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legal secretary

Penda Aiken, Inc.

<div><h2 class="jobSectionHeader">Job Title: Legal Secretary</h2>
Agency: New York State Office of Cannabis Management (OCM) 
Location: Downtown Manhattan, NY 
Employment Type: Full-Time Contract 
Work Auth: Must be eligible to work for any U.S. employer without work authorization
<h3 class="jobSectionHeader">About the Role</h3>
The New York State Office of Cannabis Management (OCM) seeks a detail-oriented and highly organized Legal Secretary to provide comprehensive legal and administrative support to the General Counsel&rsquo;s Office. This position involves preparing legal documents, managing case files, and assisting attorneys with litigation and compliance matters in a fast-paced environment.
<h3 class="jobSectionHeader">Key Responsibilities</h3>
<ul><li>Prepare correspondence and case materials for lawsuits in state and federal court.</li>
<li>Assist in preparing case filings by completing required documentation and activities.</li>
<li>Draft legal documents for attorney review.</li>
<li>Prepare subpoenas and arrange for service.</li>
<li>Coordinate filing of legal memoranda and other court papers.</li>
<li>Conduct research into complex legal matters; analyze materials and present findings.</li>
<li>Prepare litigation holds and assist with e-discovery searches and management.</li>
<li>Maintain case files, calendars, and monitor dockets, deadlines, and decisions.</li>
<li>Assist General Counsel, Deputy Counsels, and Associate Counsels with confidential legal matters.</li>
<li>Perform additional duties as assigned by senior legal staff.</li>
</ul><h3 class="jobSectionHeader">Required Qualifications</h3>
<ul><li>Strong knowledge of legal terminology and procedures.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li>
<li>Excellent organizational and time-management skills.</li>
<li>Ability to handle confidential information professionally.</li>
<li>Strong verbal and written communication skills.</li>
</ul><h3 class="jobSectionHeader">Preferred Qualifications</h3>
<ul><li>Experience supporting attorneys in litigation or government legal operations.</li>
<li>Familiarity with e-discovery tools and case management systems.</li>
</ul><h3 class="jobSectionHeader">.</h3>
#zr</div>

Legal Secretary

Michael L. Kosloff, Attorney at LA\aw

<ul><li>Job Summary</li></ul>We are seeking a highly organized and detail-oriented Legal Secretary to help facilitate legal processes, manage case files, and assist attorneys with research and document preparation. Must be fully familiar with MAC computers. Must have SIGNIFICANT law office experienceResponsibilities<ul><li>Manage and organize legal documents.</li></ul>*<ul><li>Assist attorneys with drafting legal documents such as pleadings, discovery requests, trial preparation and correspondence with exceptional attention to detail.</li><li>Review and proofread legal documents for accuracy, clarity, and compliance with applicable laws and standards.</li><li>Coordinate case files, maintain meticulous records of filings, court deadlines, and client communications to ensure timely submissions.</li><li>Support litigation activities by preparing case summaries, organizing exhibits, and managing document review processes.</li><li>Schedule appointments, interviews with clients or witnesses, court dates, and manage calendar deadlines efficiently.</li></ul>*<ul><li>Provide executive administrative support</li></ul>Experience<ul><li>Proven experience as a Legal Secretary.</li><li>Strong familiarity with family law, probate and civil litigation.</li><li>Proficiency in legal research tools and AI helpful</li></ul>*<ul><li>Demonstrated ability to handle multiple priorities efficiently through excellent organizational skills and project management capabilities.</li><li>Excellent writing skills for drafting correspondence and legal documents accurately.</li><li>Strong proofreading abilities to ensure error-free documentation.</li><li>Paralegal experience is advantageous</li><li>Knowledge of document review procedures vital as is supporting attorneys through meticulous research, precise document handling, and seamless office operations&mdash;all while fostering a collaborative team spirit that drives success forward.</li></ul>Pay: $25.64 - $30.88 per hourExpected hours: 6.0 per weekBenefits:<ul><li>Free parking</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Are you fully familiar with MAC computers. Your most recent law office job and position and your last legal employer's contact information. How much litigation experience do you have. OMIT Workers Comp and Immigration</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>legal secretarial or paralegal: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Beverly Hills, CA 90212 (Preferred)</li></ul>Ability to Commute:<ul><li>Beverly Hills, CA 90212 (Required)</li></ul>Work Location: In person

