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assistant: office services

office assistant

WSH Management

<div><p><b>Position Summary</b></p><p>
WSH Management is currently recruiting for an Office Assistant in an apartment community located in Los Angeles, CA. The Office Assistant is responsible for all telephone calls and in-person visits. Managing and processing prospect applications and securing deposits in accordance with the company procedures and Fair Housing requirements. Securing new resident signature(s) on appropriate paperwork prior to move-in. Assist in lease transactions by typing leases, gathering applicant(s) history and credit approvals. Strong customer service skills are a must. Must possess a positive attitude and the ability to smile under all circumstances. Knowledge of leasing &amp; fair housing is a plus. A minimum one-year experience in a customer service related industry or one year apartment leasing experience preferred.</p><p><b>
Reports to: Property Manager</b></p><p><b>
What we Offer:</b></p><ul><li>
$24.50 to $25.70 per hour, commensurate on experience.</li><li>
Full Time Hourly Schedule: Monday to Friday 8am to 5pm
</li><li>Medical, Dental, Vision, Life and 401k with employer match</li><li>
Paid vacation and <b>15</b> paid company holidays</li></ul><p><b>
What you&rsquo;ll do:</b></p><ul><li>
Receive all telephone calls and in-person visits. Listen to resident requests, concerns and comments.</li><li>
Greet prospects and qualify by covering all criteria (ask questions; utilize completed guest cards, etc.).</li><li>
Immediately record all telephone and in-person visits on appropriate reports.</li><li>
Demonstrate community and apartment/model and apply product knowledge to client&rsquo;s needs by communicating the features and benefits; close the sale.</li><li>
Have prospect complete application and secure deposit in accordance with the company procedures and Fair Housing requirements.</li><li>
Secure new resident signature(s) on appropriate paperwork prior to move-in.</li><li>
Orient new residents to community.</li><li>
Represent the company in a professional manner at all the times.</li><li>
Operate computers programmed with accounting software to record, store and analyze information.</li><li>
Understand the lease agreement and application.</li><li>
Comply with federal, state and company policies, procedures and regulations.</li><li>
Operate 10-key calculators, copy and facsimile machines to perform calculations, produce and distribute documents.</li><li>
Assist in lease transactions by typing leases, gathering applicant&rsquo;s history and credit approvals.</li><li>
Assist with maintaining compliance with all applicable Affordable Housing programs.</li><li>
Provide general clerical assistance to community office</li><li>
Enforce policies of the community.</li><li>
Assist in placing, removing/updating banners, balloons, bandit signs, flags, etc.</li><li>
Distribute newsletters, pamphlets, flyers, etc.</li><li>
Assist in conducting market surveys and shop competitive communities.</li><li>
Ensures that unsafe conditions are corrected in a timely manner.</li><li>
Daily review of all emails and respond as necessary within 24 hours.</li><li>
Performs other related duties as assigned.</li><li>
Carries out additional responsibilities as needed to support department and company objective</li></ul><p><b>
Abilities:</b></p><ul><li>
Must possess a positive attitude and the ability to smile under all circumstances.</li><li>
Participate in training in order to comply with new or existing laws.</li><li>
Strong command of the English language, including proper grammar, spelling, and sentence structure.</li><li>
Thorough understanding of the English language and ability to communicate effectively with others.</li><li>
Strong writing and proofreading skills.</li><li>
Ability to work a flexible schedule.</li><li>
Neat, clean, professional at all times throughout the workday and/or whenever present at the community.</li><li>
Must possess a valid Driver&rsquo;s License, reliable transportation and current auto insurance coverage as this position may require some driving for company business.</li><li>
Comply with expectations as demonstrated in the employee handbook.</li><li>
Demonstrate ability to diffuse and respond to customer concerns to avoid escalation of the problem.</li></ul><ul><li>
High School Diploma or equivalent required; some college preferred.</li><li>
A minimum one-year experience in a customer service related industry or one year apartment leasing experience or a combination of accounting skills/education with customer service experience is preferred.</li><li>
Must possess strong attention to detail and sales ability.</li><li>
Demonstrate an ability to support and contribute to community team.</li><li>
Strong command of the English language, including proper grammar, spelling, and sentence structure.</li><li>
Thorough understanding of the English language and ability to communicate effectively with others.</li><li>
Strong writing and proofreading skills.</li><li>
Competence in operation of telephone, business calculator, copy machine, facsimile, personal computer/keyboard, Microsoft Office including Word, and MS Outlook and community software.</li></ul></div>

