administrative assistant

office manager

admin assistant

reservation agent

administration assistant

receptionist

BRAZIL STUDIO SALON

<p><b>Job Title:</b> Receptionist<br/><b>Location:</b> Brazil Studio Salon, Riyad ,Saudi Arabia</p><p><b>Job Summary:</b></p><p>Brazil Studio Salon is seeking a friendly, professional, and organized Receptionist to be the first point of contact for our clients. The ideal candidate will provide a warm welcome, manage appointments, and support daily front desk operations to ensure a seamless and enjoyable experience for every client.</p><p><b>Key Responsibilities:</b></p><ul><li>Greet clients and visitors with a warm, professional, and friendly attitude.</li><li>Answer phone calls, respond to emails, and manage online inquiries promptly.</li><li>Schedule and confirm appointments, maintaining the salon calendar efficiently.</li><li>Manage client check-ins, payments, and receipts accurately.</li><li>Maintain a clean, organized, and visually appealing reception area.</li><li>Promote salon services, products, and special offers to clients.</li><li>Assist with administrative tasks such as filing, inventory tracking, and client record management.</li><li>Handle client inquiries, feedback, or complaints with professionalism and tact.</li><li>Coordinate with stylists and other staff to ensure smooth daily operations.</li></ul><p><b>Qualifications:</b></p><ul><li>Excellent communication and interpersonal skills.</li><li>Friendly, approachable, and professional appearance.</li><li>Proficient in using phone systems, appointment scheduling software, and Microsoft Office.</li><li>Ability to multitask and work efficiently in a fast-paced environment.</li><li>Language : English &amp; Arabic( mandatory)</li></ul><p>Job Type: Full-time</p>

Receptionist

National Medical Care

<div>
 <p>
  <strong>
   <u>
    Job Summary
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Office Coordinator will provide a comprehensive and quality secretarial service to the designated department. She will be expected to manage and prioritize their workload liaising closely with the other medical secretaries in the department.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Office Coordinator completes special work projects, and performs administrative/secretarial work with discretion of confidentiality, materials and information.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Major Duties and Responsibilities
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Ensures through his actions, either directly or indirectly, that a superior quality of medical treatment, compassion and understanding is given to every patients served at the Care National Hospital.
  </li>
  <li>
   To provide secretarial support including word processing/typing, minute taking and the organization of departmental meetings.
  </li>
  <li>
   Arrange and organize departmental meetings as requested by the designated/assigned Department head.
  </li>
  <li>
   To answer the telephones, take messages and deal with enquiries from patients, doctors and company representatives as appropriate.
  </li>
 </ul>
 <ol>
  <li>
   Coordinates and supervises the daily administrative operations of the Office of the Chief of Medical Staff.
  </li>
  <li>
   Receives, logs, and distributes all incoming and outgoing correspondences.
  </li>
  <li>
   Creates and maintains an efficient and comprehensive filing/records system to facilitate quick and easy access to all documents and information required; ensuring at all times that such documents and information are treated with strict confidentiality.
  </li>
  <li>
   Accomplishes basic studies and special projects as assigned by the Head of Department.
  </li>
  <li>
   Assist the Head of department for day to day work schedule.
  </li>
  <li>
   Composes correspondences as instructed and prepares various statistical reports as required by the Head of department.
  </li>
  <li>
   Undertakes administrative work related to Committees chaired or attended by the assigned Head (s) of Department including arranging meetings venues/times; taking and transcribing minutes of meetings, and ensuring that all open issues discussed are followed up to its completion..
  </li>
  <li>
   Monitors the monthly statistical reports being submitted by assigned head(s) of departments including the performance assessments and leaves of all staff under the assigned department(s).
  </li>
  <li>
   Responsible in maintaining all fixed assets of the office of assigned department(s) including all office supplies, through regular inventory and monitor issuance.
  </li>
  <li>
   Operates office machines such as fax, copy machine and computer.
  </li>
  <li>
   Performs other applicable tasks and duties assigned within the realm of the employee's knowledge, skills and abilities.
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Qualifications
   </u>
   :
  </strong>
 </p>
 <p>
  <strong>
   Education:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Required:
   </strong>
  </li>
 </ul>
 <p>
  Diploma in secretarial studies
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   <strong>
    Desirable:
   </strong>
  </li>
 </ul>
 <p>
  Bachelor's Degree/Diploma in Medical Secretarial Course.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Experience:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Required:
   </strong>
  </li>
 </ul>
 <p>
  Required (2) years experience as Secretary
 </p>
</div>


