operations manager

sales coordinator

executive assistant

office administrator

administrative assistant

operations assistant

Wesource HR Consultancy

Position: Operations Assistant Location: Dubai Studio City Salary: AED 5,000 Contract Duration: 3&ndash;4 months Working Hours: 9:00 AM &ndash; 6:00 PM<ul><li>Work from office: Monday, Tuesday, Thursday, Friday</li><li>Work from home: Wednesday, Saturday</li><li>Day off: Sunday</li></ul>Joining: Immediate (Own Visa required)Role Purpose We are seeking a driven and highly organized Operations Assistant with a proactive, &ldquo;can-do&rdquo; attitude to support influencer event planning and campaign deliveries across the MENA region.Key Responsibilities<ul><li>Support in planning and organizing influencer events.</li><li>Prepare and track event budgets.</li><li>Liaise and negotiate with vendors.</li><li>Handle logistics, travel arrangements, and event permits.</li><li>Assist in gifting campaigns and product deliveries to influencers.</li><li>Build and maintain influencer databases and contact details.</li><li>Produce presentations, reports, and other required materials.</li><li>Monitor influencer campaign coverage on social media.</li></ul>Requirements<ul><li>Minimum 2 years&rsquo; experience in events, operations, or an administrative role.</li><li>Fluent in English (verbal and written).</li><li>Willingness to work weekends or evenings if required.</li><li>Strong problem-solving skills with a proactive mindset.</li><li>Excellent communication and interpersonal skills.</li><li>Highly organized with the ability to multitask effectively.</li><li>Strong attention to detail and reliability.</li><li>Tech-savvy with the ability to work with digital tools.</li><li>Collaborative team player with a positive attitude.</li></ul>Job Type: Contract Contract length: 3-4 monthsPay: AED5,000.00 per month

Operations Assistant

NNTC (Innovative Technology Company)

<div>
 
 
 We&rsquo;re hiring a&nbsp;
 
 
 Junior Operations Assistant (on-site in Dubai)
 
 
 &nbsp;to keep our day-to-day processes accurate, timely, and well-organized. This role suits&nbsp;
 
 
 recent graduates and early-career professionals
 
 
 &nbsp;who enjoy structured work, care about details, and want to build real skills in&nbsp;
 
 
 ERP-driven operations
 
 
 . If you&rsquo;re organized, quick to spot inconsistencies, and communicate clearly, you&rsquo;ll do well here. &nbsp;
 
 
 
 
 
 
 
 Position Details
 
 
 <ul>
 <li>
 
 Employment Type:
 
 &nbsp;Full-time
 </li>
 <li>
 
 Reports to:
 
 &nbsp;Operations Manager
 </li>
 <li>
 
 Core Systems:
 
 &nbsp;Odoo (Purchase, Inventory, CRM, Accounting), Google Workspace/Excel; familiarity with any project tool (Jira, Trello, Asana, ClickUp) is helpful
 </li>
 <li>
 
 Benefits:
 
 &nbsp;As per UAE Labour Law (company visa, paid leave, medical, end-of-service) + clear growth pathways inside Operations
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 
 0&ndash;2+ years
 
 &nbsp;in operations/admin/procurement support (internships &amp; university projects count)
 </li>
 <li>
 
 Procurement fundamentals knowledge
 
 </li>
 <li>
 
 High tolerance for&nbsp;structured, repetitive tasks
 
 ; superb&nbsp;
 
 attention to detail
 
 &nbsp;and&nbsp;
 
 typing accuracy
 
 </li>
 <li>
 
 Proactive
 
 &nbsp;mindset - flag gaps, chase missing docs, suggest small process fixes
 </li>
 <li>
 
 Spreadsheet fluency:
 
 &nbsp;filters, data validation, lookups/pivots
 </li>
 <li>
 Clear&nbsp;
 
 English
 
 &nbsp;communication (written/spoken)
 </li>
 <li>
 
 Visa status:
 
 your own visa is benefit but not mandatory
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Why Join Us
 
 
 <ul>
 <li>
 Learn and grow in&nbsp;
 
 ERP, procurement, and operations
 
 &nbsp;with hands-on mentoring
 </li>
 <li>
 See your work directly improve&nbsp;
 
 purchasing, invoicing, and reporting accuracy
 
 </li>
 <li>
 Work with&nbsp;
 
 SOPs, templates, and checklists
 
 &nbsp;so expectations are clear
 </li>
 <li>
 Collaborate in a&nbsp;
 
 supportive, close-knit team
 
 &nbsp;where your contribution is visible
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Data entry &amp; maintenance in Odoo
 
 : vendors/customers, RFQs/POs, invoices, CRM records, project updates
 </li>
 <li>
 
