admin assistant

administrative assistant (front-office) Jobs in Sharjah

administrative assistant (front-office)

maintenance manager

office administrator

operations manager

manager administrative

Success Point - Middle East

<div>
 
 We&rsquo;re looking for a highly organized and tech-savvy Admin role on a
 
 contract basis
 
 to support our operations with strong expertise in Excel (including
 
 Power Query, advanced formulas, and VBA
 
 ) and Power BI.
 
 
 
 
 
 This role is ideal for someone who enjoys combining administrative tasks with data work&mdash;streamlining workflows, improving reporting, and enabling better decision-making across teams. You'll help keep things running smoothly while building tools that improve productivity.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manage day-to-day administrative support for internal teams or departments.
 </li>
 <li>
 Develop and maintain Excel-based tools and trackers using Power Query, formulas, and VBA macros.
 </li>
 <li>
 Automate manual processes and reports to improve efficiency.
 </li>
 <li>
 Create clear, user-friendly Power BI dashboards and reports for internal use.
 </li>
 <li>
 Clean, organize, and validate data from multiple sources.
 </li>
 <li>
 Work closely with team members to understand reporting needs and deliver timely insights.
 </li>
 <li>
 Document all processes, tools, and reports for smooth handover or future use.
 </li>
 </ul>
 
 
 
 
 
 Ideal Candidate Will Have:
 
 
 
 
 
 <ul>
 <li>
 Previous experience in administrative or operations support roles.
 </li>
 <li>
 Strong Excel skills &ndash;
 
 Power Query, PivotTables, macros (VBA), and advanced formulas
 
 .
 </li>
 <li>
 Hands-on experience with
 
 Power BI &ndash; building dashboards and writing DAX
 
 .
 </li>
 <li>
 Comfortable working independently and managing their time on a contract schedule.
 </li>
 <li>
 Good attention to detail and ability to work with large or messy datasets.
 </li>
 <li>
 Strong communication skills and a collaborative mindset.
 </li>
 <li>
 
 Must have own visa
 
 .
 </li>
 </ul>
</div>

Administration Role

FUTURE ADVANCED SKILLS TRANING L.L.C

We are looking for a female Administration Staff to join our Education Center in Sharjah (Al Majaz area).Details:<ul><li>Working days: 5 days per week</li><li>Salary: AED 2,000</li><li>Experience: Preferred to have administrative experience in an Education Center or similar educational environment</li><li>Visa: Applicants must have their own valid visa</li><li>Preference: Arabic-speaking females are preferred (Must know how to talk in English)</li></ul>Requirements:<ul><li>Good communication in Arabic &amp; English and organizational skills</li><li>Basic computer knowledge (Word, Excel, email handling)</li><li>Ability to coordinate with teachers, students, and parents</li><li>Professional and responsible attitude.</li></ul>Job Types: Full-time, FresherPay: AED2,000.00 per month

Administrator

Hide Beauty Center 

Female Salon Manager Wanted &ndash; Hide Beauty SalonHide Beauty Salon is seeking an experienced, motivated, and highly organized Salon Manager to lead our team and ensure the smooth daily operation of our modern, fast-growing beauty salon. If you have strong leadership skills and a passion for the beauty industry, we want to hear from you!Position: Salon ManagerLocation: Hide Beauty Salon , Sharjah , muwilahEmployment Type: Full-timeKey Responsibilities:<ul><li>Oversee daily salon operations and ensure a high-quality customer experience</li><li>Supervise, support, and motivate the salon team</li><li>Handle staff scheduling, performance, and training</li><li>Manage appointment bookings and resolve client concerns</li><li>Maintain salon cleanliness, organization, and professional standards</li><li>Monitor inventory and manage product orders</li><li>Assist with marketing, promotions, and social media coordination</li><li>Handle cash management and basic administrative tasks</li></ul>Requirements:<ul><li>Previous experience as a salon manager or similar leadership role</li><li>Strong leadership, communication, and organizational skills</li><li>Knowledge of beauty salon services and industry trends</li><li>Ability to multitask and work efficiently in a busy environment</li><li>Customer-service oriented with a professional, positive attitude</li><li>Basic knowledge of booking systems and administrative procedures</li><li>Preferred: Experience managing a team in a salon or spa setting</li></ul>What We Offer:<ul><li>Competitive salary + performance incentives</li><li>Supportive and friendly work environment</li><li>Opportunities for professional development</li><li>Staff discounts on salon services and retail products</li><li>Career growth within the salon</li></ul>How to Apply:Send your CV to hide.beautysalon@gmail.com , or apply in person at Hide Beauty Salon.Job Type: Full-timePay: From AED5,000.00 per month

