admin assistant

executive assistant

admin specialist

document controller

operations manager

office administrator

Majid Al Futtaim

<div>
 
 JOB TITLE
 
 
 
 Administrator | MAF Entertainment
 
 
 
 Role Summary
 
 
 
 Oversees reception and administrative functions at the Head Office, ensuring a professional experience for visitors and clients. Provides comprehensive support to senior management through calendar management, travel arrangements, meetings, reports, and overall administrative assistance.
 
 
 
 ROLE PROFILE
 
 
 
 <ul>
 <li>
 To give visitors a positive impression of the MAF &amp; MAFE culture by behaving in a professional and helpful manner.
 </li>
 <li>
 Receive CVs from applicants on a regular basis and send them to the relevant HR Manager promptly.
 </li>
 <li>
 Allocate and book meeting rooms for employees when requested.
 </li>
 <li>
 Responsible for dispatching documents and parcels through Courier.
 </li>
 <li>
 Fill in forms on behalf of Senior Management ex. Business Travel Allowance (BTAs)
 </li>
 <li>
 Supervising day-to-day operations of the administrative department and staff members (driver(s)/office boy(s))
 </li>
 <li>
 Handling all office utilities-related invoices and payments follow-up as per finance.
 </li>
 <li>
 Carry out general administrative duties as requested by the line manager.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Should have 2-3 years of work experience in administrative.
 </li>
 <li>
 Be able to deal with different nationalities in a courteous and helpful manner.
 </li>
 <li>
 Good organizational skills, punctual and hard-working.
 </li>
 <li>
 Proficient knowledge of MS Suite.
 </li>
 <li>
 Patient and good ability to handle high-pressure situations.
 </li>
 <li>
 Understand the organization of MAFE Egypt, the main elements of its business, and the key executives and employees.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
</div>

Administrator

Talent 360 ME

<div>
 Talent 360 is hiring an
 
 Office Manager
 
 with excellent time management skills, the ability to multitask, prioritize work and have attention to detail with problem-solving skills.
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Administrative Oversight: Manage day-to-day office operations, including maintenance, mailing, supplies, equipment, bills, and errands.
 </li>
 <li>
 Scheduling and Coordination: Organize meetings and appointments, and assist in the planning of company events or conferences.
 </li>
 <li>
 Office Layout and Supplies: Oversee the office layout, order necessary stationery and equipment, and ensure the office remains in excellent condition.
 </li>
 <li>
 Policy Implementation: Collaborate with the HR department to update and maintain office policies as necessary.
 </li>
 <li>
 Vendor Management: Negotiate and manage contracts with office vendors, service providers, and landlords, ensuring all items are invoiced and paid on time.
 </li>
 <li>
 Budget Management: Oversee the office budget, ensuring accurate and timely reporting.
 </li>
 <li>
 Employee Support: Provide general support to visitors and act as the point of contact for internal and external clients.
 </li>
 <li>
 Onboarding Assistance: Assist in the onboarding process for new hires, ensuring they have the necessary resources and information.
 </li>
 <li>
 Facility Liaison: Coordinate with facility management vendors, including cleaning, catering, and security services.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 2-4 years of Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.
 </li>
 <li>
 Knowledge of office administrator responsibilities, systems, and procedures.
 </li>
 <li>
 Proficiency in MS Office (MS Excel and MS Outlook, in particular).
 </li>
 <li>
 Hands-on experience with office machines (e.g., fax machines and printers).
 </li>
 <li>
 Experience in the construction or real estate development industry.
 </li>
 <li>
 Familiarity with email scheduling tools, like Email Scheduler and Boomerang.
 </li>
 <li>
 Additional qualifications in Office Administration or related fields.
 
 
 
 </li>
 </ul>
 
 Working conditions
 
 
 
 <ul>
 <li>
 Working Days: Sunday -Thursday
 </li>
 <li>
 Working Hours: 9 AM-5 PM
 </li>
 <li>
 Days off: Friday and Saturday
 </li>
 <li>
 Location: Sodic EDNC, New Cairo
 </li>
 </ul>
</div>

Office Manager.

Oceaneering

<div>
 
 Company Profile
 
 
 
 This position is a
 
 Government relation office
 
 
 
 Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.
 
 
 
 Position Summary
 
 
 
 <ul>
 <li>
 This position is offered on a temporary basis (6 months) initially but may extended and applicants should be available to start immediately**
 </li>
 <li>
 Candidates must reside in a commutable distance to the Office location in Cairo**
 
 
 </li>
 </ul>
 Assist Country Manager with day-to-day running of administration, Co-ordinate movement of all personnel for operational and training requirements.
 
