admin / sales coordinator Jobs in Sharjah

admin / sales coordinator

executive assistant / administrative coordinator Jobs in Sharjah

executive assistant / administrative coordinator

female social media executive Jobs in Sharjah

female social media executive

marketing coordinator

media associate

office admin social media coordinator

PRESTIGE SHINE AUTO CARE

Job SummaryWe are seeking a proactive and highly organized Office Admin and Social Media Coordinator for an automobile care center in Sharjah. The ideal candidate will be the first point of contact for clients, ensuring a seamless and professional experience across all touchpoints.Key Responsibilities<ul><li>Customer Service: Greet and assist all showroom visitors, clients, and guests in a professional and friendly manner.</li><li>Administrative Support: Provide general administrative support, including answering phone calls, responding to emails, scheduling appointments for the technical team, and managing calendars.</li><li>Documentation: Handle filing, copying, and organizing documents, and prepare reports related to workshop activities for management.</li></ul>Social Media &amp; Marketing<ul><li>Content Creation: Plan, produce, and edit visual content (photos and short-form videos like Instagram Reels/TikToks) that aligns with the brand's voice.</li><li>Platform Management: Manage daily posting and engagement across social media platforms such as Instagram, Facebook, and LinkedIn, ensuring a consistent stream of content.</li><li>Community Engagement: Monitor and respond to comments, messages, and inquiries on all social media channels in a timely and professional manner, handling customer concerns with empathy.</li></ul>Qualifications &amp; Skills<ul><li>Strong organizational skills and the ability to multitask and prioritize tasks effectively in a fast-paced environment.</li><li>Good written and verbal communication skills, with strong attention to detail.</li><li>Proficiency in Microsoft Office Suite (Word, Excel) and familiarity with basic accounting software.</li><li>A creative eye for design and basic photo/video editing skills are highly desirable.</li><li>A positive attitude, customer-oriented approach, and problem-solving skills.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED4,500.00 per month

Office Admin & Social Media Coordinator

OWS Automotive

we are looking for an energetic and detail-oriented Marketing Coordinator to support the day-to-day execution of marketing activities, brand communication, and internal event coordination. The role requires someone organized, proactive, and creative - capable of handling multiple requests, coordinating with designers and suppliers, and helping bring small-scale activations to life. This position is ideal for someone in their marketing career who enjoys fast-paced, hands-on work and wants to grow in a dynamic fitness and lifestyle environment.Key Responsibilities:1. Marketing Coordination:<ul><li>Support the planning and execution of ongoing marketing activities and campaigns</li><li>Manage and track marketing requests from management, trainers, and partners</li><li>Coordinate with designers, photographers, and content creators to ensure timely delivery of assets</li><li>Proofread and review marketing materials before release (social media, print, digital)</li></ul>2. Content &amp; Communication:<ul><li>Assist in drafting captions, event posts, and promotional materials aligned with the our brand voice</li><li>Help organize photo/video shoots and liaise with external production partners when needed</li><li>Maintain an updated library of photos, videos, and design files for easy access</li></ul>3. Event Support:<ul><li>Support setup and coordination of in-house activations such as product demos, workshops, or small member events</li><li>Liaise with sponsors, suppliers, and vendors for event logistics</li><li>Ensure all on-ground branding, giveaways, and setups are properly executed</li></ul>4. Admin &amp; Reporting:<ul><li>Track campaign results, social media engagement, and member feedback</li><li>Support budget tracking and invoice follow-ups for marketing activities</li><li>Keep an updated calendar of marketing campaigns, events, and content deadlines</li></ul>Qualifications &amp; Skills:<ul><li>1-3 years of experience in marketing coordination or events (fitness or lifestyle industry preferred)</li><li>Strong organizational skills with attention to detail</li><li>Good understanding of social media platforms and content workflows</li><li>Basic knowledge of design tools (Canva, Adobe, etc.) is a plus</li><li>Excellent communication and follow-up skills</li><li>Fluent in English; Arabic is a plus</li></ul>Personal Attributes:<ul><li>Smart, resourceful, and eager to learn</li><li>Positive attitude and strong sense of ownership</li><li>Able to multitask and stay calm under pressure</li><li>Enjoys being part of an active, fitness-oriented environment</li></ul>Reports To: Marketing ManagerJob Types: Full-time, PermanentExperience:<ul><li>marketing &amp; event management: 3 years (Required)</li></ul>

