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medical conference manager

Yatsudoki Chateraise

Key Responsibility<ul><li>Plan, execute, and oversee all phases of medical events and conferences, from concept development to post-event evaluation.</li><li>Coordinate with scientific committees, speakers, and moderators to manage agendas, abstracts, and presentation materials.</li><li>Ensure compliance with CME/CPD accreditation standards and support the submission and documentation process.</li><li>Manage project timelines, budgets, and deliverables, ensuring adherence to internal standards and client expectations.</li><li>Liaise with healthcare authorities, sponsors, and partners, ensuring all event elements align with medical and regulatory guidelines (e.g., pharma code, MOH requirements).</li><li>Oversee delegate registration processes, including online platforms, onsite check-in, and badge printing.</li><li>Work closely with internal teams (design, marketing, technical, logistics) and external vendors to ensure seamless event execution.</li><li>Conduct site visits and coordinate all onsite operations, including AV setup, stage management, signage, and exhibitor arrangements.</li><li>Manage event communications, including speaker briefings, delegate updates, and sponsor correspondence.</li><li>Prepare and maintain project documentation: project plans, status reports, budgets, post-event reports, and feedback summaries.</li><li>Lead onsite team operations during the event, ensuring smooth delivery of sessions, workshops, and networking functions.</li><li>Anticipate and manage risks or issues, providing real-time solutions and maintaining a high level of professionalism.</li></ul>Required Experience<ul><li>Minimum 2 years of experience in project management within the medical conferences, healthcare exhibitions, or pharmaceutical events domain.</li><li>Proven track record in managing end-to-end event execution including budgeting, logistics, delegate management, and post-event reporting.</li><li>Strong familiarity with CME/CPD accreditation processes, speaker management, and handling scientific committee protocols.</li><li>Experience working with medical associations, healthcare professionals, and international faculty is highly preferred.</li><li>Solid understanding of regulatory guidelines related to healthcare events (e.g., pharma compliance, MOH/UAE regulations, GDPR).</li><li>Ability to coordinate with cross-functional teams, including design, marketing, registration, and AV/tech teams.</li><li>Proficiency in tools like project management software, CRM systems, and event registration platforms.</li><li>Demonstrated ability to handle tight timelines, multi-track agendas, and onsite troubleshooting with professionalism.</li><li>Excellent communication, negotiation, and stakeholder management skills.</li><li>Willingness to travel and work extended hours during event periods.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation in AED?</li><li>How many years of project management experience do you have in Conferences?</li><li>How many conferences do you manage end to end in year?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>

Medical Conference Manager

Event PlanningProject Coordinators have the meticulous responsibility of planning every facet of an event. They are accountable for the completion of all administrative tasks essential for event planning, ensuring that these tasks are accomplished within the project manager's designated timelineEvent CollateralsTheir responsibility extends to crafting event collaterals requested from the bid phase to project completion. Keeping the timeline and requests from the client and project manager as the baseline, they must proactively plan to meet deadlines and ensure the development of event collaterals within the specified timeline set by the project manager.Speaker Management and CoordinationSpeaker Selection: Collaborating with the event team to identify and select appropriate speakers who align with the event's theme and objectives.Speaker Outreach: Contacting and inviting speakers and discussing event details, including presentation topics and requirements.Contract Management: Drafting and managing speaker contracts, ensuring that all terms and conditions are met. (Depending on the event requirements)Communication: Serving as the primary point of contact between speakers and the event team, addressing their questions, concerns, and special requests.Presentation Coordination: Ensuring that speakers have the necessary equipment, technical support, and presentation materials for their sessions.Logistics Coordination: Coordinating travel arrangements, accommodation, and transportation for speakers, if requiredSchedule Management: Managing the event's agenda, including speaker session schedules, and ensuring that speakers adhere to their allocated time slots.Speaker Support: Providing on-site support to speakers during the event, helping them navigate the venue and addressing any last-minute issues.Feedback Collection: Gathering feedback from speakers to evaluate speaker performance and improve future events.Program ManagementProgram Development: Collaborate with stakeholders to develop the conference program, including selecting topics, themes, and speakers.Speaker Management: Assist in identifying and inviting speakers, coordinate speaker logistics, and ensure they have the necessary resources and information for their presentations.Agenda Planning: Create and manage the conference agenda, including session schedules, speaker time slots, and breaks.Content Coordination: Manage the collection and organization of presentation materials, abstracts, and papers from speakers and presenters.Venue and Logistics: Work on logistics related to the conference venue, such as room setup, audio-visual equipment, signage, and catering.Communication: Maintain regular communication with speakers, presenters, sponsors, and attendees to provide updates and gather information.Marketing Support: Collaborate with the marketing team to promote the conference, including creating promotional materials and ensuring program information is accurate.Technical Support: Address technical issues related to presentations, audio-visual equipment, and technology platforms used for virtual or hybrid conferences.Post-Conference Tasks: Wrap up the conference by handling post-event tasks, such as archiving materials and conducting post-conference evaluations.CME applicationNeeds Assessment: Collaborate with medical professionals, educators, and regulatory bodies to identify the educational needs and objectives of healthcare providers.Program Development: Work with subject matter experts to design CME programs that align with identified needs and meet accreditation requirements.Accreditation Compliance: Ensure that all CME activities adhere to the accreditation standards and guidelines set by relevant medical boards or accrediting bodies.Application Preparation: Prepare and submit CME program applications to accrediting organizations, providing all required documentation and information.Document Management: Maintain accurate records of CME applications, approvals, and documentation, ensuring compliance with record-keeping requirements.Website Planning: Collaborate with client and project managers to understand the objectives, theme, and content requirements for the event website.Other Activities: Inter departmental Coordination , CRM (Maestro) ,Event Marketing , Folder Management ,Budget Management .Communication. Problem-Solving ,Adherence to Goals, Quality AssuranceJob Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation in AED?</li><li>How many years of experience do you have coordinating events, exhibitions, or conferences?</li></ul>

