executive assistant

executive secretary

receptionist

document controller

operations manager

office coordinator

GEBERIT

<div><div><div>Job Description</div>
<div></div><div><div><div><div>Office Coordinator (Riyadh, KSA)
</div></div></div></div><div><div><div><div><div><div><div><div><b>PURPOSE OF POSITION</b></div>
</div><div><p>
Manage front desk and support Geberit Riyadh administration department.<br>
The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.</p>
</div></div><div><div><div><b>
MAIN TASKS</b></div>
</div><div><div><b>
Administrative Support:</b><br>
<ul><li>Perform general office duties such as answering phones, managing correspondence, and handling inquiries.</li><li>Maintain office supplies by checking inventory and ordering new supplies as needed.</li><li>Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).</li><li>Prepare and edit documents, reports, and presentations.</li></ul>
<b>Office Management:</b><br>
<ul><li>Ensure the office and showroom are clean, organized, and well-maintained.</li><li>Coordinate maintenance and repair of office equipment.</li><li>Manage office budget and expenses, keeping records of all financial transactions.</li><li>Serve as the liaison between the office and building management for any facility-related issues.</li></ul>
<b>Event Coordination:</b><br>
<ul><li>Plan and organize office events, meetings, and conferences.</li><li>Coordinate catering, venue, and logistics for events.</li><li>Prepare materials and set up rooms for meetings, trainings and events.</li></ul>
<b>Communication:</b><br>
<ul><li>Act as the first point of contact for visitors and clients.</li><li>Ensure effective communication within the office by distributing memos and announcements.</li><li>Handle confidential and sensitive information with discretion.</li></ul>
<b>Support to Staff:</b><br>
<ul><li>Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.</li><li>Provide support to various departments as needed.</li><li>Handle special projects and assignments as directed by management.</li></ul></div><br>
</div></div><div><div><div><b>
EDUCATION AND QUALIFICATION</b></div>
</div><div><ul><li>University degree in Business studies, economics (or equivalent).</li><li>Administration support experience</li><li>Exposure to Gulf Region countries and culture.</li></ul><br>
</div></div></div>
</div></div></div></div><div><div><div><div><p><b>WE OFFER</b></p>
<ul>
<li>A corporate culture based on our <b>compass</b></li>
<li>Flat hierarchies and a collegial environment</li>
<li>Positive work-life balance</li>
<li>Varied tasks and exciting projects</li></ul><br>
<p></p>
<p>
We offer you the prospects of a successful company and an extremely varied range of tasks. Are you interested? Then we look forward to receiving your detailed online application.</p><p><br>
<b>
Job Type:</b> Full-Time <b>Contract:</b> Permanent<br>
<b>Location:</b> Riyadh</p><br>
</div></div></div></div><p></p><div>
</div><div><div><p>The globally operating Geberit Group is a European leader in the field of sanitary products and celebrated its 150th anniversary in 2024. Geberit operates with a strong local presence in most European countries, providing unique added value when it comes to sanitary technology and bathroom ceramics. The production network encompasses 26 production facilities, of which 4 are located overseas. The Group is headquartered in Rapperswil-Jona, Switzerland. With around 11,000 employees in more than 50 countries, Geberit generated net sales of CHF 3.1 billion in 2024. The Geberit shares are listed on the SIX Swiss Exchange and have been included in the SMI (Swiss Market Index) since 2012.</p></div></div></div></div>

Office Coordinator (Riyadh, KSA)

Innovrs

<div>
 <p>
  <strong>
   Job Title: Secretary &amp; Administrative Coordinator
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Riyadh, Saudi Arabia
 </p>
 <p>
  <strong>
   Company:
  </strong>
  Innovrs Research Solutions
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About Us
  </strong>
 </p>
 <p>
  Innovrs Research Solutions is a leading market research and consulting company based in Riyadh, working across the MENA region. We provide AI-driven insights and strategic solutions to help businesses and government entities make smarter decisions.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Overview
  </strong>
 </p>
 <p>
  We are looking for a highly organized and proactive Secretary &amp; Administrative Coordinator to join our team. The ideal candidate will manage day-to-day office administration, handle client communications, follow up on tasks, and coordinate with government bodies to process company requests and documentation.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  &bull;	Manage phone calls, emails, and client follow-ups professionally.
 </p>
 <p>
  &bull;	Schedule and organize meetings, prepare agendas, and maintain calendars.
 </p>
 <p>
  &bull;	Maintain proper filing systems and ensure timely documentation.
 </p>
 <p>
  &bull;	Liaise with government authorities and handle required processes on platforms of official portals.
 </p>
 <p>
  &bull;	Track and follow up on pending applications, submissions, and renewals.
 </p>
 <p>
  &bull;	Support the CEO and management team in administrative tasks.
 </p>
 <p>
  &bull;	Ensure smooth day-to-day office operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Skills
  </strong>
 </p>
 <p>
  &bull;	Bachelor&rsquo;s degree or diploma in Business Administration, Office Management, or a related field (preferred).
 </p>
 <p>
  &bull;	Previous experience in secretarial, administrative, or government relations roles in Saudi Arabia.
 </p>
 <p>
  &bull;	Strong organizational skills with the ability to multitask and prioritize.
 </p>
 <p>
  &bull;	Excellent communication skills in Arabic and English (written and spoken).
 </p>
 <p>
  &bull;	Familiarity with government portals and regulatory requirements in KSA.
 </p>
 <p>
  &bull;	Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
 </p>
 <p>
  &bull;	High level of professionalism, discretion, and reliability.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We Offer
  </strong>
 </p>
 <p>
  &bull;	Competitive salary and benefits package.
 </p>
 <p>
  &bull;	Professional growth opportunities in a fast-growing company.
 </p>
 <p>
  &bull;	Dynamic and collaborative work environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
</div>


