operations manager

receptionist

sales coordinator

executive assistant

office administrator

office coordinator

HKW Wealth

<div>
 
 
 ABOUT US
 
 
 
 
 
 
 HKW Wealth is a boutique investment advisory management firm operating at the intersection of real estate, private capital, and landmark global projects. We specialise in curating and structuring investments that deliver long-term value, connecting visionaries with opportunities that redefine markets and shape skylines. Our approach is bespoke and confidential, designed to protect our clients&rsquo; interests while maximising strategic advantage. From premium real estate developments to high-impact infrastructure and exclusive private equity ventures, we ensure every project is backed by rigorous due diligence, deep market insight, and a network that spans influential decision-makers worldwide. Built on a foundation of trust, precision, and an unwavering commitment to excellence, HKW Wealth is more than an advisory we are a partner in growth. Here, progress is not a possibility; it is a given.
 
 
 
 
 
 About the Role
 
 
 We are seeking a proactive and detail-oriented&nbsp;Coordinator&nbsp;to support our marketing, sales, PR, and communications activities. Based in Dubai, this role requires strong organizational skills, creative thinking, and excellent English communication abilities both written and spoken. The ideal candidate will play a key role in strengthening brand presence, client relationships, and media visibility, while ensuring seamless coordination across teams.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 &nbsp;Email &amp; Communication:&nbsp;Draft, edit, and schedule professional email campaigns, newsletters, and client communications with precision and brand alignment.
 </li>
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 Marketing Support:&nbsp;Assist in planning and executing marketing campaigns, social media scheduling, and content coordination.
 </li>
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 Sales Assistance:&nbsp;Support the sales team with lead tracking, CRM updates, proposals, and follow-ups.
 </li>
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 PR &amp; Media Relations:&nbsp;Coordinate press releases, media lists, and outreach to journalists and influencers. Track media coverage and assist in building strong relationships with key media partners.
 </li>
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 Event Coordination:&nbsp;Help organize and manage client events, press activations, and brand launches in Dubai.
 </li>
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 Reporting:&nbsp;Prepare detailed reports on campaign performance, sales activity, and media engagement.
 </li>
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 Administration:&nbsp;Manage calendars, prepare polished presentations and provide general coordination across departments.
 </li>
 </ul>
 
 
 
 
 Requirements
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Marketing, PR, Communications, or related field.
 </li>
 <li>
 1&ndash;3 years of experience in marketing, PR, or sales coordination.
 </li>
 <li>
 &nbsp;Excellent writing and speaking skills in English&nbsp;(essential); Arabic is a plus.
 </li>
 <li>
 &nbsp;Proficiency in MS Office and Google Suite; experience with CRM, email marketing, and PR tools preferred.
 </li>
 <li>
 Highly organized, detail-oriented, and able to manage multiple
 </li>
 <li>
 priorities.
 </li>
 <li>
 Strong interpersonal skills with confidence in liaising with clients,
 </li>
 <li>
 partners, and media.
 </li>
 </ul>
 
 
 
 
 What We Offer
 
 <ul>
 <li>
 &nbsp;Dynamic work environment in Dubai.
 </li>
 <li>
 &nbsp;Opportunity to grow within marketing, PR, sales, and communications.
 </li>
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 &nbsp;Exposure to luxury, real estate, investment, and lifestyle industries.
 </li>
 <li>
 Collaborative and ambitious team culture.
 </li>
 </ul>
</div>