Office Assistant

Coalition Technologies

<p></p><div><h3 class="jobSectionHeader"><b>WHY YOU SHOULD APPLY:</b></h3>
<p>
Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers:</p>
<ul>
<li>The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month.</li>
<li>A highly competitive Paid Time Off plan, promoting quality work-life balance.</li>
<li>Subsidized gym memberships to help team members feel their best.</li>
<li>Medical, dental, vision, and life insurance packages for all US-based team members.</li>
<li>International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition.</li>
<li>Device upgrade and learning reimbursement programs.</li>
<li>Motivating career development plans with clearly defined goals and rewards.</li>
<li>Additional job-specific incentives and bonuses.</li>
<li>Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we&rsquo;ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from!</li>
</ul><h3 class="jobSectionHeader"><b>YOUR DUTIES AND TASKS:</b></h3>
<ul><li>Answering phones and emails.</li>
<li>Completing entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.</li>
<li>Resolving billing issues with clients and internal team members.</li>
<li>Providing account access, usage reports, data analysis, and other ad hoc requests for team members.</li>
<li>Supporting quality assurance checks of various internal and client facing reporting.</li>
<li>Organizing new client contracts, create invoices, and process client payments.</li>
<li>Contributing to internal database maintenance, upkeep and data entry.</li>
<li>Researching, ordering, &amp; distributing company-wide gifts (2-3 times per year).</li>
<li>Organizing company events, competitions, and special projects throughout the year.</li>
<li>Facilitating company holiday, time off, and schedule variation calendars.</li>
</ul><h4 class="jobSectionHeader"><b>DUTIES AND TASKS IF BASED IN LA:</b></h4>
<ul><li>Handling mail pickup at Downtown LA office twice per week</li>
<li>Scanning and organize mail digitally</li>
<li>Recording &amp; deposit client payments</li>
<li>Collecting and re-distribute company office equipment from staff in region as needed (A valid driver&rsquo;s license and reliable transportation in Los Angeles is required)</li>
</ul><h3 class="jobSectionHeader"><b>YOU SHOULD HAVE:</b></h3>
<ul><li>Willingness to learn, grow, and collaborate with the team and company as a whole.</li>
<li>Excellent verbal and written communication skills.</li>
<li>A high level of discretion, ethics, and trustworthiness.</li>
<li>Intermediate spreadsheet skills (preferred)</li>
<li>Innovative thinking and a willingness to challenge existing methods where improvement is possible.</li>
<li>Experience in bookkeeping / financial record keeping (preferred).</li>
<li>Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred).</li>
<li>The availability to work 40 hours per week from 9:00 am to 6:00 pm PST.</li>
<li>A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers.</li>
</ul>
<p>This is a position with a high opportunity for the right candidate to grow! Our successful office assistants have seen fast growth and promotion, both within the Accounting team and to other teams.</p>
<p>
We are looking for talented and diligent candidates who excel in our skills tests, and will consider these candidates even if past experience or educational background criteria aren't met.</p>
<p><i>
California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 - $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.</i></p></div>

