office administrator & document controller Jobs in Gaziantep

office administrator & document controller

office administrator document controller

Nicholas O'Dwyer Ltd

<div>
 
 The Vacancy
 
 
 
 
 Background
 
 
 
 At Nicholas O'Dwyer, sustainability is at the core of our work. If you are looking to advance your career in a socially responsible company, which has a proven track record over 90 years, and is committed to creating a sustainable planet, we invite you to be part of our team.
 
 
 Our mission is to provide innovative and reliable solutions using cutting edge technology and expertise, to ensure project success and employee satisfaction. We deliver infrastructure projects in water, wastewater, transportation, civil and structural engineering, flood protection, and energy including renewables. With headquarters in Ireland, we also operate in the UK, Europe, the Middle East, and Africa.
 
 
 As part of the RSK Group, an amalgamation of over 200 companies with more than 15,000 employees, we benefit from a global network of opportunities while retaining our brand and autonomy.
 
 
 
 Project Overview
 
 
 
 Nicholas O&rsquo;Dwyer is providing Technical Assistance and Supervision services for a key water and wastewater infrastructure projects across the Gaziantep, Ad&inodot;yaman, and Kilis provinces in Turkey. The programme includes the design, construction supervision, and operational planning of drinking water and wastewater treatment plants, pumping stations, and network rehabilitation. The work places a strong emphasis on sustainability, institutional capacity building, and resilience.
 
 
 
 About The Role
 
 
 
 Nicholas O'Dwyer is seeking an Office Administrator &amp; Document Controller for the technical assistance and supervision services. They will provide administrative support and manage project documentation. This position ensures the smooth day-to-day operation of the project office, while maintaining accurate, organised and compliant document control systems. The ideal candidate will be highly organised, detailed-oriented and capable of working in a fast-paced and deadline-driven environment.
 
 
 
 Main Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Manage and maintain an organised system for documents, ensuring accuracy, completeness, and adherence to company standards / Project Quality Plan.
 </li>
 <li>
 Oversee the document lifecycle, including creation, revision, review, approval, and archiving.
 </li>
 <li>
 Collaborate with project teams to collect, review, and organize documents required for the project.
 </li>
 <li>
 Assist in the preparation of reports, presentations, and administrative materials as needed.
 </li>
 <li>
 Liaise with stakeholders from different regions to ensure timely submission and approval of necessary project documentation.
 </li>
 <li>
 Support administrative tasks, including scheduling meetings, coordinating travel arrangements, accommodation, and managing calendars.
 </li>
 <li>
 Support administrative tasks related to the Gaziantep office including local registrations and interactions with local institutions.
 </li>
 <li>
 Provide timely document-related support to project managers and team members.
 </li>
 <li>
 Coordinate local staff and local teams, including logistics support.
 </li>
 <li>
 Management of Office Petty Cash / Office Expenditure / Assets.
 </li>
 <li>
 Translate documents or assist with interpretation.
 </li>
 <li>
 Manage office supplies and equipment, including procurement when necessary.
 </li>
 <li>
 Monitor sub-consultant invoices, payments, and expenses.
 </li>
 <li>
 Assist with the preparation of monthly financial reports and statements.
 
 
 
 </li>
 </ul>
 
 Knowledge, Skills And Experience Required
 
 
 
 <ul>
 <li>
 Qualification in business, administration, International Relations, or a related field.
 </li>
 <li>
 Proven experience in document control, office administration, or a similar role. Preferably in engineering or construction projects.
 </li>
 <li>
 Exceptional organizational skills with keen attention to detail.
 </li>
 <li>
 Proficiency in document management software and Microsoft Office Suite.
 </li>
 <li>
 Excellent written and verbal communication skills, with an ability to interact effectively in a diverse international environment.
 </li>
 <li>
 Strong time management skills and the ability to prioritize tasks.
 </li>
 <li>
 Problem-solving mindset and proactive approach to addressing challenges.
 </li>
 <li>
 Professional Working Proficiency in English and Turkish.
 
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Our mission is to deliver sustainable solutions that transform communities and bring about lasting positive change. Through a blend of expertise, innovation and global dedication, we envision a world where sustainable engineering protects growing communities.
 
 
 Nicholas O&rsquo;Dwyer provides professional services in engineering design, project management, environment and planning, construction supervision and technical and contract advisory. We are one of the most respected Irish consultancies operating in local and international markets, providing professional services to public- and private-sector clients.
 
 
 Whether in Ireland, the UK or internationally, we understand and solve major challenges associated with delivering and adapting infrastructure for an increasing global population while maintaining a sustainable environment for future generations.
 
