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administrative assistant Jobs in Al Khobar

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office manager

Linde

<p></p><div><p>Saudi Industrial Gas Company</p>
<p><b>
Admin Manager</b></p>
<p>
Dammam, Saudi Arabia | req26161</p>
<div><div><div><div><p><b>What you will enjoy doing</b></p>
<p></p><ul><li>You will oversee daily operations of all company facilities (offices, and accommodations) by coordinating maintenance requests, repairs, and preventive maintenance schedules</li><li>
Supervise cleaning, pest control, landscaping, and related facility services</li><li>
Also, you will manage facility-related inspections, approvals, and renewals</li><li>
This role is important to handle office supplies, utilities, and administrative purchase requests in coordination with procurement team</li><li>
Supervise company transportation schedules and vehicle usage</li><li>
Manage courier services, mail distribution, and general office communication systems</li><li>
Further, oversee staff accommodation assignments, contracts, and capacity planning, and ensure regular maintenance, cleanliness, and compliance with health and safety standards</li><li>
Coordinate with vendors for housekeeping, utilities, and transportation to/from accommodations</li><li>
Maintain documentation for facility licenses, inspection certificates, and safety compliance</li><li>
Support SHEQ and HR audits by providing admin/facility-related data and reports</li><li>
Your analysis skills will be required to prepare periodic reports on admin and facility performance indicators</li></ul><p></p>
<p><b>What makes you great</b></p>
<p></p><ul><li>You have a Bachelor&rsquo;s degree in Business Administration, Facility Management, or related field</li><li>
3&ndash;5 years of experience in administrative and facility operations</li><li>
Strong organizational and vendor management skills are required in this role</li><li>
Good knowledge of safety standards, maintenance procedures, and cost control</li><li>
Proficient in MS Office (Excel, Outlook, Word)</li><li>
You have the attention to detail and problem-solving skills</li><li>
Integrity and accountability in handling assets and budgets</li></ul><br>
<p></p>
</div><div><p><b>Why you will love working with us</b></p>
<p>Thinking outside of the box, working on new topics and concepts, deliver great solutions to our internal customers is essential to bring success to our business. We will offer you a variety of possibilities to excel in your area of expertise. You will contribute towards making Linde an inclusive and diverse organization, creating innovative practices and fostering an environment that welcomes all differences &ndash; making Linde an employer of choice.</p>
<p><b>What we offer you!</b></p>
<p>At Linde, the sky is not the limit. If you&rsquo;re looking to build a career where your work reaches beyond your job description and betters the people with whom you work, the communities we serve, and the world in which we all live, at Linde, your opportunities are limitless. Be Linde. Be Limitless.<br>
<br>
Working in Linde means to be in a workplace; where the safety is the first priority. Acting responsibly towards human, nature and society is our commitment. You will be surrounded by qualified teams which consist of experts and have many learning and development opportunities in every sense in an open communication culture.
</p><p><b>Have we inspired you? Let&acute;s talk about it</b></p>
<p>We are looking forward to receiving your complete application (motivation letter, CV, certificates) via our online job market.</p>
</div></div><br>
</div></div><p>Any designations used of course apply to persons of all genders. The form of speech used here is for simplicity only.<br>
<br>
Saudi Industrial Gas Company acts responsibly towards its shareholders, business partners, employees, society and the environment in every one of its business areas, regions and locations across the globe. The company is committed to technologies and products that unite the goals of customer value and sustainable development.</p>
<p> f</p></div>

Admin Manager

International Schools Group (ISG)

