operations manager

office administrator

administrative assistant

project coordinator

admin assistant

operations administrator

Aggreko

<div>We're the global leader in providing energy solutions that help businesses grow and communities thrive.
We work as a team and we&rsquo;re proud of the difference we make to customers, to local communities, and towards a sustainable future for the world.
We&rsquo;re looking for Program &amp; Operations Administrator in Aggreko who works closely with the program manager to provide essential administrative and program support. They handle scheduling, documentation, and coordination to ensure smooth program operations. This role helps maintain organization and efficiency, enabling the program manager to focus on strategic tasks. 
Why Aggreko?<ul><li>
Position will be based in Dubai</li><li>
Competitive compensation package</li><li>
Industry-leading benefit plans including medical insurance</li><li>
Continuous training and development with career growth opportunities</li><li>
Safety-focused culture</li></ul>
What you&rsquo;ll do:
Recruitment Support<ul><li>
Screening CVs during recruitment process to prepare long list for Program Manager to review.</li><li>
Support in scheduling interviews where required</li><li>
Support the Program Manager and recruitment in the preparation of some documentation as and when required.</li></ul>
Onboarding Support<ul><li>
Coordinate onboarding arrangements for new employees, ensuring timely allocation of required work equipment or assets such as IT devices (laptops, phones, sim card), software access, and PPE.</li><li>
Arrange travel requirements of Graduate Technicians (GT) such as flight, accommodation, airport pick up, and daily transfers to and from the office and ensure that they receive all necessary travel documents before the scheduled flight.</li><li>
Ensure that GTs are guided with their schedules, activities, and whom to report to particularly on the first day of joining.</li><li>
Provide guidance to GTs by answering any questions they may ask and by directing them to the right person when necessary.</li></ul>
Off boarding support<ul><li>
Facilitate communication with IT, Finance, HR and other relevant stakeholders regarding off-boarding matters for employee transfers, resignations, or end-of-contract cases including assets, account removal and updating, system access, and any other essential requirements.</li><li>
Coordinate and ensure timely arrangements for employees&rsquo; transfers or flights related to business moves or end-of assignment transitions.</li></ul>
Movement, travel requirements and cost monitoring<ul><li>
Arrange all travel requirements for GTs to different locations such as ticket, hotel, and transfers are arranged and/or coordinated with relevant parties from the first day until the conclusion of the GT Program.</li><li>
Coordinate with projects team, depot staff, and other relevant parties to ensure proper guidance and communication when graduate trainees are on assignment.</li><li>
Monitor the GT location and movement on a real time basis by updating the GTP Movement register daily.</li><li>
Maintain records of travel-related costs such as flights, accommodations, and visas as appropriate.</li></ul>
Documents and visa requirements<ul><li>
Maintain personnel records of GT such as passport, visa, photo, and certificates in shared drive for easy referencing and accessibility.</li><li>
Determine the visa requirement of each trainee as per the planned movement and ensure that visas are arranged/coordinated or in place before the travel schedule of GTs as well as provide support in requesting LOIs, arranging appointments, or providing personnel documents as necessary.</li></ul>
Rental vehicles<ul><li>
Manage car hire arrangements, including booking, coordination, and handover of vehicles from the supplier to the employee in a timely manner to support mobility and operational needs of the team.</li><li>
Ensure all required documents are complete and track usage until the vehicle is returned to the supplier.</li></ul>
Training<ul><li>
Support in developing of classroom training schedules for all graduate trainees</li><li>
Make sure that scheduled training has a booking of suitable venue.</li><li>
Support in the preparation of training materials and fleet required for the Graduate training sessions.</li><li>
Verify training logistics requirements with learning team and arrange or coordinate these requirements to stakeholders.</li></ul>
Operations and Administration Support<ul><li>
Arranges travel requirements such as flight, accommodation, pass/permit, etc. for Midde East (ME) Transactional employees for any business-related movement like site visits and meetings, site deployments, trainings, rotational work and leaves as and when required.</li><li>
Collaborates with Learning Team and Operations Line Managers to make sure that planned and required trainings across the ME region are carried out as per the schedule which includes the confirmation of attendees&rsquo; names, and making sure that line managers enroll them in the course offering through Workday Learning as and when required.</li><li>
Raises Local Purchase Orders (LPOs) creation on i2B / ERP system M3 as and when required and ensures that the raised LPOs are closed or GRN&rsquo;d in a timely manner.</li><li>
Provides general administration support or any other duties considered essential for ME operations as and when required.</li><li>
Any other reasonable tasks and responsibilities as per business requirement</li></ul>
You&rsquo;ll have the following skills and experience:<ul><li>
Bachelor&rsquo;s degree in Business Administration, Human Resources, Operations Management, or a related field</li><li>
Equivalent work experience in administration, HR, or operations may be considered in lieu of a degree</li><li>
Experience providing recruitment support, including CV screening and interview scheduling.</li><li>
Skilled in coordinating onboarding and off-boarding processes, such as managing equipment, travel arrangements, and documentation.</li><li>
Experience with arranging and tracking travel logistics, including flights, accommodation, and transfers.</li><li>
Proficient in maintaining personnel and travel records, including visas and associated costs.</li><li>
Capable of coordinating training schedules and handling training logistics.</li><li>
Demonstrated ability to provide general administration and operations support.</li><li>
Experience using ERP and procurement systems, such as M3 and i2B.</li></ul> 
Person Specification<ul><li>
Strong attention to detail and accuracy in all tasks.</li><li>
Excellent communication and interpersonal skills.</li><li>
Proactive approach to problem-solving and task management.</li><li>
Ability to multitask and prioritize effectively in a fast-paced environment.</li><li>
Flexible and adaptable to changing business needs.</li><li>
Customer service oriented, with a helpful and supportive attitude.</li><li>
Reliable and able to work independently as well as part of a team.</li><li>
Strong organizational skills to manage multiple responsibilities.</li><li>
Positive attitude and willingness to take on new challenges.</li></ul>
Find out more and apply now.
Bring your energy. Grow your career.
#LI-MK1
Equal employment opportunity
We welcome people from different backgrounds and cultures, and respect people&rsquo;s unique skills, attitudes and experiences. We encourage everyone to be themselves at work because we know that&rsquo;s how we do our best, for each other, for our customers, for the communities where we work, and for our careers.
We are an equal opportunity employer. If you apply for a role at Aggreko, we will consider your application based on your qualifications and experience, and not on your race, colour, ethnicity, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.</div>