 
 Nicholas O&rsquo;Dwyer is part of the RSK Group, a leading integrated environmental, engineering, and technical services business providing dynamic, multidisciplinary services to a wide range of sectors. RSK was founded in 1989 and has grown considerably since then.
 
 
 At RSK, we operate as a group of businesses that work together seamlessly, aiming for growth through diversification. Our strategy helps us build a strong and resilient business, capable of weathering external challenges, while also providing greater value to our clients and more opportunities for our employees.
 
 
 Since the beginning, our philosophy has remained the same: employ, develop and reward talented individuals. People are crucial to our company, and we recognise that our success hinges on our colleagues' growth. We're committed to preserving RSK's people-first culture, promoting innovation, and fostering a supportive and caring environment for collaboration. At RSK, we want you to be part of our successes and help you reach your career aspirations. We take pride in offering employees fulfilling and challenging careers by promoting ongoing growth and empowering individuals to excel.
 
 
 We are committed to fostering an inclusive workplace that welcomes individuals from all backgrounds, experiences, and perspectives. We firmly believe that embracing and celebrating the diversity in our workforce makes us a stronger and more innovative company.
 
 
 If you're passionate about making a difference, join us as we work together to build a brighter, more equitable, and sustainable future for all. Do you have what it takes?
</div>

Office Administrator & Document Controller

Accor

<div>Company Description 
&quot;Why work for Accor? 
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities. 
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/ 
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS&quot; 
Job Description 
We are seeking an enthusiastic and professional Receptionist to join our team in Gaziantep, T&uuml;rkiye. As the first point of contact for our organization, you will play a crucial role in creating a positive and welcoming environment for our guests and clients.<ul><li>
Greet and welcome visitors, clients, and guests in a friendly and professional manner</li><li>
Manage the front desk area, ensuring it remains organized and presentable at all times</li><li>
Handle incoming phone calls, emails, and other communications, directing them to the appropriate departments or individuals</li><li>
Schedule appointments and maintain calendars for executives and meeting rooms</li><li>
Process visitor information and issue security badges or passes as required</li><li>
Assist with basic administrative tasks, such as data entry, filing, and document preparation</li><li>
Coordinate incoming and outgoing mail and packages</li><li>
Provide general information about the company and its services to visitors and callers</li><li>
Maintain a safe and secure reception area, following all security protocols</li><li>
Collaborate with other departments to ensure smooth operations and excellent customer service</li></ul> 

Qualifications 
<ul><li>
Graduates of Tourism and Hotel Management departments from colleges or universities Front Office experience</li><li>
Fluency in English; knowledge of Turkish or other languages is a plus</li><li>
Proficient in MS Office programs and the Opera system</li><li>
Always aims to improve service quality</li><li>
Excellent communication skills, both verbal and written</li><li>
Successful in administrative coordination</li><li>
Enthusiasm for analysis</li><li>
Flexibility to adapt to changing schedules and workloads</li><li>
Enthusiasm for problem-solving</li><li>
Open-mindedness</li><li>
Problem-solving abilities and a proactive approach to addressing issues</li><li>
Team-oriented mindset with a willingness to support colleagues as needed</li><li>
Ability to work in shifts</li><li>
Respects guest privacy</li><li>
Completed military service for male candidates</li></ul> 

Additional Information 
experience is an asset 
Prior experience working with Opera or a related system 
Fluency in English 
additional languages are a plus 
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.</div>

Receptionist

<div>Company Description 
&quot;Why work for Accor? 
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities. 
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/ 
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS&quot; 
Job Description 
 What you will be doing:<ul><li>
Consistently offer professional, friendly and engaging service</li><li>
Process all external and internal calls either by redirecting calls or assisting the caller</li><li>
Take ownership of the caller&rsquo;s request and ensure follow up according to the hotel&rsquo;s standards</li><li>
Have a sufficient working knowledge of all departments, in particular Housekeeping, Front Office and Engineering</li><li>
Maintain and monitor the &ldquo;Reservation&rdquo; software system</li><li>
Serve as a liaison for Guests requiring information relating to all aspects of the hotel</li><li>
Handle and distribute faxes, voice messages and written messages for internal and external Guests</li><li>
Follow department policies, procedures and service standards</li><li>
Other duties as assigned</li></ul> 

