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office assistant

Cloud Spaces

<div>
 
 
 Cloud Spaces
 
 is a premium workspace provider offering flexible and inspiring environments where businesses can grow, collaborate, and thrive. We pride ourselves on exceptional client experiences and a vibrant, professional workplace culture.
 
 
 
 
 
 As an
 
 Office Assistant
 
 , you play a key role in maintaining our center at five-star standards and supporting both Cloud Spaces operations and clients. You will ensure smooth day-to-day operations, provide outstanding client service, and assist in creating a welcoming, professional environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Daily Operations &amp; Administration
 
 
 <ul>
 <li>
 Open and prepare meeting rooms, boardrooms, and studios for client bookings.
 </li>
 <li>
 Set up beverage stations, catering, and ensure floor presentation is impeccable.
 </li>
 <li>
 Manage mail, deliveries, courier services, and office supplies.
 </li>
 <li>
 Monitor equipment (photocopiers, AV systems, video conferencing) and report maintenance issues.
 </li>
 <li>
 Support events and client activities as needed.
 </li>
 <li>
 Assist with office moves, furniture arrangements, and space setups.
 </li>
 <li>
 Follow all operational procedures and maintain security protocols, including key management.
 </li>
 </ul>
 
 
 Client Service Excellence
 
 
 <ul>
 <li>
 Provide friendly, professional, and proactive client support.
 </li>
 <li>
 Respond to client queries promptly and maintain confidentiality at all times.
 </li>
 <li>
 Offer solutions, anticipate client needs, and ensure a high level of satisfaction.
 </li>
 <li>
 Relieve reception when needed: answer calls, greet visitors, and manage leads professionally.
 </li>
 </ul>
 
 
 Systems &amp; Technology
 
 
 <ul>
 <li>
 Utilize and maintain Cloud Spaces systems including: Essensys/OPERATE, Cloud Spaces Portal/App, Cisco IP Phones, IMAGICLE, and AV equipment.
 </li>
 <li>
 Ensure accurate use of systems for bookings, client setup, and reporting.
 </li>
 </ul>
 
 
 
 
 
 Key Attributes &amp; Skills
 
 
 <ul>
 <li>
 Positive, enthusiastic, and confident with a professional appearance.
 </li>
 <li>
 Excellent communication skills, both verbal and written.
 </li>
 <li>
 Strong customer service focus with a proactive, solution-oriented mindset.
 </li>
 <li>
 Attention to detail, good work ethics, and the ability to follow procedures.
 </li>
 <li>
 Flexible, adaptable, and able to handle varying daily tasks.
 </li>
 <li>
 Team player with a professional, approachable attitude.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Prior experience in an office, administrative, or client-facing role preferred.
 </li>
 <li>
 Knowledge of office systems and standard software (MS Office, CRM, telephony systems) a plus.
 </li>
 <li>
 High school diploma required; further education or certifications in administration is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Personal Qualities &amp; Growth
 
 
 <ul>
 <li>
 Professional grooming and attitude suitable for a premium workspace environment.
 </li>
 <li>
 Honest, reliable, and willing to learn.
 </li>
 <li>
 Positive energy, enthusiasm, and a &ldquo;can-do&rdquo; attitude.
 </li>
 <li>
 Growth opportunities based on performance and demonstrated strengths.
 </li>
 </ul>
 
 
 
 
 
 Join Cloud Spaces
 
 and be part of a dynamic team where your contribution ensures an exceptional experience for our clients while helping you grow professionally in a supportive, inspiring workplace.
 
 
 
</div>

Office Assistant

Imperial Electromechanical LLC

Key Responsibilities:<ul><li>Communication: Answer, screen, and forward phone calls; greet visitors; handle incoming/outgoing mail and emails.</li><li>Administrative Support: Manage filing systems, update paperwork, perform data entry, prepare documents, and assist with reports/spreadsheets.</li><li>Scheduling: Schedule meetings, appointments, and coordinate travel arrangements.</li><li>Inventory &amp; Supplies: Monitor and order office supplies, maintain equipment, and ensure cleanliness.</li><li>General Duties: Run errands, assist with basic bookkeeping, and support other staff as needed.</li></ul>Essential Skills &amp; Qualifications:<ul><li>Skills: Excellent organization, multitasking, written/verbal communication, attention to detail, time management, and dependability.</li><li>Software: Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li><li>Experience: Previous experience in a similar administrative or clerical role is often required.</li></ul>Job Type: Full-timePay: From AED1,800.00 per monthLanguage:<ul><li>English hindi (Required)</li></ul>