OFFICE ASSISTANT

Fulton Management

<div>
 <p>
  <strong>
   Receptionist / Front Office Assistant
  </strong>
 </p>
 <p>
  Fulton Management
 </p>
 <p>
  Los Angeles, CA (On-site)
 </p>
 <p>
  <br/>
 </p>
 <p>
  Fulton Management is a well-established entertainment business management firm serving high-net-worth individuals in the television and film industry, with additional clients in digital media and content creation. Our foundation is rooted in traditional entertainment business management, public accounting discipline, and long-term client relationships.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking an energetic, detail-oriented
  <strong>
   Receptionist / Front Office Assistant
  </strong>
  to join our team and serve as the first point of contact for clients and visitors while providing essential administrative support to the firm.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role
  </strong>
 </p>
 <p>
  The
  <strong>
   Receptionist / Front Office Assistant
  </strong>
  plays a key role in maintaining the professionalism and efficiency of the firm&rsquo;s daily operations. As the first impression for clients, executives, and guests, this individual must possess excellent communication skills, strong organizational abilities, and a polished, professional demeanor. This position requires the ability to multitask in a fast-paced environment, manage time effectively, and work both independently and collaboratively with the team. Our firm operates in a paperless environment and utilizes state-of-the-art technology.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Answer and direct incoming phone calls
  </li>
  <li>
   Greet and assist clients and visitors
  </li>
  <li>
   Prepare, sort, and track incoming and outgoing mail
  </li>
  <li>
   Run occasional errands, including bank deposits (reliable transportation required)
  </li>
  <li>
   Provide administrative support under the guidance of the Office Manager
  </li>
  <li>
   Assist staff with various clerical and administrative tasks as needed
  </li>
  <li>
   Maintain organization of front office and common areas
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Previous front desk or administrative experience preferred
  </li>
  <li>
   Professional, friendly, and confident demeanor
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
  </li>
  <li>
   Strong multitasking skills with the ability to perform under pressure
  </li>
  <li>
   Highly organized with strong attention to detail
  </li>
  <li>
   Excellent verbal and written communication skills
  </li>
  <li>
   Quick learner with a positive, team-oriented attitude
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  This is a full-time, on-site position, Monday through Friday, 9:00 a.m. &ndash; 6:00 p.m.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Medical, dental, vision, 401(k), PTO, and holidays
 </p>
 <p>
 </p>
</div>


Receptionist/Front Office Assistant

Mayer Brown LLP

<div>Overview:
<div>
Mayer Brown is an international law firm positioned to represent the world&rsquo;s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.<br>
<br>
We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm&rsquo;s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.<br>
<br>
If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Office Services department in our Los Angeles office, as an Assistant: Office Services.</div><div></div><div><br>
The Assistant: Office Services opens reception, manages reception desk and assists with day-to-day operations of firm, validating guest parking and communicating with building management regarding facilities issues.</div>
Responsibilities:
<p><b>
Essential Functions:</b></p><ul><li>
Coordinates conference center and visiting attorney offices, including reserving rooms, gathering and relaying information to respective departments and confirming bookings. Prepare visiting attorney offices as needed</li><li>
Greets guests, vendors, job applicants and other visitors</li><li>
Directs guests to appropriate meeting rooms</li><li>
Offers assistance, information, refreshments and updates as needed to make the client&rsquo;s wait comfortable and pleasant</li><li>
Updates all lists and documents maintained on a monthly basis including lobby directory, conference room manual, update monthly printed directory and employee logon lists</li><li>
Coordinates interview meetings, new hire and visiting attorney process with Managers as needed
</li><li>In order to provide back up to the department, must maintain knowledge of audio-visual equipment including teleconference equipment, video conference equipment and TV/VCR along with knowledge of each conference room equipment ports</li><li>
Provides a daily summary of conference center activities for the catering department and review any special needs or setting specifications with catering, office services and IT support.</li><li>
Coordinates vendor repairs and maintenance, as needed</li><li>
Maintains database for access keycards, coordinate with building security for new and replacement access cards and manage temporary access cards</li><li>
Maintains validation inventory and purchase additional validations as needed. Send daily validation tally sheet with client and matter numbers to Chicago for processing</li><li>
Answers incoming calls on switchboard and ability to use paging system</li><li>
Assists with processing invoices for the department through Chrome River</li><li>
Orders flower arrangements for reception desk and milestone anniversaries and coordinate delivery</li><li>
Performs other duties as assigned or required to meet Firm goals and objectives</li></ul>
Qualifications:
<p><b>
Education/Training/Certifications:</b></p><ul><li>
High School Diploma or GED</li><li>
Prefer some college or College Degree.</li></ul><p></p><p><b><br>
Professional Experience:</b></p><ul><li>
Prior experience working in a law firm not a prerequisite</li></ul><p></p><p><b><br>
Technical Skills:
</b></p><ul><li>Proficiency in Microsoft Office products, Outlook, electronic calendars, conferencing software programs, and databases</li></ul><p></p><p><b><br>
Performance Traits:
</b></p><ul><li>Ability to multi-task and work well under pressure</li><li>
Ability to operate office equipment (copiers, personal computer, printers, cost accounting system, and multi phone line, etc.)</li><li>
Ability to perceive and communicate accurate completion time estimates in projects and regular assigned responsibilities</li><li>
Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors</li><li>
Ability to work in a diverse team environment and effectively support the demanding needs of the Firm</li><li>
Ability to work under pressure, meet deadlines with shifting priorities</li><li>
Must be a self-starter with a high level of initiative</li><li>
Strong customer service skills and able to anticipate needs</li><li>
Strong attention to detail, organizational skills and the ability to handle multiple projects
</li><li>Maintains confidentiality and exercises discretion</li><li>
Exercises solid strategic thinking and problem-solving skills</li></ul><p></p><div><b><br>
Physical Requirements:
</b></div><ul><li>May require occasional lifting of up to 20 lbs.</li></ul><div></div><div><br>
The typical pay scale for this position is between $45,500 and $60,000, although the actual wage or salary could be lower or higher if the candidate&rsquo;s education, experience, skills and internal pay alignment are different from those specified.</div><div></div><div><br>
The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.</div><div></div><div><br>
The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.</div><div></div><div><br>
We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&amp;D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.</div><div></div><div><br>
Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</div><div></div><div><br>
#LI-ONSITE #LI-LG1</div></div>

