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office administrator

alrwafid real estate

Real Estate Administrator &ndash; Job DescriptionPosition Title: Real Estate AdministratorDepartment: Administration / Operations Location: UAE Reports To: Managing Director / Office Manager1. Position OverviewThe Real Estate Administrator is responsible for ensuring the smooth day-to-day operations of the real estate office. This role supports sales agents, property managers, and company management by handling documentation, customer communication, listings management, scheduling, and coordination with government portals such as Ejari, Trakheesi, and municipality services. The administrator plays a key role in maintaining professionalism, accuracy, and organizational efficiency.2. Key ResponsibilitiesA. Administrative &amp; Office Management<ul><li>Manage daily office operations and ensure a professional working environment.</li><li>Handle incoming calls, emails, and customer inquiries.</li><li>Maintain office supplies, documents, and filing systems (digital &amp; physical).</li><li>Prepare contracts, forms, offers, tenancy agreements, and NDAs as needed.</li></ul>B. Real Estate Documentation &amp; Compliance<ul><li>Process all required real estate documents, including:</li><li>Tenancy contracts</li><li>Sales &amp; purchase agreements</li><li>MOU forms</li><li>Ejari registration &amp; cancellation</li><li>Trakheesi permits</li><li>Dubai REST / Sharjah / Ajman Municipality portals</li><li>Ensure accuracy and compliance with UAE real estate laws and regulations.</li><li>Coordinate with developers, DLD, landlords, tenants, and utility providers.</li></ul>C. Listings &amp; Marketing Support<ul><li>Create and update property listings on online portals: Property Finder, Dubizzle, Bayut, etc.</li><li>Upload high-quality photos, videos, descriptions, and property details.</li><li>Monitor listing performance and ensure expired or inaccurate listings are updated.</li><li>Assist the marketing team in preparing brochures, ads, and social media content.</li></ul>D. Financial &amp; Payment Coordination<ul><li>Prepare invoices, receipts, commission forms, and payment schedules.</li><li>Track rental and sales payments, deposits, and outstanding dues.</li><li>Maintain petty cash and coordinate with accounting.</li><li>Support agents with commission documentation and approvals.</li></ul>E. Client Relations &amp; Support<ul><li>Assist landlords, tenants, and buyers with inquiries and follow-ups.</li><li>Schedule property viewings for agents and maintain viewing calendars.</li><li>Resolve administrative issues professionally and promptly.</li></ul>F. Agent &amp; Team Support<ul><li>Maintain agents&rsquo; records, RERA documents, and compliance files.</li><li>Assist in onboarding new agents with required documentation.</li><li>Track performance reports and help management with KPI summaries.</li></ul>3. Required Skills &amp; QualificationsEducation &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>1&ndash;3 years administrative experience; real estate experience is a plus.</li></ul>Skills<ul><li>Strong communication and interpersonal skills (English essential; Arabic an advantage).</li><li>Proficiency in MS Office, CRM systems, and real estate portals.</li><li>Excellent organization and time-management skills.</li><li>Ability to multitask and work under pressure.</li><li>Professional presentation and customer-service orientation.</li></ul>4. Personal Attributes<ul><li>Detail-oriented with strong accuracy in documentation.</li><li>Reliable, trustworthy, and committed to confidentiality.</li><li>Positive attitude and team-player mentality.</li><li>Problem-solver with strong follow-up skills.</li></ul>5. Working Conditions<ul><li>Full-time position based in the UAE.</li><li>Office-based role with occasional field coordination tasks.</li><li>May require availability during peak hours, weekends, or holidays depending on business needs.</li></ul>6. Salary &amp; Benefits (Optional to include)<ul><li>Competitive salary based on experience.</li><li>Commission or bonus structure (if applicable).</li><li>Visa, medical insurance, and annual leave as per UAE law.</li></ul>Job Type: Full-time

Office Administrator

Megan International DMCC

MEGAN International DMCC -Dubai Leader in the field of Self-actuated Pressure Control Valves, Pressure Safety Valves , Low Pressure Nitrogen Blanketing Systems, Gas Pressure Reducing Station with Safety Shut Off & Metering Skids Seeks applications for the position of Office Administrator in Dubai Office Roles & Responsibilities: The Primary Responsibility will be Managing Accounts and Finance and coordinating with the Appointed Auditors . Additionally Office Administrator will manage daily running of the office operations with assistant from Office Admin and oversee administrative and HR related work.

