accounts & admin officer

accounts assistant

admin & hr assistant

office boy / office assistant Jobs in  Ajman

office boy / office assistant

office administrator

alrwafid real estate

Real Estate Administrator &ndash; Job DescriptionPosition Title: Real Estate AdministratorDepartment: Administration / Operations Location: UAE Reports To: Managing Director / Office Manager1. Position OverviewThe Real Estate Administrator is responsible for ensuring the smooth day-to-day operations of the real estate office. This role supports sales agents, property managers, and company management by handling documentation, customer communication, listings management, scheduling, and coordination with government portals such as Ejari, Trakheesi, and municipality services. The administrator plays a key role in maintaining professionalism, accuracy, and organizational efficiency.2. Key ResponsibilitiesA. Administrative &amp; Office Management<ul><li>Manage daily office operations and ensure a professional working environment.</li><li>Handle incoming calls, emails, and customer inquiries.</li><li>Maintain office supplies, documents, and filing systems (digital &amp; physical).</li><li>Prepare contracts, forms, offers, tenancy agreements, and NDAs as needed.</li></ul>B. Real Estate Documentation &amp; Compliance<ul><li>Process all required real estate documents, including:</li><li>Tenancy contracts</li><li>Sales &amp; purchase agreements</li><li>MOU forms</li><li>Ejari registration &amp; cancellation</li><li>Trakheesi permits</li><li>Dubai REST / Sharjah / Ajman Municipality portals</li><li>Ensure accuracy and compliance with UAE real estate laws and regulations.</li><li>Coordinate with developers, DLD, landlords, tenants, and utility providers.</li></ul>C. Listings &amp; Marketing Support<ul><li>Create and update property listings on online portals: Property Finder, Dubizzle, Bayut, etc.</li><li>Upload high-quality photos, videos, descriptions, and property details.</li><li>Monitor listing performance and ensure expired or inaccurate listings are updated.</li><li>Assist the marketing team in preparing brochures, ads, and social media content.</li></ul>D. Financial &amp; Payment Coordination<ul><li>Prepare invoices, receipts, commission forms, and payment schedules.</li><li>Track rental and sales payments, deposits, and outstanding dues.</li><li>Maintain petty cash and coordinate with accounting.</li><li>Support agents with commission documentation and approvals.</li></ul>E. Client Relations &amp; Support<ul><li>Assist landlords, tenants, and buyers with inquiries and follow-ups.</li><li>Schedule property viewings for agents and maintain viewing calendars.</li><li>Resolve administrative issues professionally and promptly.</li></ul>F. Agent &amp; Team Support<ul><li>Maintain agents&rsquo; records, RERA documents, and compliance files.</li><li>Assist in onboarding new agents with required documentation.</li><li>Track performance reports and help management with KPI summaries.</li></ul>3. Required Skills &amp; QualificationsEducation &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>1&ndash;3 years administrative experience; real estate experience is a plus.</li></ul>Skills<ul><li>Strong communication and interpersonal skills (English essential; Arabic an advantage).</li><li>Proficiency in MS Office, CRM systems, and real estate portals.</li><li>Excellent organization and time-management skills.</li><li>Ability to multitask and work under pressure.</li><li>Professional presentation and customer-service orientation.</li></ul>4. Personal Attributes<ul><li>Detail-oriented with strong accuracy in documentation.</li><li>Reliable, trustworthy, and committed to confidentiality.</li><li>Positive attitude and team-player mentality.</li><li>Problem-solver with strong follow-up skills.</li></ul>5. Working Conditions<ul><li>Full-time position based in the UAE.</li><li>Office-based role with occasional field coordination tasks.</li><li>May require availability during peak hours, weekends, or holidays depending on business needs.</li></ul>6. Salary &amp; Benefits (Optional to include)<ul><li>Competitive salary based on experience.</li><li>Commission or bonus structure (if applicable).</li><li>Visa, medical insurance, and annual leave as per UAE law.</li></ul>Job Type: Full-time

Office Administrator

SEAGATE PROPERTIES

We are looking for a proactive and detail-oriented Real Estate Administrative Assistant to support our real estate team. The ideal candidate will manage property listings, coordinate administrative tasks, and ensure smooth daily operations, with hands-on experience in major property portals. Key Responsibilities:<ul><li>Provide administrative support to real estate agents and brokers</li><li>Create, upload, and manage property listings on Bayut, Dubizzle, and Property Finder</li><li>Ensure listings are accurate, updated, and compliant with portal requirements</li><li>Prepare, organize, and maintain real estate documents and contracts</li><li>Coordinate property viewings, appointments, and meetings</li><li>Handle client calls, emails, and inquiries professionally</li><li>Assist with marketing materials, property descriptions, and basic social media posts</li><li>Track transactions, deadlines, and compliance documentation</li><li>Perform data entry and reporting as required</li><li>Ability to multitask and work under deadlines</li><li>High attention to detail and confidentiality</li></ul>Job Type: Full-timePay: AED2,000.00 per month