 
 Assisting Project Managers with Project Operations and liaison with clients, suppliers, authorities for the Mobilisation / demobilisation of offshore projects personnel.
 
 
 
 Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Assist Country Manager with day-to-day running of administration and travel department as required, including Secretarial Support.
 </li>
 <li>
 Liaise with Global Mobility Department for all offshore personnel movements in country.
 </li>
 <li>
 Prepare documentation required for Military permits for offshore personnel ( Cost Guard permits, G26 etc.) and Port permits for personnel and follow-up issuance process to make sure timely readiness for personnel mobilisation to the work site .
 </li>
 <li>
 Book Chopper for Personnel mob / demob to/from Offshore Rig.
 </li>
 <li>
 Liaise all permits for personnel to go offshore and come back.
 </li>
 <li>
 Provide assistance to various projects with crew changes.
 </li>
 <li>
 Liaise with other offices on a day to day basis to assist with project requirements.
 </li>
 <li>
 Manage all records of entry / exit stamps, Visa expiry dates, Visa requirements.
 </li>
 <li>
 Schedule transportation, accommodation, permits etc. for crew member as and when required.
 </li>
 <li>
 Assisting Project Managers with Project Operations as required.
 </li>
 <li>
 Co-ordination of personnel and material logistics movements to offshore / onshore locations.
 </li>
 <li>
 Co-ordination of Expats work permits requirements and maintain records of all data.
 </li>
 <li>
 Liaison with internal departments regarding all aspects of Project Management.
 </li>
 <li>
 Covers all administrative aspects in the office including company&rsquo;s registration with EGPC, EGAS etc.
 </li>
 <li>
 Filing and archiving files.
 
 
 </li>
 </ul>
 
 General
 
 
 
 <ul>
 <li>
 Assist with any other duties as and when required.
 </li>
 <li>
 Undertake specific projects as instructed by management.
 
 
 </li>
 </ul>
 
 Non-essential
 
 
 
 <ul>
 <li>
 Assist with any other duties as and when required.
 </li>
 <li>
 Undertake specific projects as instructed by management.
 
 
 </li>
 </ul>
 
 
 Safety
 
 
 
 
 Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment.
 
 
 
 Other
 
 
 
 Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.
 
 
 Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.
 
 
 Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.
 
 
 Ensuring that OI Quality Policies and Procedures are adhered to.
 
 
 
 Qualifications
 
 
 
 
 Minimum of 3 years&rsquo; experience in Coordination - Secretarial/Office Administrator role.
 
 
 
 
 University Degree
 
 
 
 
 Intermediate English language &ndash; Verbal and written
 
 
 
 
 Problem Solving
 
 
 
 
 Language Skills
 
 
 
 
 Experience with Oilfield Industry
 
 
 
 Ability to read, analyzes, and interprets general business periodicals, professional journals, or governmental regulations in English language. Ability to write reports, business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
 
 
 
 Computer Skills
 
 
 
 To perform this job successfully, an individual should have complete knowledge of Microsoft Word, Excel and have the ability to learn any new application as it may be required.
 
 
 
 Additional Information
 
 
 
 To perform the job successfully, an individual should demonstrate the following competencies:
 
 
 <ul>
 <li>
 Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
 </li>
 <li>
 Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
 </li>
 <li>
 Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
 </li>
 <li>
 Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
 </li>
 <li>
 Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
 </li>
 <li>
 Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
 </li>
 <li>
 Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
 </li>
 <li>
 Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
 </li>
 <li>
 Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
 </li>
 <li>
 Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
 </li>
 <li>
 Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time
 </li>
 <li>
 Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.
 </li>
 <li>
 Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
 </li>
 </ul>
</div>