Office Coordinator

We are a fast-growing MEP technical services company seeking a skilled and detail-oriented Office Administrator / Technical Office Assistant. This is a critical position that supports the daily operations of the business by managing documentation and coordination between the office and site teams.Key Responsibilities:<ul><li>Handle all office documentation: data entry, daily reports, project logs, employee timesheets, etc.</li><li>Maintain organized records for receipts, petty cash, and payment follow-ups.</li><li>Coordinate daily reporting with site technicians, foremen, and engineers.</li><li>Manage emails, appointments, phone calls, and office communication.</li><li>Prepare and update Excel spreadsheets, reports, and follow-ups.</li><li>Assist with salary calculations and attendance tracking.</li><li>Support technical team with project documentation and submissions.</li><li>Filing of receipts, contracts, and company records both physically and digitally.</li><li>Work directly with management to ensure deadlines and procedures are met.</li></ul>Required Qualifications:<ul><li>At least 1&ndash;2 years of experience in MEP, construction, or technical services office support.</li><li>Proficiency in Microsoft Excel, Word, and basic accounting entries.</li><li>Good written and verbal English communication skills (Arabic is a plus).</li><li>Experience working with technical staff, handling time sheets, site logs, and related data.</li><li>Ability to multitask, stay organized, and work independently.</li></ul>Preferred Skills:<ul><li>Experience in handling petty cash and receipts</li><li>Familiarity with QuickBooks or ERP software</li><li>Strong sense of responsibility, confidentiality, and accuracy</li><li>Excellent coordination and follow-up skills</li></ul>* Important Notes:<ul><li>This is not a receptionist position.</li><li>Candidates must have experience in technical or construction office work.</li><li>Only office-based candidates currently in the UAE will be considered.</li></ul>Job Type: Full-timeJob Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

MEP Office Admin Coordinator (Female Preferred)

Apex Capital Real Estate

<div>
 
 
 Salary Range:
 
 
 
 AED 4000 - 4500 per month
 
 
 
 
 
 
 Employment Type:
 
 
 
 Full Time
 
 
 
 
 
 
 Work Timings:
 
 
 
 Monday to Friday (9:00am to 6:00pm)
 
 
 Saturday (10:00am to 3:00pm)
 
 
 
 
 
 
 Job Location:
 
 
 
 Control Tower, Motor City, Dubai - United Arab Emirates (UAE)
 
 
 
 
 
 
 About Our Team:
 
 
 
 
 https://apexcapitaldubai.com/about/our-team/
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 The Office Administrator &amp; CRM Coordinator plays a vital role in ensuring the smooth day-to-day operations of the office by managing reception duties, internal logistics, inventory, and CRM systems. This position serves as the first point of contact for visitors and callers, supports the leadership and sales team administratively, and maintains accurate records of office assets and communications. The role also oversees CRM data integrity, assists with lead management, and supports internal systems including cold calling tools and basic tech troubleshooting.
 
 
 
 
 
 
 Daily Tasks:
 
 
 <ul>
 <li>
 
 Reception Management:
 
 Greet visitors, clients, and guests with a warm and professional demeanor at the reception desk. Ensure the reception area remains tidy and well organized.
 </li>
 <li>
 
 Call Handling:
 
 Manage incoming calls by taking messages and directing them to the appropriate individuals or departments.
 </li>
 <li>
 
 Key Custodianship:
 
 Maintain a record of key issuance and returns, including office keys and company car keys.
 </li>
 <li>
 
 Logistics Management:
 
 Organize company car usage, coordinate meeting room bookings, and manage the schedules for the driver and photographer.
 </li>
 <li>
 
 Inventory and Maintenance Oversight:
 
 Manage office inventory, including office supplies, pantry items, printer toners, and assets. Purchase necessary supplies, submit invoices to finance, and liaise with suppliers for maintenance needs.
 </li>
 <li>
 
 CRM Management:
 
 Oversee CRM system maintenance, including user management, data entry, customization, and configuration. Monitor system performance and suggest enhancements.
 </li>
 <li>
 
 Lead Management:
 
 Ensure all portal leads are promptly entered into the CRM system. Report any technical issues to the Line Manager.
 </li>
 <li>
 
 Reporting:
 
 Compile and send a leads report to the Sales Director and Sales Coordinator every Monday. Issue regular reports and reminders for data clean-up to agents.
 </li>
 <li>
 
 Administrative Support:
 
 Provide comprehensive administrative assistance to the Directors and sales team, including managing correspondence, filing documents, and maintaining office systems and procedures.
 </li>
 <li>
 
 Serve as Focal Point for Info and Leads Mailboxes:
 
 Act as the central contact for the company mailboxes.
 </li>
 </ul>
 
 
 
 
 
 As Required Tasks:
 
 
 <ul>
 <li>
 
 Communications:
 
 Send reminders and announcements via WhatsApp to the Apex Capital group and handle official correspondence, including drafting letters and memos.
 </li>
 <li>
 
 Cold Calling Software Coordination:
 