Assistant: Office Services

Adams & Martin Group

<div>
 <p>
  A boutique law practice is seeking an experienced Legal Assistant to support probate, wills, and estate litigation matters in a quiet, professional environment. This part‑time, onsite opportunity is ideal for a Legal Assistant who excels in independent work, maintains a high level of confidentiality, and is skilled in transcription, e‑filing, discovery, and trial preparation. The role offers steady weekly hours and close collaboration with the attorney, providing valuable hands‑on experience in a specialized practice area.
 </p>
 <p>
  Legal Assistant Key Responsibilities &amp; Requirements:
 </p>
 <ul>
  <li>
   Strong Legal Assistant skills, including transcription, document preparation, state e‑filing, and proof of service
  </li>
  <li>
   Prior experience or familiarity with probate, wills, and estate litigation as a Legal Assistant
  </li>
  <li>
   Ability to operate independently in a quiet office (you will serve as the sole Legal Assistant onsite)
  </li>
  <li>
   Support with discovery, trial preparation, light Excel tasks, and general administrative duties
  </li>
  <li>
   Consistent attention to detail, accuracy, and confidentiality in all Legal Assistant responsibilities
  </li>
  <li>
   Part‑time onsite schedule (24-28 hours/week, Monday-Thursday)
  </li>
 </ul>
 <p>
  Please submit your resume in MS Word format for immediate and confidential consideration for the Litigation Assistant position.
  <br/>
  <br/>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
  </em>
 </p>
</div>


Legal Assistant (Part-Time)

