complaints.</li><li>Train, mentor, and evaluate rental agents to ensure compliance with company policies.</li><li>Coordinate with operations, maintenance, and finance teams for smooth workflow.</li><li>Support management in reporting, planning, and achieving business targets.</li></ul>Requirements:<ul><li>Previous experience in vehicle rental or leasing operations; supervisory experience preferred.</li><li>Strong leadership, organizational, and communication skills.</li><li>Customer-focused with the ability to resolve issues efficiently.</li><li>Proficient in MS Office and rental management systems.</li><li>Fluent in English; knowledge of Arabic is a plus.</li><li>High school diploma or equivalent; a bachelor&rsquo;s degree is a plus.</li></ul>What We Offer:<ul><li>Competitive salary and benefits.</li><li>Opportunities for career growth within a reputable vehicle leasing and rental company.</li><li>Dynamic and supportive work environment.</li></ul>Job Type: Full-time

Rental Agent Supervisor

Ernest Talent

Position SummaryThe Leasing Admin / Coordinator will be responsible for managing all Kahramaa-related tasks and associated municipal (Baladiya) procedures. This role ensures accurate documentation, timely payment and processing of utility services, and smooth coordination with government entities, landlords, and tenants to maintain regulatory compliance and uninterrupted operations.Key Responsibilities1. Documentation and Attestation<ul><li>Prepare, review, and organize contracts such as tenancy agreements and related documentation.</li><li>Ensure contracts are duly signed and stamped by relevant parties (landlord/owner).</li><li>Submit documents to Baladiya for attestation and stamping.</li><li>Ensure timely completion of Baladiya attestation for use in utility or address verification purposes.</li></ul>2. Kahramaa and Utility Coordination<ul><li>Manage Kahramaa account activities, including opening, transfer, move-in/move-out, and account closures.</li><li>Oversee timely payments of electricity, water, and telecommunication bills.</li><li>Handle customer name change requests and ensure smooth coordination with relevant authorities.</li><li>Track and maintain all payment records and ensure timely renewals or follow-ups.</li></ul>3. Government &amp; Municipal Liaison<ul><li>Act as the company&rsquo;s representative with Baladiya, Kahramaa, and other government entities.</li><li>Follow up on permits, approvals, and renewals to ensure compliance with Qatar&rsquo;s municipal and regulatory requirements.</li><li>Maintain strong professional relationships with government offices to facilitate faster processing.</li></ul>4. Record Keeping and Tracking<ul><li>Maintain an organized filing system for contracts, bills, and attestations.</li><li>Track expiry dates of contracts and renewal timelines for documents or utility accounts.</li><li>Generate periodic status reports and ensure there are no delays or lapses in regulatory or utility obligations.</li></ul>5. Tenant / Landlord Coordination<ul><li>Coordinate with landlords, tenants, and property owners to ensure compliance with tenancy and Baladiya attestation requirements.</li><li>Clarify documentation requirements and ensure all parties provide necessary information promptly.</li><li>Support internal teams in addressing any issues or clarifications related to tenancy and utility processes.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Administration, Business Management, or related field.</li><li>Minimum 2&ndash;4 years of experience in government relations, utilities coordination, or administrative support within Qatar.</li><li>Sound knowledge of Qatari municipal and government procedures, especially Baladiya and Kahramaa processes.</li><li>Familiarity with government e-services portals such as Hukoomi, MOI, and Kahramaa.</li><li>Strong administrative and organizational skills with attention to detail.</li><li>Excellent communication skills in English (Arabic proficiency preferred but not mandatory).</li><li>Ability to work independently, manage multiple priorities, and maintain confidentiality in handling official documents.</li></ul>Job Type: Full-time

Leasing Admin /Coordinator

Al-Futtaim Automotive

<div>
 
 Job Requisition ID:
 
 173405
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview Of The Role
 
 
 
 <ul>
 <li>
 The Retail Lease Administrator is responsible for supporting the leasing administration team by ensuring accurate documentation, effective data management, and adherence to all leasing processes. Success in this role involves maintaining and updating leasing records, processing tenant documentation, and ensuring compliance with relevant policies and legal requirements. This position plays a crucial role in facilitating communication and coordination within the leasing team and supporting departments, thereby contributing to efficient leasing operations.
 
 
 </li>
 </ul>
 
 What You Will Do
 
 
 
 General
 
 
 <ul>
 <li>
 Support AFGRE Leasing Administration by ensuring accurate documentation, data management, and compliance with leasing processes.
 </li>
 <li>
 Execute leasing admin activities aligned with AFGRE objectives.
 </li>
 <li>
 Prepare and process tenant documentation.
 </li>
 <li>
 Update leasing data in YardiSAP.
 </li>
 <li>
 Handle lease registration.
 </li>
 <li>
 Translate and manage lease agreements in both English and Arabic.
 </li>
 <li>
 Maintain a legal contracts database and trackers.
 </li>
 <li>
 Ensure that all required documents are completed and filed according to property and unit number.
 </li>
 <li>
 Prepare LAF for management signature and handle lease agreement contracts.
 </li>
 <li>
 Collect payments, issue receipts, and dispatch tenant's executed copies.
 </li>
 <li>
 Assist in drafting correspondence and documentation for lease renewals or amendments.
 </li>
 <li>
 Process and execute leases for special projects.
 </li>
 <li>
 Prepare progress reports, tenancy schedules, and maintain updated tenant database.
 </li>
 <li>
 Manage the maintenance of a Brand Profile Log and communication with prospective tenants.
 </li>
 <li>
 Assist in updating tracking sheets, preparing presentations, and managing office supplies.
 </li>
 <li>
 Ensure accurate data entry and maintenance of lease records in Yardi and Projectwise.
 </li>
 <li>
 Maintain effective collaboration with departments for legal compliance and procedural updates.
 </li>
 <li>
 Manage communication with Al Futtaim EIT for technical resolutions.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful
 
