office assistant / office boy

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female - presentable office secretary / personal assistance cum admin Jobs in  Ajman

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office administrator

Arfeen Real Estate

Company: Arfeen Real Estate Location: Ajman, UAE Employment Type: Part-time Salary: AED 1,000 per monthPosition OverviewArfeen Real Estate is seeking a dedicated Workplace Operations Assistant to help ensure the efficient day-to-day functioning of our Ajman office. This role is suitable for an individual who enjoys supporting office operations, maintaining a clean and organized workspace, and assisting staff with routine operational requirements while delivering a positive experience for visitors.Responsibilities<ul><li>Set up meeting rooms and office spaces before appointments and internal meetings</li><li>Serve tea, coffee, water, and refreshments to staff and guests as needed</li><li>Keep the reception area, pantry, workstations, and shared spaces clean and well maintained</li><li>Assist with filing, photocopying, scanning, document organization, and other routine office tasks</li><li>Carry out document collection, deliveries, and assigned office errands</li><li>Check office supplies regularly and inform management when replenishment is required</li><li>Provide general operational assistance to administrative and office staff</li><li>Help maintain a professional, organized, and welcoming workplace throughout the day</li></ul>Candidate Requirements<ul><li>Reliable, disciplined, and responsible with a positive work attitude</li><li>Able to complete daily tasks independently and efficiently</li><li>Good organizational skills with attention to cleanliness and detail</li><li>Basic understanding of office etiquette and workplace maintenance</li><li>Cooperative team player with good interpersonal skills</li><li>Previous experience in office support, housekeeping, facilities, or a similar position is an advantage but not essential</li></ul>Employment Details<ul><li>Working Hours: 1:00 PM &ndash; 7:00 PM</li><li>Weekly Off: 1 day per week</li><li>Salary: AED 1,000 per month</li><li>Additional Allowances: None</li></ul>Benefits<ul><li>Secure part-time employment opportunity</li><li>Friendly, professional, and supportive workplace</li><li>Practical experience in office administration and operations</li><li>Opportunity to grow within a developing real estate organization</li></ul>If you are dependable, organized, and enjoy contributing to an efficient workplace, we encourage you to apply and become part of the Arfeen Real Estate team.Job Types: Full-time, Part-timePay: AED1,000.00 per monthWork Location: In person

Office Assistant / Office Boy

Confidential Jobs

<div>
 
 
 Job Overview
 
 
 
 We are seeking an experienced, hands-on HR Executive to independently manage the HR function of a transport company with a workforce of 50&ndash;80 employees, the majority of whom are truck drivers, mechanics, and other blue-collar staff, alongside office and operations teams. The role covers the full employee lifecycle: recruitment with strong direct sourcing on LinkedIn and Indeed, onboarding, employee records, attendance and payroll coordination, and compliance with UAE Labour Law. A core part of the role is firm, fair, and consistent discipline management &mdash; dealing directly with drivers on traffic fines, misconduct, poor attitude. The ideal candidate is organized, confident with a multicultural blue-collar workforce, comfortable being present in the yard, and able to enforce company policy without hesitation.
 
 
 
 Key Responsibilities
 
 
 
 
 Recruitment &amp; Onboarding
 
 
 <ul>
 <li>
 Manage the full recruitment cycle for drivers, mechanics, operators, and office staff: job postings, screening, interviews, and offers.
 </li>
 <li>
 Actively source and recruit candidates through LinkedIn and Indeed, building a ready pipeline of qualified drivers and blue-collar workers.
 </li>
 <li>
 Verify driving licences, certificates, experience, and references before hiring drivers.
 </li>
 <li>
 Coordinate employee onboarding, induction, and orientation programs.
 </li>
 <li>
 Ensure proper documentation and recordkeeping of new hires.
 </li>
 </ul>
 
 
 Driver &amp; Blue-Collar Workforce Management
 
 
 <ul>
 <li>
 Act as the day-to-day HR contact for drivers, mechanics, and yard staff.
 </li>
 <li>
 Maintain a regular, visible presence in the yard and terminal, not only in the office.
 </li>
 <li>
 Coordinate closely with the Transport Manager and dispatch team on driver attendance, availability, and conduct.
 </li>
 <li>
 Support driver welfare, accommodation, and transport arrangements where applicable.
 </li>
 </ul>
 
 
 Discipline &amp; Conduct Management (Core Focus)
 
