document controller

project coordinator

sales coordinator

operations manager

accounts assistant

office coordinator

Lift N Shift Equipment Trading

Office Coordinator Responsibilities:<ul><li>Assisting the sales team by preparing timely sales quotations against inquiries. Ensuring all Sales Representatives have high-quality, up-to-date support material.</li><li>Undertaking urgent calls, emails, and messages when sales representatives are unavailable, answering customer queries, informing them of timelines, arranging delivery dates, and scheduling marketing events.</li><li>Handling orders by phone or mail and checking whether they have the correct prices, discounts and product details. Ensuring they are processed according to customer requirements while maintaining accuracy and their delivery on time.</li><li>Collaborating with other departments to ensure sales, marketing, queries, and deliveries are handled efficiently.</li><li>Generate and issue delivery notes and track customer invoices.</li><li>Enter stock details accurately into the system (goods in/out). Maintain proper records of inventory, receipts, and dispatches.</li><li>Prepare and issue local purchase orders (POs) accurately and on time. Track and follow up on open Pos to ensure timely delivery.</li><li>Communicate with Suppliers to get quotations, negotiate prices and finalize terms. Local purchase orders processing and maintain accurate records of purchases, pricing, delivery dates and invoices.</li><li>Coordinate with suppliers regarding delivery schedule, delays or urgent orders</li><li>Monitor stock levels to identify purchasing needs. Coordinate with inventory/ warehouse team to avoid overstocking or stockouts.</li><li>Coordinate with other departments (production, sales, warehouse) to understand material requirements and resolving discrepancies.</li><li>Provide regular updates to management on order status and potential supply issues. Support procurement planning and budgeting activities.</li><li>Assist in evaluating supplier performance based on quality, cost or delivery. Update approved supplier lists and support vendor audit as needed.</li><li>Seek opportunities for cost savings through better sourcing and negotiation. Prepare and submit regular procurement reports.</li></ul>Requirements:<ul><li>Candidate with a technical degree is preferable</li><li>Excellent written and verbal communication skills in English</li><li>Should be able to handle the telephone and email inquiries</li><li>Be a team player and committed to complete tasks on time</li><li>Candidate with 2 yrs of Experience in Sales/Project coordination are preferable</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Sales/ Project Coordination: 2 years (Preferred)</li></ul>

Commercial Support Coordinator

Aldar Academies

<div>Aldar Education are seeking a strong Administration Coordinator to support our Director of Charter Schools, based in our HQ. This is an exciting opportunity for a skilled UAE National to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi&rsquo;s leading school group. This position is for an immediate start.
Aldar Education is the leading education group in Abu Dhabi, we provide inclusive and innovative learning that inspires and empowers communities, Aldar Education aims to be your employer of choice. We educate over 34,000 students across our group of owned and managed schools in Abu Dhabi and Al Ain and as we grow so does our need for highly skilled, inspirational, and dedicated school leaders and employees across the group.
Working collaboratively, our purpose is to empower the next generation to shape our future, directly supporting the educational goals of Abu Dhabi&rsquo;s government. Today, Aldar Education&rsquo;s efforts are guided by the Abu Dhabi Economic Vision 2030 plan, which aims to build a sustainable knowledge-based economy through premium education.</div>
 <div><div>Minimum Qualifications
 
<ul><li>High School certificate or Bachelor&rsquo;s degree
</li></ul></div><div>Minimum Experience
 
<ul><li>At least 2 years in administration
</li></ul></div><div>Job Specific Knowledge &amp; Skills
 
<ul><li>Strong English and Arabic communication skills, written and oral.
</li><li>Proficient in operating PC, Photocopier, various office machines, including working knowledge of prevailing popular application software and spreadsheets.
</li><li>Ability to type in English and take shorthand at the required company rates.
</li><li>Attention to detail with diligent follow up, and able to execute in a timely manner.
</li><li>Skilled in multi-tasking, meeting deadlines and handling pressure.
</li><li>Organizational ability, of self and others
</li><li>Collaborative team member
</li><li>Creative skills
</li><li>Forethought and forward planning
</li><li>Talented in networking with cultural sensitivity
</li><li>Excellent interpersonal skills and intercultural awareness</li></ul></div></div>
 <div><div>Main Duties
 