Qualifications 
<ul><li>
Graduates of Tourism and Hotel Management departments from colleges or universities,</li><li>
3 years of working experience in Front Office and Reservation,</li><li>
Strong written and spoken English communication skills,</li><li>
Familiarity with the Opera system,</li><li>
Able to use MS Office programs,</li><li>
Always aiming to improve service quality,</li><li>
Successful in administrative coordination,</li><li>
Able to problem-solving,</li><li>
Embrace a friendly service approach,</li><li>
Open to communication,</li><li>
Able to work in shifts,</li><li>
Respect guest privacy,</li><li>
Completed military service for male candidates.</li></ul> 
Additional Information 
Experience is an asset 
Prior experience working with Opera or a related system 
Strong interpersonal and problem solving abilities 
Fluency in English, additional languages are a plus</div>

EN - Reservation Agent

MV İNŞAAT

İş Tanımı: 
MV İnşaat olarak, Gaziantep Dülük Tüneli projemizde görevlendirilmek üzere, şantiye sahasında vardiya düzeninde çalışacak "Tünel İşleri Jeoloji Mühendisi" arayışımız bulunmaktadır.
 Pozisyondan beklenen; iş programına uygun ilerlemeyi sağlamak, saha ekipleri ve alt yükleniciler arasında koordinasyonu yürütmek, kalite ve iş güvenliği standartlarına uygun şekilde üretimi takip etmektir.
 
Aranan Nitelikler: 
<ul>
<li>Üniversitelerin Jeoloji Mühendisliği bölümlerinden mezun,</li>
<li>Tünel projelerinde en az 3 yıl saha tecrübesine sahip,</li>
<li>Kazı, destekleme ve betonarme imalat süreçlerine hakim,</li>
<li>Şantiye ve vardiya organizasyonu konusunda deneyimli,</li>
<li>İş programı takibi ve raporlama konularında yetkin,</li>
<li>İş sağlığı ve güvenliği süreçlerine hakim,</li>
<li>MS Office ve AutoCAD programlarını etkin kullanabilen,</li>
<li>Takım çalışmasına yatkın, iletişimi güçlü,</li>
<li>Esnek çalışma saatlerine ve yoğun şantiye temposuna uyum sağlayabilecek.</li>
</ul>
Yetenekler / Tercih Sebepleri: 
<ul>
<li>Tünel ve sanat yapıları tecrübesi,</li>
<li>Vardiya planlama ve yönetimi becerisi,</li>
<li>Problem çözme ve hızlı karar alma yeteneği,</li>
<li>Alt yüklenici ve ekip koordinasyonu deneyimi,</li>
<li>Teknik şartname ve proje okuma bilgisi.</li>
</ul>

Jeoloji Mühendisi

İş Tanımı: 
MV İnşaat olarak, Gaziantep Dülük Tüneli projemizde görevlendirilmek üzere, şantiye sahasında vardiya düzeninde çalışacak "Tünel İşleri Makine Mühendisi" arayışımız bulunmaktadır.
 Pozisyondan beklenen; iş programına uygun ilerlemeyi sağlamak, saha ekipleri ve alt yükleniciler arasında koordinasyonu yürütmek, kalite ve iş güvenliği standartlarına uygun şekilde üretimi takip etmektir.
 
Aranan Nitelikler: 
<ul>
<li>Üniversitelerin Makine Mühendisliği bölümlerinden mezun,</li>
<li>Tünel veya altyapı projelerinde en az 3 yıl saha tecrübesine sahip,</li>
<li>Autocad ve MS Office programlarını etkin şekilde kullanabilen,</li>
<li>Şantiye süreçleri ve mekanik imalat uygulamaları konusunda bilgi sahibi,</li>
<li>İş programı takibi, raporlama ve analiz konularında deneyimli,</li>
<li>Problem çözme ve organizasyon yeteneğine sahip,</li>
<li>Takım çalışmasına yatkın, iletişim becerileri güçlü,</li>
<li>Sonuç odaklı, analitik düşünebilen,</li>
<li>Erkek adaylar için askerlik görevini tamamlamış,</li>
<li>B sınıfı sürücü belgesine sahip ve aktif araç kullanabilen.</li>
</ul>
Görev ve Sorumluluklar: 
<ul>
<li>Projenin mekanik işlerinin iş programına uygun şekilde yürütülmesini sağlamak,</li>
<li>Projenin tasarım, hesap, rapor, keşif ve metraj süreçlerini koordine etmek, gerektiğinde bizzat yürütmek,</li>
<li>Proje ve imalat süreçlerinin kalite standartlarına uygun şekilde gerçekleştirilmesini sağlamak,</li>
<li>Sorumluluğundaki projelerin mekanik ve elektrik işleri süreçlerini şantiyede takip etmek ve ilgili birimlerle koordinasyonu sağlamak,</li>
<li>Malzeme onayları, idari evrak işlemleri ve saha kontrollerinin düzenli yürütülmesini sağlamak.</li>
</ul>

Makine Mühendisi

Saha İnşaat Mühendisi (Gaziantep Köprü Kavşak Projesi)
 İnşaat sektöründe öncü firmamızın Gaziantep Dülük Köprü Kavşağı projesinde görev alacak; sahadaki üretim süreçlerini projeye uygun şekilde yönetecek ve ekipleri koordine edecek "Saha İnşaat Mühendisi" aramaktayız.
 
