hr manager

operations manager

finance manager

executive assistant

office administrator

manager administrative

AESG

<div>
 AESG is an international specialist consultancy, engineering, and advisory firm, with offices across the Dubai, Riyadh, London, Cape Town, Sydney, Cairo and Singapore dedicated to help solve our clients greatest challenges, through collaboration, innovation, and advanced technical solutions. With unparalleled experience, gained from working on hundreds of projects, our multi-disciplinary team of Architects, Planners, Engineers, Scientists, Modelers and Project Managers work alongside our clients to deliver effective solutions that stand the test of time.
 
 
 
 Job Description:
 
 
 
 We are seeking a highly organized and detail-oriented Administrator to provide essential administrative support and ensure smooth operations within our Commercial division. The ideal candidate will be responsible for managing office tasks, coordinating communication, and maintaining records while assisting teams with daily administrative duties.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Drafting eloquent letters to various stakeholders
 </li>
 <li>
 Establishing a robust filing system for efficient information retrieval
 </li>
 <li>
 Diligent tracking of action items to ensure timely follow-up.
 </li>
 <li>
 Assisting Line Manager In day-to-day tasks
 </li>
 <li>
 Calendar management to ensure optimal time utilization
 </li>
 <li>
 Creating engaging slides, meeting notes, and essential documents
 </li>
 <li>
 Working closely with the line manager, executive team members, stakeholders, and other departments to ensure seamless progress of tasks and projects while aligning goals, clarifying requirements, and establishing effective communication channels
 
 
 
 </li>
 </ul>
 
 Qualifications /Skills:
 
 
 
 <ul>
 <li>
 Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, Planner etc.)
 </li>
 <li>
 Excellent communication abilities that foster collaboration
 </li>
 <li>
 Well-organized, detail-oriented, and able to multitask effectively with outstanding follow-up skills.
 
 
 
 </li>
 </ul>
 
 Experience:
 
 
 
 <ul>
 <li>
 Minimum 4-5 years of relevant administration experience
 
 
 
 </li>
 </ul>
 
 Why join AESG?
 
 
 
 AESG is a multidisciplinary specialist consultancy, offering a consultancy service and work environment like no other.
 
 
 Through our world-class reputation for innovative thinking, pushing projects to outperform expectations through smart application of planning, engineering and architectural solutions, our project portfolio includes some of the worlds most forward-thinking and exciting new developments.
 
 
 The success of our company is built on the success of individuals. Our ability to achieve what we have is because our staff are driven, passionate and love what they do.
 
 
 Through our progressive, lively and collaborative environment, we identify, foster and nurture the greatest strengths of our staff, and allow them the opportunity to flourish by offering positions of responsibility at an early stage, and providing clear career progression pathways for all.
 
 
 
 As an employee of AESG you can expect:
 
 
 
 <ul>
 <li>
 Great career opportunities with access to huge variety of projects and incredible clients make your mark in a growing company and accelerate your career.
 </li>
 <li>
 Working on some of the worlds leading developments and tackling our clients greatest challenges
 </li>
 <li>
 Commitment in building on your areas of specialism and focal interest points, supporting your professional development through a structured training and mentorship program.
 </li>
 <li>
 Highly collaborative approach across the different technical service offerings
 </li>
 <li>
 Internal and external training opportunities where do you want to take your career? Well help you get there!
 </li>
 <li>
 Promotion of the importance of health and well-being of the team, including team building fitness activities, social events and the provision of a healthy work environment
 </li>
 <li>
 To be part of a dynamic and motivated team with an amazing team culture
 
