executive assistant

executive secretary

receptionist

document controller

contract administrator

office administrator

Kanz

<div>
 
 Company Description
 
 
 
 Kanz is partnering with AVXPERTS to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from all walks of life.
 
 
 Company Name: AVXPERTS
 
 
 
 Job Description
 
 
 
 We are looking for a capable and efficient Office Administrator. In this role, you will manage administrative tasks, coordinate office activities and provide support to our staff, demonstrating a well-organized mindset and strong problem-solving capabilities.
 
 
 
 Job Purpose
 
 
 
 As an Office Administrator, your primary purpose is to ensure the smooth and efficient operation of our office. You will strive to enhance productivity, create a well-organized work environment, and facilitate effective communication within the team.
 
 
 
 Job Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Ensuring smooth and efficient operation of the office.
 </li>
 <li>
 Managing administrative tasks and coordinating office activities.
 </li>
 <li>
 Supporting staff through effective communication and problem-solving.
 </li>
 <li>
 Maintaining records and scheduling appointments.
 </li>
 <li>
 Enhancing productivity and creating a well-organized work environment.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Required Qualifications
 
 
 <ul>
 <li>
 Strong organizational abilities.
 </li>
 <li>
 Effective communication skills.
 </li>
 <li>
 Proficiency in office software.
 </li>
 <li>
 Exceptional problem-solving skills.
 </li>
 <li>
 Experience in record maintenance.
 </li>
 <li>
 Experience in scheduling appointments.
 </li>
 <li>
 Ability to communicate effectively within a team.
 </li>
 <li>
 Proven experience in enhancing productivity.
 </li>
 <li>
 Experience in coordinating office activities.
 </li>
 </ul>
</div>

Office Administrator

Boeing

<div>
 
 Job Description
 
 
 
 At Boeing, we innovate and collaborate to make the world a better place. We&rsquo;re committed to fostering an environment for every teammate that&rsquo;s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
 
 
 
 Business Support Services &ndash; Executive Office Administrator (UAMLID)
 
 
 
 Boeing Saudi Arabia is looking for an experienced
 
 Executive
 
 
 Office Administrator
 
 to join our business support team in
 
 Riyadh, Saudi Arabia
 
 .
 
 
 The successful candidate should have extensive hands-on experience of different aspects of the Office Administrator role. The successful candidate should be able to develop solutions to a variety of complex problems; independently using resourcefulness and intuition to create appropriate solutions using established company policies, practices, and procedures as a guideline.
 
 
 The Executive Office Administrator will report to the President of Boeing Saudi Arabia.
 
 
 
 Job Description Summary
 
 
 
 
 <ul>
 <li>
 Coordinates and processes domestic and international business travel arrangements
 </li>
 <li>
 Monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
 </li>
 <li>
 Collects and compiles data to provide visibility of status for traveler's review and/or signature.
 </li>
 <li>
 Creates, edits and maintains electronic and written communication.
 </li>
 <li>
 Tracks and maintains information relative to department and business operations.
 </li>
 <li>
 Verbally communicates a wide variety of information to multiple audiences. Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.
 </li>
 <li>
 Prioritizes and schedules management-level employee time and availability for efficient use of time.
 </li>
 <li>
 Tracks and maintains designated conference room schedules for availability and efficient use of resources.
 </li>
 <li>
 Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
 </li>
 <li>
 Orders and maintains office supplies.
 </li>
 <li>
 Plans and implements logistics for senior executive level internal and external events.
 </li>
 <li>
 Provides guidance to less experienced employees. Works under minimal supervision. Job Description
 
 
 
 </li>
 </ul>
 
 Position Responsibilities:
 
 
 