Office Coordinator "Secretary"

Marriott International

<div><b>Additional Information</b><br>
<b>Job Number</b>25162150<br>
<b>Job Category</b>Rooms &amp; Guest Services Operations<br>
<b>Location</b>JW Marriott Hotel Riyadh, King Fahad Road, Riyadh, Saudi Arabia, Saudi Arabia, 13315<br>
<b>Schedule</b>Full Time<br>
<b>Located Remotely?</b>N<br>
<b>Position Type</b> Non-Management<div><p><br>
</p><div>Atender, registrar, anotar y procesar todas las llamadas, las solicitudes, las preguntas o las inquietudes de los hu&eacute;spedes. Manejar la terminal de central telef&oacute;nica. Procesar las solicitudes de los hu&eacute;spedes para servicio de llamadas de despertador, identificaci&oacute;n de llamadas, no molestar, desv&iacute;o de llamadas, teleconferencias, llamadas transmitidas a trav&eacute;s de un dispositivo de telecomunicaciones para sordos (Telecommunications Device for the Deaf, TDD) y llamadas de hu&eacute;spedes no registrados. Informar a los hu&eacute;spedes cualquier mensaje que hayan recibido. Vigilar las l&iacute;neas ocupadas o que no hayan sido atendidas, mantenerse en contacto con las personas que esperan en l&iacute;nea para actualizar su estado y ofrecerse para tomar mensajes. Recibir, registrar y transmitir los mensajes de forma exacta, completa y legible. Activar y desactivar la luz indicadora de la habitaci&oacute;n de los hu&eacute;spedes seg&uacute;n corresponda. Capacitar a los hu&eacute;spedes sobre el acceso a Internet; transferir a los hu&eacute;spedes que tengan problemas a la l&iacute;nea de atenci&oacute;n al cliente del proveedor del servicio. Probar los equipos de comunicaci&oacute;n para asegurase de que funcionen adecuadamente. Atender a las solicitudes especiales por parte de los hu&eacute;spedes con necesidades excepcionales. Contactar a la persona o al departamento apropiados, seg&uacute;n sea necesario, para resolver las llamadas, las solicitudes o los problemas de los hu&eacute;spedes. Hacer un seguimiento de los hu&eacute;spedes para asegurarse de que sus solicitudes o problemas hayan sido resueltos a su entera satisfacci&oacute;n. Enviar a los botones o al personal de servicio, seg&uacute;n sea necesario. Cumplir con todas las pol&iacute;ticas y los procedimientos de la compa&ntilde;&iacute;a; informar al gerente los accidentes, las lesiones y las condiciones laborales inseguras; asegurarse de que el uniforme y la apariencia personal sean pulcras y profesionales; mantener la confidencialidad de la informaci&oacute;n patentada y proteger los bienes de la compa&ntilde;&iacute;a. Recibir y reconocer a todos los hu&eacute;spedes de acuerdo con los est&aacute;ndares de la compa&ntilde;&iacute;a; anticiparse a sus necesidades de servicio y atenderlas; agradecerles con aprecio genuino; asistir a las personas con discapacidades. Hablar con los dem&aacute;s utilizando un lenguaje claro y profesional; atender los tel&eacute;fonos utilizando el protocolo adecuado. Cultivar y mantener relaciones laborales positivas con los dem&aacute;s; apoyar al equipo para alcanzar los objetivos comunes. Acatar las expectativas y los est&aacute;ndares de garant&iacute;a de la calidad. Estar de pie, tomar asiento o caminar durante un per&iacute;odo prolongado de tiempo. Ingresar y localizar informaci&oacute;n mediante la utilizaci&oacute;n de computadoras y/o sistemas de punto de venta (Point of Sales, POS). Mover, levantar, transportar, empujar, arrastrar y ubicar sin ayuda objetos que pesen 10 libras o menos. Ejecutar otros deberes de trabajo razonables solicitados por supervisors.<br>