Salon Manager

Sharjah Art Foundation

<div>
 
 
 Job Description
 
 
 
 
 
 <ul>
 <li>
 Answer incoming and outgoing phone calls in a professional manner.
 </li>
 <li>
 Welcome visitors and guests, and direct them to the appropriate department or contact.
 </li>
 <li>
 Send and track shipments company (Aramex, FedEx, DHL).
 </li>
 <li>
 Receive all types of incoming mail for the organization.
 </li>
 <li>
 Receive any incoming packages or documents at the reception, ensure they are photographed upon receipt, contact the concerned employee for immediate collection, and notify the Administration team with the date, time, type of package, and name of the recipient. Packages must not be kept at the reception for extended periods, and in case of any delay in collection, the Administration Department must be informed immediately.
 </li>
 <li>
 Organize meeting rooms and interview rooms.
 </li>
 <li>
 Coordinate and provide administrative support for department requirements.
 </li>
 <li>
 Secure office supplies and necessary materials.
 </li>
 <li>
 Create maintenance and incident reports when required.
 </li>
 <li>
 Receive and verify delivered materials and supplies for the department.
 </li>
 <li>
 Perform printing, scanning, and archiving tasks.
 </li>
 <li>
 Deliver verbal, written, and phone messages to employees.
 </li>
 <li>
 Follow up with drivers, organize their daily schedules, set priorities, track employee requests, and ensure approvals are obtained from the concerned line manager.
 </li>
 <li>
 Perform any additional tasks assigned by the line manager or management.
 </li>
 <li>
 Prepare and issue official outgoing letters for all departments.
 </li>
 <li>
 Flexible to work during exhibitions, events, and biennales after working hours when required.
 </li>
 <li>
 Issue permits related to the organization from government entities for all departments.
 </li>
 <li>
 Issue and update employees&rsquo; business cards.
 </li>
 <li>
 Prepare weekly reports that include completed tasks and challenges, and submit them to the line manager along with relevant recommendations.
 </li>
 <li>
 Develop reception files, procedures, and systems to enhance service quality and improve the visitor and employee experience.
 </li>
 <li>
 Respond to general inquiries related to the organization and provide accurate information to employees, visitors, and external parties.
 </li>
 <li>
 Maintain the confidentiality of information and data related to calls and correspondence, and apply the organization&rsquo;s approved privacy policies.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Diploma in Business Administration, Secretarial work, Office Management, or a related field.
 </li>
 <li>
 Fluency in both Arabic and English is mandatory (spoken and written).
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 
 
 
 <ul>
 <li>
 2&ndash;4 years of experience in Reception, Administration, or Customer Service.
 </li>
 <li>
 Experience in handling calls, correspondence, and front-desk operations.
 </li>
 <li>
 Experience in coordinating with internal departments and external entities.
 </li>
 <li>
 Preferably experienced in meeting room bookings, reporting, and administrative logistics.
 </li>
 </ul>
 
 
 
 
 
 Skills
 
 
 
 
 
 <ul>
 <li>
 Excellent communication, interpersonal, and customer service skills.
 </li>
 <li>
 Strong organizational and time-management abilities.
 </li>
 <li>
 Professional telephone etiquette and front-desk manners.
 </li>
 <li>
 Attention to detail and high accuracy in documentation and reporting.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with discretion.
 </li>
 <li>
 Problem-solving abilities with a positive and proactive mindset.
 </li>
 <li>
 Ability to multitask and work under pressure while meeting deadlines.
 </li>
 <li>
 Team player with the ability to work independently when required.
 </li>
 <li>
 Flexibility and willingness to support administrative tasks beyond reception duties when needed. Flexibility of working hours and able to work overtime some occasions.
 </li>
 </ul>
</div>

Receptionist

NMC Health plc

<div><div>Claims Processing Team: Submission
 
<ul><li></li></ul>Verifies the ICD1O CM codes and relevant CPT/ HCPCS codes on the UCF / discharge summary for submission to various insurance companies on day-to-day basis.
 
<ul><li></li></ul>Analysis of the UCF documentation issue from time to time and providing reports about areas of concern in coding and the claims.
 
<ul><li></li></ul>Uploads OP E-claims.
 
<ul><li></li></ul>Identifies commonly used ICD codes and relevant CPT codes and compile the list.
 
<ul><li></li></ul>Identifies the ICD codes (Diagnosis under Exclusion) and CPT codes (not billable).
 
<ul><li></li></ul>Reports variations / irrelevance in the CPT codes used for services/procedures.
 