 Serve as the point of contact for DooCTI cold calling software, addressing concerns with the support team and assisting agents with queries.
 </li>
 <li>
 
 CRM User Support:
 
 Provide training, guidance, and support for CRM users, including onboarding, training sessions, and resolving user inquiries.
 </li>
 <li>
 
 Basic Technical Support:
 
 Offer basic technical assistance as needed to ensure smooth operational functionality.
 </li>
 <li>
 
 Developers and Agency Agreements:
 
 Assist the supervisor in coordinating with the developer for agency agreements, renewing existing contracts, and updating our agents on their portals.
 </li>
 </ul>
 
 
 
 
 
 Desired Candidate Profile
 
 
 <ul>
 <li>
 Bachelor's degree (preferred)
 </li>
 <li>
 Minimum of two (2) years of experience in an administrative role.
 </li>
 <li>
 Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Knowledge of CRM Software.
 </li>
 <li>
 Fluent in English (both written and spoken).
 </li>
 <li>
 Ability to manage multiple tasks efficiently.
 </li>
 <li>
 Strong problem-solving abilities.
 </li>
 </ul>
 
 
 
 
 
 Preferred:
 
 
 <ul>
 <li>
 Minimum of one (1) year of experience working in Real Estate in Dubai, UAE.
 </li>
 <li>
 Candidates with a valid UAE driving license (preferred).
 </li>
 </ul>
 
 
</div>

Office Administrator & CRM Coordinator

Al Safa Consultancy

Job Summary:We are seeking a highly organized and proactive Executive Assistant / Office Coordinator to provide comprehensive administrative and executive support to the Managing Director of a leading architectural firm in Dubai. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to handle a wide range of tasks efficiently in a fast-paced environment.Key Responsibilities:<ul><li>Manage the Managing Director&rsquo;s calendar, appointments, and scheduling of meetings.</li><li>Prepare reports, presentations, and correspondence on behalf of the Managing Director.</li><li>Handle confidential documents and sensitive information with discretion.</li><li>Act as the primary point of contact between the Managing Director and internal/external stakeholders.</li><li>Organize and attend meetings, taking minutes and ensuring follow-up on action points.</li><li>Assist in project coordination, liaising with clients, consultants, and internal teams.</li><li>Manage emails, phone calls, and daily communications in a professional manner.</li><li>Oversee office administration tasks to ensure smooth operations.</li><li>Support business development activities, research, and client relationship management.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>5+ years of experience as an Executive Assistant, preferably in an architecture, engineering, or design firm.</li><li>Exceptional organizational and multitasking skills.</li><li>Strong communication abilities in English and Russian; Arabic is a plus.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business tools.</li><li>Ability to work independently, take initiative, and exercise sound judgment.</li><li>Strong attention to detail and problem-solving skills.</li><li>Flexibility to work outside standard office hours when required.</li></ul>Benefits:<ul><li>Competitive salary based on experience.</li><li>Health insurance and other benefits as per UAE labor law.</li><li>Professional growth opportunities in a dynamic and creative work environment.</li></ul>Job Type: Full-timePay: AED10,000.00 - AED15,000.00 per monthApplication Question(s):<ul><li>What is your expected salary?</li><li>How soon you are able to join?</li><li>Where are you currently located in UAE?</li></ul>Experience:<ul><li>Executive Assistant: 5 years (Preferred)</li></ul>

Executive Assistant (Russian Speaking)

Precise Communications

Duties &amp; Responsibilities:<ul><li>Coordinate and monitor delivery operations</li><li>Interact with clients and delivery agents for smooth functioning</li><li>Plan and track the shipment of final products according to customer requirements</li><li>Keep logs and records of warehouse stock, executed orders etc.</li><li>Prepare accurate reports for management</li></ul>Requirements:<ul><li>Strong Communication skills in Hindi &amp; English</li><li>Minimum 2-4 years experience as Coordinator in UAE or Home Country</li><li>Diploma/Bachelor's Degree in any field</li><li>Outstanding organizational and coordination abilities</li><li>Excellent time management and interpersonal skills</li><li>Experience with logistics delivery companies is an added advantage</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Customer Service: 2 years (Preferred)</li></ul>Language:<ul><li>Hindi (Preferred)</li></ul>

Operations Coordinator (Hindi Speaker)

