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Confidential Careers

<div>
 
 
 Job Title:
 
 Back Office Administrator / Secretary
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 Availability:
 
 Immediate
 
 
 
 
 
 We are seeking a highly organized and discreet Back Office Administrator / Secretary with prior experience working within a Family Office environment. The ideal candidate will demonstrate exceptional administrative capabilities, strong attention to detail, and the ability to manage confidential matters with professionalism and maturity.
 
 
 This role will support senior stakeholders and oversee daily administrative operations, ensuring seamless coordination across business and personal affairs where required.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 Executive &amp; Administrative Support
 
 <ul>
 <li>
 Provide high-level secretarial support to senior leadership
 </li>
 <li>
 Manage complex calendars, appointments, and travel arrangements (local &amp; international)
 </li>
 <li>
 Prepare meeting agendas, minutes, reports, and confidential correspondence
 </li>
 <li>
 Handle document management, filing systems, and record maintenance
 </li>
 </ul>
 
 Family Office Coordination
 
 <ul>
 <li>
 Support in managing both corporate and personal administrative matters
 </li>
 <li>
 Liaise with banks, legal advisors, vendors, and external stakeholders
 </li>
 <li>
 Assist with property, asset, and investment documentation where required
 </li>
 <li>
 Coordinate personal scheduling and logistics with discretion
 </li>
 </ul>
 
 Office &amp; Back Office Operations
 
 <ul>
 <li>
 Oversee office supplies, vendor contracts, and service providers
 </li>
 <li>
 Manage expense tracking, invoice processing, and payment follow-ups
 </li>
 <li>
 Maintain organized digital and physical documentation systems
 </li>
 <li>
 Ensure smooth day-to-day office operations
 </li>
 </ul>
 
 Communication &amp; Liaison
 
 <ul>
 <li>
 Act as a key point of contact for internal and external communication
 </li>
 <li>
 Screen calls, emails, and visitors professionally
 </li>
 <li>
 Coordinate with service providers, consultants, and household staff if required
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 5&ndash;10 years of experience in a Back Office, Executive Assistant, or Secretarial role
 </li>
 <li>
 Prior experience working within a Family Office environment is mandatory
 </li>
 <li>
 Based in Dubai and available to join immediately
 </li>
 <li>
 Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Excellent written and verbal English communication skills
 </li>
 <li>
 Experience handling confidential financial and personal information
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualities
 
 
 <ul>
 <li>
 High level of discretion and integrity
 </li>
 <li>
 Calm under pressure and able to manage shifting priorities
 </li>
 <li>
 Detail-oriented with strong follow-through
 </li>
 <li>
 Well-presented and professional demeanor
 </li>
 <li>
 Service-oriented mindset
 </li>
 <li>
 Familiarity with UAE administrative processes, banking, and vendor management
 </li>
 </ul>
 
 
</div>

Office Secretary

Al Fuad Exchange

We are looking for a female secretary to join our team at the Dubai Head Office.Key Responsibilities:<ul><li>Oversee daily office operations, including filing, scanning, photocopying, and managing incoming and outgoing mail.</li><li>Answer, screen, and forward phone calls; respond to emails, and manage correspondence.</li><li>Organize meetings, maintain calendars, and arrange travel logistics.</li><li>Update databases, maintain confidential files, and perform basic bookkeeping tasks.</li><li>Greet visitors, clients, and guests, serving as the organization's representative.</li><li>Order and maintain office supplies and equipment.</li></ul>Required Skills and Qualifications&middot;<ul><li>Excellent verbal and written communication skills.&middot;</li><li>Strong multitasking, time management, and prioritization skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.&middot; Ability to interact professionally with staff and clients.&middot;</li><li>Prior experience in administration or clerical roles is preferred.</li></ul>Please email your resume to cv@alfuadexchange.comJob Type: Full-time

BlackStone eIT

<div>BlackStone eIT is seeking a meticulous and efficient Digital Technology Department Office Secretary to join our innovative team. In this role, you will provide essential administrative support to the Digital Technology Department, ensuring smooth operations and facilitating effective communication across the team.
Key Responsibilities<ul><li><ul><li>
Provide secretarial and administrative support to DT leadership and project teams
</li><li>Manage calendars, meetings, agendas, and minutes of meetings
</li><li>Handle official correspondence, emails, and document control
</li><li>Support Commmissioning Certificate, Goods Receipt Notes (GRN) creation and approval tracking
</li><li>Manage vendor invoicing, verification, submission, and payment follow-ups
</li><li>Maintain vendor records and support vendor coordination activities
</li><li>Liaise with Finance, Procurement, and vendors to resolve billing and payment issues
</li><li>Maintain accurate records, reports, and project documentation
</li><li>Support meetings, workshops, and DT office activities
</li><li>Manages travel and seating arrangements
</li>Creates executive meeting presentations 
<li>
</li></ul></li></ul> 
 
Requirements 
<ul><li><ul><li>
Diploma or Bachelor&rsquo;s degree in Business Administration or related field
</li><li>Proven experience in an administrative or secretarial role (DT / IT / PMO preferred)
</li><li>Proficiency in MS Office and basic understanding of invoicing and vendor processes
</li><li>Strong communication, organization, and multitasking skills
</li><li>Ability to work independently with attention to detail</li></ul></li></ul></div>