<ul><li></li></ul>Assigns proper CPT/ HCPCS codes for newly added services / procedures.
 
<ul><li></li></ul>Reports the audit findings about discrepancies in the claims daily.
 
<ul><li></li></ul>Be available to the Consultants about clarification regarding the ICD/ CPT codes.
 
<ul><li></li></ul>Coordinates with Insurance Doctors and Billing Supervisor/ Accountants for E claim Submission, Resubmission, Follow Up and Final Sign off.
 
Claims Processing Team: Resubmission
 
<ul><li></li></ul>Coder is required to review documentation by the physicians in the UCF / E &ndash; Discharge summary and look for discrepancies between the documentation and the coded, diagnosis and selected CPT codes.
 
<ul><li></li></ul>Senior Coder required to overview the notes prepared for UCF / Discharge Summary have all the required information. In case any information is missing they need to contact the physician and get it filled.
 
<ul><li></li></ul>Be available to the Consultants about any clarification regarding ICD/CPT codes.
 
<ul><li></li></ul>Senior Coder is required to speak to clinicians about specialty specific rejections and reasons for the rejections and how to avoid such rejections.
 
Page 3 of 6 Controlled Document ADM-HRF-24-R01
 
REPORTING STRUCTURE / WORKING RELATIONSHIPS
 
Reporting To
 
Manager of Revenue Cycle
 
Direct Report to this Position
 
NIL
 
Liaison with
 
All Clinical staff, Finance, and Insurance staff
 
Verifies the ICD10 CM codes and relevant CPT/HCPCS codes on the claims for submission to various insurance companies on day-to-day basis.
 
Provides Reports/feedback about proper implementation of ICD/ CP coding. Provides training material and support to the cashiers/claims processors / nurses with regards to ICD/CPT and other relevant medical coding requirements.
 
Identifies the ICD codes (Diagnosis under Exclusion) and CPT codes (not billable). Uploads of e-claims to the DHPO and/or any other portal necessary for claiming payments of direct billing claims.
 
Coordinates with Insurance Companies medical teams for clarifications and other day to day issues.
 
Coordinates with Billing Supervisor / Accountants for e&middot;claim submission, Resubmission, Follow Up, Reconciliation and Final Sign off.
 
Enters the codes in the software application. Adheres to the company's policies and procedures.
 
Responsible for lP E-claim Submission/IP &amp; OP Resubmission/Reconciliation</div></div>
 <div><ul><li>Claims Processing Team: Submission
</li><li>Verifies the ICD1O CM codes and relevant CPT/ HCPCS codes on the UCF / discharge summary for submission to various insurance companies on day-to-day basis.
</li><li>Analysis of the UCF documentation issue from time to time and providing reports about areas of concern in coding and the claims.
</li><li>Uploads OP E-claims.
</li><li>Identifies commonly used ICD codes and relevant CPT codes and compile the list.
</li><li>Identifies the ICD codes (Diagnosis under Exclusion) and CPT codes (not billable).
</li><li>Reports variations / irrelevance in the CPT codes used for services/procedures.
</li><li>Assigns proper CPT/ HCPCS codes for newly added services / procedures.
</li><li>Reports the audit findings about discrepancies in the claims daily.
</li><li>Be available to the Consultants about clarification regarding the ICD/ CPT codes.
</li><li>Coordinates with Insurance Doctors and Billing Supervisor/ Accountants for E claim Submission, Resubmission, Follow Up and Final Sign off.
</li><li>Claims Processing Team: Resubmission
</li><li>Coder is required to review documentation by the physicians in the UCF / E &ndash;
</li><li>Discharge summary and look for discrepancies between the documentation and the coded, diagnosis and selected CPT codes.
</li><li>Senior Coder required to overview the notes prepared for UCF / Discharge Summary have all the required information. In case any information is missing they need to contact the physician and get it filled.
</li><li>Be available to the Consultants about any clarification regarding ICD/CPT codes.
</li>Senior Coder is required to speak to clinicians about specialty specific rejections and reasons for the rejections and how to avoid such rejections. 
<li>
</li></ul> 
REPORTING STRUCTURE / WORKING RELATIONSHIPS
 
Reporting To Manager of Revenue Cycle
 
 
Liaison with All Clinical staff, Finance, and Insurance staff
<ul><li>Verifies the ICD10 CM codes and relevant CPT/HCPCS codes on the claims for submission to various insurance companies on day-to-day basis.
</li><li>Provides Reports/feedback about proper implementation of ICD/ CP coding.
</li><li>Provides training material and support to the cashiers/claims processors / nurses with regards to ICD/CPT and other relevant medical coding requirements.
 