 Procurement support
 
 : attach supplier quotes, align PO/Invoice, keep statuses current
 </li>
 <li>
 
 Accounting support (light)
 
 : collect vendor invoices, reconcile with bank statement entries
 </li>
 <li>
 
 CRM hygiene
 
 : update opportunities, contacts, activities; ensure stage/status accuracy
 </li>
 <li>
 
 Quality checks
 
 : deduplicate, standardize naming, validate mandatory fields, and audit completeness
 </li>
 <li>
 
 Document control
 
 : ensure quotes/invoices/delivery notes are attached to the right records
 </li>
 <li>
 
 Weekly reporting
 
 : data freshness, mismatch/error logs, pending actions
 </li>
 <li>
 
 Cross-team coordination
 
 : work closely with Sales and Project Managers to chase missing data and close loops
 </li>
 <li>
 
 Reporting
 
 : Produce ad-hoc reports (system exports and further tuning in Excel) as per management request
 </li>
 <li>
 
 Continuous improvement
 
 : propose simple SOP tweaks that reduce rework and prevent errors
 </li>
 <li>
 On manager&rsquo;s request
 
 support the team with various ad-hoc activities
 
 that you are capable of doing (ordering&nbsp;goods and services, small web research etc)
 </li>
 <li>
 
 Calendar &amp; meeting support:
 
 &nbsp;schedule internal/vendor calls, prepare brief agendas, capture minutes, and track action items to closure.
 </li>
 <li>
 
 Office supplies &amp; asset logging:
 
 &nbsp;track and restock stationery/consumables
 </li>
 <li>
 
 Compliance documents collection:
 
 &nbsp;collect/renew vendor documents (Trade License,&nbsp;
 
 TRN
 
 , Tax Certificate, MoA, bank letter); maintain an&nbsp;
 
 expiry/renewal tracker
 
 .
 </li>
 </ul>
 
 
 
 
 
 About NNTC
 
 
 
 NNTC is a UAE-based tech company pushing the boundaries of innovation in IT and 3D Digital Twin solutions. Since 2016, we&rsquo;ve delivered high-end visualization tools, smart systems, and IT infrastructure projects to UAE, GCC and international clients across industries. With direct access to global suppliers, we offer cost-effective solutions without compromising quality. We value professionalism, accountability, and a constant drive for improvement.
 
</div>

Junior Operations Assistant

ZR Consultants

CompanyZRC International (ZRCI) is a leading business consulting firm specialising in Governance, Risk, and Controls. With deep expertise in executing large-scale projects, we offer comprehensive services in Cyber Security, Artificial Intelligence Compliance, SOX Compliance (Sarbanes-Oxley), Business and IT Controls Transformation (including SAP S/4HANA and Oracle Fusion), Controls Rationalisation and Optimisation, Internal Audits, ESG initiatives, and regulatory compliance. Our services are tailored to meet the unique needs of clients in the United Arab Emirates.Founded in 2023, ZRCI was established as a strategic extension of our successful affiliate, ZR Consultants, marking our expansion into the UAE market. As we continue to grow, our commitment to delivering high-quality, cost-effective solutions remains unwavering. To learn more, please visit www.zrc.ae.Role OverviewWe are looking for a proactive and versatile Business &amp; Operations Assistant to join our growing consultancy. This role sits at the heart of our business, supporting senior leaders across operations, business development, marketing, recruitment, and executive support.You&rsquo;ll play a key part in ensuring the smooth running of day-to-day operations while also helping to drive client growth, elevate our brand, and strengthen our talent pipeline.If you thrive in a fast-paced environment, enjoy wearing multiple hats, and are looking for an opportunity where you can make a real impact, we&rsquo;d love to hear from you.Even if you don&rsquo;t tick every box, we encourage you to apply &ndash; we value drive, adaptability and a can-do attitude above all.What You&rsquo;ll Be DoingOperations &amp; Executive Support<ul><li>Manage diaries, inboxes and coordinate meetings, events, and travel logistics.</li><li>Oversee operational tasks including expenses, supplier management, filing and award submissions.</li><li>Maintain accurate timesheets in MyHours.</li><li>Produce professional presentations, reports and briefing materials.</li><li>Provide ad hoc support to senior leadership and adapt to evolving business needs.</li></ul>Business Development &amp; Marketing<ul><li>Research prospective clients, markets and opportunities; create reports and insights.</li><li>Support outreach efforts using platforms such as Apollo and Supplier Portals.</li><li>Maintain and update company profiles across Supplier Portals.</li><li>Develop high-quality client presentations, proposals and marketing materials.</li><li>Manage and schedule content for LinkedIn, X and the company website.</li><li>Design creative digital assets using Canva to strengthen our brand presence.</li><li>Contribute to marketing campaigns targeting blue-chip clients.</li></ul>Recruitment<ul><li>Manage end-to-end recruitment: job postings, CV screening, candidate shortlisting and interview scheduling.</li><li>Keep candidate records and pipelines up to date via Indeed and internal systems.</li><li>Prepare polished candidate profiles for client review.</li></ul>What We&rsquo;re Looking For<ul><li>Strong written and verbal communication skills (English essential).</li><li>Confident using Microsoft Outlook for diary/inbox management.</li><li>Proficiency across Microsoft Office (Word, Excel, PowerPoint).</li><li>Comfortable using Canva for design and digital marketing collateral.</li><li>Excellent organisational skills with the ability to prioritise and multitask.</li><li>Self-starter with the confidence to work independently and take initiative.</li><li>Professional, trustworthy and able to handle confidential matters discreetly.</li><li>Willingness to complete an enhanced DBS/CRB check.</li><li>Previous experience in consulting, professional services or a high-growth environment is a plus.</li></ul>Agencies, please note we are not looking for your support on this recruitmentEqual OpportunitiesAs a proud Ethnic Minority Owned Business, ZRC International is an equal opportunity employer, and we value diversity in our organisation. We welcome applications from candidates with diverse backgrounds and perspectives.Job Type: Full-timePay: AED2,400.00 - AED4,000.00 per monthApplication Question(s):<ul><li>How many years of executive assistant / administrative experience?</li><li>How many years of LinkedIn administration experience?</li><li>How many years of Business Development experience?</li><li>How many years of Marketing experience?</li><li>How many years of recruitment experience?</li><li>Do you have any experience using Canva?</li><li>Do you have any experience using WordPress?</li><li>We require individuals who will be able to commence engagement as soon as possible. Please indicate your availability or notice period?</li></ul>Education:<ul><li>Diploma (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>