<p></p><div><div><h1 class="jobSectionHeader"><b>Executive Secretary</b></h1>
<div><div><div><b>British School Dhahran</b></div>
(BSD)
</div><div>Nov 4, 2025</div>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2>
<div><div><div><div><b>LOCATION</b></div> <div>Al Khobar, Eastern, Saudi Arabia</div>
</div><br>
<div><div><b>SCHOOL / SITE</b></div> <div>British School Dhahran</div>
</div><br>
<div><div><b>DIVISION / DEPARTMENT</b></div> <li></li>
</div><br>
<div><div><b>POSITION TYPE</b></div> <div>Support staff</div>
</div><br>
<div><div><b>SUBJECT / STAGES</b></div> <li></li>
</div><br>
<div><div><b>WORK DAYS / HOURS</b></div> <div>210 days @ 8 hours per day</div>
</div><br>
<div><div><b>POSITION STATUS</b></div> <div>Full Time</div>
</div><br>
<div><div><b>SALARY CODE</b></div> <div>Support staff</div>
</div><br>
<div><div><b>ELIGIBLE APPLICANTS</b></div> <div>Saudi National</div>
</div><br>
<div><div><b>POSITION START DATE</b></div> <div>As soon as possible</div>
</div><br>
<div><div><b>APPLICATION DEADLINE</b></div> <div>Until filled</div>
</div><br>
<div><div><b>REPORTS TO</b></div>
<p>
Richard Charlesworth, Principal</p></div><br>
<div><div><b>REQUISITION NUMBER</b></div>
<p>
02-2526-099</p>
</div><br>
</div></div></div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p>
ISG seeks an energetic Executive Secretary to provide efficient, organized support to the Assistant Principal in the school. The Executive Secretary will organize and maintain the executive&rsquo;s schedule and assist them by performing a variety of administrative tasks. The goal is to contribute to the efficiency of the school/department by ensuring all assigned duties are carried out in a timely and efficiently. The Executive Secretary specializes in creating a friendly office environment.</p>
<h2 class="jobSectionHeader"><b>
Position Duties</b></h2>
<p></p>
<p>The successful candidate will be expected to:</p>
<ul>
<li>Demonstrate a commitment to the safety and security of children and young people (child protection).</li>
<li>Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.</li>
<li>Provide administrative and finance support to the assistant principal /executive as required, to meet the schools&rsquo; needs.</li>
<li>Organize and maintain the headteacher&rsquo;s / assistant principal / executive&rsquo;s calendar and arrange appointments as and when convenient.</li>
<li>Prepare documents, reports, lists, meeting note, etc as required.</li>
<li>Attend meetings and keep minutes.</li>
<li>Make travel arrangements for the assistant principal / executive.</li>
<li>Handle confidential documents ensuring they remain secure.</li>
<li>Take initiative in prioritizing tasks to ensure deadlines are met.</li>
<li>Provide support for students and parents in relation to your role:</li>
<li>Prepare and print student ID&rsquo;s as needed.</li>
<li>Prepare and print student certificates as required.</li>
<li>Maintain student email distribution group lists.</li>
<li>Provide relevant information required for student references.</li>
<li>Maintain updated staff and student lists.</li>
<li>Track and produce a weekly summary report of students&rsquo; attendance and discipline analysis.</li>
<li>Arrange testing or exams, and receive results, as required.</li>
<li>Assist and coordinate with duties relating to student trips.</li>
<li>Validate, collate and email Parent Teacher Conference appointment timings to parents.</li>
<li>Answer parent queries (emails/ phone calls).</li>
<li>Provide school support by:</li>
<li>Provide customer service , meet informational needs of the schools / ISG stakeholders (staff, students, parents and ISG personnel).</li>
<li>Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, reports etc.).</li>
<li>Draft all communication if requested and proofreading; emails, forms, surveys, etc.</li>
<li>Receive and screen phone calls and redirect as appropriate.</li>
<li>Prepare invoices, financial statements, reports, requisitions, petty cash etc with regards to bookkeeping.</li>
<li>Maintain office supplies and order goods.</li>
<li>Maintain electronic and paper records ensuring information is organized and easily accessible.</li>
<li>Conduct research and prepare presentations or reports as assigned.</li>
<li>Maintain assessment portals - if applicable.</li>
<li>Coordinate and provide support in relation to IT matters - if applicable.</li>
<li>Record staff absences - if applicable.</li>
<li>Create and maintain events calendar.</li>
<li>Assist with event preparation.</li>
<li>Support the ISG finance office requests.</li>
<li>Assist new staff with ID and Transportation arrangements.</li>
<li>Provide the needed support for substitute teacher, as required by the school (recruitment, scheduling, recording absence etc) - if applicable.</li>
<li>Perform other duties assigned by your supervisor, assistant principal and or principal.</li>
</ul>
<p></p><h2 class="jobSectionHeader"><b>QUALIFICATIONS AND KNOWLEDGE
</b></h2><p>The ideal candidate will have:</p>
<ul>
<li>Minimum of bachelor&rsquo;s degree in a related field of study.</li>
<li>In-depth knowledge of office management and basic accounting procedures.</li>
</ul>
<p></p><h2 class="jobSectionHeader"><b>EXPERIENCE AND SKILLS
</b></h2><p>The ideal candidate will have:</p>
<p><b>
Experience</b></p>
<ul><li>
Proven experience as an executive secretary or similar administrative role.</li></ul>
<p><b>
Skills</b></p>
<ul>
<li>Proficient in MS Office and Google Suite.</li>
<li>Expert in English (both written and verbal)</li>
<li>Familiarity with basic research methods and reporting techniques.</li>
<li>Excellent organizational and time-management skills.</li>
<li>Outstanding communication and negotiation abilities.</li>
<li>Integrity and confidentiality.</li></ul></div><p></p>