<ul><li>To embody the values, vision and ethos of Aldar Education and to assist in delivering policy which will ensure high quality and successful outcomes for all teaching programmes.
</li><li>To support the team by taking meeting minutes, collating and filling all documentation including training material.
</li><li>To support with the internal Aldar Education review process by collating, organising and aligning reports
</li><li>To undertake and carry out any other such comparable duties commensurate with the grade of the post, as required by your Line Manager as they occur.
</li><li>To lead by example to maintain a high standard of professionalism at all times.
</li></ul></div><div>Specific Duties
 
<ul><li>Establishes filing system and records for all documentation
</li><li>Compiles or coordinates the compilation of data, and prepares in the form of reports, analysis, tabulations, etc. Distributes data as instructed.
</li><li>Drafts letters/memos and routine correspondence for supervisor&rsquo;s signature. Screens outgoing correspondence before approval.
</li><li>Arranges for meetings as instructed. Includes arranging conferences, visual aids and refreshments. May attend meetings to take minutes.
</li><li>Receives, sorts and distributes all incoming mail. Makes copies as needed and presents to supervisor. Prepares outgoing mail for dispatch. Maintains a proper register for incoming/outgoing mail. Ensures direct delivery of confidential material/mail.
</li><li>Performs other similar or related duties as assigned, such as liaising with concerned personnel on all visa, travel and accommodation matters involving Divisional employees; circulating correspondence and periodicals as instructed; etc.
</li><li>Take minutes for meetings
</li><li>Designs and creates all marketing materials including preparing webinar links for internal and external views.
</li><li>Ensures all marketing and training materials meet brand guidelines and are of a high quality.</li></ul></div></div>

Administration Coordinator (UAE National)

Terracotta International 

Location: Abu Dhabi , United Arab Emirates Department: Operations Reports to: Operations Manager Job Type: Full Time Salary Range: AED 4500 + Visa &amp; Insurance , Working Days - Monday to FridayJob Summary:We are looking for a proactive and organized Operations Coordinator (Hindi Speaker) to manage and coordinate daily operations related to blue-collar staff. The ideal candidate will be responsible for scheduling, attendance, on-site coordination, and communication with the workforce&mdash;primarily Hindi-speaking employees. Strong organizational and people management skills are essential.Key Responsibilities:<ul><li>Coordinate daily work schedules, shift planning, and site assignments for blue-collar staff.</li><li>Communicate effectively with workers in Hindi and English to ensure clear understanding of job tasks and expectations.</li><li>Track attendance, shift changes, and manage replacements in case of absences.</li><li>Handle worker queries, grievances, and escalate issues when necessary.</li><li>Ensure all workers comply with company policies, safety standards, and site regulations.</li><li>Assist in onboarding, training, and document collection of new staff.</li><li>Prepare daily and weekly reports on workforce status and site activities.</li><li>Liaise between management and staff to ensure smooth operations.</li><li>Maintain updated records of staff, ID cards, contracts, and timesheets.</li></ul>Requirements:<ul><li>Proven experience in operations, workforce coordination, or site supervision (preferably with blue-collar teams).</li><li>Fluency in Hindi and good command of English (spoken and written).</li><li>Strong organizational and time management skills.</li><li>Basic computer skills &ndash; MS Excel, Word, and email.</li><li>Ability to handle pressure and manage a large team.</li><li>Good interpersonal and conflict-resolution skills.</li><li>Willingness to visit job sites when required.</li></ul>Preferred Qualifications:<ul><li>Bachelor's degree or diploma in business administration, operations, or a related field.</li><li>Knowledge of local labor laws and worker management practices.</li><li>Experience in facilities management, logistics, or manpower supply industries.</li></ul>Job Type: Full-timePay: AED4,500.00 per monthApplication Question(s):<ul><li>Salary for the role is 4500 + Visa &amp; Medical insurance. Please apply if you agree with the offer? </li><li>What is your notice period?</li></ul>Experience:<ul><li>Blue collar staff Handling: 2 years (Required)</li></ul>Language:<ul><li>Hindi Fluently (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>

Operations Coordinator(Hindi Speaker)

Partners Group

<div>
 
 What It's About
 
 
 
 We are looking for an Office Manager / Administrator in our Abu Dhabi Headquarters to support Partners Group Middle East.
 
