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administration officer

office administrator

Bilfinger Middle East

<div>
 
 
 Job Purpose:
 
 
 
 The Office Administrator will be responsible for handling day-to-day administrative operations in the Egypt office, including social insurance administration, government relations activities, and facility coordination. The role ensures compliance with local labor regulations and supports smooth office operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Social Insurance Administration
 
 
 <ul>
 <li>
 Manage employee registration, updates, and termination in the social insurance system.
 </li>
 <li>
 Maintain accurate records and documentation in line with local labor and social insurance laws.
 </li>
 <li>
 Liaise with relevant government departments for timely submission of social insurance forms and reports.
 </li>
 <li>
 Support HR with payroll and benefits data related to insurance contributions.
 </li>
 </ul>
 
 
 
 
 
 2. Government Relations
 
 
 <ul>
 <li>
 Handle all company-related government documentation, renewals, and submissions.
 </li>
 <li>
 Coordinate with ministries, labor offices, and other authorities to ensure compliance with local regulations.
 </li>
 <li>
 Maintain up-to-date knowledge of changes in government procedures and requirements.
 </li>
 <li>
 Support visa, work permit, and related administrative processes for employees as needed.
 </li>
 </ul>
 
 
 
 
 
 3. Facility Coordination
 
 
 <ul>
 <li>
 Oversee office facilities, maintenance, and vendor management.
 </li>
 <li>
 Coordinate repairs, office supplies, and service contracts (e.g., cleaning, security, utilities).
 </li>
 <li>
 Ensure the office environment is safe, functional, and compliant with company and local standards.
 </li>
 <li>
 Manage asset inventory and office-related procurement.
 </li>
 </ul>
 
 
 
 
 
 4. General Administration Support
 
 
 <ul>
 <li>
 Assist with coordination of internal and external meetings, travel, and logistics.
 </li>
 <li>
 Maintain filing systems and ensure proper documentation control.
 </li>
 <li>
 Support management in daily administrative activities and reporting.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Human Resources, or related field.
 </li>
 <li>
 Minimum 2&ndash;4 years of experience in administration, HR operations, or government relations.
 </li>
 <li>
 Good understanding of Egypt&rsquo;s labor and social insurance regulations.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Fluent in Arabic and good command of English.
 </li>
 </ul>
 
 
</div>

Office Administrator

Elanco

<div>
 
 At Elanco (NYSE: ELAN) &ndash; it all starts with animals!
 
 
 
 
 As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets.
 
 
 At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose &ndash; all to Go Beyond for Animals, Customers, Society and Our People.
 
 
 
 
 At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you&rsquo;ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.
 
 
 
 
 Making animals&rsquo; lives better makes life better &ndash; join our team today!
 
 
 
 
 Your role:
 
 Office Administrator
 
 
 The Office Administratory is responsible for managing office needs and providing administrative support to HR, Finance, and Regulatory.
 
 
 
 Your Responsibilities:
 
 
 
 Office Management
 
 
 <ul>
 <li>
 Ensure effective front desk coverage during core working hours, including welcoming visitors, handling calls, and providing general guidance.
 </li>
 <li>
 Maintain up-to-date email distribution lists and internal/external contact lists.
 </li>
 <li>
 Manage courier services, ensuring timely handling of incoming and outgoing shipments and mail.
 </li>
 <li>
 Own vendor creation and updates on SAP for Egypt.
 </li>
 <li>
 Prepare Purchase Orders (POs) and follow up on vendor payments in coordination with Finance.
 </li>
 <li>
 Lead office management activities, including ordering office supplies (stationery, supermarket items, etc.), managing utilities and office bills, and coordinating with building management, cleaning companies, security consultants, and other suppliers.
 </li>
 <li>
 Support visitors and guests, including issuing invitation letters, preparing consulate documentation, and coordinating travel and stay logistics in Egypt.
 </li>
 <li>
 Manage the warehouse, ensuring compliance with local requirements and readiness for inspections at all times.
 </li>
 <li>
 Ensure office compliance with health, safety, and security standards.
 