Executive Secretary

KAFAAT Recruitment

<div>
 <p>
  <strong>
   Position Summary
  </strong>
 </p>
 <p>
  The Executive Secretary provides high-level administrative support to senior executives, ensuring smooth operation of daily activities, effective communication, and efficient management of executive schedules and priorities. This role requires excellent organizational skills, strong attention to detail, and the ability to handle confidential information with discretion.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  &bull; Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
 </p>
 <p>
  &bull; Prepare, review, and edit correspondence, reports, presentations, and other confidential documents.
 </p>
 <p>
  &bull; Serve as the primary point of contact between the executive and internal/external stakeholders.
 </p>
 <p>
  &bull; Organize and coordinate meetings, conferences, and events, including preparing agendas, minutes, and follow-up actions.
 </p>
 <p>
  &bull; Handle incoming calls, emails, and inquiries, prioritizing communications and responding on behalf of the executive when appropriate.
 </p>
 <p>
  &bull; Maintain organized filing systems (digital and physical) for easy retrieval of documents.
 </p>
 <p>
  &bull; Conduct research and compile data to support executive decision-making.
 </p>
 <p>
  &bull; Track deadlines, projects, and pending tasks to ensure timely completion.
 </p>
 <p>
  &bull; Support financial tasks such as expense reports, invoice processing, and budget tracking.
 </p>
 <p>
  &bull; Uphold confidentiality and professional integrity in all interactions and document handling.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications and Skills
  </strong>
 </p>
 <p>
  &bull; Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field (preferred).
 </p>
 <p>
  &bull; Proven experience +7 Years as an Executive Secretary, Executive Assistant, or similar role
 </p>
 <p>
  &bull; Strong written and verbal communication skills.
 </p>
 <p>
  &bull; Excellent organizational, time-management, and multitasking abilities.
 </p>
 <p>
  &bull; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
 </p>
 <p>
  &bull; Ability to work independently and handle pressure in a fast-paced environment.
 </p>
 <p>
  &bull; High level of professionalism, discretion, and confidentiality.
 </p>
 <p>
  &bull; Strong interpersonal skills and ability to interact with stakeholders at all levels.
 </p>
</div>