 
 <ul>
 <li>
 Enforce the company disciplinary code strictly, fairly, and consistently across the workforce.
 </li>
 <li>
 Track traffic fines with the transport team and take firm action: apply deductions and penalties in line with company policy and UAE Labour Law, and issue formal warnings to repeat offenders.
 </li>
 <li>
 Investigate and act decisively on misconduct, misbehavior, poor attitude, and alcohol or substance issues &mdash; up to and including termination in accordance with UAE Labour Law.
 </li>
 <li>
 Apply zero tolerance to alcohol or substance use affecting driving or safety-critical duties, coordinating testing or medical referral where company policy allows.
 </li>
 <li>
 Conduct disciplinary investigations and hearings, issue written warnings, and maintain complete records of every case to protect the company in any dispute.
 </li>
 </ul>
 
 
 Employee Records &amp; Compliance
 
 
 <ul>
 <li>
 Maintain accurate and up-to-date employee records (physical and digital).
 </li>
 <li>
 Ensure HR policies and practices comply with UAE Labour Law.
 </li>
 <li>
 Monitor contract renewals, visa expirations (in coordination with the PRO or external parties), driving licence expiries, and other legal documents.
 </li>
 </ul>
 
 
 Attendance &amp; Leave Management
 
 
 <ul>
 <li>
 Track attendance and leave records using relevant systems.
 </li>
 <li>
 Manage sick leave, annual leave, and other absences in line with policy.
 </li>
 <li>
 Ensure accurate monthly attendance reports for payroll coordination.
 </li>
 </ul>
 
 
 Payroll Coordination
 
 
 <ul>
 <li>
 Compile monthly payroll inputs: attendance, overtime, trip allowances, fine deductions, and other adjustments.
 </li>
 <li>
 Coordinate with the Finance or Payroll team to ensure timely and accurate salary processing.
 </li>
 </ul>
 
 
 Employee Relations &amp; Support
 
 
 <ul>
 <li>
 Serve as the first point of contact for employee concerns, grievances, and queries.
 </li>
 <li>
 Handle conflicts firmly but fairly, promoting a disciplined and healthy work environment.
 </li>
 <li>
 Communicate effectively with a multicultural workforce across all levels.
 </li>
 <li>
 Support performance review processes and probation evaluations.
 </li>
 </ul>
 
 
 HR Policy &amp; Process Improvement
 
 
 <ul>
 <li>
 Draft, implement, and update HR policies, including the disciplinary code and driver conduct rules.
 </li>
 <li>
 Recommend improvements to HR processes, forms, and internal communications.
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor's degree in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 3&ndash;5 years of broad HR generalist/executive experience in the UAE, preferably in transport, logistics, or another operations-heavy business.
 </li>
 <li>
 Proven hands-on experience recruiting through LinkedIn and Indeed.
 </li>
 <li>
 Experience managing drivers and blue-collar workforces is essential.
 </li>
 <li>
 Solid understanding of UAE Labour Law, particularly disciplinary procedures, deductions, and terminations.
 </li>
 <li>
 Firm, confident personality &mdash; able to hold difficult conversations with drivers and enforce policy consistently.
 </li>
 <li>
 Familiar with attendance/timekeeping systems and payroll coordination.
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Fluent in English; Hindi/Urdu and/or Arabic is a plus for communicating with the driver workforce.
 </li>
 </ul>
 
 
 