 
 
 Duties &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support for the Abu Dhabi office to ensure optimal office functioning
 </li>
 <li>
 Oversee office maintenance, cleanliness, and functionality and coordinate with building management, vendors, suppliers, and service providers to ensure timely delivery of services
 </li>
 <li>
 Manage relationships with ADGM authorities, including portal management and compliance requirements
 </li>
 <li>
 Manage office inventory and supplies procurement
 </li>
 <li>
 Liaise with IT for technical support and equipment maintenance, work with HR on onboarding new employees and office-related HR matters, and collaborate with Finance on budget management and procurement processes
 </li>
 <li>
 Coordinate and organize local team meetings and client events
 </li>
 <li>
 Manage office security systems and access control and oversee health and safety protocols as well as emergency procedures
 </li>
 <li>
 Uphold and promote Partners Group's quality standards and company culture
 
 
 </li>
 </ul>
 
 What We Expect
 
 
 
 The ideal candidate is a self-sufficient individual, comfortable working independently whilst wearing multiple hats. We are looking for a minimum of 5 years of administrative experience working in a similar, professional environment for a medium to large corporate entity.
 
 
 <ul>
 <li>
 Proficient in MS Office Suite, and ability to quickly pick up new software &amp; systems
 </li>
 <li>
 Ability to work proactively, handle a large number of tasks for multiple people while meeting deadlines, and maintaining performance under pressure
 </li>
 <li>
 Organized, calm and quick thinking with high attention to detail
 </li>
 <li>
 Multitasking, solutions driven, problem solver
 </li>
 <li>
 Professional, mature, team player who will be valuable contributor to a busy team
 </li>
 <li>
 Fluent in English both written &amp; oral
 </li>
 <li>
 Must be living in Abu Dhabi
 </li>
 <li>
 Prior experience in ADGM is advantageous
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 Partners Group is a global financial institution that retains the culture, pace and agility of a start-up. As a growing firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow:
 
 
 <ul>
 <li>
 Professional, international working environment
 </li>
 <li>
 Challenging, rewarding career within a growing company
 </li>
 <li>
 Collaborative environment, with on-the-job training and mentorship opportunities
 </li>
 <li>
 Competitive compensation package, including performance based annual incentives
 </li>
 <li>
 Fun office and team events, including volunteer opportunities
 </li>
 <li>
 One month sabbatical after every five years of service
 
 
 </li>
 </ul>
 Make an impact on the organization by taking a lead role in the growth of our firm. Our working environment is humble, inclusive and transparent, and the structure of the firm is flat.
 
 
 www.partnersgroup.com
 
 
 Please be aware, fraudsters may pose as Partners Group recruiters. All g enuine representatives can be identified by a verified sign on their LinkedIn profiles. If you suspect fraud or have doubts, contact us immediately at hr@partnersgroup.com
</div>

Office Manager

Hilton

<div>Human Resources Coordinator (Emiratis Only) - LXR Eastern Mangroves Abu Dhabi (Pre-Opening)
A Human Resources Coordinator coordinates and implements department activities and projects, as assigned. Provides clerical and office support and assistance to department management. 
 