County of Frederick, VA

<div><div><div><h2 class="jobSectionHeader">Description</h2></div>
<div>The Commonwealth&rsquo;s Attorney&rsquo;s Office is seeking a Legal Secretary to play a key role in supporting our legal team and ensuring the smooth operation of court processes. This position offers a unique opportunity to contribute to the justice system by working closely with attorneys, law enforcement, and court personnel. If you thrive in a fast-paced environment, communicate with confidence and professionalism, and take pride in your work, we encourage you to apply.
Why Join Us?<ul><li>
Be part of a respected legal team committed to public service and community safety.</li><li>
Develop your legal administrative skills in a supportive, fast-paced environment.</li><li>
Enjoy the stability, benefits, and career development opportunities that come with local government service.</li></ul> 

Core Hours 
Monday - Friday 
8:30 AM - 5:00 PM</div>
<div><h2 class="jobSectionHeader">What You'll Do:</h2></div>
<div>Key Responsibilities
As a Legal Secretary, you will:<ul><li>
Prepare and maintain legal case files in accordance with court procedures and internal standards.</li><li>
Draft and process legal documents, including subpoenas, motions, and notices, with accuracy and timeliness.</li><li>
Liaise professionally with law enforcement, witnesses, attorneys, and court personnel to obtain and relay case information.</li><li>
Manage case data using electronic filing systems, ensuring records are current, organized, and confidential.</li><li>
Support general office operations by assisting with public inquiries, telephone communications, and mail distribution.</li></ul></div>
<div><h2 class="jobSectionHeader">What We're Looking For:</h2></div>
<div><ul><li>1+ years of experience in legal, compliance, or any role requiring review and understanding of reports or agreements; relevant legal, criminal justice, or compliance education or certification accepted.</li><li>
Excellent written and verbal communication skills, with the ability to interact respectfully and effectively with diverse individuals.</li><li>
Proven ability to handle confidential and sensitive information with integrity and discretion.</li><li>
Strong organizational and time management abilities, including the capacity to prioritize tasks and meet deadlines with minimal supervision.</li><li>
100% onsite position requiring daily attendance in the office.</li></ul></div>
<div><h2 class="jobSectionHeader">Supplemental Information</h2></div>
<div>To learn more about Frederick County Virginia Government employee benefits, please visit the following webpage:https://www.fcva.us/departments/human-resources/employee-benefits
All positions are subject to a criminal background check for any convictions that relate to the job duties and responsibilities. Frederick County Virginia Government is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
The County&rsquo;s EEO Utilization Report is available at www.fcva.us/jobs</div></div></div>

Thomas H. Ayoob III & Associates, LLC

Small law firm in Pittsburgh, PA that specializes in real estate is seeking a legal secretary for the owner. You will be required to type legal documents and letters, prepare all documents for real estate closings, perform bookkeeping duties, answer phone calls, and respond to emails . The ideal candidate is a highly organized individual who has strong communication and writing skills.Responsibilities:<ul><li>Handling all aspects of real estate transactions.</li><li>Typing legal documents.</li><li>Transcribing dictation.</li><li>Answering phones.</li><li>Preparing and sending correspondence.</li><li>Receiving and responding to emails.</li><li>General bookkeeping.</li><li>Managing service providers.</li><li>Filing and organizing a wide variety of legal and business documents.</li><li>Maintaining and updating office files, records, and databases.</li><li>Maintaining office equipment.</li></ul>Job Type: Full-timePay: $45,000.00 - $65,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Have you previously transcribed dictation?</li><li>Are you willing to approve a background check?</li></ul>Education:<ul><li>Associate (Required)</li></ul>Experience:<ul><li>Legal Secretarial: 2 years (Required)</li><li>Real Estate Closings: 5 years (Required)</li><li>Microsoft Office: 5 years (Required)</li></ul>Work Location: In person