Marketing Coordinator

Topaz Event Organizers

Job PurposeThe Social Media Specialist is responsible for executing the social media and digital content strategy under the direction of the Marketing Manager. This role focuses on creative content creation, daily social media management, marketing email administration, and assisting with multimedia production for events and campaigns. The candidate must be proactive, creative, and detail-oriented, with strong design and communication skills.Key Responsibilities1. Social Media Management<ul><li>Execute the monthly social media plan and content calendar provided by the Marketing Manager.</li><li>Create and publish engaging content (posts, stories, reels, videos) across all platforms &mdash; Instagram, Facebook, LinkedIn, and YouTube.</li><li>Write clear and attractive captions, CTAs, and short texts aligned with the company&rsquo;s tone of voice.</li><li>Ensure timely posting and consistency in visuals and messaging.</li><li>Monitor comments, messages, and mentions, ensuring prompt and professional responses.</li></ul>2. Content Creation &amp; Design<ul><li>Design and edit visuals, motion graphics, and short videos using Canva, Adobe Photoshop, Illustrator, Premiere Pro, or CapCut.</li><li>Work closely with photographers and videographers to capture high-quality content from events.</li><li>Maintain and organize the company&rsquo;s content library and ensure all designs follow Topaz&rsquo;s brand guidelines.</li><li>Support in preparing digital and print marketing materials (brochures, invitations, posters, etc.).</li></ul>3. Marketing Email Administration<ul><li>Manage the marketing email account and assist with communication campaigns (Mailchimp or company email).</li><li>Support in preparing and scheduling promotional emails, newsletters, and announcements.</li><li>Maintain mailing lists and ensure proper coordination with the Marketing Manager before sending.</li></ul>4. Campaign &amp; Reporting Support<ul><li>Assist in implementing marketing campaigns and online promotions.</li><li>Track and report on post performance (reach, engagement, followers, leads).</li><li>Prepare weekly and monthly reports summarizing performance metrics and insights.</li><li>Monitor competitor pages and trending content ideas relevant to the UAE event industry.</li></ul>5. Coordination &amp; Collaboration<ul><li>Coordinate with the SEO Specialist and Website Admin to ensure content consistency across all platforms.</li><li>Communicate progress, content drafts, and posting schedules with the Marketing Manager for approval.</li><li>Support event coverage by managing live posting during activations.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Marketing, Media, Communication, or related field.</li><li>2&ndash;4 years of experience in social media management (preferably in the events, marketing, or entertainment industry).</li><li>Strong proficiency in Canva, Adobe Creative Suite (Photoshop, Illustrator, Premiere Pro), and video editing tools (CapCut, VN, etc.).</li><li>Excellent written and verbal communication skills in English (Arabic is a plus).</li><li>Knowledge of Meta Business Suite and content scheduling tools.</li><li>Organized, creative, and able to work independently under tight deadlines.</li></ul>Performance Indicators (KPIs)<ul><li>Quality and creativity of content produced.</li><li>Engagement rate and follower growth on social channels.</li><li>Accuracy and timeliness in content delivery and reporting.</li><li>Responsiveness to audience interactions.</li><li>Organization and consistency in managing marketing emails and content archives</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,000.00 per month

Social Media Specialist with UAE Event Industry

Lunad Digital Portal

We are looking for a Sales Coordinator to support our sales and marketing operations across our B2B platforms &mdash; Yellowpages-UAE.com and FYIND.com. The candidate will be responsible for conducting quality checks, coordinating with clients, and ensuring data accuracy across our internal and external systems.Key Responsibilities:<ul><li>Review and verify details of signed contracts from the sales team against client listings uploaded on yellowpages-uae.com and fyind.com.</li><li>Coordinate with clients to collect additional information or clarifications requested by the Social Media and SEO teams.</li><li>Ensure all client data and business information are correctly updated and maintained on lunad.pulseorm.com (our internal CRM/product system).</li><li>Monitor listings and product details for consistency, accuracy, and completeness across platforms.</li><li>Communicate regularly with internal teams (Sales, Marketing, SEO, and Social Media) to ensure smooth information flow and timely updates.</li><li>Assist in preparing reports or summaries related to listing quality checks and data updates.</li></ul>Requirements:<ul><li>Minimum 1 year of experience in a B2B environment or similar work culture.</li><li>Strong attention to detail and ability to perform thorough quality checks.</li><li>Excellent communication skills (verbal and written).</li><li>Proficient in MS Excel, Google Sheets, and CRM tools.</li><li>Ability to multitask and coordinate between different departments.</li><li>Organized, proactive, and capable of working independently.</li></ul>Job Type: Full-timePay: AED2,800.00 - AED3,000.00 per month