Shahzad Scaffolding trading

Shahzad Scaffolding Trading LLC, engaged in the rental and sale of scaffolding, is looking for a proactive Admin &amp; HR Officer to handle day-to-day office administration and HR support for our head office and site staff.Responsibilities<ul><li>Handle general office administration: phone calls, emails, correspondence, office supplies, stationery and filing.</li><li>Maintain employee records and HR documentation: offer letters, contracts, personal files, leave forms and other HR documents.</li><li>Manage attendance and leave records, update spreadsheets/HR system and coordinate with management on absences and overtime.</li><li>Assist in basic payroll preparation: collect attendance and overtime data and share summaries with the accountant/payroll.</li><li>Support recruitment activities: posting job ads, screening CVs, shortlisting candidates and arranging interviews.</li><li>Coordinate onboarding and offboarding: joinings, inductions, ID cards, exit formalities and clearance.</li><li>Follow up on visa, renewals and other HR/PRO-related processes with the PRO or external consultant.</li><li>Assist in handling employee queries, grievances and communication in a professional manner.</li><li>Coordinate staff travel, medicals, document renewals and similar HR logistics where required.</li><li>Support site and warehouse teams with administrative and HR documentation.</li><li>Prepare regular HR and admin reports for management (headcount, leave balances, recruitment status, etc.).</li><li>Ensure all admin and HR records are properly organised and filed (soft and hard copies).</li></ul>Working hours: Monday to Saturday, 8:00 AM &ndash; 6:00 PM (Ajman Industrial Area).Requirements<ul><li>Education: Bachelor&rsquo;s degree (preferably in Business Administration / HR or related field).</li><li>Experience:</li><li>2&ndash;4 years of Admin/HR experience in the UAE.</li><li>Experience in construction / scaffolding / contracting industry preferred.</li><li>Skills:</li><li>Good working knowledge of MS Excel, Word and Outlook.</li><li>Experience with HR/payroll/ERP systems and HRMS is preferred.</li><li>Strong organisation, follow-up and documentation skills.</li><li>Good interpersonal skills and a professional, confident manner.</li><li>Languages: Good command of English (written and spoken); other languages are an advantage.</li><li>Able to work independently, handle multiple tasks and meet deadlines.</li><li>Immediate joiners preferred.</li><li>Probation period: 6 months.</li></ul>Candidates of any nationality are welcome to apply. Preference will be given to suitably experienced candidates already based in Ajman/UAE.Salary &amp; Benefits<ul><li>Salary: AED 2,000 &ndash; 4,000 per month (depending on experience and qualifications).</li><li>Benefits: Company visa and medical insurance as per UAE law.</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED4,000.00 per month

Admin & HR Officer – Construction / Scaffolding

ABAF Contracting and Metal establishment

<ul><li>rovide general administrative and clerical support to management and staff</li><li>Manage office operations including supplies, vendors, facilities, and service providers</li><li>Coordinate schedules, meetings, and internal communications</li><li>Maintain organized filing systems for HR, insurance, accommodation, and legal documents (both digital and physical)</li><li>Handle correspondence with government authorities, insurance providers, landlords, and legal entities when required</li><li>Support internal audits, inspections, and compliance reviews</li><li>Assist in preparing reports, letters, and official documentationCoordinate employee onboarding and offboarding, ensuring completion of contracts, policy acknowledgements, and statutory documents</li><li>Maintain accurate and up-to-date employee records, contracts, and HR databases in compliance with data protection and labor regulations</li><li>Coordinate worker accommodation arrangements, including documentation, occupancy tracking, and liaison with internal and external stakeholders</li><li>Administer employee insurance programs (medical, life, workmen&rsquo;s compensation, or equivalent), including enrollments, renewals, claims coordination, and recordkeeping</li><li>Prepare, process, and maintain legal and statutory documents such as employment contracts, visas/work permits (where applicable), government forms, and compliance filings</li><li>Support payroll processing by maintaining attendance, leave records, and required statutory information</li><li>Assist with employee relations matters, performance review cycles, and HR initiatives</li><li>Respond to employee HR-related queries and escalate complex issues as needed.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

HR Coordinator

Al Sultan Road Contracting & Infrastructure

Job SummaryWe are seeking a detail-oriented and experienced CRM Administrator to manage, optimize, and maintain our Customer Relationship Management (CRM) system within a real estate environment.The successful candidate will support sales, marketing, and operations teams by ensuring accurate data management, efficient workflows, reliable reporting, and strong CRM user adoption.Key Responsibilities<ul><li>Administer, configure, and maintain the CRM system (Salesforce, HubSpot, Zoho, Odoo, Microsoft Dynamics, or similar)</li><li>Manage CRM users, roles, permissions, and access controls</li><li>Import, clean, update, and maintain lead and client data to ensure data accuracy and integrity</li><li>Monitor and maintain CRM workflows related to lead management, follow-ups, and sales pipelines</li><li>Create and update CRM reports, dashboards, and performance metrics</li><li>Support sales and marketing teams with CRM automation and reporting needs</li><li>Coordinate with internal teams to improve CRM processes and system usage</li><li>Train users on CRM best practices and proper data entry</li><li>Assist with CRM integrations (ERP systems, marketing tools, property systems)</li><li>Ensure compliance with data privacy and security policies</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, IT, Computer Science, or related field</li><li>Minimum 2&ndash;3 years of experience as a CRM Administrator or similar role</li><li>Hands-on experience with at least one CRM platform (Salesforce, HubSpot, Zoho, Odoo, Microsoft Dynamics)</li><li>Strong experience in data management, reporting, and CRM maintenance</li><li>Proficiency in Microsoft Excel and Google Sheets</li><li>Strong attention to detail and analytical skills</li><li>Good communication skills and ability to support non-technical users</li><li>Real estate industry experience is an advantage</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have experience managing CRM systems in the real estate, brokerage, or property development sector?</li><li>Which CRM platforms have you used extensively (hands-on administration, not just user level)?</li><li>How many years of experience do you have as a CRM Administrator or in a similar CRM-focused role?</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