Project Coordinator - Fixed Term for 6 months

ArpuPlus - ARPU Telecommunications Services

<div>
 Job Responsibilities
 
 
 <ul>
 <li>
 Manage the reception desk, greet and assist office visitors
 </li>
 <li>
 Answer and direct phone calls
 </li>
 <li>
 Coordinate repairs to office equipment
 </li>
 <li>
 Perform administrative duties (filing, typing, copying, binding, scanning, etc.)
 </li>
 <li>
 Prepare the employee workstations with all necessary stationery supplies
 </li>
 <li>
 Arrange and coordinate travel bookings for employees (flights, accommodations, visas, and transportation)
 </li>
 <li>
 Assist in preparing travel itineraries and expense reports
 </li>
 <li>
 Book conference calls, rooms, taxis, couriers, hotels, etc
 </li>
 <li>
 Maintain travel records and ensure compliance with company travel policies
 </li>
 <li>
 Organize work arrangements for senior managers
 </li>
 <li>
 Handle sensitive information confidentially
 </li>
 <li>
 Oversee and supervise the admin team
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's university degree
 </li>
 <li>
 Fluent English
 </li>
 <li>
 Experience from 1 to 2 year in similar position
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Excellent time management skills and ability to multitask and prioritize work
 </li>
 <li>
 Attention to detail and problem-solving skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong organizational and planning skills
 </li>
 <li>
 Proficient in MS Office
 </li>
 </ul>
</div>

Admin Assistant

Evyap

<div>
 
 
 About the job
 
 
 
 
 Discover Your Potential, Let Evyap Grow With You, Let You Grow With Evyap!
 
 
 
 With more than 4,000 employees and export business to more than 100 countries, EVYAP&rsquo;s success story started in a small atelier in Erzurum in 1927. Our trusted brands, including Duru, Arko Nem, Arko Men, Emotion, Blade, Activex, Evy Baby and Fax are loved worldwide. With facilities in Turkey, Egypt, and the world's largest oleo chemicals plant in Malaysia, we remain committed to innovation, sustainability, and creating value, all within a collaborative environment where our employees thrive.
 
 
 We believe in becoming stronger together with you. Every new beginning is an exciting journey filled with fresh ideas and opportunities.
 
 
 At Evyap, we share and respect, we are productive, responsible, and continuously improve ourselves. Here, you&rsquo;ll find a world where you can grow, leave your mark through diverse projects, and thrive both personally and professionally. Together, we&rsquo;ll grow and achieve greater success. Are you ready to embark on this journey with us?
 
 
 
 
 
 
 What You'll Be Doing?
 
 
 <ul>
 <li>
 Translate any required documents
 </li>
 <li>
 Welcome guests and clients to the office and directing them to the relevant office.
 </li>
 <li>
 Scheduling meetings &amp; preparing conference rooms for meetings.
 </li>
 <li>
 Maintaining general office files, and other files related to the company&rsquo;s operations.
 </li>
 <li>
 Filing documents, as well as entering data and maintaining databases.
 </li>
 <li>
 Making travel arrangements for employees.
 </li>
 <li>
 Printing and copying documents as needed.
 </li>
 <li>
 Act as the point of contact for internal and external clients.
 </li>
 <li>
 Order office supplies
 </li>
 </ul>
 
 
 
 
 
 Who We're Looking For?
 
 
 <ul>
 <li>
 Excellent communication skills.
 </li>
 <li>
 Fluency in English language.
 </li>
 <li>
 proficiency with MS office.
 </li>
 <li>
 Bachelor&rsquo;s degree.
 </li>
 <li>
 Cairo Resident is Must.
 </li>
 <li>
 1-3 years of experience as an Administration or Executive secretary
 </li>
 </ul>
 
 
 
 
 
 
 The Opportunities of Joining Us:
 
 
 
 At Evyap, you're not just working, you're becoming part of a global organization. As a member of an internationally recognized company, you'll experience the excitement of shaping new ideas and driving innovation across continents. Here, your growth, creativity, and contributions are truly valued, offering you the unique opportunity to be part of our global success and benefit from the strength of Evyap. Some of our advantages are
 
 
 
 💻 Hybrid Working:
 
 
 
 At Evyap, we offer our employees the flexibility to work from the office 4 days a week and from home 1 day a week. We make office days even more enjoyable with social events and special day celebrations.
 
 
 
 🌍 Global Opportunities:
 
 
 
 Work as an expat in offices across Indonesia, Malaysia, Russia, the USA, and Egypt, with opportunities to be part of international projects.
 
 
 
 🚀 Learning &amp; Development:
 
 
 
 Enjoy monthly events, including webinars, digital training, and fun challenges to help you grow and have fun!
 
 
 
 🎉 E-Joy Club:
 
 
 
 Engage in social events covering music, art, sports, and social causes, connecting with your colleagues on different levels.
 
 
 
 💼 Competitive Compensation:
 
 
 
 Receive a competitive salary and strong union benefits, including holiday, fuel, and food allowances.
 