Sales Coordinator

Ultiwise Consult

Job Description After Sales Technical Coordinator Designation: After Sales Technical Coordinator Department: After Sales (AMC Retrofit Service Trading & O&M) Reporting To: After Sales / O&M Manager Role Summary The After Sales Technical Coordinator is responsible for coordinating and managing all technical and operational activities across AMC Retrofit Service Trading and O&M. The role ensures that client inquiries complaints and service requests are addressed effectively site works are executed with proper planning and resource allocation and all supporting documentation is prepared for invoicing and reporting. The position serves as the technical backbone of the After Sales team bridging communication between clients site staff procurement warehouse accounts and management. Key Tasks & Responsibilities 1. Client Inquiry Evaluation <ul><li>Review and evaluate all incoming client inquiries (AMC retrofit service O&M). </li><li>Arrange and assign technicians/engineers for site visits. </li><li>Collect findings from site visits and prepare detailed reports & BOQs. </li><li>Coordinate with Admin Coordinator & O&M Manager to prepare professional proposals/quotations. </li><li>Submit proposals to clients and track approvals. </li><li>Maintain a tracker for pending and submitted offers ensuring timely follow-up and closure. </li></ul> 2. Customer Complaint Management <ul><li>Act as the first point of contact for all customer complaints. </li><li>Record and log complaints systematically. </li><li>Arrange the required materials resources and third-party vendors to resolve complaints. </li><li>Monitor complaint resolution until successful closure and client satisfaction. </li><li>Prepare and issue complaint closure reports with supporting documentation. </li><li>Escalate unresolved issues to management with corrective action proposals. </li></ul> 3. Planning & Scheduling <ul><li>Prepare and update annual monthly and weekly schedules for: </li><ul><li>AMC visits </li><li>Retrofit jobs </li><li>Service calls </li><li>O&M activities </li></ul><li>Allocate manpower vehicles tools and consumables for each job. </li><li>Re-schedule tasks promptly based on emergencies client availability or site conditions. </li><li>Respond to client service calls immediately and ensure timely dispatch of teams. </li><li>Monitor upcoming AMC contract expiry dates and notify the proposal team for renewal. </li></ul> 4. Client Coordination <ul><li>Serve as a single point of contact for after-sales clients. </li><li>Share schedules confirm approvals and follow up on site visit reports. </li><li>Ensure timely delivery of proposals service reports and technical documents. </li><li>Follow up with clients on pending offers approvals or complaints. </li><li>Maintain continuous professional correspondence to build client trust. </li></ul> 5. Transport & Material Mobilization <ul><li>Arrange materials consumables spares and tools in advance for planned works. </li><li>Coordinate with Procurement & Warehouse for material readiness. </li><li>Mobilize vehicles drivers and lifting equipment as per site requirements. </li><li>Ensure tools PPE and consumables are checked calibrated and available before dispatch. </li><li>Manage fleet allocation to optimize usage and reduce downtime. </li></ul> 6. Technical & Operational Support <ul><li>Review technical reports from engineers/technicians for accuracy and completeness. </li><li>Prepare detailed site visit reports from site team inputs. </li><li>Provide troubleshooting support and technical clarifications to site staff. </li><li>Maintain comprehensive documentation for retrofit jobs including: </li><ul><li>Method of Statement </li><li>Risk Assessment </li><li>Work Schedule </li><li>Work Completion Certificate </li><li>Warranty Certificate </li><li>O&M Manual </li><li>Packing List </li></ul><li>Maintain a technical database of AMC retrofit and O&M performance logs. </li></ul> 7. Team & Resource Management <ul><li>Assign and monitor daily tasks for engineers technicians and operators. </li><li>Track manpower utilization overtime and site deployment. </li><li>Verify and cross-check OT sheets; ensure approval from line managers. </li><li>Monitor workforce discipline PPE usage and compliance with safety protocols. </li><li>Ensure standby manpower is planned for emergency site calls. </li></ul> 8. Commercial Support <ul><li>Collect all service and site reports and submit them to Admin Coordinator for invoicing. </li><li>File AMC supporting documents and submit them to Accounts Department for monthly billing. </li><li>Track client acknowledgments and payment follow-up. </li><li>Assist in warranty claims and variation works. </li><li>Monitor renewal of AMC contracts and ensure proposals are sent on time. </li></ul> 9. Trading & Materials Support <ul><li>Support client requirements for consumables spares and chemicals. </li><li>Coordinate procurement stock management and logistics for timely delivery. </li><li>Maintain stock and usage records for consumables and spare parts. </li><li>Follow up with suppliers and ensure competitive pricing for trading items. </li></ul> 10. Compliance & Reporting <ul><li>Ensure all after-sales activities comply with safety regulations and company policies. </li><li>Prepare weekly and monthly progress reports on AMC retrofit service and O&M. </li><li>Maintain systematic filing of contracts reports and client communications. </li><li>Record client complaints corrective actions and preventive measures. </li><li>Support management audits and ISO compliance documentation. </li></ul> Skills & Competencies Required <ul><li>Strong technical knowledge of STP RO UF ETP and other water treatment systems. </li><li>Excellent coordination planning and client communication skills. </li><li>Strong report-writing documentation and record-keeping ability. </li><li>Ability to multitask across AMC Retrofit Service Trading & O&M simultaneously. </li><li>Proficiency in MS Office ERP and reporting tools. </li><li>Strong problem-solving analytical and time management skills. </li><li>Knowledge of HSE standards and compliance requirements. </li></ul>