 </li>
 </ul>
</div>

Administrator

aesg

<div>AESG is an international specialist consultancy, engineering, and advisory firm, with offices across the Dubai, Riyadh, London, Cape Town, Sydney, Cairo and Singapore dedicated to help solve our clients greatest challenges, through collaboration, innovation, and advanced technical solutions. With unparalleled experience, gained from working on hundreds of projects, our multi-disciplinary team of Architects, Planners, Engineers, Scientists, Modelers and Project Managers work alongside our clients to deliver effective solutions that stand the test of time.
Job Description:
We are seeking a highly organized and detail-oriented Administrator to provide essential administrative support and ensure smooth operations within our Commercial division. The ideal candidate will be responsible for managing office tasks, coordinating communication, and maintaining records while assisting teams with daily administrative duties.
Key Responsibilities:<ul><li>
Drafting eloquent letters to various stakeholders</li><li>
Establishing a robust filing system for efficient information retrieval</li><li>
Diligent tracking of action items to ensure timely follow-up.</li><li>
Assisting Line Manager In day-to-day tasks</li><li>
Calendar management to ensure optimal time utilization</li><li>
Creating engaging slides, meeting notes, and essential documents</li><li>
Working closely with the line manager, executive team members, stakeholders, and other departments to ensure seamless progress of tasks and projects while aligning goals, clarifying requirements, and establishing effective communication channels</li></ul>
Qualifications /Skills:<ul><li>
Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, Planner etc.)</li><li>
Excellent communication abilities that foster collaboration</li><li>
Well-organized, detail-oriented, and able to multitask effectively with outstanding follow-up skills.</li></ul>
Experience:<ul><li>
Minimum 4-5 years of relevant administration experience</li></ul>
Why join AESG?
AESG is a multidisciplinary specialist consultancy, offering a consultancy service and work environment like no other.
Through our world-class reputation for innovative thinking, pushing projects to outperform expectations through smart application of planning, engineering and architectural solutions, our project portfolio includes some of the worlds most forward-thinking and exciting new developments.
The success of our company is built on the success of individuals. Our ability to achieve what we have is because our staff are driven, passionate and love what they do.
Through our progressive, lively and collaborative environment, we identify, foster and nurture the greatest strengths of our staff, and allow them the opportunity to flourish by offering positions of responsibility at an early stage, and providing clear career progression pathways for all.
As an employee of AESG you can expect:<ul><li>
Great career opportunities with access to huge variety of projects and incredible clients make your mark in a growing company and accelerate your career.</li><li>
Working on some of the worlds leading developments and tackling our clients greatest challenges</li><li>
Commitment in building on your areas of specialism and focal interest points, supporting your professional development through a structured training and mentorship program.</li><li>
Highly collaborative approach across the different technical service offerings</li><li>
Internal and external training opportunities where do you want to take your career? Well help you get there!</li><li>
Promotion of the importance of health and well-being of the team, including team building fitness activities, social events and the provision of a healthy work environment</li><li>
To be part of a dynamic and motivated team with an amazing team culture</li></ul></div>

VEGA INTERNATIONAL

The Role
 We are seeking a reliable and detail-oriented Administrator to support our daily operations. The ideal candidate will be responsible for handling documentation, preparing and managing invoices, and ensuring smooth coordination between departments, clients, and vendors. This role requires excellent organizational skills, accuracy, and the ability to work independently. Key Responsibilities: • Prepare, organize, and maintain company documents and records. • Manage invoices – issuing, tracking, and coordinating payments. • Coordinate with internal teams, clients, and external partners to ensure smooth workflow. • Assist with administrative tasks, scheduling, and reporting. • Ensure compliance with company policies and procedures. • Support management with day-to-day operational activities. Requirements: • Proven experience in administration, documentation, or related roles. • Strong knowledge of invoice preparation and documentation processes. • Excellent coordination and communication skills. • Proficiency in MS Office (Word, Excel, Outlook). • Ability to multitask, prioritize, and meet deadlines. • Candidates must hold a Freelance Visa or Own Visa. Preferred Qualifications: • Bachelor’s degree in Business Administration or related field. • Previous experience in office administration within [industry, e.g., healthcare, trading, logistics].
 
Requirements
 Candidate Profile – Administrator Ideal Candidate: The ideal candidate is a highly organized and detail-oriented professional with strong experience in documentation management, invoicing, and coordination tasks. They should have the ability to work independently, manage multiple priorities, and ensure smooth day-to-day administrative operations. Skills & Competencies: • Strong organizational and documentation management skills. • Proficiency in preparing and managing invoices. • Excellent communication and coordination abilities. • Good command of MS Office (Excel, Word, Outlook). • Problem-solving skills and ability to work under pressure. • Attention to detail and accuracy. Experience: • 2–4 years of experience in an administrative or coordination role. • Previous experience handling documentation and invoicing is essential. • Experience in coordinating with clients, suppliers, or internal departments. Education: • Bachelor’s degree in Business Administration, Accounting, or a related field (preferred but not mandatory). Other Requirements: • Must be on Freelance Visa or Own Visa. • Ready to join immediately or with short notice.
 