Project Coordinator - Medical Conference

FAST FIXER CONTRACTING LLC

The Administrative Receptionist is responsible for managing front desk operations while providing administrative support to ensure smooth office functioning. This role serves as the first point of contact for visitors and clients, maintaining a professional and welcoming environment.Key Responsibilities:<ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer, screen, and direct phone calls to the appropriate departments.</li><li>Handle incoming and outgoing correspondence (emails, couriers, and mail).</li><li>Maintain visitor logs and issue access passes when required.</li><li>Schedule meetings and manage conference room bookings.</li><li>Provide general administrative support such as filing, data entry, and document preparation.</li><li>Coordinate with different departments for administrative tasks.</li><li>Ensure the reception area is clean, organized, and presentable at all times.</li><li>Assist in office supply management and inventory tracking.</li></ul>Requirements:<ul><li>Proven experience as a receptionist or administrative assistant is preferred.</li><li>Good communication and interpersonal skills.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Ability to multitask and handle pressure in a fast-paced environment.</li><li>Professional appearance and attitude.</li><li>Strong organizational and time management skills.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthExperience:<ul><li>UAE: 2 years (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>

Administrative Receptionist

Quix Nation (FZE)

Location: Dubai (Hybrid) Compensation: Unpaid Outcome: paid role for exceptional performance Duration: 4-5 MonthsAbout Us QuixNation is a global Model United Nations (MUN) conference organization headquartered in Dubai and a participant of the United Nations Global Compact. With a history of hosting multiple successful events in the UAE and partnerships with leading global organizations, QuixNation is driven by its mission to become the premier MUN platform globally. Over the last 12 months, QuixNation has hosted events with over 18,000 total registrations, raising funds for humanitarian causes. QuixNation continues to expand its reach by partnering with universities across countries like India, Egypt, Saudi Arabia, and the UAE to host future conferences.Role Description This is a part-time remote role for an Outreach Intern. As an Outreach Intern, you will be responsible for conducting research, organizing and managing outreach meetings and emails, coordinating with organizations, and maintaining relationships.Qualifications - Strong Communication - Ability to attend meetings and create partnerships - Ability to work independently in a remote environment and meet deadlines - Proficiency in Outreach and Research to identify partnership opportunities and expand outreach effortsJob Types: Part-time, Internship Contract length: 4 monthsExpected hours: 10 &ndash; 12 per weekApplication Question(s):<ul><li>Do you have a driver's license?</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: Hybrid remote in Dubai

Outreach Intern

Zapegg Tax Consultant

<div>Zapegg Tax Consultant is seeking a professional and friendly Receptionist to join our team in Dubai. This role is ideal for an organized individual who can manage front-desk operations, handle client interactions, and support administrative tasks while creating a welcoming and professional office environment.

Key Responsibilities:
<ul>
<li>Greet and welcome clients, visitors, and business partners in a courteous manner.</li>
<li>Answer and direct incoming phone calls to the appropriate departments.</li>
<li>Manage front-desk operations and maintain a clean and organized reception area.</li>
<li>Handle incoming and outgoing mail, courier services, and deliveries.</li>
<li>Schedule meetings, appointments, and manage conference room bookings.</li>
<li>Maintain visitor logs and ensure security procedures are followed.</li>
<li>Provide administrative support to different departments when required.</li>
<li>Assist in maintaining office supplies inventory.</li>
<li>Coordinate with internal teams for smooth office operations.</li>
</ul>
Requirements:
<ul>
<li>High school diploma or Bachelor&rsquo;s degree in Business Administration or a related field.</li>
<li>1&ndash;2 years of experience as a Receptionist or in a similar administrative role.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Professional appearance and positive attitude.</li>
<li>Proficiency in MS Office applications.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Ability to handle confidential information responsibly.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Strong interpersonal and communication skills</li>
<li>Customer service-oriented mindset</li>
<li>Attention to detail and organization</li>
<li>Ability to manage multiple tasks efficiently</li>
<li>Professional and courteous attitude</li>
</ul>
At Zapegg Tax Consultant, the reception area is the first point of contact for clients and reflects our professionalism. This Receptionist position in Dubai offers an excellent opportunity to grow your career while contributing to a well-organized and client-focused consultancy environment.</div>