After Sales Technical Coordinator

Crystal Corporation L.L.C.

Job SummaryWe are looking for a proactive Sales &amp; Marketing Coordinator to support daily sales operations and lead marketing activities. The ideal candidate should have strong communication skills, experience in website management, creative marketing abilities, and basic knowledge of AI tools or AI agents for productivity and automation.Key ResponsibilitiesSales Coordination:<ul><li>Assist the sales team with preparing quotations, proposals, and sales documents.</li><li>Coordinate with clients through email, phone, or online platforms.</li><li>Maintain customer records, follow-ups, and sales reports.</li><li>Support the team in achieving monthly and quarterly sales targets.</li></ul>Marketing &amp; Web Management:<ul><li>Manage and update the company website (products, content, images, news, etc.).</li><li>Create marketing materials such as posters, brochures, social media content, and promotional banners.</li><li>Generate new marketing ideas to improve brand visibility and lead generation.</li><li>Plan and schedule posts across social media platforms.</li></ul>AI &amp; Automation:<ul><li>Use AI tools (ChatGPT, Canva AI, automation tools, AI agents, etc.) to improve marketing workflows.</li><li>Implement simple AI-based automation for tasks such as content creation, lead management, or customer engagement.</li><li>Research and suggest new AI-based tools that can improve department productivity.</li></ul>Coordination &amp; Reporting:<ul><li>Maintain communication between sales, marketing, and management teams.</li><li>Prepare weekly and monthly sales/marketing reports.</li><li>Assist in organizing events, exhibitions, and campaigns whenever required.</li></ul>Requirements:<ul><li>Previous experience in sales coordination or marketing is preferred.</li><li>Basic knowledge of website management (WordPress, Shopify, Wix, or similar).</li><li>Graphic design skills (Canva, Photoshop, Illustrator, or similar).</li><li>Understanding of AI tools/AI agents and ability to use them for Automate the tasks.</li><li>Strong communication and organizational skills.</li><li>Ability to work independently and bring new ideas.</li></ul>Preferred Skills:<ul><li>Social media management experience.</li><li>Knowledge of Odoo.</li><li>Creativity in design and marketing campaigns.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Which Design Tools are you familiar with ? (Required)</li><li>Have you used AI for content creation, research, automation, or lead management? (Required)</li></ul>Experience:<ul><li>Marketing : 1 year (Required)</li></ul>

Digital Marketing Specialist

Pearl Industries LLC

Pearl Industries is seeking a skilled admin/sales coordinator to support our operations and sales teams.Key Responsibilities:Quotations &amp; Proforma Invoice<ul><li>Prepare and manage quotations.</li><li>Prepare proforma invoices.</li></ul>Submittals &amp; Technical Support<ul><li>Prepare technical submittals and respond to consultant comments</li><li>Provide technical support to the sales team</li><li>Prepare equipment supply certificates (as per DCD requirements)</li><li>Prepare and maintain GCC certificates for export compliance</li></ul>Courier and Export Shipments<ul><li>Prepare detailed packing lists for export shipments</li><li>Arrange courier and cargo shipments for local and international deliveries</li><li>Prepare commercial invoices for local and export clients</li><li>Prepare shipment passes for materials and equipment</li><li>Coordinate international expos</li></ul>Visa Applications<ul><li>Process visa applications as required</li></ul>Administrative &amp; Document Management<ul><li>Maintain documentation for all company entities.</li><li>Organize management documents, including Passport, EID, and Visa records</li><li>Prepare documents related to duct installation projects</li><li>Prepare miscellaneous documents and authorization letters as needed</li></ul>Requirements:<ul><li>Experience in product submittals and quotations is mandatory</li><li>Strong organizational and communication skills</li><li>Ability to work in a fast-paced environment and manage multiple tasks</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

Admin / Sales Coordinator

Explore 230+ Office admin social media coordinator in Sharjah this December. Find roles across top companies and apply now to boost your career.