Giffin Graphics

Urgently Looking for Secretary cum Sales Coordinator Duties and Responsibilities of Secretary to Department Manager<ul><li>Administrative Support</li><li>Provide comprehensive secretarial and administrative assistance to the Department Manager.</li><li>Manage and organize daily schedules, meetings, and appointments.</li><li>Prepare, draft, and format correspondence, reports, presentations, and other documents.</li><li>Communication &amp; Coordination</li><li>Handle incoming calls, emails, and correspondence on behalf of the manager.</li><li>Coordinate between the department and other internal teams or external parties.</li><li>Relay accurate and timely information to stakeholders.</li><li>Meeting &amp; Event Management</li><li>Schedule, coordinate, and prepare agendas for meetings.</li><li>Record, transcribe, and distribute meeting minutes.</li><li>Arrange logistics for departmental events, workshops, and conferences.</li><li>Document &amp; Records Management</li><li>Maintain accurate filing systems (electronic and physical) for confidential and sensitive information.</li><li>Track and monitor departmental reports, deadlines, and follow-ups.</li><li>Ensure proper documentation control and retrieval.</li><li>Travel &amp; Logistics</li><li>Arrange travel itineraries, accommodations, and transportation for the manager.</li><li>Prepare expense claims, reimbursements, and travel reports.</li><li>Operational Support</li><li>Quotation Preparation</li><li>Assist in preparing departmental budgets, reports, and presentations.</li><li>Support in following up on projects, tasks, and key deliverables assigned by the manager.</li><li>Confidentiality &amp; Professionalism</li><li>Handle sensitive and confidential information with discretion.</li><li>Represent the manager professionally in all interactions.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Secretary cum Sales Coordinator

BI Hub Solution

A Real Estate Coordinator is responsible for supporting the daily operations of a real estate office or team, assisting with administrative tasks, and ensuring smooth transactions. The role may vary depending on the company or team, but generally includes the following responsibilities:Key Responsibilities:<ul><li>Transaction Management:</li><li>Assist with the preparation and processing of documents for property listings, sales, and leases.</li><li>Ensure all contracts, agreements, and forms are completed accurately and submitted in a timely manner.</li><li>Coordinate with buyers, sellers, agents, and other parties involved to facilitate smooth real estate transactions.</li><li>Monitor and track deadlines related to contract contingencies, inspection periods, and closing dates.</li><li>Client Communication:</li><li>Maintain communication with clients to update them on the progress of their real estate transactions.</li><li>Answer phone calls, emails, and inquiries from clients, buyers, and sellers.</li><li>Scheduling and Coordination:</li><li>Schedule property showings, meetings, and inspections.</li><li>Coordinate with vendors, contractors, and inspectors to ensure timely completion of necessary services for listings and properties under contract.</li><li>Marketing and Advertising:</li><li>Assist with the marketing of properties, including creating flyers, listing descriptions, and promotional materials.</li><li>Help manage online listings and ensure properties are advertised on multiple platforms.</li><li>Data Entry and Filing:</li><li>Organize and maintain files, both physical and electronic, for property listings, contracts, and client information.</li><li>Input and update information into the company's database or CRM system.</li><li>Support to Real Estate Agents:</li><li>Provide administrative support to real estate agents by managing calendars, preparing documents, and handling day-to-day tasks.</li><li>Assist with gathering market data, property comps, and other relevant information for agents.</li><li>Compliance and Legal:</li><li>Ensure compliance with real estate regulations and company policies.</li><li>Maintain an understanding of relevant laws and regulations related to real estate transactions and ensure proper documentation is in place.</li></ul>Skills &amp; Qualifications:<ul><li>Attention to detail and strong organizational skills.</li><li>Excellent communication skills, both verbal and written.</li><li>Proficiency in real estate software (e.g., MLS, CRM systems, and other industry-specific tools).</li><li>Ability to multitask and manage time effectively.</li><li>Familiarity with real estate terminology and processes.</li><li>Previous experience in real estate or a related field is often preferred but not always required.</li></ul>The Real Estate Coordinator&rsquo;s role is crucial for ensuring that the back-office operations are running efficiently, which allows real estate agents to focus on client relationships and closing deals.Job Type: Full-time

Real estate coordinator

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