About the company
 Vega offers expert consultancy in migration, healthcare recruitment, education, logistics, and business solutions, driving global success.

ALBA CARS — № 1 Used Car Showroom in Dubai

<div>
 
 
 We are looking for an Administrator &ndash; Car Showroom, Purchasing Department to
 
 &nbsp;support day-to-day operations related to vehicle procurement and showroom documentation. This role is critical to maintaining smooth back-office purchasing processes and ensuring accurate data entry and records for the purchasing team.
 
 
 The ideal candidate is detail-oriented, organized, and thrives in a fast-paced, structured environment. Prior experience in automotive or administrative roles will be a strong advantage. If you're efficient, reliable, and eager to contribute to a dynamic automotive business, read on.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Core Functions:
 
 
 <ul>
 <li>
 Maintain accurate purchasing records, invoices, and vehicle documentation.
 </li>
 <li>
 Prepare purchase orders and update system entries for vehicle acquisitions.
 </li>
 <li>
 Ensure proper filing and tracking of all supplier-related documents.
 </li>
 <li>
 Monitor and restock office supplies needed for showroom operations.
 </li>
 </ul>
 
 
 Collaboration &amp; Communication
 
 
 <ul>
 <li>
 Liaise with suppliers and internal departments for purchase confirmations.
 </li>
 <li>
 Communicate delivery timelines and order status to relevant showroom staff.
 </li>
 <li>
 Coordinate with accounts to ensure timely processing of payments and invoices.
 </li>
 <li>
 Assist the purchasing team with any administrative or logistics tasks as required.
 </li>
 </ul>
 
 
 Performance &amp; Reporting
 
 
 <ul>
 <li>
 Generate weekly and monthly purchasing reports for management review.
 </li>
 <li>
 Track inventory updates and maintain vehicle stock records.
 </li>
 <li>
 Flag inconsistencies or delays in purchase documentation or deliveries.
 </li>
 <li>
 Contribute to optimizing internal processes and reducing paperwork errors.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 1&ndash;2 years of experience in an administrative or purchasing support role, preferably in automotive or retail.
 </li>
 <li>
 Strong proficiency in Microsoft Office (Excel, Word) and document management tools.
 </li>
 <li>
 High attention to detail and data accuracy.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Effective written and verbal communication in English (Arabic is a plus).
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 </ul>
 
 
 
 
 
 Salary &amp; Benefits:
 
 
 <ul>
 <li>
 Salary: 2,000 &ndash; 3,000 AED
 </li>
 <li>
 Work Visa sponsorship
 </li>
 <li>
 Medical insurance
 </li>
 <li>
 30 days of paid annual leave
 </li>
 <li>
 Training and onboarding support to succeed in the role
 </li>
 <li>
 Positive team culture and professional workplace environment
 </li>
 </ul>
 
 
 
 
 
 Work Arrangement:
 
 
 <ul>
 <li>
 
 Type:
 
 &nbsp;Full-time, on-site position
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 
 
 ✔ Gain experience in a fast-paced automotive purchasing environment.
 
 
 
 
 ✔ Build operational and administrative skills that support long-term career growth.
 
 
 
 
 ✔ Join a collaborative and supportive team focused on efficiency and accuracy.
 
 
 
 
 ✔ Be part of a well-structured company with a growing showroom network.
 
 
 
 
 
 
 
 Organized and efficient? Step into a role where your structure powers our success. Apply now!
 