 
 <ul>
 <li>
 Manages and maintains the President of Boeing Saudi Arabia&rsquo;s work schedule.
 </li>
 <li>
 Coordinates and processes domestic and international business travel arrangements for the President of Boeing Saudi Arabia.
 </li>
 <li>
 Monitors designated business traveler's logistics, generates expense reports and assists in reconciling and verifying corporate credit card charges to ensure timely and accurate reimbursement.
 </li>
 <li>
 Collects and compiles data to provide visibility of status for traveler's review and/or signature.
 </li>
 <li>
 Manages phone calls, communications, and correspondence (e-mail, letters, reports, presentations, proposals...etc...) including the President&rsquo;s when needed.
 </li>
 <li>
 Records and transcribes minutes of meetings, coordinates and follows up on action points.
 </li>
 <li>
 Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.
 </li>
 <li>
 Ensures proper management of electronic and manual filling systems.
 </li>
 <li>
 Tracks and maintains information relative to department and business operations.
 </li>
 <li>
 Verbally communicates a wide variety of information to multiple audiences.
 </li>
 <li>
 Prioritizes and schedules management-level employee time and availability for efficient use of time.
 </li>
 <li>
 Plans and implements logistics for senior executive level internal and external events.
 </li>
 <li>
 Tracks and maintains designated conference room schedules for availability and efficient use of resources.
 </li>
 <li>
 Ensures effective running of office and facilities managements including procurement of office supplies and logistics.
 </li>
 <li>
 Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
 </li>
 <li>
 Meets and welcomes President&rsquo;s visitors.
 </li>
 <li>
 Provides guidance to less experienced employees.
 </li>
 <li>
 Responds to out-of working-hours emergencies.
 </li>
 <li>
 Builds good relationships with internal and external stakeholders, coordinate for any delegation of tasks and ensures accomplishments.
 
 
 
 </li>
 </ul>
 
 Basic Qualification (Required Skills/Experience):
 
 
 
 
 <ul>
 <li>
 Prior experience as an office administrator, office assistant or relevant role
 </li>
 <li>
 Demonstrable mastery of written and spoken English (this will be tested onsite)
 </li>
 <li>
 Excellent organizational, prioritization and leadership skills
 </li>
 <li>
 Excellent knowledge of MS Office
 </li>
 <li>
 Works under minimal supervision
 
 
 
 </li>
 </ul>
 
 Preferred Qualification (Desired Skills/Experience):
 
 
 
 
 <ul>
 <li>
 Qualification in Office Management or Business Administration
 </li>
 <li>
 Qualifications in secretarial studies will be an advantage
 </li>
 <li>
 Familiarity with office management procedures
 
 
 
 </li>
 </ul>
 
 Typical Education &amp; Experience:
 
 
 
 Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years' related work, Bachelor+2 years' related work, etc.).
 
 
 This position does not offer relocation or immigration support for non-residents. Candidates must live in the immediate area or relocate at their own expense.
 
 
 This requisition is for an international, locally hired position in Riyadh, Saudi Arabia. Benefits and pay are determined at the local level and are not part of Boeing U.S.-based payroll and will commensurate with experience and qualifications and in accordance with applicable Saudi Arabia law. Employment is subject to the candidate's ability to satisfy all Saudi Arabia labor and immigration formalities
 
 
 Applications for this position will be accepted until
 
 Sept. 22, 2025
 
 
 
 
 Export Control Requirements:
 
 This is not an Export Control position.
 
 
 
 Relocation
 
 
 
 Relocation assistance is not a negotiable benefit for this position.
 
 
 
 Visa Sponsorship
 
 
 
 Employer willing to sponsor applicants for employment visa status.
 
 
 
 Shift
 
 
 
 Not a Shift Worker (Saudi Arabia)
 
 
 
 Equal Opportunity Employer:
 
 
 
 We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
 
 
 We have teams in more than 65 countries, and each person plays a role in helping us become one of the world&rsquo;s most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.
</div>