 
 </li>
 </ul>
 Finance Support
 
 
 <ul>
 <li>
 Ensure local platforms and documentation are up to date and compliant with EGQS (Elanco Global Quality Standards) and EFPs (Elanco Functional Procedures).
 </li>
 <li>
 Create shopping carts and support procurement activities as required.
 </li>
 <li>
 Receive, verify, and file original invoices, and confirm completion to the Finance team.
 </li>
 <li>
 Follow up with the tax consultant to ensure timely tax payments and updated tax approvals.
 </li>
 <li>
 Receive, review, and file employee expense reports and confirm submission to Finance.
 </li>
 <li>
 Act as the primary point of contact between local suppliers and the Finance team.
 </li>
 <li>
 Liaise with relevant governmental authorities for finance, tax, and legal-related matters.
 </li>
 <li>
 Handle office petty cash (if applicable), ensuring proper tracking and documentation.
 </li>
 <li>
 Support audits by providing requested financial and administrative documentation.
 </li>
 <li>
 Participate in ad-hoc projects and tasks as requested.
 
 
 </li>
 </ul>
 Regulatory Support
 
 
 <ul>
 <li>
 Request and follow up on courier shipments of registration documents and product samples.
 </li>
 <li>
 Compile and maintain hard-copy regulatory files in line with local regulatory requirements.
 </li>
 <li>
 Support local purchase of regulatory-related equipment and materials.
 </li>
 <li>
 Create internal POs and submit registration-related expenses through Elanco systems.
 </li>
 <li>
 Coordinate with internal stakeholders to ensure timely regulatory documentation and submissions.
 
 
 </li>
 </ul>
 IT Support
 
 
 <ul>
 <li>
 Maintain an up-to-date inventory of local IT equipment.
 </li>
 <li>
 Receive, distribute, and track IT tools provided to employees.
 </li>
 <li>
 Coordinate with local IT technicians and vendors to support hardware, software, and internet-related issues.
 </li>
 <li>
 Escalate IT issues to regional or global IT teams when required.
 
 
 </li>
 </ul>
 HR Support
 
 
 <ul>
 <li>
 Act as the point of contact with the Social Security representative to submit and receive documentation related to employee registration and de-registration.
 </li>
 <li>
 Receive and manage hard-copy employee files related to health insurance and other HR documentation.
 </li>
 <li>
 Support HR with onboarding and offboarding logistics (documentation collection, system access coordination, etc.).
 </li>
 <li>
 Assist with employee communications and local HR administrative processes as needed.
 
 
 </li>
 </ul>
 
 What You Need to Succeed (minimum qualifications):
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field.
 </li>
 <li>
 Minimum of 2 years of experience in an administrative, office management, or corporate support role.
 </li>
 <li>
 Fluency in English and Arabic (written and spoken).
 </li>
 <li>
 Strong organizational and time-management skills with high attention to detail.
 </li>
 <li>
 Ability to manage multiple priorities and work independently in a fast-paced environment.
 </li>
 <li>
 Proficiency in Microsoft Office tools (Outlook, Excel, Word, PowerPoint).
 </li>
 <li>
 Experience working with SAP or similar ERP systems is a plus.
 </li>
 <li>
 Strong interpersonal skills and ability to interact professionally with internal and external stakeholders.
 
 
 </li>
 </ul>
 
 Additional Information:
 
 
 
 <ul>
 <li>
 Travel: 0-10%
 </li>
 <li>
 Location: Cairo, Egypt
 
 
 </li>
 </ul>
 
 Don&rsquo;t meet every single requirement? Studies have shown underrepresented groups are less likely to apply to jobs unless they meet every single qualification. At Elanco we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles!
 