<div></div>
APTITUDES DESEABLES<br>
<div></div>
Educaci&oacute;n:T&iacute;tulo de estudios secundarios o certificado equivalente de un programa de Desarrollo de Educaci&oacute;n General<br>
<div></div><br>
(General Educational Development, GED).<br>
<div></div>
Experiencia laboral af&iacute;n:No se requiere experiencia laboral af&iacute;n.<br>
<div></div>
Experiencia como supervisor:No se requiere experiencia como supervisor.<br>
<div></div>
Licencia o certificaci&oacute;n:Ninguna</div><br>
<div></div>
<div></div><i>En Marriott International, nos comprometemos a ofrecer igualdad de oportunidades, a hacer que todos se sientan bienvenidos y a facilitar el acceso a oportunidades laborales. Promovemos activamente un entorno en el que se valora y celebra la diversidad de or&iacute;genes de nuestros asociados. Nuestra gran fortaleza yace en la exquisita fusi&oacute;n de culturas, talentos y experiencias de nuestros asociados. Nos comprometemos a no discriminar por motivos de discapacidad, condici&oacute;n de veterano u otras caracter&iacute;sticas protegidas por la legislaci&oacute;n vigente.</i>
<p></p><p>Marriott Hotels se esfuerza por mejorar el arte de la hospitalidad, innovando siempre que puede mientras mantiene el confort de lo familiar en todo el mundo. Como anfitri&oacute;n de Marriott Hotels, nos ayudar&aacute;s a mantener la promesa de &ldquo;Una experiencia hotelera maravillosa, siempre&rdquo; con un servicio cuidado y sincero, que se adelanta a las necesidades de los hu&eacute;spedes, para as&iacute; mejorar este legado vivo. Con un nombre que es sin&oacute;nimo de hospitalidad en todo el mundo, nos enorgullece invitarte a consultar las oportunidades de empleo de Marriott Hotels. Al unirte a Marriott Hotels, te unes a una cartera de marcas con Marriott International. <b>Estar&aacute;s</b> donde puedes llevar a cabo tu mejor trabajo, <b>comenzar&aacute;s</b> a cumplir tu prop&oacute;sito, <b>formar&aacute;s parte</b> de un incre&iacute;ble equipo mundial y <b>te convertir&aacute;s</b> en tu mejor versi&oacute;n.<br>
</p><div>
<br>
JW Marriott forma parte de la cartera de lujo de Marriott International y se compone de m&aacute;s de 100 hermosos hoteles en ciudades destacadas y ubicaciones de resorts privilegiadas en todo el mundo. JW cree que los empleados son lo primero, porque, si t&uacute; eres feliz, los hu&eacute;spedes tambi&eacute;n lo ser&aacute;n. Los empleados de JW Marriott son confiados, innovadores, genuinos, intuitivos y llevan adelante el legado de la marca y del fundador de la empresa, J. Willard Marriott. Nuestros hoteles ofrecen una experiencia laboral inigualable, donde formar&aacute;s parte de una comunidad y disfrutar&aacute;s de verdadera camarader&iacute;a con un grupo de colegas muy variado. JW crea oportunidades de capacitaci&oacute;n, desarrollo, reconocimiento y, lo m&aacute;s importante, un lugar donde puedes seguir tu pasi&oacute;n en un ambiente de lujo enfocado en el bienestar hol&iacute;stico. El trato excepcional a los hu&eacute;spedes empieza con el modo en que cuidamos a nuestros empleados. Este es el The JW Treatment&trade;. Al unirte a JW Marriott, te unes a una cartera de marcas con Marriott International. <b>Estar&aacute;s</b> donde puedes llevar a cabo tu mejor trabajo, <b>comenzar&aacute;s</b> a cumplir tu prop&oacute;sito, <b>formar&aacute;s parte</b> de un incre&iacute;ble equipo mundial y<b> te convertir&aacute;s</b> en tu mejor versi&oacute;n.</div></div></div><p></p>