</div>

Human Resources Executive

Seit Al Habaib

Job Title: Senior Accountant &ndash; RetailJob SummaryThe Senior Accountant is responsible for managing the full accounting cycle of the retail business, ensuring accurate financial records, compliance with UAE regulations, and timely financial reporting. The role supports management by providing financial insights, cost control, and proper monitoring of sales, inventory, VAT, and expenses.Key ResponsibilitiesAccounting &amp; Financial Reporting<ul><li>Manage the complete accounting cycle (GL, AP, AR, bank reconciliations).</li><li>Prepare monthly, quarterly, and annual financial statements.</li><li>Ensure accurate posting of sales, returns, discounts, and cost of goods sold (COGS).</li><li>Maintain fixed asset register and calculate depreciation.</li></ul>Retail &amp; Inventory Accounting<ul><li>Monitor daily sales reports and reconcile POS data with accounting records.</li><li>Track inventory movements, stock valuation, and cost analysis.</li><li>Coordinate with store and warehouse teams on stock discrepancies and adjustments.</li><li>Oversee inventory counts and stock audits.</li></ul>VAT &amp; Compliance (UAE)<ul><li>Prepare and file VAT returns in compliance with UAE Federal Tax Authority (FTA) regulations.</li><li>Ensure proper VAT treatment for sales, purchases, and expenses.</li><li>Maintain VAT documentation and support audits and inspections.</li></ul>Budgeting &amp; Cost Control<ul><li>Assist in preparing budgets and forecasts.</li><li>Analyze variances between actual and budgeted figures.</li><li>Monitor operating expenses and recommend cost-saving measures.</li></ul>Cash Flow &amp; Banking<ul><li>Manage cash flow, supplier payments, and customer collections.</li><li>Reconcile bank, credit card, and cash accounts.</li><li>Coordinate with banks on facilities, guarantees, or financing if required.</li></ul>Audit &amp; Internal Controls<ul><li>Support internal and external audits.</li><li>Ensure adherence to company policies and internal control procedures.</li><li>Identify financial risks and recommend improvements.</li></ul>Team Coordination<ul><li>Supervise and guide junior accountants or accounts assistants.</li><li>Coordinate with purchasing, sales, HR, and operations teams.</li><li>Report directly to Finance Manager / General Manager / Owner.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or related field.</li><li>Professional certification (CPA, ACCA, CMA) is an advantage.</li><li>Minimum 5&ndash;7 years accounting experience, preferably in retail or FMCG.</li><li>Strong knowledge of UAE VAT and retail accounting practices.</li></ul>Skills &amp; Competencies<ul><li>Proficiency in accounting software (e.g., Tally, SAP, Oracle, QuickBooks).</li><li>Strong Excel and reporting skills.</li><li>High attention to detail and accuracy.</li><li>Ability to meet deadlines and handle multiple tasks.</li><li>Strong analytical and communication skills.</li><li>Leadership and team-handling ability.</li></ul>Working Conditions<ul><li>Full-time position</li><li>Location: Retail Head Office / Store Support Office</li><li>May require occasional store or warehouse visits</li></ul>Job Type: Full-timePay: AED4,000.00 - AED8,000.00 per monthWork Location: In person

Senior Accountant

Green Fingers Landscape LLC

<ul><li>Support General Manager &amp; Managing Director for budget preparation.</li><li>Responsible for recruitment of Manpower based on approved requirement and ensure on-board process.</li><li>Ensure all interviews are carryout as per company procedure, interview evaluation forms, offer letter etc. must be issued based on time frame.</li><li>Responsible to maintain data bank for critical key positions within the organization.</li><li>Responsible for ensuring all employees are inducted before joining.</li><li>Responsible for new employee</li><li>Responsible for preparation of employee leave plan and ensure employees are following the same.</li><li>Responsible for employee J/D preparation &amp; PMS process in coordination with respective HOD&rsquo;s</li><li>To ensure that all employees records (Joining Reports, Personal Files, Leave Records, Loans etc.,) are updated and accurate.</li><li>To create and implement a framework for monitoring employee satisfaction and ensure proactive resolution of employee grievances (with help of media like Suggestion Box, HR Helpline etc.).</li><li>Responsible for organising employee training based on PMS out line.</li><li>Ensure dress code &amp; office decorum are maintained in all offices &amp; sites.</li><li>Any other assignments decided by the management. However, Management reserves the right to review and revise above mentioned job responsibilities if deemed necessary.</li><li>Foresee and informs problems related employees and make necessary training programs in coordination with department heads.</li><li>Providing Support to management in decision making to resolve unexpected changes/modifications in HR &amp; Administration Policies and Procedures.</li><li>Monitor upcoming renewals and completion on due course.</li><li>Providing support to other departments for minimize administrative expenses, effective utilization of resources etc.</li></ul>Payroll Related<ul><li>Responsible for ensuring salary sheet preparation on time based on employee eligibility and company policy.</li><li>Responsible for employee full and final settlement preparation.</li><li>Responsible for employee leave settlement preparation.</li><li>Responsible for ensuring all employees are leave the organisation either as separation or as part of their leave, clearance is completed as per company standards.</li><li>Responsible to inform all HOD&rsquo;s about new joiners &amp; leave resumption status.</li><li>Responsible for WPS process.</li><li>Responsible for local nationality registration and their pension scheme procedures implementation.</li></ul>Requirements and skills:<ul><li>MBA &ndash; HR or equivalent qualification</li><li>Minimum 2 to 5 years&rsquo; experience in mid-level.</li><li>Knowledge in Human Resources, project management and office software.</li><li>Strong interpersonal, analytical thinking skills and negotiating skills.</li><li>Good planning, problem solving and analytical thinking skills.</li><li>A wide range of business acumen from numerous senior management positions over.</li></ul>Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