ISS International SpA

<div>ISS International SpA Abu Dhabi Branch is looking for an Office Assistant &amp; Visa Coordinator to be based at our office in Abu Dhabi.
Roles &amp; Responsibilities: 
1. Office &amp; Administrative Support<ul><li>
Manage incoming and outgoing correspondence (emails, letters, official communications)</li><li>
Organize meetings, appointments, and business travel arrangements</li><li>
Prepare, format, and file documents, reports, and presentations</li><li>
Handle office coordination, telephone communications, and visitor reception</li><li>
Support management and coordinate with internal departments and external suppliers</li><li>
Request purchase quotations and manage office supplies procurement.</li><li>
Manage leases, including handling lease expirations, renewals/extensions, insurance certificates, and internal documentation requests.</li></ul>
2. Visa &amp; Immigration Coordination<ul><li>
Manage end-to-end processes for work visas, residence visas, Emirates ID, medical tests, health insurance and permits</li><li>
Track visa, residence &amp; work permits and insurance expiry dates and ensure timely renewals</li><li>
Coordinate with PRO for all the applications related to Immigration authorities, MOHRE, ICP, and CICPA.</li><li>
Prepare and verify documentation for employees, consultants, and visitors</li><li>
Support employee onboarding and offboarding processes</li><li>
Ensure compliance with UAE labour and immigration regulations</li></ul>
3. Logistics Coordination<ul><li>
Arrange travel logistics including flights, accommodation, and transportation</li><li>
Coordinate staff mobilization and demobilization</li><li>
Organize training and certifications (BOSIET, CICPA, H2S, medicals, etc.)</li><li>
Manage site access passes, ID badges, and security clearances</li><li>
Coordinate and maintain occupancy records for the guest houses, and liaise with the cleaning service provider to ensure proper cleaning services for both the guest houses and the office</li></ul>
Skills &amp; Competencies<ul><li>
Strong organizational and time-management skills</li><li>
High attention to detail and accuracy</li><li>
Ability to manage multiple tasks and meet deadlines</li><li>
Excellent communication and interpersonal skills</li></ul>
Qualifications &amp; Experience<ul><li>
Diploma or Bachelor&rsquo;s degree in Administration, Business, or a related field</li><li>
2&ndash;5 years of experience in secretarial, HR, or logistics roles</li><li>
Proven experience with UAE visa and immigration procedures</li><li>
Familiarity with MOHRE, ICP processes is an advantage</li></ul>
Language &amp; IT Skills<ul><li>
Fluent in English (written and spoken)</li><li>
Knowledge of Arabic is an advantage</li><li>
Proficient in MS Office (Word, Excel, Outlook)</li></ul></div>

Office Assistant & Visa Coordinator

Providential Properties Management (Award Winning Real Estate in Abu Dhabi)

Providential Properties Management is seeking a reliable, hardworking, and well-organized Office Boy to join our growing team. The ideal candidate will be responsible for maintaining cleanliness in the office, supporting daily administrative operations, and ensuring a professional and welcoming environment for employees and visitors. We are looking for someone who is proactive, dedicated, and able to handle tasks efficiently with minimal supervision.Key Responsibilities:<ul><li>Maintain cleanliness and hygiene across all office areas, including desks, meeting rooms, reception, and pantry.</li><li>Prepare and serve tea, coffee, and refreshments to staff and guests.</li><li>Assist with basic administrative tasks such as photocopying, scanning, filing, and document delivery.</li><li>Ensure office supplies and pantry items are stocked and report shortages when needed.</li><li>Support the HR and Admin team with day-to-day tasks as assigned.</li><li>Handle minor office maintenance issues or report them to the concerned department.</li><li>Maintain a neat personal appearance and uphold the company&rsquo;s professional standards.</li></ul>Job Requirements:<ul><li>Previous experience as an office boy, cleaner, or similar role (preferred but not mandatory).</li><li>Ability to communicate in basic English.</li><li>Strong work ethic, punctuality, and reliability.</li><li>Good organizational and time-management skills.</li><li>Ability to multitask and work under minimal supervision.</li><li>Must be currently available in the UAE.</li></ul>What We Offer:<ul><li>A supportive and professional working environment.</li><li>Competitive salary and company benefits.</li><li>Career stability with a reputable real estate company.</li></ul>Send your cv to the following email:hr@providentialproperties.aeLocation: Al Ghaith Holding Tower, Life Pharmacy Building, 1st floor, Airport Road- Abu Dhabi.Job Type: Full-timePay: Up to AED1,800.00 per monthApplication Question(s):<ul><li>Are you available to join immediately?</li></ul>