Telephone Operator

Leaders Development Company

<p><b>Location:</b> Al Riyadh, Saudi Arabia<br/><b>Position:</b> Dental Nurse (Female only)<br/><b>Salary:</b> SAR 5,500 &ndash; 5,800 per month<br/><b>Employment Type:</b> Full-Time<br/><b>Availability:</b> Candidates with <b>Transferable Iqama</b> only</p><p><b>Job Description</b></p><p>We are currently hiring a <b>Female Dental Nurse</b> to join our professional dental team in <b>Riyadh, Saudi Arabia</b>. The ideal candidate should have a strong background in dental assistance, patient care, and clinical procedures, ensuring the highest standards of hygiene and comfort.</p><p><b>Responsibilities</b></p><ul><li>Assist dentists during clinical procedures and treatments.</li><li>Prepare and sterilize dental instruments and materials.</li><li>Manage patient records and ensure accurate documentation.</li><li>Educate patients on oral hygiene and post-treatment care.</li><li>Maintain cleanliness and order in the dental clinic.</li><li>Follow all safety and infection control protocols.</li></ul><p><b>Requirements</b></p><ul><li><b>Female candidates only</b></li><li><b>Valid Saudi Council License</b> (SCFHS)</li><li><b>Dataflow verification</b> completed</li><li><b>Transferable Iqama</b></li><li>Previous experience as a Dental Nurse or Dental Assistant preferred</li><li>Excellent communication and patient-care skills</li></ul><p><b>Benefits</b></p><ul><li><b>Salary:</b> SAR 5,500 &ndash; 5,800 per month</li><li><b>Accommodation</b> provided by company</li><li><b>Transportation</b> provided by company</li><li>Supportive and professional working environment</li></ul><p>#DentalNurse #RiyadhJobs #SaudiJobs #DentalAssistant #HealthcareJobs #MedicalJobs #NursingJobs #SaudiArabiaJobs #TransferableIqama #SCFHS #Dataflow #HiringNow #DentalClinicJobs #NurseVacancy #RiyadhHiring</p><p>Job Type: Full-time</p><p>Pay: &#65020;5,500.00 - &#65020;5,800.00 per month</p>