POSRA TECHNOLOGY LLC SPC

TECHCO Information Technology LLC, a well-established company with 18 years of excellence in the IT industry, is looking for a dedicated and proactive Admin Professional to join our team.KEY RESPONSIBILITIES<ul><li>Handling office documentation, records, and reports</li><li>Managing schedules, meetings, and communications</li><li>Supporting teams with administrative tasks</li><li>Maintaining office systems and supplies</li><li>Manage daily office operations.</li><li>Handle calls, emails, and correspondence.</li><li>Maintain files, records, and documents.</li><li>Prepare quotations, invoices, and LPOs.</li><li>Support Projects and Sales teams.</li><li>Schedule meetings and appointments.</li><li>Monitor office supplies and equipment.</li><li>Track schedules and generate reports.</li><li>Liaise with clients, vendors, and contractors.</li><li>Follow up on payments and deliveries.</li><li>Coordinate team activities.</li></ul>REQUIREMENT<ul><li>Proven experience in administration/office coordination</li><li>Strong organizational &amp; multitasking skills</li><li>Proficiency in Microsoft 365, ERP systems, and IT tools</li><li>Fast typing speed with accuracy</li><li>Excellent communication skills (English required)</li><li>Knowledge of UAE office procedures &amp; documentation</li><li>Ability to work independently and under pressure</li><li>Preference for candidates with UAE experience</li></ul>Job Type: Full-timePay: From AED2,000.00 per month

Magnum Technology Center FZE

Job PurposeTo coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy and to support company's operation by maintaining office systemsPrincipal Accountabilities<ul><li>Handle and maintain reports related to Insurance</li><li>Addition &amp; Deletion, Claims- Medical, Property, Vehicle, EAR, Cargo etc.</li><li>Process renewal, new registration, Salik, ADNOC chip for all company vehicles</li><li>Process and maintain the Invoices &amp; Uitility Bills related to Admin</li><li>Prepare reports on Vehicle Fuel consumption - ADNOC.</li><li>Check &amp; record Salik, DARB &amp; Fines.</li><li>Handle Waste permits / disposal requests and to maintain detailed process flow - Hazardous &amp; Non-hazardous</li><li>Schedule transport for the office staff and for other Office requirements Handle &amp; support reception when required</li><li>Manage the travel plans and visa requests (Business/Vacation)</li><li>Generating reports on Office expenses</li></ul>Additional Responsibilities<ul><li>Assist colleagues whenever there is an opportunity to do so</li><li>Document and report any identified opportunities for improvement within the team Key Competencies</li><li>Fluency in English language both verbal and written</li><li>High proficiency with Microsoft software applications such as Excel, Word, Outlook and PowerPoint</li><li>Ability to establish effective relationship and interaction with other company departments and external customers.</li><li>Organized approach and excellent time management skills</li><li>Accuracy and attention to detail</li><li>Teamworking and ability to use own initiative</li></ul>Job Type: Full-timePay: From AED1.00 per month

T N N PROPERTIES

Agreements with Developers<ul><li>Conclude and renew contracts with property developers.</li><li>Monitor contract validity periods and prepare renewal documentation.</li></ul>Commissions from Developers<ul><li>Track and collect developer commissions.</li><li>Maintain accurate commission records and confirm receipts with the accounting team.</li><li>Monitor deal passports.</li></ul>Broker Support &amp; Contract Work<ul><li>Prepare and verify Forms A, B, F.</li><li>Check broker documents for accuracy and completeness.</li><li>Archive and store contract copies.</li></ul>Administrative Support for Brokers<ul><li>Prepare certificates, powers of attorney, and other supporting documents.</li></ul>Clerical Work &amp; Document Flow<ul><li>Maintain company archives (contracts, invoices, acts).</li><li>Ensure proper preparation of incoming and outgoing documentation.</li></ul>Interaction with Government Authorities<ul><li>Prepare and submit documents to DLD, RERA, Trakheesi, and other agencies.</li><li>Handle requests and obtain required certificates.</li></ul>Financial &amp; Administrative Support<ul><li>Monitor office payments (rent, utilities, subscriptions).</li><li>Prepare invoices for partners/clients and handle receipts/deposit refunds.</li></ul>Requirements<ul><li>Previous administrative or office management experience in the real estate sector preferred.</li><li>Strong organizational skills and attention to detail.</li><li>Proficiency in Microsoft Office and document management systems.</li><li>Ability to communicate effectively in English (Arabic is a plus).</li><li>Knowledge of Dubai real estate regulations (DLD/RERA) is an advantage.</li></ul>Job Type: Full-timePay: Up to AED2,500.00 per month