Air Products

<div><p>At Air Products, our purpose is to bring people together to reimagine what&rsquo;s possible, collaborate and innovate solutions to the world&rsquo;s most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.</p><p></p><p><b>
Reimagine What&rsquo;s Possible</b></p><p></p><p><b>
Principal Accountabilities:</b></p><ul><li>
Ensure the safety aspects for the position are executed by utilizing the BHIG Basic Safety Practice program, which includes office safety audits, safety work permits, management of change, etc.</li><li>
Comply with BHIG and local safety, health, and environment standards, to fulfil the mandatory safety requirement and activities for the front office.</li><li>
Manage the Site Leadership&rsquo;s calendars and their direct reports as required, schedule meetings, and take meeting minutes when required.</li><li>
Assist with daily, weekly, monthly, and yearly reports as required.</li><li>
Develop Excel, Power Point, and Word Documents for meetings and correspondence.</li><li>
Use SAP (or equivalent platform) for travel management, purchase requisitions, and timesheet management.</li><li>
Utilize Project Management skills to perform the tasks for the role.</li><li>
Prepare and control support of monthly expenses.</li><li>
Organize team events.</li><li>
Assist with booking reservations for new arrivals and visitors to the office and sites.</li><li>
Manage the contracts for support services, including reviewing the monthly invoices.</li><li>
Arrange and plan transportation for new employees and visitors.</li><li>
Supervise all company cars needs and activities:<ul><li>
Car Needs: Fuelling, cleaning, maintenance &amp; contracts.</li></ul></li><li>
Process gate passes per the individual site&rsquo;s work processes for the Operations and Maintenance Organization, visitors, and contractors.</li><li>
Coordinate with the Government Relations Office to insure site employee government documents are current.</li><li>
Managing and tracking of site consumable items.</li><li>
Managing and oversee the buildings for keeping buildings properly maintained, clean, and safe work environment. Ensure that a building's services meet the needs of the staffs it houses.</li></ul><p></p><p>
We are the world&rsquo;s largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future.</p><p></p><p>
At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit About Air Products.</p></div>

Administrative Assistant

Central Ventilation Systems W.L.L. (Doha

<p><b>Job Summary</b></p><p>This role is tasked with the management and execution of HR and administration functions of the company working with management and all levels of staff and employees to build a team work environment with best practices and best possible organizational structure to execute the long-term goal of the company. This role will require development and execution of HR policy and procedure of the company. The employee is expected to oversee all HR and Administration functions such as labor hiring, on-boarding, training and development of employee potential as well as succession planning and exit of employees.</p><p><b>Job Description</b></p><ul><li>Planning, development and documentation of company-wide organizational structure that is in line with the long-term strategic goals of the company and allows best possible functionality.</li><li>Developing, maintaining and updating HR policy and procedure documentation that is in line with local labor laws, and organizational structure and long terms goals of the company addressing the needs of the company as well as the employees.</li><li>Development and implementation of best practices at all levels of the organization encouraging employee growth, satisfaction and best outcomes.</li><li>Coordination of process of recruitment including: posting of relevant jobs, coordinating interviews, evaluations, on-boarding and necessary inductions, training and counseling&rsquo;s.</li><li>Providing necessary support for payroll processing.</li><li>Scheduling: Coordinate meetings, appointments, and travel arrangements for staff members. Manage calendars and set up conference calls.</li><li>Handle petty cash and reconcile financial discrepancies.</li><li>Closely work with PRO to handle all company and employee related documentation.</li><li>Document Handling: Prepare, review, and manage correspondence, reports, and other documents. Ensure accurate and timely filing and record-keeping.</li><li>Development of employee-oriented culture and maintain all practices for cost containment and effectiveness.</li><li>Overlooking all exit procedures, resolution of any grievances, conducting exit interviews, and reporting on necessary information for organization and employee to assist in future cases.</li><li>Continuous development of employee skills and engage in best practices and develop employee skills in line with best industry practices.</li><li>Office Management: Oversee daily office operations, including managing office supplies, equipment, and maintenance.</li><li>Monitor and advise Managers and department heads in the progressive disciple system of the company and engage with employees to improve performance.</li><li><b>Requirements:</b></li><li>Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field is preferred.</li><li>Experience: Minimum of 2-3 years of experience in an administrative or office management role in Saudi Arabia; preferably in Dammam.</li><li>Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with office equipment (printers, fax machines, etc.) and basic IT troubleshooting.</li><li>Language Skills: Fluent in English and proficiency in Arabic is highly desirable.</li><li>Communication: Excellent verbal and written communication skills. Ability to interact professionally with colleagues, clients, and visitors.</li><li>Organizational Skills: Strong organizational and multitasking abilities. Ability to prioritize tasks and manage time effectively.</li><li>Attention to Detail: High level of accuracy and attention to detail in all administrative tasks.</li><li>Problem-Solving: Strong problem-solving skills with a proactive approach to identifying and addressing issues.</li><li>Adaptability: Flexibility to adapt to changing priorities and work demands. Ability to work independently and as part of a team.</li><li>Ability to exhibit composure, patience, and confidence when facing difficult situations</li><li>Self-starter with a proven track record of multi-tasking abilities</li><li>Hands on experience with various types of HR policies design and implementation.</li><li>Good knowledge of Saudi labor law and industry practices.</li></ul><p>Job Type: Full-time</p><p>Pay: From &#65020;3,000.00 per month</p><p>Application Question(s):</p><ul><li>Reason to leave the job</li><li>Is the salary posted acceptable to you?</li><li>Rate your knowledge about the execution and implementation of Policies as per the Saudi Labor Law(1 being lowest and 10 being highest)</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Employee Grievance handling: 2 years (Preferred)</li><li>HR and Admin in Saudi Arabia: 3 years (Required)</li></ul><p>Language:</p><ul><li>Arabic (Preferred)</li></ul><p>License/Certification:</p><ul><li>Saudi Driving License (Required)</li></ul><p>Location:</p><ul><li>Dammam (Preferred)</li></ul>