İŞ TANIMI
 Saha imalatlarının teknik şartname, sözleşme ve onaylı projelere uygun olarak yürütülmesini sağlamak,
 
Taşeron ekiplerini; zaman, kapsam ve maliyet hedefleri doğrultusunda sahada koordine ve sevk etmek,
 
Kendi disiplinine ait ataşmanları hazırlamak, haftalık ve aylık saha ilerleme raporlarını oluşturmak,
 
Alt yüklenici hakedişlerine esas teşkil eden metraj ve ataşman kontrollerini gerçekleştirmek,
 
Köprü inşaatı kapsamındaki malzeme kalemlerinin sahadaki kontrolünü, organizasyonunu ve stok takibini yapmak,
 
İş sağlığı ve güvenliği (İSG) ile kalite standartlarının sahada eksiksiz uygulanmasını denetlemek ve temin etmek.
 
ARANAN NİTELİKLER
 Üniversitelerin İnşaat Mühendisliği bölümünden mezun,
 
Saha uygulamalarında en az 5 yıl tecrübe sahibi,
 
Tercihen köprü, kavşak veya sanat yapıları inşaatında aktif görev almış,
 
Yapım İşleri Genel Şartnamesi ve yasal mevzuatlara hakim,
 
AutoCAD ve MS Office programlarını etkin seviyede kullanabilen,
 
Analitik düşünme ve problem çözme yeteneği gelişmiş, raporlama becerisi yüksek,
 
Ekip yönetimi ve iletişim becerileri güçlü, sorumluluk alabilen,
 
Yoğun iş temposuna ve saha çalışma koşullarına uyum sağlayabilecek,
 
Gaziantep’te ikamet eden veya edebilecek olan.

Saha İnşaat Mühendisi

Teknik Ofis Mühendisi (Gaziantep Projesi)
 Gaziantep Dülük Köprü Kavşağı projemizde görevlendirilmek üzere, projenin teknik ve finansal süreçlerini yönetecek, raporlama ve koordinasyon yeteneği güçlü "Teknik Ofis Mühendisi" arayışımız bulunmaktadır.
 
İŞ TANIMI
 Şantiye imalatlarını teknik ve mali açıdan kontrol ederek üst yönetime düzenli raporlamaların yapılması,
 
İdari ve taşeron hakedişlerinin, metrajların ve kesin hesap çalışmalarının hazırlanması ve kontrolü,
 
İş kapsamında gerekli durumlarda birim fiyat analizlerinin ve keşif özetlerinin oluşturulması,
 
Alt yüklenici sözleşmelerinin hazırlanması ve süreç takibi,
 
İş programlarının hazırlanması, haftalık ve aylık ilerleme raporlarının (saha verileriyle uyumlu) oluşturulması,
 
Mimari, statik, mekanik ve elektrik disiplinleri arasında koordinasyonun sağlanarak imalatın plana uygunluğunun takibi,
 
Sahadaki imalat durumuna göre malzeme talep formlarının oluşturulması ve stok takibinin yapılması,
 
Proje süresince tüm teknik dokümantasyonun ve evrakların düzenli olarak arşivlenmesi.
 
ARANAN NİTELİKLER
 Üniversitelerin İnşaat Mühendisliği bölümünden mezun,
 
Alt yapı ve üst yapı (tercihen köprü/kavşak) projelerinde en az 5 yıl teknik ofis deneyimi olan,
 
AutoCAD ve MS Office (özellikle ileri seviye Excel) programlarına hakim,
 
Maliyet kontrolü, bütçe yönetimi ve birim fiyat analizi konularında tecrübeli,
 
Kamu İhale Mevzuatı, teknik şartnameler ve saha uygulamaları konusunda bilgi sahibi,
 
Planlama, raporlama ve sunum becerileri gelişmiş,
 
Disiplinler arası koordinasyon sağlayabilen ve takım çalışmasına yatkın,
 
Analitik düşünme yeteneğine sahip, çözüm odaklı ve iletişimi güçlü,
 
Yoğun şantiye temposuna ve saha koşullarına uyum sağlayabilecek,
 
Gaziantep'te ikamet eden veya edebilecek olan.

Teknik Ofis Mühendisi

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