Executive Office Administrator

<div>At Boeing, we innovate and collaborate to make the world a better place. We&rsquo;re committed to fostering an environment for every teammate that&rsquo;s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
Business Support Services &ndash; Executive Office Administrator (UAMLID)
Boeing Saudi Arabia is looking for an experienced Executive Office Administrator to join our business support team in Riyadh, Saudi Arabia.
The successful candidate should have extensive hands-on experience of different aspects of the Office Administrator role. The successful candidate should be able to develop solutions to a variety of complex problems; independently using resourcefulness and intuition to create appropriate solutions using established company policies, practices, and procedures as a guideline.
The Executive Office Administrator will report to the President of Boeing Saudi Arabia.
Job Description Summary<ul><li>
Coordinates and processes domestic and international business travel arrangements</li><li>
Monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.</li><li>
Collects and compiles data to provide visibility of status for traveler's review and/or signature.</li><li>
Creates, edits and maintains electronic and written communication.</li><li>
Tracks and maintains information relative to department and business operations.</li><li>
Verbally communicates a wide variety of information to multiple audiences. Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.</li><li>
Prioritizes and schedules management-level employee time and availability for efficient use of time.</li><li>
Tracks and maintains designated conference room schedules for availability and efficient use of resources.</li><li>
Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.</li><li>
Orders and maintains office supplies.</li><li>
Plans and implements logistics for senior executive level internal and external events.</li><li>
Provides guidance to less experienced employees. Works under minimal supervision. Job Description</li></ul>
Position Responsibilities:
<ul><li>Manages and maintains the President of Boeing Saudi Arabia&rsquo;s work schedule.</li><li>
Coordinates and processes domestic and international business travel arrangements for the President of Boeing Saudi Arabia.</li><li>
Monitors designated business traveler's logistics, generates expense reports and assists in reconciling and verifying corporate credit card charges to ensure timely and accurate reimbursement.</li><li>
Collects and compiles data to provide visibility of status for traveler's review and/or signature.</li><li>
Manages phone calls, communications, and correspondence (e-mail, letters, reports, presentations, proposals...etc...) including the President&rsquo;s when needed.</li><li>
Records and transcribes minutes of meetings, coordinates and follows up on action points.</li><li>
Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.</li><li>
Ensures proper management of electronic and manual filling systems.</li><li>
Tracks and maintains information relative to department and business operations.</li><li>
Verbally communicates a wide variety of information to multiple audiences.</li><li>
Prioritizes and schedules management-level employee time and availability for efficient use of time.</li><li>
Plans and implements logistics for senior executive level internal and external events.</li><li>
Tracks and maintains designated conference room schedules for availability and efficient use of resources.</li><li>
Ensures effective running of office and facilities managements including procurement of office supplies and logistics.</li><li>
Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.</li><li>
Meets and welcomes President&rsquo;s visitors.</li><li>
Provides guidance to less experienced employees.</li><li>
Responds to out-of working-hours emergencies.</li><li>
Builds good relationships with internal and external stakeholders, coordinate for any delegation of tasks and ensures accomplishments.</li></ul>
Basic Qualification (Required Skills/Experience):<ul><li>
Prior experience as an office administrator, office assistant or relevant role</li><li>
Demonstrable mastery of written and spoken English (this will be tested onsite)</li><li>
Excellent organizational, prioritization and leadership skills</li><li>
Excellent knowledge of MS Office</li><li>
Works under minimal supervision</li></ul>
Preferred Qualification (Desired Skills/Experience):<ul><li>
Qualification in Office Management or Business Administration</li><li>
Qualifications in secretarial studies will be an advantage</li><li>
Familiarity with office management procedures</li></ul>
Typical Education &amp; Experience:
Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years' related work, Bachelor+2 years' related work, etc.).
This position does not offer relocation or immigration support for non-residents. Candidates must live in the immediate area or relocate at their own expense.
This requisition is for an international, locally hired position in Riyadh, Saudi Arabia. Benefits and pay are determined at the local level and are not part of Boeing U.S.-based payroll and will commensurate with experience and qualifications and in accordance with applicable Saudi Arabia law. Employment is subject to the candidate's ability to satisfy all Saudi Arabia labor and immigration formalities 
Applications for this position will be accepted until Sept. 22, 2025 
Export Control Requirements: This is not an Export Control position. 
Relocation
Relocation assistance is not a negotiable benefit for this position.
Visa Sponsorship
Employer willing to sponsor applicants for employment visa status.
Shift
Not a Shift Worker (Saudi Arabia) 
Equal Opportunity Employer:
We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
We have teams in more than 65 countries, and each person plays a role in helping us become one of the world&rsquo;s most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.</div>