Digital Technology Department Office Secretary

<div>
 BlackStone eIT is seeking a meticulous and efficient
 
 Digital Technology Department Office Secretary
 
 to join our innovative team. In this role, you will provide essential administrative support to the Digital Technology Department, ensuring smooth operations and facilitating effective communication across the team.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide secretarial and administrative support to DT leadership and project teams
 </li>
 <li>
 Manage calendars, meetings, agendas, and minutes of meetings
 </li>
 <li>
 Handle official correspondence, emails, and document control
 </li>
 <li>
 Support Commmissioning Certificate, Goods Receipt Notes (GRN) creation and approval tracking
 </li>
 <li>
 Manage vendor invoicing, verification, submission, and payment follow-ups
 </li>
 <li>
 Maintain vendor records and support vendor coordination activities
 </li>
 <li>
 Liaise with Finance, Procurement, and vendors to resolve billing and payment issues
 </li>
 <li>
 Maintain accurate records, reports, and project documentation
 </li>
 <li>
 Support meetings, workshops, and DT office activities
 </li>
 <li>
 Manages travel and seating arrangements
 </li>
 <li>
 Creates executive meeting presentations
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Diploma or Bachelor's degree in Business Administration or related field
 </li>
 <li>
 Proven experience in an administrative or secretarial role (DT / IT / PMO preferred)
 </li>
 <li>
 Proficiency in MS Office and basic understanding of invoicing and vendor processes
 </li>
 <li>
 Strong communication, organization, and multitasking skills
 </li>
 <li>
 Ability to work independently with attention to detail
 </li>
 </ul>
</div>

Super Wheels Passenger Transport by Luxury Motor Vehicles LLC

<ul><li>Administrative Support: Managing emails, calls, filing, and managing office supplies.</li><li>Calendar &amp; Travel Management: Coordinating meetings, appointments, and travel itineraries for executives.</li><li>Documentation &amp; Reporting: Preparing, drafting, and proofreading reports, presentations, and invoices.</li><li>Office Management: Acting as the first point of contact, greeting visitors, and maintaining a tidy front-office area.</li><li>Confidentiality: Maintaining strict confidentiality regarding sensitive company or HR information.</li></ul>Typical Requirements:<ul><li>Experience: Proven experience as a Secretary, Administrator, or in a similar role.</li><li>Skills: High proficiency in MS Office (Word, Excel, PowerPoint) and office equipment.</li><li>Education: Bachelor&rsquo;s degree in Business Administration or a related field is often preferred.</li><li>Communication: Excellent written and verbal English communication skills (Arabic is a plus).</li></ul>Common Job Titles:<ul><li>Executive Secretary</li><li>Office Secretary/Administrator</li><li>Office Receptionist cum Secretary</li><li>School Secretary</li></ul>Job Type: Full-time

Secretary

Desco Printing

Job Title: Personnel Secretary Job SummaryWe are seeking a highly organized and professional Personal Secretary to provide high-level administrative and personal support to senior management. The role involves managing schedules, handling communications, coordinating meetings, and dealing with confidential matters with the utmost discretion.The ideal candidate must demonstrate excellent organizational skills, strong attention to detail, professionalism, and the ability to manage multiple tasks efficiently in a fast-paced environment.Key Responsibilities<ul><li>Manage and maintain the calendar, appointments, and meeting schedules</li><li>Handle all emails, calls, and official letters</li><li>Maintain confidential files, records, and sensitive information</li><li>Arrange travel, accommodation, and visa for international trips</li><li>Draft minutes of meetings and follow up on action points</li><li>Screen and prioritize incoming requests and communications</li></ul>Qualifications &amp; Skill Requirements<ul><li>Minimum Bachelor&rsquo;s degree preferred.</li><li>Time management and prioritization</li><li>Attention to detail</li><li>Professional etiquette and presentation</li><li>Problem-solving and decision-making support</li><li>Minimum 2 years&rsquo; experience as an Executive Secretary / Personal Assistant to senior management</li><li>Excellent command of English (spoken and written)</li><li>Proficiency in MS Office and office management tools</li><li>High level of discretion and confidentiality</li><li>Strong organizational and multitasking abilities</li><li>Flexible to work for extended hours if required.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED6,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Personnel Secretary : 2 years (Required)</li></ul>Language:<ul><li>Hindi (Required)</li></ul>

Personal Secretary

Zekrayat Al Sham

Job Vacancy &ndash; Executive SecretaryA company based in Sharjah is seeking to hire an Executive Secretary to join its team on a full-time basis.Requirements:Fluency in both Arabic and English (written and spoken) is mandatory.Excellent communication and organizational skills.Proficiency in Microsoft Office applications.Ability to work under pressure and handle multiple tasks efficiently.Previous experience in a similar role is preferred.Qualified candidates are requested to send their CV to the following email address:info@zekrayatalsham.comJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthLanguage:<ul><li>ARABIC (Required)</li></ul>

Executive Secretary

Explore 2371+ Office secretary in United Arab Emirates this March. Find roles across top companies and apply now to boost your career.

2371 office secretary jobs In United Arab Emirates

Office Secretary

Office Secretary

Digital Technology Department Office Secretary

Digital Technology Department Office Secretary

Secretary

Personal Secretary

Executive Secretary