 
 
 <ul>
 <li>
 Proficiency in English (both written and spoken), Arabic is an advantage.
 </li>
 <li>
 Strong IT skills with experience in data management systems like Yardi.
 </li>
 <li>
 Excellent communication skills and ability to collaborate across departments.
 </li>
 <li>
 Understanding of legal documentation and leasing processes.
 
 
 </li>
 </ul>
 
 What Qualifies You For The Role
 
 
 
 <ul>
 <li>
 Degree or equivalent level of education in any discipline preferable but not mandatory, depending on previous experience.
 </li>
 <li>
 2-3 years of experience as a Leasing Administration professional.
 </li>
 <li>
 Strong knowledge of leasing procedures and practices in the Middle East market, especially Qatar.
 </li>
 <li>
 Experience in using Yardi and Projectwise is advantageous.
 
 
 </li>
 </ul>
 
 About Al-Futtaim Malls
 
 
 
 Al-Futtaim Malls provides development and asset management expertise, specializing in building retail-led super regional malls in prime locations across MENA and beyond. With a proven track record of creating both sustainable revenue growth and value enhancement for tenants, Al-Futtaim Malls delivers exceptional experiences and exciting shopping environments for customers.
 
 
 Part of the Al-Futtaim Group, Al-Futtaim Malls leadership team brings more than 30 years of experience and a deep understanding and knowledge of the retail sector, both from a shopper&rsquo;s point of view but as curators of space or landlords to other brands. The company has a directly managed portfolio including over 9 million sqft of retail space across four malls in the MENA region and two under development. Malls under the Al-Futtaim Malls portfolio include Dubai Festival City Mall and Festival Plaza in the UAE, Cairo Festival City Mall in Egypt, Doha Festival City in Qatar and Zenata Mall, Morocco.
 
 
 Leveraging on the expertise of its parent company, Al-Futtaim Malls established PLEX Management Services offering a full array of services including asset management and development, leasing, and brand experience expertise to shopping mall landlords and retail organizations globally. Implementing global best practice and deploying Al-Futtaim Mall&rsquo;s deep understanding of mall management and retail dynamics, PLEX promises to deliver continuous growth and long-term value for its partners.
 
 
 For more information on Al-Futtaim Malls, please visit https://www.al-futtaimmalls.com/
</div>

Transpo Group Middle East

The Sales &amp; Leasing Manager is responsible for overseeing all aspects of sales and leasing department, developing plans to identify new clients and negotiate with prospective tenants to maximize income in line with the business plan.Responsibilities:<ul><li>Responsible for assigning sales &amp; leasing staff to appropriate territories.</li><li>Supervise a team of sales &amp; leasing consultants to always ensure maximum occupancy of rental units and high renewal rate.</li><li>Oversee the processing and approval of client applications and lease documents, as well as elaborate the terms of lease, rental rate and period of payment to tenants.</li><li>Organize meetings during which challenges are discussed to identify solutions necessary for achieving set occupancy targets.</li><li>Monitor leads data and maintain a strong closing ratio.</li><li>Set and achieve sales goals each quarter and motivate the sales &amp; leasing agents to follow all leads.</li><li>Conduct surveys of the property market to obtain information on competing sales and lease rates and other trends that affect occupancy and rent.</li><li>Supervise campaign activities for the publicity of available properties and vacant spaces.</li><li>Develop and implement policies necessary for improving profitability and efficiency of the leasing department.</li><li>Meet with landlords to boost leasing &amp; sales relations.</li><li>Prepare &amp; submit required reports</li><li>Oversee the marketing and advertising of vacancies on media/advert channels to attract potential clients.</li><li>Overseeing the hiring and on-the-job training of leasing recruits on effective closing techniques, market information, and legislative changes.</li><li>Encourage prospective tenants to lease from MIPC by positioning MIPC property and its units in a favorable light and offering the best possible customer service.</li><li>Maintain an active international portfolio of off market, commercial and residential units, including up to date knowledge of legal requirements for such transactions.</li><li>Any other duties / responsibilities as assigned time to time based on business requirements.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in business administration, finance, or real estate</li><li>Minimum 8 Years&rsquo; experience in leasing, property management, sales and real estate</li></ul>Job Type: Full-timePay: QAR18,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>sales &amp; leasing: 8 years (Required)</li><li>property developers, real estate: 8 years (Required)</li></ul>

Sales and Leasing Manager

Explore 685+ Lease administration supervisor in Doha this November. Find roles across top companies and apply now to boost your career.

685 lease administration supervisor jobs IN Doha

Assistant Manager Lease Administration

Retail Leasing Administrator | Real Estate | Asset Management

Leasing and Admin Specialist

Rental Agent Supervisor

Leasing Admin /Coordinator

Retail Leasing Administrator | Real Estate | Asset Management

Sales and Leasing Manager