Dental Nurse Female Only – Riyadh, Saudi Arabia

Fairmont

<div><b>Company Description</b><p><b><br>
Fairmont RAMLA RIYADH </b>seeks passionate and adventurous individuals to join our incredible team in the KSA heart of Riyadh. Our hotel offers various jobs in over thirty departments and is sure to have something that sparks your interest. We pride ourselves on the work/play lifestyle that is working in Fairmont RAMLA Riyadh, and we do our best to ensure your quality of life is elevated when working for us. If you have ever dreamed of working in a luxury hotel, don't miss out on this opportunity.</p><p><b>
Our commitment to Diversity &amp; Inclusion:
</b></p><p>Since 1907, Fairmont Hotels &amp; Resorts has been dedicated to crafting unforgettable experiences for both guests and colleagues alike. Essential to this success has been diversity, equity, and inclusion woven into the fabric of our brand&rsquo;s DNA. We pride ourselves on being an equal-opportunity employer, fostering an open and inclusive culture that welcomes everyone, empowers all colleagues, and cultivates individual and collective innovation and performance. Our ambition is to provide all of our People with fair and equitable opportunities to grow to attain their full potential. We believe that diversity in our teams not only enriches the lives of our People but also provides the best possible experience to everyone who visits our iconic hotels and resorts worldwide.</p><b><br>
Job Description</b><p><b><br>
Basic Function</b></p><p>
Responsible for performing secretarial duties of such nature as to relieve the General Manager of all possible routine and detail.</p><p><b><i>
Duties &amp; Responsibilities:</i></b></p><ul><li>
Types minutes, letters, circulars, memos, reports, forms, contracts, and other correspondence, including those of a confidential nature; sees their mailing or distribution to all concerned.</li><li>
Takes down and transcribes dictations and minutes of meetings, such as Executive committee and Department Heads meetings, and drafts routine or simple correspondence for approval of superior.</li><li>
Files correspondence, memos, reports, and other related materials for ready reference; maintains individual files for each concessionaire and expatriates &lsquo; transfers obsolete material to inactive file or storeroom.</li><li>
Receives screens, places phone calls, and arranges appointments for the superior.</li><li>
Receives, screens office callers and visitors; schedules and sets up appointments.</li><li>
Receives, opens, and reads all inter-office memos and incoming mail for the General Manager, except those marked &ldquo;Confidential or Personal&rdquo;; brings to the superior&rsquo;s attention those which are urgent and important requiring his action; forwards to appropriate personnel mail which they can attend to; dispatches all outgoing mail.</li><li>
Operates fax machines and sends faxes, including those of a confidential nature, for the General Manager.</li><li>
Receives, dates, opens, and forwards to the General Manager all incoming faxes, and forwards copies of the same to appropriate departments.</li><li>
Maintains a trace file containing a list of letters or reports that have to be prepared on specific dates in the future; informs the General Manager or other personnel concerned of the same at an appropriate time; assists in clarifying to those personnel the details of, and requirements for carrying out such activities.</li><li>
Opens, reads and sorts all incoming hotel mail in the absence of the Secretary to Resident Manager; forwards to departments or personnel concerned; prepares and forwards a list of cheques received by mail to Accounting.</li><li>
. Ensures that conference rooms are cleaned and furnished with necessary materials for hotel meetings and conferences; reminds personnel who are supposed to attend; ensures it that snacks, lunch &amp; other foodstuffs are served to participants as instructed.</li><li>
Maintains an adequate stock of office supplies; accomplishes necessary requisitions.</li><li>
Prepares daily absences/Tardiness report for all personnel in the executive office; submits it to personnel.</li><li>
Ensures proper handling, use, and maintenance of office equipment and supplies, and the cleanliness and maintenance of her office and that of her superior.</li><li>
Keeps track of activities and whereabouts of the driver &ndash; Executive Office; notifies the latter of his assignments.</li></ul><br>
<b>
Qualifications</b><p><br>
Educational Background</p><ul><li>
A degree in Business Administration, Hospitality Management, or related fields.</li><li>
Certifications in office management or secretarial skills may be advantageous.</li></ul><p>
Experience</p><ul><li>
Previous experience as an executive secretary or in a similar administrative role, preferably in the hospitality industry.</li><li>
Familiarity with hotel operations and management.</li></ul><p>
Skills</p><ul><li>
Proficient in office software (Microsoft Office Suite, email platforms, etc.).</li><li>
Excellent organizational and multitasking skills.</li><li>
Strong written and verbal communication abilities.</li><li>
Ability to maintain confidentiality and handle sensitive information.</li></ul><p>
Personal Attributes</p><ul><li>
Professional demeanor and strong interpersonal skills.</li><li>
Ability to work under pressure and meet deadlines.</li><li>
Proactive and detail-oriented mindset.</li></ul><p>
Language Proficiency</p><ul><li>
Fluency in English; additional languages may be preferred depending on the location and clientele.</li></ul><br>
<b>
Additional Information</b><p><b><br>
What is in it for you:</b></p><ul><li>
Competitive extended benefits package including medical, vision, and dental for full-time permanent status</li><li>
Employee Travel Program</li><li>
Comprehensive Wellness Platform</li><li>
Discounts on food &amp; beverage</li><li>
Opportunity to develop your talent and grow within Fairmont RAMLA RIYADH and over 5,000 properties with Accor</li></ul><p>
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. To discover the life that awaits you at Accor, visit: <b>https://careers.accor.com/</b></p><p>
Do what you love, care for the world, and dare to challenge the status quo! <b>#BELIMITLESS</b></p></div>