 
 
 
 
</div>

Elata Beauty Salon

A reputable ladies' salon in Dubai, known for its commitment to excellence in beauty services and exceptional client care, is seeking a highly organized and proactive Office Administrator to join our team.Key Responsibilities:<ul><li>Oversee daily office operations to ensure efficiency and productivity.</li><li>Provide administrative support to management and executive teams.</li><li>Serve as the primary contact for vendors.</li><li>Support HR functions, including recruitment.</li><li>Assist the operations team as needed.</li></ul>Qualifications:<ul><li>Proven experience as an Administrator or in a similar role.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint).</li><li>Excellent organizational and multitasking skills.</li><li>Strong written and verbal communication abilities.</li><li>Ability to work independently and in a team.</li></ul>Job Type: Full-timePay: From AED5,000.00 per month

Giffin Graphics

Urgently Looking for Secretary cum Sales Coordinator Duties and Responsibilities of Secretary to Department Manager<ul><li>Administrative Support</li><li>Provide comprehensive secretarial and administrative assistance to the Department Manager.</li><li>Manage and organize daily schedules, meetings, and appointments.</li><li>Prepare, draft, and format correspondence, reports, presentations, and other documents.</li><li>Communication &amp; Coordination</li><li>Handle incoming calls, emails, and correspondence on behalf of the manager.</li><li>Coordinate between the department and other internal teams or external parties.</li><li>Relay accurate and timely information to stakeholders.</li><li>Meeting &amp; Event Management</li><li>Schedule, coordinate, and prepare agendas for meetings.</li><li>Record, transcribe, and distribute meeting minutes.</li><li>Arrange logistics for departmental events, workshops, and conferences.</li><li>Document &amp; Records Management</li><li>Maintain accurate filing systems (electronic and physical) for confidential and sensitive information.</li><li>Track and monitor departmental reports, deadlines, and follow-ups.</li><li>Ensure proper documentation control and retrieval.</li><li>Travel &amp; Logistics</li><li>Arrange travel itineraries, accommodations, and transportation for the manager.</li><li>Prepare expense claims, reimbursements, and travel reports.</li><li>Operational Support</li><li>Quotation Preparation</li><li>Assist in preparing departmental budgets, reports, and presentations.</li><li>Support in following up on projects, tasks, and key deliverables assigned by the manager.</li><li>Confidentiality &amp; Professionalism</li><li>Handle sensitive and confidential information with discretion.</li><li>Represent the manager professionally in all interactions.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Secretary cum Sales Coordinator

Trustbend Logistics

<div>At Trustbend Packers &amp; Movers, we believe that a well-organized and efficient office is key to delivering the highest quality relocation and logistics services. To strengthen our operations, we are seeking a skilled and proactive Office Manager to join our team in Dubai. This role is ideal for someone who can oversee administrative processes, manage staff, and ensure smooth day-to-day operations.

 Key Responsibilities:
<ul>
<li>Oversee and manage daily office operations, ensuring efficiency and productivity.</li>
<li>Supervise administrative staff and coordinate their activities.</li>
<li>Develop and implement office policies, procedures, and systems.</li>
<li>Monitor office supplies inventory and ensure timely procurement.</li>
<li>Assist management with scheduling meetings, preparing reports, and handling correspondence.</li>
<li>Ensure compliance with company policies and legal requirements.</li>
<li>Support HR functions including onboarding, employee records, and office culture initiatives.</li>
<li>Liaise with internal departments and external stakeholders to support company operations.</li>
<li>Identify areas for process improvements and contribute to organizational development.</li>
</ul>
 Requirements:
<ul>
<li>Proven experience as an Office Manager, Administrative Manager, or similar role.</li>
<li>Strong organizational and leadership skills.</li>
<li>Excellent communication and interpersonal abilities.</li>
<li>Proficiency in MS Office and office management software.</li>
<li>Ability to multitask and manage priorities effectively.</li>
<li>Bachelor&rsquo;s degree in Business Administration or related field preferred.</li>
<li>Experience in logistics or relocation services will be an added advantage.</li>
</ul>
Becoming part of Trustbend Packers &amp; Movers in Dubai as an Office Manager offers a chance to play a key role in the smooth functioning of our operations while contributing to a customer-focused environment. If you are a motivated professional who thrives in a dynamic workplace, we welcome you to apply and grow with us.</div>

Office Manager

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Secretary cum Sales Coordinator

Office Manager