CRM Administrator

Creative industrial plant eqpt & spare parts Trd

Role OverviewThe Sales Coordinator plays a vital role in supporting the sales team by handling administrative tasks, preparing essential documents, and ensuring smooth coordination between customers, internal departments, and external partners. This role requires excellent organizational skills, attention to detail, and strong communication abilities to maintain customer satisfaction and assist the sales team in meeting targets.<ul><li>Assist the sales team with day-to-day operations and client coordination.</li><li>Prepare quotations, invoices, and purchase orders accurately and in a timely manner.</li><li>Process sales orders and ensure smooth order execution and delivery.</li><li>Maintain and update customer records, sales data, and order tracking systems.</li><li>Respond to customer inquiries, provide product/service information, and coordinate issue resolution.</li><li>Liaise between sales, finance, logistics, and other departments for seamless operations.</li><li>Generate and share sales reports, forecasts, and performance summaries with management.</li><li>Coordinate sales meetings, appointments, and schedules for the sales team.</li><li>Follow up with clients on payments, order status, and after-sales support.</li><li>Support the sales team in achieving monthly/quarterly sales targets.</li><li>Monitor market trends, competitor activities, and customer feedback for improvement.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Mechanical Engineering or Industrial Automation (preferred).</li><li>Proven experience as a Sales Coordinator, Sales Administrator, or similar role.</li><li>Strong knowledge of preparing quotations, invoices, and purchase orders.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint); knowledge of ERP/CRM systems is an advantage.</li><li>Excellent communication, negotiation, and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Please Note: Ladies preferredJob Type: Full-timeJob Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Sales Coordinator

Abu Obaida

Job Description: Office HelperPosition OverviewThe Office Helper plays a key role in maintaining a clean, organized, and welcoming office environment. This position supports daily operations by assisting with cleaning, pantry management, staff support, guest hospitality, and event arrangements. The role ensures smooth functioning of the office and contributes to a positive workplace atmosphere.Key ResponsibilitiesOffice Cleaning &amp; Maintenance<ul><li>Clean and maintain office areas, including workstations, meeting rooms, reception, and common spaces</li><li>Ensure cleanliness of the pantry, washrooms, and shared facilities</li><li>Keep all areas tidy, organized, and presentable throughout the day</li></ul>Pantry Management<ul><li>Prepare and serve tea, coffee, and refreshments for staff and visitors</li><li>Maintain stock of pantry items and ensure timely replenishment</li><li>Keep a daily/weekly record of pantry supplies and cleaning materials</li><li>Ensure proper hygiene and cleanliness in the pantry at all times</li></ul>Staff Support<ul><li>Provide assistance to office staff as needed</li><li>Serve refreshments during meetings or internal gatherings</li><li>Support administrative tasks such as photocopying, filing, and delivering documents when required</li></ul>Guest Hospitality<ul><li>Welcome guests warmly and offer tea, coffee, or water</li><li>Ensure guests are comfortable and guided to the appropriate staff or meeting room</li><li>Maintain a professional and courteous approach at all times</li></ul>Event Support<ul><li>Assist in arranging and setting up for office events, meetings, and celebrations</li><li>Help with seating arrangements, refreshments, and basic logistics</li><li>Ensure the event area is clean before, during, and after the activity</li></ul>Errands &amp; Logistics<ul><li>Assist with receiving deliveries and organizing storage</li><li>Run small office errands when required</li></ul>Qualifications &amp; Skills<ul><li>High school education or equivalent</li><li>Basic communication skills</li><li>Ability to follow instructions and work independently</li><li>Good hygiene, organizational skills, and attention to detail</li><li>Polite, cooperative, and service-oriented attitude</li></ul>Reporting To<ul><li>Office Manager / Administrative Officer</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthExpected Start Date: 05/01/2026

Office Cleaner and helper

Explore 41+ Office administrator in  Ajman this January. Find roles across top companies and apply now to boost your career.

41 office administrator jobs IN Ajman

Office Administrator

Office Administrator

Admin & HR Officer – Construction / Scaffolding

HR Coordinator

CRM Administrator

Sales Coordinator

Office Cleaner and helper