Program & Operations Administrator

Job openings for women in Dubai

<div><div><div><div>Administrator in Facilities at The Wonder Years Nursery
<div><div><div><div>Administration
</div></div></div></div>Listed On: 27 August 2025
Expires On: 27 September 2025
 <div></div><div><div>Dubai
</div></div><div><div><div><div>The Wonder Years Nursery is seeking to hire an Administrator in Facilities for their branch in dubai.
</div></div></div></div></div></div></div><div></div><div><div><div>Job Title: Administrator in Facilities 
Location: The Wonder Years Nursery, Remraam Branch, Dubai, UAE 
Working Hours: Monday to Saturday, 8 AM - 6 PM 
Benefits: Visa and medical insurance provided, transport included (Satwa, Al Rigga or Sport City)

Job Overview

The Wonder Years Nursery is seeking a dedicated and proactive Administrator in Facilities to ensure the smooth and safe operation of our nursery environment. This role involves managing facility maintenance, government compliance, and operational efficiency to create a safe and welcoming space for our children, staff, and parents.

Key Responsibilities

Compliance &amp; Safety:
<ul><li>
Ensure full compliance with Dubai Municipality and other government regulations.
</li><li>Maintain updated records of all required licenses, including trade licenses, building licenses, and other necessary government renewals.
</li><li>Ensure all Facility Management (FM) and Dubai Municipality (DM) files are up to date.
</li><li>Oversee waste disposal and environmental safety outside the building.
</li><li>Ensure compliance with health and safety regulations for staff and children.</li>
</ul>
Maintenance &amp; Operations:
<ul><li>
Arrange regular maintenance of nursery equipment and internal systems (e.g., CCTV, fire alarms, biometric machines, HVAC systems).
</li><li>Conduct routine inspections of classrooms and furniture to identify and schedule necessary repairs.
</li><li>Oversee summer deep cleaning and disinfecting of the nursery premises.
</li><li>Monitor and track all facility-related expenses, including regular and ad-hoc costs.
</li><li>Coordinate parking duty in the mornings and afternoons.
</li><li>Liaise with maintenance team.</li>
</ul>
Transport Coordination:
<ul><li>
Arrange transportation for students with an RTA approved bus company.
</li><li>Ensure proper registration of bus nannies with the RTA.
</li><li>Oversee the daily bus schedule, ensuring all routes and timings are followed.
</li><li>Ensure the health and safety of passengers traveling via nursery transport.</li>
</ul>
Inventory &amp; Procurement:
<ul><li>
Conduct a yearly inventory of school property in collaboration with the accounts department.
</li><li>Purchase pantry items, school consumables, and office supplies.
</li><li>Obtain quotations and manage purchasing processes for necessary supplies and maintenance services.
</li><li>Maintain an organized record of invoices from external suppliers, contractors, and transport providers.</li>
</ul>
Administrative Duties:
<ul><li>
Assist the PRO with documentation for government renewals and regulatory requirements (e.g., 24x7, trade license, building license).
</li><li>Assign cleaning tasks and oversee cleaning schedules for nursery staff alongside the supervisor.
</li><li>Keep detailed logs and ensure records are properly maintained for all facility-related operations.</li>
</ul>Requirements
<ul><li>Proven experience in facilities management, operations, or a similar role.
</li><li>Strong knowledge of Dubai Municipality regulations and compliance standards.
</li><li>Excellent spoken English and strong communication skills.
</li><li>Proficiency in computer skills, including MS Office (Excel, Word, Outlook).
</li><li>Ability to manage multiple tasks efficiently.
</li><li>Problem-solving skills and a proactive approach to maintenance and compliance tasks.
</li><li>Strong organizational skills with attention to detail.</li>
</ul>How to Apply