Lumenceler Group

Job Title: Legal SecretaryLocation: Los Angeles, CA (Glendale) Salary: $50,000&ndash;$75,000About the Role: We&rsquo;re seeking a highly organized and reliable Legal Receptionist to support our attorneys with litigation and administrative tasks. The ideal candidate has excellent communication skills, strong attention to detail, and the ability to manage competing priorities in a fast-paced environment. Medical malpractice or personal injury experience is preferred but not required.Key Responsibilities:<ul><li>Prepare, format, and proofread legal documents including pleadings, discovery, and correspondence</li><li>File documents electronically with state and federal courts</li><li>Maintain and organize case files and legal databases</li><li>Manage calendars for deadlines, hearings, and meetings</li><li>Assist attorneys with trial preparation and client communication</li><li>Handle incoming and outgoing legal correspondence</li></ul>Qualifications:<ul><li>3+ years of legal or administrative experience (law firm experience required)</li><li>Strong command of Microsoft Office and PDF editing tools</li><li>Excellent organizational and written communication skills</li><li>Experience in personal injury, medical malpractice, or elder abuse law is a plus, but not required.</li></ul>Job Type: Full-timePay: $50,000.00 - $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Kirk & Simas

An established law firm serving California&rsquo;s Central Coast is seeking a Legal Secretary to support attorneys in the area of Estate Planning &amp; Administration. We are looking for a detail-oriented, proactive individual who thrives in a collaborative environment and is committed to delivering practical, high-quality support to both attorneys and clients. Compensation ranges from $20 to $27 per hour, depending on experience, plus a competitive bonus program and comprehensive benefits.Responsibilities<ul><li>Legal Support: Assist attorneys with drafting and reviewing legal documents, preparing forms, and organizing case and matter files across business, estate planning, and litigation matters.</li><li>Case and File Management: Manage caseloads efficiently under attorney supervision, ensuring deadlines are met and documents are accurately maintained.</li><li>Client Communication: Serve as a point of contact for clients, gathering necessary information, answering procedural questions, and maintaining professional, empathetic communication.</li><li>Document Preparation: Prepare, format, and proofread a wide variety of documents, including: trusts, wills, powers of attorney, and probate filings.</li><li>Administrative Support: Coordinate meetings, maintain task lists, and assist with matter tracking and billing entries.</li><li>Collaboration and Team Support: Work closely with attorneys and staff to ensure timely completion of work, knowledge sharing, and support across departments.</li></ul>Preferred Skills and Qualifications<ul><li>Technical Proficiency: Proficient in Microsoft Office Suite, Essential Forms, and legal timekeeping or practice management software.</li><li>Communication Excellence: Strong written and verbal communication skills, with the ability to communicate clearly with clients and team members.</li><li>Organizational Strength: Demonstrated ability to manage multiple assignments, prioritize tasks, and meet deadlines in a fast-paced environment.</li><li>Detail-Oriented Mindset: High level of accuracy in preparing and proofreading legal documents and correspondence.</li><li>Client-Focused Approach: Committed to delivering responsive, courteous service to clients and maintaining confidentiality at all times.</li></ul>Job Type: Full-timePay: $20.00 - $27.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Kansas Legal Services

Do you want to make a difference in the lives of your fellow Kansans and work with dedicated individuals who make a positive impact daily? If so, then Kansas Legal Services (KLS) is for you.We seek a full time secretary in our Hays office. Duties include: greeting clients, answering and routing phones, clerical tasks including typing legal documents, along with other front desk duties. Strong organizational skills and basic computer skills required. Must be self-motivated, detail oriented and enjoy working in a fast-paced office.KLS offers a professional and friendly work environment with integrity as our guiding principle. We are an equal opportunity employer with recruitment efforts focused on ensuring a diverse workforce. Spanish, bilingual is preferred but is not a requirement for this job.Excellent paid employee benefits include: 13 paid holidays, health, dental, life, and disability, extensive paid sick/vacation time and paid family leave.Job Type: Full-timePay: $15.00 - $18.00 per hourExpected hours: 40 per weekBenefits:<ul><li>AD&amp;D insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Free parking</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li><li>Retirement plan</li></ul>Work Location: In person

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