Excretive Secretary

Mozn

<div>
 <strong>
  About Mozn
  <br/>
  <br/>
 </strong>
 Mozn is a rapidly growing technology firm revolutionising the field of Artificial Intelligence and Data Science headquartered in Riyadh, Saudi Arabia and it&rsquo;s working to realise Vision 2030 with a proven track record of excellence in supporting and growing the tech ecosystem in Saudi Arabia and the GCC region. Mozn is the trusted AI technology partner for some of the largest government organizations, as well as many large corporations and startups.
 <br/>
 <br/>
 We are in an exciting stage of scaling the company to provide AI-powered products and solutions both locally and globally that ensure the growth and prosperity of our digital humanity. It is an exciting time to work in the field of AI to create a long-lasting impact.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 We are seeking a dynamic and detail-oriented Workplace Analyst to lead our events and hospitality operations. This role is pivotal in delivering exceptional workplace experiences through seamless event execution and hospitality services. The ideal candidate will have a strong background in events management and a passion for creating engaging and welcoming environments.
 <br/>
 <br/>
 <strong>
  What You'll Do
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Plan, coordinate and execute employee and customer events, workshops and off sites.
  </li>
  <li>
   Liaise with vendors, hotels and service providers to ensure high-quality delivery of catering, logistics, and guest services.
  </li>
  <li>
   Manage event calendars, budgets and post-event evaluations.
  </li>
  <li>
   Ensure all events align with brand standards and workplace culture.
  </li>
  <li>
   Maintain the Office Reception and Community Areas, ensuring they are welcoming, well-stocked and reflective of company values. Assist in planning meal menus and snack offerings.
  </li>
  <li>
   Provide backup support to the receptionist during busy periods, lunch breaks or absences to ensure uninterrupted front desk operations. This includes greeting visitors, managing incoming calls, parking requests and assisting with facilities requests as needed.
  </li>
  <li>
   Collaborate with cross-functional teams to support customer visits, town halls and employee engagement initiatives.
  </li>
  <li>
   Track and report on event metrics, feedback, and continuous improvement opportunities.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Events Management, Hospitality or a related field.
  </li>
  <li>
   Minimum of 2 years of experience in a similar role within a corporate environment or the hotel/events industry.
  </li>
  <li>
   Good knowledge of corporate event venues in and around Riyadh.
  </li>
  <li>
   Strong network with local vendors, hotels, and service providers.
  </li>
  <li>
   Strong organizational and project management skills.
  </li>
  <li>
   Excellent communication and interpersonal abilities.
  </li>
  <li>
   Proficiency in Microsoft Office and event management tools.
  </li>
  <li>
   Fluent in English and Arabic.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Attributes
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Passion for creating memorable experiences.
  </li>
  <li>
   Ability to thrive in a fast-paced, multicultural environment.
  </li>
  <li>
   Strong attention to detail and problem-solving skills.
  </li>
  <li>
   Customer-centric mindset with a proactive approach.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   You will be at the forefront of an exciting time for the Middle East, joining a high-growth rocket-ship in an exciting space.
  </li>
  <li>
   You will be given a lot of responsibility and trust. We believe that the best results come when the people responsible for a function are given the freedom to do what they think is best.
  </li>
  <li>
   The fundamentals will be taken care of: competitive compensation, top-tier health insurance, and an enabling culture so that you can focus on what you do best
  </li>
  <li>
   You will enjoy a fun and dynamic workplace working alongside some of the greatest minds in AI.
  </li>
  <li>
   We believe strength lies in difference, embracing all for who they are and empowered to be the best version of themselves.
  </li>
 </ul>
</div>