Accounts cum Admin assistant

Grand Hyatt Al Khobar Hotel And Residences

<div>
 <p>
  <strong>
   Summary
  </strong>
 </p>
 <p>
  You will be responsible to assist with the efficient running of the department in line with Hyatt International's corporate strategies and brand standards, whilst meeting employee, guest and owner expectations. The team leader - reservations is responsible to assist the assistant reservation manager in managing the reservations department and work closely with marketing and sales and other relevant rooms departments to maximize room yield through inventory control while delivering exceptional customer service in line with the Hyatt's brand standards.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  Ideally with a university degree or diploma in hospitality or tourism management. Minimum 2 years' work experience as assistant manager in either reservation or front office, or as team leader in larger operation. Good problem solving, administrative and interpersonal skills are a must.
 </p>
</div>


Team Leader - Reservations (Saudi Nationality)

Envision HR

<p>Role: Associate Business Manager</p><p>Relevant Experience: 1 &ndash; 3 Years</p><p>Location: Abha/ Dammam/ Riyadh/Jeddah</p><ul><li>Bachelor&rsquo;s or master&rsquo;s degree in commerce or finance.</li></ul><ul><li>IT hardware distribution /partner management exposure.</li></ul><ul><li>Excellent verbal and written communication skills, good selling, and negotiation skills.</li></ul><ul><li>Experience in Partner management.</li></ul><ul><li>Experience in proactive lead generation techniques.</li></ul><ul><li>Accounting knowledge &amp; MS &ndash; Office skills.</li></ul><ul><li>Fair understanding of B2B purchasing behaviour and SME Operations.</li></ul><ul><li>Good understanding of the organization&rsquo;s policies and processes related to customer and partner.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: &#65020;8,000.00 - &#65020;9,000.00 per month</p>

Associate Business Manager

Explore 185+ Office manager in Al Khobar this December. Find roles across top companies and apply now to boost your career.

185 office manager jobs IN Al Khobar

Admin Manager

Executive Secretary

Executive Secretary

Administrative Assistant

Accounts cum Admin assistant

Team Leader - Reservations (Saudi Nationality)

Associate Business Manager