Executive Secretary

Accutree Consulting

<p><b>Job Title:</b> Executive Assistant &amp; Operations Coordinator<br/><b>Location:</b> Riyadh, Saudi Arabia.</p><p><b>About Us</b></p><p>We are expanding in the MEA region and seeking an <b>Entry-Level Executive Assistant &amp; Operations Coordinator</b> to support our MEA VP and regional operations.</p><p><b>Key Responsibilities</b></p><ul><li><b>Executive Support:</b> Calendar management, travel arrangements, expense tracking, and confidential correspondence.</li><li><b>Operations Coordination:</b> Support strategic planning, customer engagement, project tracking, and cross-functional collaboration.</li><li><b>Follow-up &amp; Accountability:</b> Document action items from meetings and ensure timely execution.</li><li><b>Reporting &amp; Forecasting:</b> Assist in weekly, monthly, and quarterly reports, supporting accurate forecasts and business planning.</li><li><b>Client &amp; Stakeholder Liaison:</b> Serve as a point of contact for internal teams, clients, and external partners.</li><li><b>Office &amp; Event Management:</b> Oversee office logistics, supplies, and event coordination.</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in <b>Business Administration, Management, or related field</b>.</li><li>Strong <b>organizational, follow-up, and project coordination</b> skills.</li><li>Excellent <b>communication</b> (written &amp; verbal) and stakeholder management.</li><li>Analytical mindset with the ability to <b>interpret data and generate insights</b>.</li><li>Proficient in <b>Microsoft Office (Word, Excel, PowerPoint, Outlook)</b>.</li><li>Adaptable, proactive, and able to thrive in a <b>fast-paced environment</b>.</li></ul><p><b>What We Offer</b></p><ul><li>Growth and career development opportunities.</li><li>A <b>dynamic, inclusive, and supportive work environment</b>.</li><li>Opportunity to make a <b>meaningful impact</b> in a rapidly growing cybersecurity company.</li></ul><p>Job Types: Full-time, Permanent</p>

Executive Assistant & Coordinator

Rentokil Initial

<div><p>The Administration Coordinator provides administrative support to the branch, handles front desk operations, liaises with internal and external stakeholders to effectively interpret and respond to their concerns and inquiries.</p><p>
Rentokil Boecker's Administration Coordinator is held accountable for the below job responsibilities:</p><ul>
<li>Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.</li>
<li>Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions.</li>
<li>Order and maintain inventory of office supplies, equipment, and services while respecting internal procedures and contractual agreements.</li>
<li>Assist and follow up on office and accommodation's management, requests and maintenance issues.</li>
<li>Maintain accurate company address list.</li>
<li>Assist in fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).</li>
<li>Perform administrative and support duties to all departments when needed.</li>
<li>Assist in sourcing vendors for goods and services, to get the best possible quality, price, terms and service guarantee.</li>
<li>Review requisitions and check availability of items with suggested suppliers.</li>
<li>Receive purchased items and check quality, quantity and specifications.</li>
<li>Assist in sustaining proper inventory levels of office supplies.</li>
<li>Report and follow up on claims to suppliers for defective items, shortage, or missing parts.</li>
<li>Assist in forecasting requirements and order products to meet office demands.</li>
<li>Handle an effective physical and electronic archiving and filing system.</li>
<li>Supports the HR team once needed</li>
</ul><p><b>Requirements</b></p><ul>
<li>Bachelor's Degree in Business Administration or equivalent.</li>
<li>The candidate should be Saudi</li>
<li>At least 1 year of experience in Administration.</li>
<li>Proficiency in English and/or Arabic is a must.</li></ul></div>