Unipart

<div>General/HR Administrator
Riyadh, KSA 
About the Job
Unipart is proud to support Saudi Arabia&rsquo;s Vision for 2030, supporting growth in logistics and technology, providing opportunities for development and improvement. We would like you to join us as an HR Administrator providing comprehensive administrative support across departments.
As an HR Administrator you&rsquo;ll manage day-to-day office operations, maintaining accurate records, supporting departmental projects, and ensuring effective communication between teams. You will ensure smooth flow of information and resources which will contribute to the achievement of departmental goals and operational efficiency. 
As part of your key responsibilities you&rsquo;ll:<ul><li>
Provide HR administrative support</li><li>
Manage and maintain accurate records, including inventory documentation, departmental files, and compliance-related documents</li><li>
Assist with the preparation of reports, presentations, and data entry as needed</li><li>
Monitor and order office supplies, ensuring the department has the resources needed for day-to-day operations</li><li>
Assist in the coordination of departmental projects and initiatives, ensuring they are completed on time and within scope</li><li>
Maintain and update standard operating procedures (SOPs)</li><li>
Contribute to continuous improvement initiatives by identifying areas for process optimisation and cost reduction within administrative functions</li></ul> 
About You 
We&rsquo;d love you to have the following skills and experience, but please apply if you think you&rsquo;d be able to perform well in either of these roles!
Essential<ul><li>
Experience within a similar HR Administrator role</li><li>
Strong analytical skills with the ability to interpret data</li><li>
Works well under pressure to meet deadlines in a fast-paced work environment</li><li>
Excellent communication skills</li><li>
Advance knowledge of MS Office, Excel and Google Workspace</li></ul> 
Desirable<ul><li>
Good Analytical Skills</li><li>
Degree Qualified</li></ul></div>

General/HR Administrator

Bulgari

<div><div><div><div><h3 class="jobSectionHeader">Position
</h3><h2 class="jobSectionHeader">Position
</h2>Since 1884, our creations inspired by Rome Heritage reflect extraordinary colored gemstones combinations, as well innovation and magnificence.
In order to complete our team driven by excellence and the commitment, of creating a working environment achieving full customer satisfaction, Bulgari Middle East is looking for its next generation of retail professionals to join our magnificent maison: 
SALES ADMINISTRATOR, RIYADH 
Your Mission
To provide an inspirational, elevated luxurious shopping experience in order to make client dreams come true and maximize every sales opportunity. This will be demonstrated by excellent back of house efficiency, productivity and team spirit by supporting peers and colleagues in the running of the boutique. Demonstrate excellent attention to detail and drive carefully curated KPIs to new heights.
</div><div><h3 class="jobSectionHeader">Job responsibilities
</h3>Main Accountabilities:
<ul><li>Oversee back-office operations including data entry into designated software systems.
</li><li>Manage product receiving at stores, ensuring accuracy between physical items received and corresponding invoices.
</li><li>Address any discrepancies or issues with incorrectly received products in collaboration with Commercial Company Administration.
</li><li>Supervise store stock levels, storage management, and coordinate all inventory-related activities (cycle counts, quarterly inventories, annual audits).
</li><li>Conduct after-sales service tasks&mdash;managing repairs, liaising with repair centers, organizing shipments for repairs, and maintaining communication flow regarding item repair status to ensure sales staff are well-informed.
</li><li>Handle tagging processes associated with all items from receipt to repricing.
</li><li>Serve as the point of contact for IT/system suppliers for hardware/software malfunctions or damages.
</li><li>Coordinate with suppliers regarding any store maintenance concerns and provide timely updates to the Store Manager
</li><li>Assist sales staff throughout the entire sales process from client reception to finalizing payments/packaging.
</li><li>Understand VAT processes and procedures relevant to sales operations.
</li><li>Assist with e-commerce related tasks including shipping coordination, product labeling, and packaging.
</li><li>Oversee administrative functions for Marketing events &amp; exhibitions, ensuring that each event aligns with company standards and contributes to our reputation for excellence.
</li><li>Coordinate new admin processes to be implemented; referent for inventories, adjustments, inversions, mini stock counts
</li></ul></div><div><h3 class="jobSectionHeader">Profile
</h3>Technical Skills:
<ul><li>In-depth knowledge of the luxury business sector.
</li><li>Proficient selling skills tailored for luxury goods.
</li><li>Familiarity with store procedures and operational processes within a luxury retail context.
</li><li>Expertise in CRM techniques and tools utilized within the luxury retail industry.
</li><li>Proficiency in store operation applications such as Beanstore, Gemini CRM systems SAP Excel etc.
</li></ul>Soft Skills:
<ul><li>Strong customer orientation with an emphasis on providing exceptional service experiences.
</li><li>Demonstrated flexibility capable of adapting to evolving business needs.
</li><li>Unwavering integrity &amp; trustworthiness reflecting Bulgari's values.
</li><li>Excellent communication skills that facilitate clear and effective exchanges with both customers
</li></ul>Role Competencies &amp; Experience:
The successful candidate will have 3&ndash;5 years' experience in a comparable position either at Bulgari or another company specializing in luxury product sales. This role demands someone who can embody our brand&rsquo;s reputation for quality both internally among colleagues and externally when interacting with our esteemed clientele.
</div></div></div><div><div><div><div><div><h2 class="jobSectionHeader">BVLGARI
 