 
 
 
 
 If you want to grow in an innovative environment, build a career full of global opportunities, and be a part of Evyap, we are looking forward to your application.
 
</div>

<div>
 
 JOB TITLE
 
 
 
 Admin Specialist | MAF Global Solutions | Facilities Management
 
 
 
 Role Summary
 
 
 
 The Administrative Specialist will provide comprehensive administrative support to the Facility Management department, ensuring the smooth and efficient operation of the facility. This role will involve a wide range of tasks, including office management, communication, and coordination with various departments and vendors.
 
 
 
 ROLE PROFILE
 
 
 
 <ul>
 <li>
 Manages office supply and equipment inventory, coordinates with vendors, and places timely orders to ensure the office runs smoothly.
 </li>
 <li>
 Coordinates and schedules meetings, reserves rooms, and prepares all necessary materials and equipment.
 </li>
 <li>
 Assists with facility maintenance, reports repairs, and ensures compliance with health and safety regulations.
 </li>
 <li>
 Organizes and maintains all physical and electronic files, helping with document retrieval and archiving.
 </li>
 <li>
 Acts as a liaison between departments, providing essential administrative support to the facility management team.
 </li>
 <li>
 Communicates with external vendors and service providers to coordinate facility repairs and maintenance.
 </li>
 <li>
 Provides administrative support for facility management projects, including data entry and general administrative tasks.
 </li>
 <li>
 Assists with planning and coordinating facility-wide events and provides general administrative support as needed.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 4-6 years of work experience as an Admin/CEO Office/Coordinator
 </li>
 <li>
 Very good command of English (Written and spoken) is a must.
 </li>
 <li>
 Administrative Skills: Proficiency in office management tasks, including scheduling, filing, and data presentation.
 </li>
 <li>
 Communication Skills: Ability to effectively communicate both verbally and in writing with colleagues, vendors, and visitors.
 </li>
 <li>
 Problem-Solving Skills: Ability to identify and resolve issues in a timely and efficient manner.
 </li>
 <li>
 Technical Skills: Familiarity with office equipment and software.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
</div>

Admin Specialist

<div>
 
 
 JOB TITLE
 
 
 
 Admin Specialist | MAF Global Solutions | Facilities Management
 
 
 
 
 
 
 ROLE SUMMARY
 
 
 
 The Administrative Specialist will provide comprehensive administrative support to the Facility Management department, ensuring the smooth and efficient operation of the facility. This role will involve a wide range of tasks, including office management, communication, and coordination with various departments and vendors.
 
 
 
 
 
 
 ROLE PROFILE
 
 
 <ul>
 <li>
 Manages office supply and equipment inventory, coordinates with vendors, and places timely orders to ensure the office runs smoothly.
 </li>
 <li>
 Coordinates and schedules meetings, reserves rooms, and prepares all necessary materials and equipment.
 </li>
 <li>
 Assists with facility maintenance, reports repairs, and ensures compliance with health and safety regulations.
 </li>
 <li>
 Organizes and maintains all physical and electronic files, helping with document retrieval and archiving.
 </li>
 <li>
 Acts as a liaison between departments, providing essential administrative support to the facility management team.
 </li>
 <li>
 Communicates with external vendors and service providers to coordinate facility repairs and maintenance.
 </li>
 <li>
 Provides administrative support for facility management projects, including data entry and general administrative tasks.
 </li>
 <li>
 Assists with planning and coordinating facility-wide events and provides general administrative support as needed.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 <ul>
 <li>
 4-6 years of work experience as an Admin/CEO Office/Coordinator
 </li>
 <li>
 Very good command of English (Written and spoken) is a must.
 </li>
 <li>
 Administrative Skills: Proficiency in office management tasks, including scheduling, filing, and data presentation.
 </li>
 <li>
 Communication Skills: Ability to effectively communicate both verbally and in writing with colleagues, vendors, and visitors.
 </li>
 <li>
 Problem-Solving Skills: Ability to identify and resolve issues in a timely and efficient manner.
 </li>
 <li>
 Technical Skills: Familiarity with office equipment and software.
 </li>
 </ul>
 
 
 
 
 
 WHAT WE OFFER
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
 
 
</div>

Explore 388+ Office administrator in Cairo this September. Find roles across top companies and apply now to boost your career.

388 office administrator jobs IN Cairo

Administrator

Office Manager.

Project Coordinator - Fixed Term for 6 months

Admin Assistant

Admin Assistant

Admin Specialist

Admin Specialist