HR & Administration Coordinator

Parsons

<div><p>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
</p><p></p><p>When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
</p><p></p><p><b>Job Description:
</b></p><p>Parsons is looking for an amazingly talented <b>Team Coordinator (Saudi National) </b>to join our team!
</p><p></p><p><b>What You'll Be Doing:
</b></p><ul><li><p>Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. Distributes reports as directed by immediate supervisor.
</p></li><li><p>Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections.
</p></li><li><p>Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
</p></li><li><p>Originates correspondence and reports not requiring the personal attention of immediate supervisor. Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
</p></li><li><p>May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
</p></li><li><p>May obtain basic data for completion of the unit&rsquo;s overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.
</p></li><li><p>May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
</p></li><li><p>May work closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions.
</p></li><li><p>May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
</p></li><li><p>Performs other responsibilities associated with this position as may be appropriate.
</p></li></ul><p></p><p><b>What Required Skills You'll Bring:
</b></p><ul><li><p>8+ years of relevant work experience.
</p></li><li><p>Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
</p></li><li><p>Ability to analyze and revise operating practices to improve efficiency.
</p></li><li><p>Detail oriented and comfortable working in a fast-paced office environment
</p></li><li><p>Exceptional oral and written communication skills
</p></li></ul><p></p>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
<p></p><p>We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
</p><p></p><p>Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</p></div>

Team Coordinator (Saudi National)

Rubber World Industry LLC

<p><b>Key Responsibilities:</b></p><p><b>Sales Coordination:</b></p><ul><li>Support the sales team with administrative and coordination tasks.</li><li>Prepare quotations, track orders, and follow up with clients.</li><li>Coordinate with logistics, procurement, and production teams to ensure timely delivery.</li><li>Maintain accurate sales records and client databases.</li></ul><p><b>Document Collection &amp; Control:</b></p><ul><li>Collect, verify, and organize essential documentation from clients, vendors, and internal departments.</li><li>Ensure all project-related and compliance documents are complete and properly filed.</li><li>Maintain document logs and support auditing requirements.</li></ul><p><b>Requirements:</b></p><ul><li><b>Education:</b> Diploma or bachelor's degree in business administration, or related field.</li><li><b>Experience:</b> 1 to 3 years in <b>sales coordination, document control</b>.</li><li><b>Languages:</b> Good command of <b>English</b> (Arabic is a plus)</li><li><b>Other Requirements:</b></li><li>Strong computer skills (MS Office, ERP systems preferred)</li><li>Transferable Iqama (preferred)</li></ul><p>Job Type: Full-time</p><p>Pay: Up to &#65020;3,000.00 per month</p>

Sales Coordinator / Document Controller

لدله الصحية

<div><div><div><div><h4 class="jobSectionHeader"><b>Patient Services Coordinator</b><p>Full Time</p></h4></div><div>
Posted On: Tuesday, September 16th, 2025</div></div></div><div><div>
Description</div><div><p>
Ensures that in the area of which he/ she is responsible functions efficiently, with particular attention paid to the needs of the doctor and the patient.</p><p>
KEY RESPONSIBILITIES:</p><ul><li>Register the patients who have appointment if the patient did not have appointment will register them as waiting list.
</li><li>Register the referral patients who came from out Dallah hospital and check the information required of referral form.</li><li>Open file for the new patient in correctly.</li><li>Adding and updating the insurance in HMIS</li><li>Check the insurance of the patient in Council of Health Insurance by Hafiza or IQAMA number and then check the eligibility in the Website of the insurance company to get treatment in Dallah Hospital.</li><li>Enter the medical consultation for the patient and renew the consultation if it&rsquo;s necessary.</li><li>Checking and updating and extending the approval of the patient in the Website of the insurance company.</li><li>Checking the approvals which is the below limit of the insurance coverage and interring in HMIS.</li><li>insuring the invoice of the services and print it for the patient and choosing correct way for payment even though if it&rsquo;s &lsquo;&rsquo; cash or insurance patient&rsquo;&rsquo;.</li><li>Enter the services for the cash patient</li><li>Booking and querying for appointment and print the appointment.</li><li>Printing the medical lab or x ray result.</li><li>Querying about file number, updating the information.</li><li>Implements appropriate policies and procedures to achieve the Hospital&rsquo;s goals and objectives in pursuit of standards of Care, Quality/ Performance Improvement.</li><li>Performs any other duties within the range of his/her competence, as directed by the Outpatient supervisor and Manger</li><li>Printing the daily revenue form and submitting to the direct supervisor.</li><li>Using the standard Service language of Dallah Hospital.</li></ul></div></div><div><div>
Requirements</div><div><p><b>
Industry / Domain: </b>Healthcare</p><p><b>
Necessary Knowledge and Experience:</b> Minimum of 2 years&rsquo; experience in related field Experience in Healthcare setting.</p><p><b>
Education and Certification Requirements:</b> Bachelor degree</p></div></div><div><div>
Summary</div><div><div><div><div><b>
Industry</b><b>:</b></div><div><div>
Hospital &amp; health care</div></div></div><div><div><b>
Experience Required</b><b>:</b></div><div><div>
2 year(s) minimum</div></div></div></div></div></div><div><p>
Required Skills</p><div><p>
Communication Skills</p><p>
Computer Proficiency</p></div></div><div><p>
Languages</p><div><p>
AR - Native or Bilingual Proficiency</p><p>
EN - Professional Working Proficiency</p></div></div></div><p></p>

Patient Services CoordinatorFull Time

Explore 572+ Office coordinator in Riyadh this September. Find roles across top companies and apply now to boost your career.