Business & Operations Assistant

Emirates Flight Catering

<div>
 
 Job Purpose:
 
 
 The Operations Assistant role is a critical non-chef role within the business, encompassing responsibilities across several areas including ERP, Planning, Specification, New Product Development (NPD), Admin and Food Production. This position supports operational demands by addressing diverse tasks and KRAs tailored to each specific function.
 
 
 
 
 
 Key Result Areas:
 
 <ol>
 <li>
 Coordinate with internal departments by aligning production schedules, sharing safety best practices, and ensuring consistent communication to achieve production targets and KPIs.
 </li>
 <li>
 Collaborate with cross-functional teams and departments, including Food Safety, Quality, Hygiene, Operations Specifications, ERP, Sourcing Solutions, Engineering, and New Product Development (NPD), to support trials and ensure the successful launch of new products.
 </li>
 <li>
 Maintain accurate HACCP production records, including wastages, label verification, while recommending and implementing improvements to minimize wastages and errors.
 </li>
 <li>
 Ensure compliance with QHSE, food safety standards, and safety protocols by following FIFO methods, verifying work orders, enforcing the use of personal protective equipment (PPE), and adhering to standard operating procedures (SOPs) to reduce risks, maintain regulatory standards, and ensure a safe working environment.
 </li>
 <li>
 Assist in managing and optimizing ERP data to ensure accurate record-keeping, leading to better inventory control and streamlined procurement processes.
 </li>
 <li>
 Generate regular ERP system reports to provide management with actionable insights, improving decision-making and operational efficiency.
 </li>
 <li>
 Collaborate in ERP system upgrades and troubleshooting to ensure continuous system improvement, reducing downtime and increasing productivity.
 </li>
 <li>
 Identify process improvements within the ERP system to achieve time and cost savings, enhancing overall operational efficiency.
 </li>
 <li>
 Upload recipes and update improved versions in the ERP system, informing the finance team for cost roll-up purposes, supporting accurate product costing and financial forecasting.
 </li>
 <li>
 Record supplier delivery receipts in real-time to maintain accurate inventory and place raw material orders based on the Master Production Schedule (MPS), ensuring up-to-date stock levels, optimized material availability, and reduced supply chain disruptions.
 </li>
 </ol>
 
 
 
 
 
 Education Qualification:
 
 
 <ol>
 <li>
 A high school diploma or equivalent.
 </li>
 <li>
 Additional education or certification in administration or hospitality is preferred.
 </li>
 </ol>
 
 
 
 
 
 Work Experience:
 
 
 <ol>
 <li>
 Minimum 3 years of experience in hospitality or food related industry.
 </li>
 </ol>
 
 
 
 
 
 Skills:
 