MLK Community Healthcare

<div><div><div><b>Pay Rate Type</b></div>
Hourly</div>
<div><div><b>Salary Range (Depending on Experience)</b></div>
$21.00 - $28.33</div><br>
<p></p><div><div><p><b>POSITION SUMMARY</b></p><p>
Provides assistance to physicians with patient related procedures, patient history and is responsible for maintaining a smooth patient flow, and functions as liaison between the physicians, patients, and medical office staff.</p><p><b>
ESSENTIAL DUTIES AND RESPONSIBILITIES</b></p><ul><li>
Assists providers in performing office procedures and duties related to patient care as requested adhering to documentation standards based on Office Protocols.
</li><li>Consistently assesses the patient flow by identifying those areas or problems that are causing interruptions and resolves them or brings to the attention of Practice Manager
</li><li>Performs basic Medical Assistant functions based on assigned office such as Injections, Immunization, Pulmonary function testing, Snellen, Hearing exams and Electrocardiograms.
</li><li>Acquires thorough patient histories and documents preventative care, assists with medication reconciliation and transcribes family history and any forms based on office protocol.
</li><li>Reviews each patient orders for completeness and cancels any order not done prior to patient check out. Consistently rectifies inaccuracies and calls them to the Practice Manager attention.
</li><li>Reviews each referral and laboratory requisition for correct patient, accurate tests and diagnosis and the correct laboratory.
</li><li>Obtains waivers and consents and documents thoroughly what procedures were performed and instruction given to patient using electronic medical record or following guidelines in Office Protocol.
</li><li>Appropriately prepares examination rooms immediately after patient&rsquo;s visits. Maintains rooms stocked with supplies and are disinfected on daily based on Office Protocol.
</li><li>Assures the patient is checked out and has been provided the Patient Summary Plan. Reviews the Patient Summary Plan to assure the patient clearly understands all instructions based on direction from providers.
</li><li>Exhibits tact, courtesy, respect, cooperation and support in every aspect of their job when with patients, staff and providers always adhering to
</li><li>Perform duties with speed and accuracy while observing the guidelines set forth by OSHA, HIPPA, DHS, CLIA, EPA and specific contracts.
</li><li>Other duties assigned that are reasonably associated with the essential functions of the job as requested by Practice Manager.</li></ul><br>
<div></div>
</div></div><p></p><div><div><p><b>POSITION REQUIREMENTS</b></p><p><b>
A. Education</b></p><ul><li>
High School diploma or equivalent required. Candidates with at least five (5) years of experience will be considered in lieu of diploma.
</li><li>Medical Assistant Diploma/Certificate from accredited school
</li><li>Certified Medical Assistant (CMA) Certification preferred
</li><li>BLS certified and knowledge of emergency procedures
</li><li>Maintaining certification by completing CME&rsquo;s and keeping certifications up to date.
</li></ul><p><b>B. Qualifications/Experience
</b></p><ul><li>Minimum of one (1) year experience in a medical practice environment.
</li></ul><p><b>C. Special Skills/Knowledge
</b></p><ul><li>Knowledge of medical technology, procedural terminology and diagnostic codes.
</li><li>Ability to maintain a professional and patient care oriented attitude.</li></ul></div></div></div><p></p>
<br><div><div><div>Know someone at MLK Community Healthcare?<br>
<br>
<br>
</div><div></div><br>
<div><div><b>Equal Rights Employer</b><br>
<br>
Applicants are considered for positions without discrimination on the basis of race, color, religion, sex, national origin, age, disability, genetic information, citizenship status, military service, or any other status protected by federal, state, or local laws. This application is intended for use in evaluating your application for employment.<br>
<br>
<br>
<b>MLK Community Healthcare</b><br>
1680 E 120th Street<br>
Los Angeles, CA 90059<br>
Tel: 424-338-8000<br>
Email: info@mlkch.org<br>
www.mlkch.org</div></div></div></div>

Medical Assistant (Full Time) - MOB Clinic

Motive Companies

<div><p><b>Administrative Assistant - eCommerce / Consumer Goods</b><br>
Downtown Los Angeles (Onsite 100%) | $25/hr | Temp to hire</p><div>
Monday - Friday 8a-5p</div><p></p><p><b><br>
About the Company</b><br>
We're a rapidly growing eCommerce brand in the consumer-packaged goods (CPG) industry, known for our innovative products and high-energy culture. Our team blends creativity, precision, and hustle-and we're looking for an Administrative Assistant who can keep up with the pace and bring structure to the chaos. This position offers growth potential and a chance to be part of a forward-thinking, rapidly expanding eCommerce team.</p><p></p><p><b><br>
Why You'll Love Working Here</b><br>
This isn't your typical admin role. You'll be in the heart of the action, working directly with leadership, operations, and marketing to keep projects and people on track. Every day is different-and your impact will be seen and appreciated.</p><p></p><div><b><br>
What You'll Do</b><br>
<ul><li>Manage calendars, meetings, and travel for senior leaders</li><li>Support daily operations across purchasing, shipping, and vendor coordination</li><li>Assist marketing and product teams with launches, sample requests, and reports</li><li>Maintain digital and physical files, invoices, and office supplies</li><li>Help prepare internal communications and team presentations</li><li>Ensure the office runs smoothly and stays organized</li></ul></div><br>
<p></p>
<div><b>What We're Looking For</b><br>
<ul><li>2+ years of administrative or office coordination experience (preferably in eCommerce, retail, or consumer products)</li><li>Strong organizational skills and sharp attention to detail</li><li>Experience with Shopify, Amazon Seller Central, or NetSuite a plus</li><li>Advanced Excel or Google Sheets skills</li><li>Clear communicator who thrives in a fast-paced, collaborative environment</li><li>Comfortable working onsite 100% in DTLA</li></ul></div><p></p><p><b><br>
Compensation</b><br>
$25/hour<br>
Full-time position with growth potential and a chance to be part of a forward-thinking, rapidly expanding eCommerce team.</p></div>

Administrative Assistant

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