ANJANMECH LLC

<ul><li>Use company vehicle to visit banks, clients, and other locations as required.</li><li>Deliver and collect important documents safely and on time.</li><li>Ensure proper maintenance, cleanliness, and timely servicing of the company vehicle.</li><li>Follow all traffic rules and maintain a valid UAE driving license.</li><li>Collect cheques from clients as per schedule.</li><li>Submit cheques to the bank within the required time.</li><li>Maintain a daily log of cheques collected, submitted, and deposited.</li><li>Ensure confidentiality and safe handling of financial documents.</li><li>Submit invoices to clients and obtain acknowledgement copies.</li><li>Ensure accuracy of invoice details before submission.</li><li>Follow up with clients for invoice receipt and payment status.</li><li>Coordinate with the accounts team regarding pending payments.</li><li>Assist with procurement of office supplies and materials.</li><li>Support HR with document collection, employee visa/medical typing, and other errands.</li><li>Handle any external work such as visits to government offices, banks, and suppliers.</li></ul>Skills &amp; Qualifications<ul><li>Valid UAE Driving License (mandatory).</li><li>Minimum 1&ndash;2 years of experience in admin or document collection.</li><li>Good communication and interpersonal skills.</li><li>Basic knowledge of MS Office (Word, Excel).</li><li>Ability to manage time and work independently.</li><li>Strong sense of responsibility, confidentiality, and punctuality.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

YOTTA TRADING LLC

Job Description: Executive Assistant to the CEO (Admin cum PRO/HR/Travel/Freight)Position OverviewWe are seeking a highly organized and proactive Executive Assistant to the CEO who will manage a wide range of administrative, HR, PRO, travel, and freight-related responsibilities. This role requires exceptional multitasking skills, attention to detail, and the ability to handle confidential matters with discretion. The ideal candidate will serve as a trusted partner to the CEO, ensuring smooth operations across administration, HR, visa processing, travel arrangements, freight handling, and government liaison activities.Key Responsibilities1. Executive Support<ul><li>Provide comprehensive administrative assistance to the CEO, including calendar management, scheduling, and correspondence.</li><li>Prepare reports, presentations, and meeting materials.</li><li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li></ul>2. Administration &amp; HR<ul><li>Oversee office administration, documentation, and record-keeping.</li><li>Support HR functions such as onboarding, employee records, and leave management.</li><li>Assist in drafting HR policies and coordinating staff welfare initiatives.</li></ul>3. PRO &amp; Government Liaison<ul><li>Handle visa applications, renewals, cancellations, and labor card processing.</li><li>Manage passport renewals, Emirates ID applications, and other government-related documentation.</li><li>Liaise with government authorities, ministries, and free zone offices to ensure compliance with regulations.</li></ul>4. Travel &amp; Logistics<ul><li>Arrange international and domestic travel for the CEO and staff, including flight bookings, hotel reservations, and transportation.</li><li>Ensure timely processing of travel documents and approvals.</li><li>Maintain travel expense records and reconcile reimbursements.</li></ul>5. Freight Handling<ul><li>Coordinate import and export shipments, ensuring compliance with customs regulations.</li><li>Liaise with freight forwarders, shipping lines, and logistics partners to manage cargo movements.</li><li>Prepare and verify shipping documentation, including bills of lading, invoices, and customs declarations.</li><li>Track shipments and resolve any delays or issues to ensure timely delivery.</li><li>Maintain records of freight costs and support cost optimization initiatives.</li></ul>6. Other Duties<ul><li>Coordinate company events, meetings, and conferences.</li><li>Maintain confidentiality of sensitive information.</li><li>Support ad hoc projects and assignments as directed by the CEO.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, HR, Logistics, or related field.</li><li>Minimum 2 years of experience in executive assistance, administration, PRO/HR, and freight/logistics roles.</li><li>Strong knowledge of UAE labor laws, visa procedures, customs regulations, and government portals.</li><li>Excellent communication skills in English (Arabic is an advantage).</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>High level of organizational skills, discretion, and professionalism.</li><li>Ability to work independently and manage multiple priorities.</li></ul>Job Type: Full-timePay: From AED3,500.00 per month

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2892 office administrator jobs IN Sharjah Jobs In Sharjah Jobs In Ajman

Office Administrator

Office Administrator

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Office Administrator