HR Administrator

Mazaj Trading

Key Responsibilities<ul><li>Manage daily HR operations and employee records.</li><li>Handle recruitment, onboarding, contracts, and employee documentation.</li><li>Monitor attendance, leave, overtime, and payroll-related HR data.</li><li>Support employee relations, performance management, and training activities.</li><li>Ensure compliance with UAE Labor Law and company HR policies.</li><li>Coordinate with MOHRE and relevant government authorities for HR transactions.</li><li>Handle visa, work permit, Emirates ID, and employee-related government processes.</li><li>Prepare HR reports and maintain accurate and confidential employee records.</li></ul>Qualifications<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>2&ndash;4 years of HR experience, preferably in the UAE.</li><li>Good knowledge of UAE Labor Law and MOHRE procedures.</li><li>Proficiency in MS Office and HR systems.</li><li>Good communication, organizational, and problem-solving skills.</li><li>Fluent in English; Arabic is an advantage.</li><li>Arab nationality is required.</li><li>Ability to work under pressure and manage multiple tasks.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED4,000.00 per monthExperience:<ul><li>HR: 2 years (Preferred)</li></ul>Language:<ul><li>English and Arabic (Preferred)</li></ul>Work Location: In person

HR Officer/Arabic

AL WAFA PURE WATER

Salesman cum Helper- Basic + Commission + AccommodationWe are a well-established water supply company based in Ajman Industrial Area 1 , with over 20 years of experience in the UAE market. We specialize in supplying 5-gallon drinking water bottles and serve customers all over the UAE.We are currently hiring a Salesman cum Delivery Man for field operations.Job Responsibilities:<ul><li>Approach new customers (offices, shops, villas, etc.) and generate sales</li><li>Maintain and build strong relationships with existing customers</li><li>Take daily orders and confirm quantity requirements with clients</li><li>Deliver 5-gallon water bottles to customers on time</li><li>Load and unload water bottles safely</li><li>Handle empty bottle collection and exchange properly</li><li>Collect payments (cash/credit) and update records accurately</li><li>Follow assigned delivery routes and manage time efficiently</li><li>Ensure proper handling of company stock (bottles &amp; dispensers)</li><li>Report daily sales, collections, and customer feedback to management</li><li>Identify new business opportunities in assigned areas</li></ul>Important:<ul><li>This is a field job (outdoor work), not an office role</li><li>Candidate must be physically fit to handle water bottle delivery</li><li>Basic communication skills required (English/Hindi/Arabic preferred)</li><li>Hardworking and responsible candidates only</li></ul>Salary &amp; Benefits:<ul><li>Salary: AED 1,300 to AED 1500</li><li>Accommodation provided</li><li>Commission</li><li>Visa</li></ul>Further Benefits will be discussed during interviewLocation: Ajman Industrial Area 1Interested candidates, send your CV on WhatsApp: 0527652855Pay: AED1,300.00 - AED1,500.00 per monthWork Location: In person

HELPER

Key Responsibilities<ul><li>Manage and execute all HR operations from recruitment through employee separation.</li><li>Develop, implement, and monitor HR policies and procedures.</li><li>Lead recruitment, selection, hiring, and onboarding processes for new employees.</li><li>Maintain and ensure the accuracy and confidentiality of employee records.</li><li>Monitor attendance, leave, disciplinary actions, and compliance with working hours.</li><li>Prepare, renew, and manage employment contracts and all employee-related documentation.</li><li>Oversee performance management processes and coordinate training and development initiatives with relevant departments.</li><li>Provide HR guidance and support to management and employees on HR-related matters.</li><li>Ensure compliance with labor laws, company policies, and internal regulations.</li><li>Handle employee relations issues and recommend appropriate solutions to foster a positive work environment.</li><li>Prepare HR reports, metrics, and analytics to support management decision-making.</li><li>Assist in preparing and monitoring the annual HR budget.</li><li>Contribute to organizational structure development, job descriptions, and succession planning.</li><li>Lead employee engagement initiatives and promote a positive organizational culture.</li><li>Coordinate with government authorities and relevant online platforms to complete HR-related transactions and regulatory requirements.</li></ul>Qualifications<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>3&ndash;5 years of progressive experience in Human Resources, with comprehensive exposure to all core HR functions.</li><li>Strong knowledge of labor laws and HR best practices.</li><li>Proficiency in HR Information Systems (HRIS) and Microsoft Office applications.</li><li>Strong leadership, problem-solving, and decision-making skills.</li><li>Excellent communication, organizational, time management, and multitasking abilities, with the capacity to work effectively under pressure.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED7,000.00 per monthExperience:<ul><li>HR: 3 years (Preferred)</li></ul>Language:<ul><li>English and Arabic (Preferred)</li></ul>Work Location: In person

HR Executive/Arabic

Explore 9+ Office administrator in  Ajman this August. Find roles across top companies and apply now to boost your career.