Workplace Analyst - Events and Hospitality

Accenture

<div><h3 class="jobSectionHeader"><b>Job Title -</b><b> Integrated Facility &amp; Floor Operations Analyst</b></h3><h3 class="jobSectionHeader"><b>
Work Location -</b><b> Riyadh, Saudi Arabia</b></h3><p></p><h3 class="jobSectionHeader"><b><br>
Role Overview
</b><br>
<br>
<b>Integrated Facility &amp;</b><b> </b><b>Floor Operation Analyst</b><b> </b><b>oversee the administrative and operational functions of the office and facilities , ensuring that all activities run smoothly and efficiently, coordinate the day-to-day activities and working closely with the reception team to support office and Facilities operations, employee services, and facility management. This role requires a proactive individual who can manage the resources, implement policies, and ensure an optimal working environment for all staff.</b></h3><h3 class="jobSectionHeader"><br>
<b>
Key Responsibilities:</b></h3><h3 class="jobSectionHeader"><br>
<b>
Office Operations Management:</b></h3><ul><li><h3 class="jobSectionHeader"><b>
Oversee and coordinate daily office operations, ensuring smooth workflow.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Monitor office supplies and equipment, ensuring that everything is well-maintained, stocked, and operational.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Act as the point of contact for office-related services such as cleaning, maintenance, and security.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Implement and enforce office policies and procedures, ensuring all employees adhere to operational standards.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Work closely with the receptionist team to ensure the front desk area is running efficiently and professionally.</b></h3></li></ul><h3 class="jobSectionHeader"><b>
Facility &amp; Equipment Management:</b></h3><ul><li><h3 class="jobSectionHeader"><b>
Ensure the office environment is organized, clean, and conducive to productivity, addressing any issues related to the office space (e.g., furniture, cleanliness, safety concerns).</b></h3></li><li><h3 class="jobSectionHeader"><b>
Oversee the maintenance of office equipment such as computers, phones, printers, and other tools, initiating repairs or replacements as needed.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Liaise with external vendors for office-related services, including maintenance, equipment, supplies, and security.</b></h3></li></ul><h3 class="jobSectionHeader"><b>
Health, Safety &amp; Emergency Procedures:</b></h3><ul><li><h3 class="jobSectionHeader"><b>
Oversee health and safety protocols in the office, ensuring that all staff are trained on emergency procedures, fire drills, and first aid.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Act as a point of contact for emergency situations, coordinating responses with other departments or external services as necessary.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Ensure compliance with local regulations related to health and safety in the workplace.</b></h3></li></ul><h3 class="jobSectionHeader"><b>
Budget Management:</b></h3><ul><li><h3 class="jobSectionHeader"><b>
Assist in managing the office budget, ensuring expenses are within allocated limits.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Monitor office expenditures related to supplies, equipment, and services, and work to reduce costs when possible, without compromising on quality.</b></h3></li></ul><h3 class="jobSectionHeader"><b>
Administrative Support &amp; Reporting:</b></h3><ul><li><h3 class="jobSectionHeader"><b>
Prepare and maintain office-related reports, such as office supply usage, maintenance issues, and facility-related expenses.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Assist in preparing monthly and quarterly reports on office efficiency, team performance, and operational needs.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Maintain office records and files in an organized manner, ensuring that confidential information is securely handled.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Coordinate with other departments to ensure that operational needs and requests are addressed promptly.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Act as the liaison between office staff and management, addressing any employee concerns or needs.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Organize office events, team-building activities, and other initiatives to promote a positive and productive work culture.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Ensure the office is a comfortable, welcoming, and supportive environment for employees, addressing any issues that could impact morale or productivity.</b></h3></li></ul><h3 class="jobSectionHeader"><b>
Team Leadership &amp; Support:</b></h3><ul><li><h3 class="jobSectionHeader"><b>
Support reception team, ensuring their tasks are completed effectively and on time.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Foster a positive work environment by promoting teamwork, accountability, and high-performance standards.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Provide ongoing support to team members, particularly in areas such as office procedures, software usage, and customer service.</b></h3></li><li><h3 class="jobSectionHeader"><b>
Collaborate with the manager to assess team performance, identifying areas for improvement and providing constructive feedback.</b></h3></li></ul></div>
<br>
<div><p><b>Key</b> <b>Qualifications:</b></p><ul><li>
Bachelor's degree in business administration, Office Management, or a related field (or equivalent experience).</li><li>
0 to 1 year of experience in office management or a related role, with a proven track record of managing office operations and teams.</li><li>
Ability to handle multiple tasks simultaneously, prioritize effectively, and work under pressure.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or similar office software.</li><li>
Knowledge of office management best practices and familiarity with office security and safety protocols.</li><li>
Excellent interpersonal skills and the ability to work collaboratively with various teams.</li><li>
Problem-solving and conflict resolution skills.</li></ul></div><p></p>

Integrated Facility & Floor Operations Analyst - Workplaces Facility services

Explore 23+ Receptionist in Riyadh this November. Find roles across top companies and apply now to boost your career.