 
 
 Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status
</div>

Protiviti Middle East Member Firm

<div>
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 I. Reception and Client Relations
 
 
 <ul>
 <li>
 
 Front Desk Management:
 
 Serve as the primary point of contact, greeting and welcoming clients, guests, and candidates in a professional and friendly manner.
 </li>
 <li>
 
 Communication Handling:
 
 Manage the main phone line and company inbox, screening and directing calls/emails to the appropriate consultant or department promptly.
 </li>
 <li>
 
 Meeting Coordination:
 
 Schedule, prepare, and manage conference rooms for client meetings and internal sessions, ensuring all necessary technology and materials are ready.
 </li>
 <li>
 
 Mail &amp; Logistics:
 
 Receive, sort, and distribute daily mail, packages, and deliveries. Coordinate courier and shipping services as required.
 </li>
 </ul>
 
 
 
 
 
 II. Travel and Visa Logistics Management (Focused on Arrangement)
 
 
 <ul>
 <li>
 
 Airfare Reservation:
 
 Book and issue
 
 airplane tickets
 
 for domestic and international travel using the company's preferred booking platform or travel agency, ensuring the most cost-effective and efficient routes.
 </li>
 <li>
 
 Complex Itinerary Arrangement:
 
 Coordinate comprehensive travel logistics for consulting teams and leadership, including flights, hotels, and ground transportation, creating detailed itineraries for each trip.
 </li>
 <li>
 
 Visa Scheduling &amp; Documentation:
 
 Facilitate the
 
 scheduling of visa appointments
 
 at embassies/consulates. Organize, prepare, and compile all necessary supporting documentation (e.g., invitation letters, application forms, passport copies) for business visa applications.
 </li>
 <li>
 
 Compliance &amp; Records:
 
 Ensure all reservations and visa documentation comply with internal travel policies and maintain an accurate, confidential log of consultant travel documents (e.g., passport and visa expiration dates).
 </li>
 <li>
 
 Emergency Contact:
 
 Serve as a point of contact for consultants experiencing travel delays or issues, assisting with immediate rebooking or troubleshooting as needed.
 </li>
 </ul>
 
 
 
 
 
 III. Administrative and Operational Support
 
 
 <ul>
 <li>
 
 Calendar Management:
 
 Assist senior consultants and leadership with scheduling internal and external appointments and meetings.
 </li>
 <li>
 
 Document Management:
 
 Assist with the preparation, formatting, proofreading, and binding of confidential client reports, proposals, and presentations.
 </li>
 <li>
 
 Office Inventory:
 
 Maintain and manage office supplies, breakroom inventory, and stationery, placing orders and managing vendor relationships efficiently.
 </li>
 <li>
 
 Filing &amp; Data Entry:
 
 Maintain organized digital and physical filing systems for client contracts, vendor invoices, and internal documents.
 </li>
 <li>
 
 Expense Reports:
 
 Assist with compiling and submitting expense reports for the team, ensuring adherence to company policy.
 </li>
 </ul>
 
 
 
 
 
 IV. Employee Attendance and Compliance
 
 
 <ul>
 <li>
 
 Attendance Monitoring:
 
 Monitor and track daily employee attendance, including checking in and out, utilizing the designated time-tracking system (e.g., electronic clock-in or software).
 </li>
 <li>
 
 Absence Reporting:
 
 Maintain accurate records of planned and unplanned absences (vacation, sick leave) and report any discrepancies or chronic issues to the Office Manager.
 </li>
 <li>
 
 Timesheet Support:
 
 Assist team members with queries regarding their timesheet submissions and ensure all hours are correctly allocated
 </li>
 </ul>
 
 
 
 
 
 Job Qualifications:
 
 
 <ul>
 <li>
 2-3 years of proven experience in administrative role
 </li>
 <li>
 Strong Phone Etiquette and Communication skills
 </li>
 <li>
 Strong command of English
 </li>
 <li>
 Proficiency in Microsoft Office [Excel, Word and Outlook&hellip;]
 </li>
 <li>
 Excellent organizational abilities and attention to detail
 </li>
 <li>
 Ability to work effectively both independently and as part of a team
 </li>
 </ul>
 
 
</div>

Admin Assistant & Receptionist role

Schneider Electric

<div>
 
 
 Who are we and what we stand for?
 