What will I be doing?
The Human Resources Coordinator coordinates and implements department activities and projects, as assigned. Provides clerical and office support and assistance to department management. Specifically you will be responsible for performing the following tasks to the highest standards:
<ul><li>Coordinates projects and activities and projects, as assigned. Provides clerical and office support and assistance to department management</li><li>
Maintain communication with departments involved in the assigned project/activity</li><li>
Route incoming mail, faxes, and packages</li><li>
Answer telephone and assist internal and external guests with requests</li><li>
Writes correspondence on behalf of the department</li><li>
Makes copies, send/distributes outgoing mail</li><li>
Uses email system to deliver and accept emails</li><li>
Greet internal and external customers when entering the department</li><li>
Assist with a variety of requests</li><li>
Maintains detailed filing system for department</li><li>
Maintain office supplies for department</li><li>
Report all unsafe conditions immediately</li><li>
Attend all mandatory meetings</li><li>
Follow and know emergency procedures as needed</li><li>
Keep work area clean and organized</li><li>
Maintain a good working relationship with other department, employees, and guess</li></ul>
What are we looking for? 
A Human Resources Coordinator serving Hilton Brand hotels is always working on behalf of our Guest and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow: 
<ul><li>
 
</li><li>Previous experience in or equivalent role</li></ul>
<ul><li>Positive attitude</li></ul>
<ul><li>Excellent communication and people skills</li></ul>
<ul><li>Committed to delivering a high level of customer service, both internally and externally</li></ul>
<ul><li>Excellent grooming standards</li></ul>
<ul><li>Flexibility to respond to a range of different work situations</li></ul>
<ul><li>Ability to work under pressure</li></ul>
<ul><li>Ability to work on their own or in teams</li></ul>
<ul><li>Experience with MS office applications and outlook</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul>
<li>Knowledge of hospitality</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For over a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Human Resources Coordinator (Emiratis Only) - LXR Eastern Mangroves Abu Dhabi (Pre-Opening)

Takween - Energy and Separation Technology

Job Title: Mechanical Engineer / CoordinatorLocation: Abu Dhabi Job Type: Full-timeAnnual leave: 1 month Minimum Experience: 2 yearsVisa +Medical Insurance provided by the companyWe are seeking a skilled and detail-oriented Mechanical Engineer / Coordinator to oversee and manage mechanical engineering projects from concept to completion. The ideal candidate will have a strong background in mechanical systems, excellent organizational and communication skills, and the ability to coordinate across departments to ensure timely and cost-effective project execution.Qualifications:<ul><li>Bachelor's degree in Mechanical Engineering or a related field.</li><li>at least 2 years of relevant experience in mechanical engineering and/or project coordination.</li><li>Professional Engineering (PE) license or equivalent certification is an advantage.</li><li>Proficient in CAD software (AutoCAD, SolidWorks, etc.) and MS Office Suite.</li><li>Experience with project management tools (Primavera, MS Project, etc.) is a plus.</li><li>Strong communication, problem-solving, and team collaboration skills.</li><li>Valid Driving License in UAE</li></ul>How to Apply:Please send your updated resume and cover letter to takweenrecruitment@gmail.com with the subject: &quot;Mechanical Engineer / Coordinator Application &ndash; [Your Name]&quot;Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>License/Certification:<ul><li>Driving UAE license (Preferred)</li></ul>

Mechanical Engineer / Coordinator

APEXCO ADMINISTRATIVE CONSULTANCY AND STUDIES

Pay: 2,000.00 (AED) - 3,000.00 (AED) per monthJob description:Job Title: CoordinatorCompany: Apexco Administrative Consultancy and StudiesLocation: Abu DhabiWorking Hours: 9 AM - 6 PM, Monday to FridayAbout Us: Apexco is a newly established management consulting firm dedicated to helping businesses optimize operations and achieve strategic goals. We seek a dynamic, ambitious Coordinator to support our consulting projects.Responsibilities:Assist in planning and executing consulting projects.Manage schedules and project logistics.Communicate with clients and team members.Develop creative solutions for efficiency.Support administrative tasks and documentation.Qualifications:High school diploma or equivalent; higher education preferred.Strong organizational and multitasking skills.Excellent English communication skills.Proficiency in Microsoft Office.Ability to work independently and in a team.Creative thinking and problem-solving abilities.Ambitious and eager to learn.No experience required; females are preferred.What We Offer:Salary + 20% commission.Supportive work environment.Opportunities for growth.Be part of a growing company.How to Apply: Send your resume to 0569717233.Job Types: Full-time, PermanentAbility to commute/relocate:Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)Language:English (Required)Arabic (Preferred)Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

coordinator

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