If you are a responsible, organized, and detail-oriented professional who takes pride in maintaining a safe and efficient environment, we would love to hear from you!</div></div></div></div>

Administrator in Facilities at The Wonder Years Nursery

North Face Real Estate

Job SummaryWe are seeking a super skilled Administrator to join our team at North Face Real Estate in Dubai. The ideal candidate would be a female preferably a filippino national with immense experience in dealing with all aspects of operations for a real estate firm. She should be extremely proficient in office applications, accounts handling, managing property portals, listings, and supporting daily operations.REAL ESTATE EXPERIENCE OF MINIMUM THREE YEARS IS A PRE REQUISITE TO QUALIFY FOR AN INTERVIEW.What We Offer- Competitive salary and benefits package- Opportunity to work in a new dynamic real estate company- Professional growth and developmentHow to ApplyInterested candidates please send your CV and a brief cover letter to aaisha1@live.comJob Type: Temporary Contract length: 3 monthsPay: AED5,000.00 - AED6,000.00 per monthExperience:<ul><li>real estate: 3 years (Required)</li></ul>Language:<ul><li>fluent english (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Expected Start Date: 20/09/2025

Administrative Officer

Royal Smart Properties

Royal Smart Limousine LLC is a leading luxury transportation company based in Dubai, specializing in high-quality fleet operations and premium customer service. We are currently seeking a highly skilled Fleet Operations Maintenance Coordinator/Administrator to join our growing team.Role OverviewThe ideal candidate will play a critical role in overseeing the company's fleet operations, procurement, maintenance, tracking, and compliance activities. We are looking for a professional with a deep understanding of fleet management systems, vehicle purchasing (cash/bank facility), RTA processes, and fleet accounting/mortgage calculations.Key Responsibilities:<ul><li>Manage the procurement of fleet vehicles, including purchases by cash and through bank financing/mortgage facilities.</li><li>Handle vehicle registration, insurance, and compliance processes with RTA and authorities across all Emirates in the UAE.</li><li>Administer fleet maintenance schedules, fleet repairs, resale processes, and manage vehicle tracking systems.</li><li>Coordinate insurance policies and calculate fleet insurance premiums and renewals efficiently.</li><li>Maintain accurate records of fleet assets, depreciation schedules, mortgage balances, and overall fleet accounting.</li><li>Use Odoo ERP or similar fleet management software to track maintenance, costs, operations, and document workflows.</li><li>Build strong relationships with suppliers, banks, and service providers to negotiate favorable terms for purchases, servicing, and fleet operations.</li><li>Ensure full regulatory compliance with all UAE traffic and licensing authorities.</li><li>Identify opportunities for cost optimization in fleet acquisition, maintenance, and insurance.</li></ul>Requirements:<ul><li>Proven experience (minimum 5+ years) in fleet management, procurement, and operations within the UAE.</li><li>Strong knowledge of Odoo ERP or any other fleet management/ERP system.</li><li>In-depth understanding of RTA rules, regulations, and processes across all Emirates.</li><li>Excellent sales and negotiation skills with experience managing vendors, banks, and insurance companies.</li><li>Knowledge of fleet maintenance, tracking, resale value assessment, and fleet-related financial calculations (including mortgage facilities and insurance).</li><li>Bachelor&rsquo;s degree in Business Administration, Automotive Management, Logistics, or a related field preferred.</li><li>Highly organized with strong attention to detail and ability to handle multiple projects simultaneously.</li><li>Strong communication and interpersonal skills in English; Arabic language skills are an advantage.</li><li>UAE Driving License is mandatory.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Fleet Operations Maintenance Coordinator/Administrator