Identifies the ICD codes (Diagnosis under Exclusion) and CPT codes (not billable).
</li><li>Uploads of e-claims to the DHPO and/or any other portal necessary for claiming payments of direct billing claims.
</li><li>Coordinates with Insurance Companies medical teams for clarifications and other day to day issues.
</li><li>Coordinates with Billing Supervisor / Accountants for e&middot;claim submission,
</li><li>Resubmission, Follow Up, Reconciliation and Final Sign off.
</li><li>Enters the codes in the software application. Adheres to the company's policies and procedures.
</li><li>Responsible for lP E-claim Submission/IP &amp; OP Resubmission/Reconciliation</li></ul></div>
 <div><ul><li>Bachelor's degree from an accredited college / university.
 
Bachelor&rsquo;s degree in nursing, pharmacy, physiotherapy etc. will be preferred. Certification from AAPC / AHIMA is a must.</li></ul></div>

RCM Administrator

Silver Star Printing Material Trading LLC

We&rsquo;re Hiring &ndash; HR Manager (male)Location: Sharjah, UAEPosition: HR ManagerExperience: Minimum 5 years in HR Management in UAEInterested candidates may send their CV to: career@silverstaruae.comAbout the Role :We are seeking a highly skilled and motivated HR Manager to oversee all aspects of human resources, general administration, and employee management.The ideal candidate should have a strong understanding of UAE Labour Law, proven experience in HR strategy and people management, and excellent leadership skills to guide and support a growing team.Key Responsibilities : <ul><li>Develop and implement HR policies, procedures, and systems aligned with company objectives.</li><li>Manage the entire employee lifecycle &mdash; recruitment, onboarding, training, performance evaluation, and retention.</li><li>Ensure compliance with UAE Labour Law, including visa processing, payroll, benefits, and employee relations.</li><li>Handle employee grievances, disciplinary actions, and conflict resolution with fairness and confidentiality.</li><li>Lead HR initiatives to promote employee engagement, motivation, and career development.</li><li>Supervise administrative operations including office management and facilities</li><li>Manage employee accommodation, transportation, and company assets.</li><li>Oversee document control, company legal renewals, and government-related procedures.</li><li>Ensure efficient support services to all departments for smooth daily operations.</li></ul>Requirements :<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field (Master&rsquo;s preferred).</li><li>Minimum 5 years of UAE experience in an HR Manager role.</li><li>Excellent knowledge of UAE Labour Law and government procedures.</li><li>Strong communication, interpersonal, and problem-solving skills.</li><li>Proven leadership ability with experience managing a team.</li><li>Proficient in MS Office and HR software systems.</li></ul>Job Type: Permanent

Human Resource Manager

We&rsquo;re Hiring &ndash; HR ManagerLocation: Sharjah, UAEPosition: HR ManagerExperience: Minimum 5 years in HR Management in UAEInterested candidates may send their CV to: career@silverstaruae.comAbout the Role :We are seeking a highly skilled and motivated HR Manager to oversee all aspects of human resources, general administration, and employee management.The ideal candidate should have a strong understanding of UAE Labour Law, proven experience in HR strategy and people management, and excellent leadership skills to guide and support a growing team.Key Responsibilities : <ul><li>Develop and implement HR policies, procedures, and systems aligned with company objectives.</li></ul><ul><li>Manage the entire employee lifecycle &mdash; recruitment, onboarding, training, performance evaluation, and retention.</li></ul><ul><li>Ensure compliance with UAE Labour Law, including visa processing, payroll, benefits, and employee relations.</li></ul><ul><li>Handle employee grievances, disciplinary actions, and conflict resolution with fairness and confidentiality.</li></ul><ul><li>Lead HR initiatives to promote employee engagement, motivation, and career development.</li></ul><ul><li>Supervise administrative operations including office management and facilities</li></ul><ul><li>Manage employee accommodation, transportation, and company assets.</li></ul><ul><li>Oversee document control, company legal renewals, and government-related procedures.</li></ul><ul><li>Ensure efficient support services to all departments for smooth daily operations.</li></ul>Requirements :<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field (Master&rsquo;s preferred).</li></ul><ul><li>Minimum 5 years of UAE experience in an HR Manager role.</li></ul><ul><li>Excellent knowledge of UAE Labour Law and government procedures.</li></ul><ul><li>Strong communication, interpersonal, and problem-solving skills.</li></ul><ul><li>Proven leadership ability with experience managing a team.</li></ul><ul><li>Proficient in MS Office and HR software systems.</li></ul>Job Type: Permanent

HR Manager

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