Office Assistant / Office Boy (Bengali language)

Progressive Technology & Services LLC

The Receptionist and Admin Assistant will manage front desk operations and provide administrative support to ensure smooth day‑to‑day functioning of the office. The role includes handling calls and visitors, maintaining records, and assisting the team with routine administrative tasks.Key Responsibilites:<ul><li>Assist with preparing basic documents, letters, and data entry in spreadsheets or systems.</li><li>Maintain and update office records, files, and contact lists.</li><li>Support HR/Accounts/Admin/Sales teams in filing, and other routine tasks.</li><li>Manage incoming and outgoing emails, courier packages, and general correspondence</li></ul>Qualification &amp; Skills:<ul><li>Female candidate.</li><li>High school diploma or above</li><li>1&ndash;3 years of experience as a receptionist, front office, or admin assistant</li><li>Strong command of the English language, both written and verbal.</li><li>Proficient with MS Office (Word, Excel, Outlook) and basic computer use.</li><li>Presentable, polite, and professional with strong customer service skills.</li><li>Organized, punctual, and able to handle multiple tasks.</li></ul>Company Overview:We are a well-established 25 -year-old, small sized, specialized technical service company based in M9, Musaffah Industrial Area, Abu Dhabi.Interested candidates who meet the above criteria are requested to apply through this job portal with an updated CV and recent photo. In your application, please mention your current and expected salary, current visa status, notice period if employed. Candidates who are currently present in the UAE will only be considered.Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Office is based in M9, Musaffah Industrial Area. Are you willing to travel using public transportation or arrange your own? </li></ul>Application Deadline: 27/12/2025

Receptionist and Administrative Assistant - Female

AL RIYADY CORPORATE SERVICES FZE LLC

The School Admin Assistant supports the daily operations of the school by handling administrative tasks, assisting teachers and staff, managing student records, and ensuring smooth communication between parents, students, and the school office.Key Responsibilities<ul><li>Manage phone calls, emails, and front-desk inquiries from parents and students</li><li>Maintain student records, attendance, and academic files</li><li>Assist in preparing school documents, letters, and reports</li><li>Coordinate schedules for meetings, events, and parent&ndash;teacher conferences</li><li>Support teachers with printing, materials preparation, and classroom admin needs</li><li>Handle student registrations, admissions paperwork, and ID issuance</li><li>Monitor and maintain office supplies and school forms</li><li>Assist in organizing school activities and announcements</li><li>Ensure a welcoming and professional school office environment</li></ul>Qualifications:Fluency in English and ArabicPrior experience in Nursery or any SchoolCan start immediatelyPlease only apply if you are based in Abu DhabiJob Type: Full-time

Admin Assistant - Arabic Speaker

MAVEN EVENTS

Job Description:Maven Events is hiring an Administrative Assistant with experience in the media or marketing industry. The ideal candidate is organized, detail-oriented, and capable of handling daily administrative tasks while supporting our creative and client teams.You will play a key role in ensuring smooth internal operations and client coordination across various multimedia and marketing projects.Responsibilities:<ul><li>Manage day-to-day administrative tasks: scheduling, documentation, filing, and internal communications</li><li>Coordinate with clients and vendors in both Arabic and English</li><li>Support creative and content teams with media-related documentation and Arabic proofreading</li><li>Organize and maintain records for projects, contracts, and invoices</li><li>Prepare meeting notes, presentations, and client reports</li><li>Track deadlines, follow up on tasks, and help with project coordination</li><li>Assist with production planning, logistics, and agency operations</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Media, Marketing, Business Administration, or related field</li><li>1&ndash;3 years of experience in a media agency, production house, or creative company</li><li>Strong organizational and multitasking skills</li><li>Proficient in Microsoft Office and Google Workspace</li><li>Familiarity with agency processes, production timelines, and content creation workflows</li><li>Positive attitude, high attention to detail, and ability to adapt to fast-paced environments</li></ul>How to Apply:Send your resume to: team@mavenevents.aePlease include &quot;Administrative Assistant - Your Full Name&quot; in the subject line.Join our creative team and let your visuals make an impact!Job Types: Full-time, Permanent

Administrative Assistant

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Office Assistant

Office Assistant

Office Assistant & Visa Coordinator

Office Assistant / Office Boy (Bengali language)

Receptionist and Administrative Assistant - Female

Admin Assistant - Arabic Speaker

Administrative Assistant