 
 
 When you work for Schneider Electric you work for a company that is passionate about its people. Our people vision says, Great people make Schneider Electric a great company. We are proud to promote purpose, diversity, inclusion, learning and work-life integration &ndash; we&rsquo;re a great place to work and we are continually striving to be the best place to work!
 
 
 
 
 
 
 Your Role &ndash; Magic happens when you bring great people together!
 
 
 <ul>
 <li>
 Use independent judgement to provide timely and effective secretarial, administrative, and clerical
 </li>
 <li>
 support to an office, business unit, department, or other organization group.
 </li>
 <li>
 Manage appointments, schedules and make travel arrangements to make best use of time.
 </li>
 <li>
 Screen telephone calls, incoming mail, publications, and other correspondence, including confidential information.
 </li>
 <li>
 Establishes and maintains highly confidential files.
 </li>
 <li>
 Compose, gather, compile, verify and analyze information for use in documents such as letters,
 </li>
 <li>
 memos, reports, speeches, and presentations.
 </li>
 <li>
 Assist in the management of department budget. Review and compare monthly expenses to budget reports.
 </li>
 <li>
 Review and process expense statements, invoices, and check requests.
 </li>
 <li>
 Perform special project duties as assigned.
 </li>
 <li>
 Consolidating Reports.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 4-6 years of Experience.
 </li>
 <li>
 Bachelor&rsquo;s degree of Business Administration or equivalent.
 </li>
 <li>
 Excellent commend of English.
 </li>
 <li>
 Professional user of Microsoft Office.
 </li>
 <li>
 Adhering to the principals &amp; values.
 </li>
 <li>
 Learning &amp; researching.
 </li>
 <li>
 Adapting and responding to change.
 </li>
 </ul>
</div>

Project Admin Assistant-Sharm Elsheikh DCC

51Talk

<div>
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Oversee and manage office administrative functions and ensure efficiency in daily operations.
 </li>
 <li>
 Support department heads with scheduling, travel arrangements, document preparation, and meeting coordination.
 </li>
 <li>
 Maintain accurate records, contracts, and internal documentation in compliance with company policies.
 </li>
 <li>
 Liaise with vendors and external service providers to ensure the timely procurement of supplies and services.
 </li>
 <li>
 Organise internal and external events, training, and company meetings.
 </li>
 <li>
 Prepare regular reports, presentations, and communications for senior management.
 </li>
 <li>
 Contribute to the improvement of administrative systems and procedures.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 Minimum 3 years of administrative experience.
 </li>
 <li>
 
 Proficient in English listening, speaking, reading, and writing skills, which can be applied to work and communication.
 
 </li>
 <li>
 Strong communication, coordination, and problem-solving skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite and other business tools.
 </li>
 <li>
 Ability to work independently and handle confidential information with discretion.
 </li>
 <li>
 Experience in multinational or fast-paced environments is a plus.
 </li>
 </ul>
 
 
</div>

Administrative Specialist(English Must)

Emirates NBD

<div>
 <ul>
 <li>
 Provide support to COO related to assigned tasks
 </li>
 <li>
 Manage and maintain COO schedule
 </li>
 <li>
 Create and maintain filing systems, keeping dairies, arranging meetings/ appointments
 </li>
 <li>
 Prepare agendas and arrange for committees and other meetings
 </li>
 <li>
 Perform general office duties such as ordering supplies, maintaining records management systems.
 </li>
 <li>
 Handle tasks assigned by the COO related to Projects follow ups, preparing committee documents and reports, or any other requested task.
 </li>
 <li>
 Compile, transcribe and distribute minutes of meetings.
 </li>
 <li>
 Conduct research, compile data, and prepare papers for consideration and presentation by executives.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 1 to 5 years of experience in relevant field.
 </li>
 <li>
 Expert knowledge of MS Applications.
 </li>
 </ul>
 