MAISON
 
</h2><div>Bvlgari was founded in the heart of Rome in 1884. Over the decades, the Brand has established a worldwide reputation as magnificent Roman High Jeweler and icon of Italian art of living.
 
Through a pioneering vision, the company&rsquo;s international success has evolved into a global and diversified luxury purveyor of products and services, ranging from fine jewels and high-end watches to accessories and perfumes, and featuring an extended network of boutiques and hotels.
 
Demonstrated through its numerous philanthropic partnerships, Bvlgari deeply believes in innovating the present for a sustainable future through its commitment to Social &amp; Environmental Responsibility and giving back &ndash; to nature and to the community. In 2024 the Maison announced the creation of Fondazione Bvlgari , reinforcing its devotion to building a meaningful tomorrow through care, generosity and long-term dedication.</div></div></div></div></div></div></div>

SALES ADMINISTRATOR - Riyadh KSA

Dengage

<div>
 
 
 Job Description
 
 
 
 
 
 
 D.Engage is a multinational SaaS company dedicated to delivering innovative solutions that drive digital engagement and enhance customer experiences. Our team is passionate about technology and committed to fostering an environment where talent can thrive and grow.
 
 
 
 
 
 As
 
 Operations Executive
 
 , this role will serve as a central point for supporting office administration, marketing coordination, and HR activities. It requires a dynamic individual with strong organizational skills, capable of balancing operational tasks with cross-team coordination. This is a hands-on role involving daily execution, proactive problem-solving, and effective communication across teams and external partners &mdash; ensuring smooth operations and supporting the company&rsquo;s growth journey.
 
 
 
 
 
 The Operations Executive will also act as the right hand of the Regional MD and visit Senior Management, providing direct support in daily operations, coordination, and executive-level assistance.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Office Administration &amp; Coordination
 
 
 <ul>
 <li>
 Act as the main liaison between the office and other teams, including suppliers, service providers, and equipment vendors.
 </li>
 <li>
 Oversee the day-to-day operations of the office, ensuring all facilities, supplies, and processes are running smoothly.
 </li>
 <li>
 Manage procurement requests, office supplies, and coordination of necessary resources.
 </li>
 <li>
 Support internal processes by ensuring policies, workflows, and communication are effectively implemented.
 </li>
 <li>
 Coordinate with different departments to ensure timely resolution of office and operational requirements.
 </li>
 </ul>
 
 
 
 
 
 Marketing Coordination
 
 
 <ul>
 <li>
 Collaborate with the marketing team to coordinate social media postings and campaigns.
 </li>
 <li>
 Assist with the execution of on-the-ground marketing activities, including events and promotional tasks.
 </li>
 <li>
 Ensure timely availability of marketing collateral such as business cards, brochures, and branded merchandise.
 </li>
 <li>
 Act as a bridge between internal stakeholders and the marketing team to support consistent branding and communication.
 </li>
 </ul>
 
 
 
 
 