Receptionist

The One

Job Title: HR ManagerLocation: Dubai, UAENationality: ArabicGender: MaleJob Description:We are looking for an experienced HR Manager to join our medical center in Dubai. The ideal candidate must have strong experience in HR management within healthcare facilities in the UAE and solid knowledge of DHA regulations and UAE labor law.Requirements:<ul><li>Arabic nationality (Male).</li><li>Proven experience as HR Manager in a medical center or healthcare facility in the UAE.</li><li>Strong knowledge of DHA regulations and licensing procedures.</li><li>Excellent knowledge of UAE Labor Law and HR policies.</li><li>Experience in recruitment, onboarding, and staff management in healthcare facilities.</li><li>Strong leadership and communication skills.</li></ul>Responsibilities:<ul><li>Manage all HR operations within the medical center.</li><li>Handle recruitment and staffing for medical and administrative positions.</li><li>Coordinate DHA licensing, renewals, and healthcare professional documentation.</li><li>Ensure compliance with DHA requirements and UAE labor law.</li><li>Manage employee contracts, records, attendance, and performance evaluations.</li><li>Handle employee relations and HR policies implementation.</li><li>Support management in organizational planning and staff development.</li></ul>Application:Interested candidates are kindly requested to send their CV.Job Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Medical center: 4 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Expected Start Date: 23/03/2026

HR Manager

Trendyol Group

<div>
 
 
 About the Team
 
 
 
 At Trendyol Finance, we drive financial clarity, sustainability, and smart decision-making at every level of the business.
 
 
 As a strategic partner to commercial teams, we bridge data with action&mdash;ensuring efficiency, compliance, and long-term value creation.
 
 
 From budgeting to forecasting, we turn numbers into insights that shape Trendyol&rsquo;s growth journey in a fast-moving ecosystem.
 
 
 
 
 
 As an Accounting Professional, you will be the key owner of the financial processes for our marketplace operations in KSA and UAE. This is a central role where you will manage the end-to-end financial cycle, from ensuring timely and accurate financial statements to leading strategic improvement projects with cross-functional teams. You will act as a crucial business partner, providing data-driven financial insights to support the Gulf Business Unit and ensure the integrity of our financial operations.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Inventory of warehouse operations accounting.
 </li>
 <li>
 Knowledge sharing in Gulf accounting legislation, relevant tax and commercial laws.
 </li>
 <li>
 Processing the inventory procurement accounting and taking actions for the relevant controls.
 </li>
 <li>
 Managing accounting of import processes and export processes.
 </li>
 <li>
 Managing the missing/excessive/return goods processes' accounting.
 </li>
 <li>
 Having balance/account reconciliation processes with the suppliers.
 </li>
 <li>
 Checking the trial balance of the relevant accounts and proactively observe possible errors and take action.
 </li>
 </ul>
 
 
 
 
 
 Expected Qualifications
 
 
 <ul>
 <li>
 Bachelor's or Master&rsquo;s Degree from university preferably in Management, Business, Economics and other quantitative studies.
 </li>
 <li>
 Proficient in MS Office programs, with a good level of Excel knowledge.
 </li>
 <li>
 Warehouse accounting experience.
 </li>
 <li>
 Having analytical perspective and problem solving skills.
 </li>
 <li>
 Excellent command of written and spoken English.
 </li>
 <li>
 Preferably worked in the e-commerce &amp; retail industry, minimum 4 years of experience in accounting.
 </li>
 <li>
 Preferably having experience in inventory accounting.
 </li>
 <li>
 Preferably experienced in SAP-FI and MM modules, with basic level knowledge in CO and SD modules.
 </li>
 <li>
 Experience in VAT submission processes for GCC countries
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 
 
 - Hybrid working model with flexibility:
 
 a schedule that helps you find the right balance between flexibility and team bonding, including work-from-abroad opportunities and a summer working model.
 
 
 
 - Personalised training allowance and learning opportunities:
 
 Use your annual budget for any training or conference of your choice, explore our Learning Management System (LMS) anytime, and join in-person learning sessions offered throughout the year.
 
 
 
 - Responsibility from day one:
 
 Take full ownership from the start in a culture where every voice is heard and valued.
 
 
 
 - A diverse, international team:
 
 Collaborate with global peers across our offices in Berlin, Amsterdam, Dubai, and beyond, in a startup-spirited and collaborative environment.
 
 
 
 - Opportunities to grow with the best:
 
 Tackle meaningful challenges, develop through hands-on experience, and grow with the support of expert guidance and global mentoring.
 
 
 
 - Meaningful connections beyond tasks:
 
 Be part of team rituals, events, and social activities that help us stay connected and inspired.
 
 
 
 
 
 
 Take the Next Step
 
 
 
 If this role excites you, apply today, we look forward to taking the next step with you.
 
 
 Want to get to know the team better first? Explore our Career Website, LinkedIn, or YouTube to learn more about #LifeatTrendyol and how we work.
 
</div>

Accounting Professional

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