Al Riyady For Auditing of Accounts EST

We are seeking a versatile Sales Administrator who will split their time evenly between managing our E-commerce platform and providing dedicated backend support to our sales team. The ideal candidate is well-organized, technologically adept, and capable of handling diverse administrative tasks to ensure smooth operations across both areas.Required Skills and Experience:<ul><li>Proven experience in sales administration and managing E-commerce platforms.</li><li>Expertise in Odoo ERP or comparable order management systems (experience with Odoo is a must).</li><li>Excellent organizational skills, with the ability to balance dual responsibilities effectively.</li><li>Proficiency in CRM systems, MS Office, and other relevant sales support software.</li><li>Strong communication skills, capable of working independently and in a remote team environment.</li><li>A proactive, detail-oriented approach with the ability to adapt to changing priorities.</li></ul>Key Responsibilities:<ul><li>Manage our E-commerce platform by overseeing order processing, updating inventory, and ensuring a seamless customer experience.</li><li>Maintain and monitor product listings, pricing, and promotions to drive sales and customer engagement online.</li><li>Provide comprehensive administrative support to the sales team by managing schedules, coordinating communications, and handling documentation.</li><li>Act as a personal assistant to the sales team, facilitating timely follow-ups, meeting coordination, and record keeping.</li><li>Compile sales reports and assist with forecasting and performance tracking.</li><li>Collaborate with other departments to align E-commerce initiatives with overall business objectives and support sales strategies.</li></ul>Job Types: Full-time, PermanentPay: AED4,500.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Nationality?</li><li>What kind of e-commerce sites have you worked on before?</li><li>Expected Salary?</li><li>Immediate Joiner?</li></ul>

E-commerce : Sales Administrator - PNOY

Elata Beauty Salon

A reputable ladies' salon in Dubai, known for its commitment to excellence in beauty services and exceptional client care, is seeking a highly organized and proactive Office Administrator to join our team.Key Responsibilities:<ul><li>Oversee daily office operations to ensure efficiency and productivity.</li><li>Provide administrative support to management and executive teams.</li><li>Serve as the primary contact for vendors.</li><li>Support HR functions, including recruitment.</li><li>Assist the operations team as needed.</li></ul>Qualifications:<ul><li>Proven experience as an Administrator or in a similar role.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint).</li><li>Excellent organizational and multitasking skills.</li><li>Strong written and verbal communication abilities.</li><li>Ability to work independently and in a team.</li></ul>Job Type: Full-timePay: From AED5,000.00 per month

Administrator

Fast Road Link Transport L.L.C

Job Vacancy: Office Administrator and sales Location: Dubai, UAE Company: Fast Road Link Transport Salary: AED 2,000 &ndash; 2,500 per monthWe are currently looking for a dedicated and organized Office Administrator and Sales person ( male only ) to join our team at Fast Road Link Transport. The ideal candidate will be responsible for managing day-to-day administrative tasks, ensuring the smooth operation of our office, and supporting various departments as needed.Key Responsibilities:<ul><li>Manage office operations and procedures</li><li>Handle phone calls, emails, and correspondence</li><li>Maintain records, files, and documentation</li><li>Support HR, accounting, and logistics departments</li><li>Order office supplies and manage inventory</li></ul>Requirements:<ul><li>Proven experience in office administration or similar role</li><li>Strong organizational and communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to multitask and prioritize tasks effectively</li><li>Good command of English (spoken and written)</li></ul>Salary: AED 2,000 &ndash; 2,500 (based on experience)To apply, please send your CV to: info@fastroadlinktransport.comJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Admin and sales male

Explore 1974+ Operations administrator in Dubai this September. Find roles across top companies and apply now to boost your career.