 HR Support
 
 
 <ul>
 <li>
 Managing government portals such as GOSI, ZATCA, MOL and others.
 </li>
 <li>
 Coordinate candidate communications, ensuring a smooth and professional experience.
 </li>
 <li>
 Support HR in preparing offer letters, contracts, and onboarding documentation.
 </li>
 <li>
 Maintain employee records, ensuring accuracy and confidentiality.
 </li>
 <li>
 Assist in onboarding new hires by coordinating training schedules, office setup, and required documentation.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Human Resources, Marketing, or a related field.
 </li>
 <li>
 2&ndash;4 years of experience in office administration, coordination, or HR support roles.
 </li>
 <li>
 Strong organizational and multitasking skills with a high level of attention to detail.
 </li>
 <li>
 Excellent written and spoken English.
 </li>
 <li>
 Proficiency in MS Office Suite and familiarity with collaboration tools (e.g., Zoho, Slack, Trello, Asana).
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced environment.
 </li>
 <li>
 Strong interpersonal skills with the ability to work effectively across teams.
 </li>
 </ul>
 
 
 
 
 
 
 Note:
 
 
 
 
 
 
 <ul>
 <li>
 Must be eligible to work in Saudi Arabia without sponsorship.
 </li>
 </ul>
 
 
 
 
 
 Benefits
 
 
 
 
 
 <ul>
 <li>
 Growth Opportunities: Access to professional development and career growth within a rapidly expanding SaaS company.
 </li>
 <li>
 Collaborative Culture: Work in a supportive and innovative environment where your contributions are valued.
 </li>
 <li>
 Competitive Benefits: Enjoy a comprehensive benefits package.
 </li>
 </ul>
 
 
 
 
 
 D.Engage is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members.
 
 
</div>

Operational Executive KSA

BTG Pactual

<div>
 
 About Us
 
 
 
 Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit www.btgpactual.com
 
 
 
 The role
 
 
 
 BTG Pactual is seeking to hire an Office &amp; Administration Manager based in
 
 Riyad (Saudi Arabia)
 
 .
 
 
 The successful candidate will be responsible for administration, office management and executive assistance.
 
 
 
 Responsibilities
 
 
 
 
 Administrative:
 
 
 
 <ul>
 <li>
 Government Relations: Oversee and manage the company&rsquo;s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat &amp; Tax Authority, and other relevant authorities.
 </li>
 <li>
 Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
 </li>
 <li>
 Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
 
 
 </li>
 </ul>
 
 Office Management
 
 
 
 <ul>
 <li>
 Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
 </li>
 <li>
 Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
 </li>
 <li>
 Office Maintenance &amp; Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
 </li>
 <li>
 Vendor &amp; Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
 
 
 </li>
 </ul>
 
 Logistics
 
 
 
 <ul>
 <li>
 Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
 </li>
 <li>
 Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
 </li>
 <li>
 Expense Management: Submit and track travel expenses and claims on behalf of executives.
 
 
 </li>
 </ul>
 
 Skills &amp; Experience
 
 
 
 <ul>
 <li>
 Bilingual:Fluent in both English and Arabic.
 </li>
 <li>
 Education:Bachelor's degree or Diploma in a relevant field.
 </li>
 <li>
 Experience:Robust experience in a similar role.
 </li>
 <li>
 Self-Motivation:Proactive and self-driven approach to office management.
 </li>
 <li>
 Multitasking &amp; Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
 </li>
 <li>
 Attention to Detail:Strong focus on accuracy and detail in all tasks.
 </li>
 <li>
 Organized &amp; Methodical:Highly organized with a structured and systematic approach to work.
 </li>
 <li>
 Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
 </li>
 <li>
 IT Proficiency:Strong proficiency in office software and IT systems.
 </li>
 <li>
 Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
 </li>
 <li>
 Management Skills: Strong leadership and team management skills to oversee office staff and operations.
 
 
 </li>
 </ul>
 
 Our offer
 
 
 
 BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
 
 
 <ul>
 <li>
 Professional, international working environment
 </li>
 <li>
 Challenging, rewarding career
 </li>
 <li>
 Collaborative environment
 </li>
 <li>
 Competitive compensation package, including performance based annual bonus
 </li>
 <li>
 25 working days vacation
 </li>
 <li>
 Health Insurance
 
 
 </li>
 </ul>
 BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
 
 
 By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
</div>

Office & Administration Manager

Explore 561+ Office administrator in Riyadh this September. Find roles across top companies and apply now to boost your career.

561 office administrator jobs IN Riyadh

Office Administrator

Executive Office Administrator

Executive Office Administrator

General/HR Administrator

SALES ADMINISTRATOR - Riyadh KSA

Operational Executive KSA

Office & Administration Manager