 
</div>

COO Admin Assistant

Azadea Group

<div>
 
 
 Description - External
 
 
 
 
 ABOUT THE COMPANY
 
 
 
 AZADEA Group is a premier lifestyle retail company that owns and operates more than 40 leading international franchise concepts in fashion and accessories, food and beverage, home furnishings, sporting goods, multimedia and beauty and cosmetics across the Middle East and Africa spread across 13 countries overseeing more than 700 stores.
 
 
 
 JOB PURPOSE
 
 
 
 The Stock Management Services Administrator at Azadea's Business Services is responsible for overseeing and executing transactional stock management activities to ensure the delivery of effective and efficient end-to-end service to the group.
 
 
 
 RESPONSIBILITIES
 
 
 <ul>
 <li>
 Receive, process, and fulfill requests to ensure their timely and accurate processing, aligning with established business needs.
 </li>
 <li>
 Review and validate all stock management transactions, provide necessary assistance, and track pending transactions to maintain current stock levels.
 </li>
 <li>
 Execute transactions following specified protocols to ensure accurate and punctual recording, addressing any discrepancies by liaising with relevant parties for resolution.
 </li>
 <li>
 Prepare regular reports on stock management activities, highlighting key findings and recommendations to senior management.
 </li>
 <li>
 Maintain a high level of customer service, ensuring internal customers' satisfaction by adhering to internal SLAs and promptly addressing requests.
 </li>
 </ul>
 
 
 Qualifications - External
 
 
 
 
 LANGUAGE &amp; TECHNICAL SKILLS
 
 
 
 
 Language Proficiency
 
 
 <ul>
 <li>
 Fluency in English.
 </li>
 <li>
 Fluency in French is a plus.
 
 
 </li>
 </ul>
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Proficiency in MS Office.
 </li>
 </ul>
 
 
 EDUCATION
 
 
 
 Bachelor&rsquo;s degree in Supply Chain Management, or Logistics, or Business Administration, or a related field.
 
 
 
 EXPERIENCE
 
 
 
 Zero to one years of experience in stock management, or a similar role.
 
 
 
 BEHAVIORAL COMPETENCIES
 
 
 
 
 Communicates Effectively
 
 
 
 Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. For example, pays attention to others' insights, advice, or instruction, grasping the main elements. Promptly shares relevant information with the right amount of detail.
 
 
 
 Customer Focus
 
 
 
 Builds strong customer relationships and delivers customer-centric solutions. For example, is interested in customer needs, learns customer requirements, and delivers effectively. Responds promptly to customer requests; secures the support of others to resolve the issues.
 
 
 
 Ensures Accountability
 
 
 
 Holds self and others accountable to meet commitments. For example, operates with a clear sense of responsibility; learns about, and adheres to, most policies, procedures, and work requirements. Takes steps to ensure work is done properly, communicates status, and addresses any errors.
 
 
 
 Optimizes Work Processes
 
 
 
 Knows the most effective and efficient processes to get things done, with a focus on continuous improvement. For example, generally follows defined and communicated standards, methods, and procedures. Seeks advice and finds ways to work better within processes. Makes some reasonable suggestions to improve work methods.
 
 
 
 Self-Development
 
 
 
 Actively seeks new ways to grow and be challenged using both formal and informal development channels. For example, takes advantage of available opportunities to update knowledge, skills, and abilities and to apply them on the job. Seeks guidance concerning opportunities and resources for continuous learning and development.
 
 
 
 Azadea Group is an Equal Employment Employer &ndash;
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other characteristic protected by relevant local laws.
 
 
</div>

Stock Management Services Administrator

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