 
 <ol>
 <li>
 Proficient in Microsoft Office
 </li>
 <li>
 Strong verbal and written communication skills
 </li>
 <li>
 Skilled at maintaining professional relationships, working as part of a team, and providing support to colleagues and supervisors
 </li>
 <li>
 Ability to manage multiple tasks and responsibilities efficiently
 </li>
 <li>
 Ability to cross-verify information
 </li>
 <li>
 Excellent time management skills, with ability to prioritize workload
 </li>
 <li>
 Demonstrates personal accountability by taking full ownership of actions.
 </li>
 </ol>
</div>

Operations Assistant - ERP

Nabia Creates

Job Title: Operation AssistantLocation: Dubai, UAEIndustry: Restaurant / CateringJob Description: We are seeking a proactive and detail-oriented Operation Assistant to join our team. The ideal candidate will have prior experience working in a restaurant or catering company in the UAE and must be able to communicate effectively in Malayalam.Key Responsibilities:<ul><li>Assist in daily operational activities of the restaurant/catering business.</li><li>Coordinate with kitchen, service, and logistics teams to ensure smooth operations.</li><li>Monitor inventory, supplies, and ensure timely replenishment.</li><li>Support in handling client requirements, events, and catering orders.</li><li>Ensure compliance with company policies and food safety standards.</li></ul>Requirements:<ul><li>Previous experience in restaurant or catering operations in the UAE (mandatory).</li><li>Malayalam speaking is required (additional languages are a plus).</li><li>Strong organizational and communication skills.</li><li>Ability to work in a fast-paced environment.</li><li>UAE experience and knowledge of local food service industry preferred.</li></ul>Employment Type: Full-timeLocation: Dubai, UAEInterested candidates can apply by sending their updated CV to: [+971 56 186 7446]Job Type: Full-timeExperience:<ul><li>2years : 3 years (Required)</li></ul>

Operation Assistant

Skyports limited

<div>Job Title: Landing Assistant / Emergency Response Team Member
Location: UAE 
Department: Operations 
Type: Full Time &ndash; Shift Work 
About Us:
Founded in 2018, Skyports is at the forefront of the Advanced Air Mobility revolution, developing and operating cutting-edge infrastructure for electric air taxis and leveraging drone technology to transform business operations across industries. 
Our business is split into two key areas:<ul><li>
Skyports Infrastructure plays a vital role in the Urban Air Mobility ecosystem, designing, building, owning, and operating vertiports that enable eVTOL operators to take off and land in cities around the world.</li><li>
Skyports Drone Services uses drones to streamline logistics, capture data, and enhance operational efficiency, with a focus on rural deliveries, surveying, surveillance, and maritime services.</li></ul>
With our presence in this dynamic, high-growth industry, there has never been a more exciting time to be part of our mission to reshape the future of air mobility. 
The Role:
Join our vertiport operations team as a Landing Assistant, supporting daily operations while serving as a trained emergency response team member. This hands-on dual-role position involves passenger services, ground handling, and critical safety responsibilities across rotating shift patterns. 
Key Responsibilities:<ul><li>
Passenger Operations:</li><li><div><ul><li>
Assist passengers with embarkation and disembarkation</li><li>
Escort passengers within vertiport movement areas</li><li>
Handle baggage loading and unloading from aircraft</li><li>
Support terminal facilities management</li></ul></div></li><li>
Ground Operations:</li><li><div><ul><li>
Operate aircraft charging equipment</li><li>
Maintain ground handling and aircraft handling equipment</li><li>
Assist in vertiport maintenance activities</li></ul></div></li><li>
Emergency Response:</li><li><div><ul><li>
Provide assisted rescue of aircraft occupants in emergencies</li><li>
Evacuate all persons from movement areas during emergencies</li><li>
Operate firefighting equipment</li><li>
Maintain emergency equipment readiness</li><li>
Maintain and inspect firefighting and rescue equipment</li></ul></div></li></ul> 
About You:<ul><li>
Helideck, Heliport Assistant experience essential</li><li>
Helideck, Heliport Rescue and Fire Fighting experience preferred.</li><li>
Physical fitness for emergency response and equipment handling</li><li>
Ability to work in team environment</li><li>
Flexibility to work various shifts</li><li>
Training in emergency procedures (provided)</li><li>
Valid security clearance (or ability to obtain)</li><li>
Good command of spoken and written English</li><li>
Valid technical training certificates</li><li>
Valid security clearance (or ability to obtain)</li></ul> 
What We Offer:<ul><li>
Competitive salary</li><li>
Medical Coverage</li><li>
Employment Visa</li><li>
Opportunity to work in an innovative and growing industry</li><li>
A collaborative and dynamic work environment with ample opportunities for professional development</li></ul>
How to Apply:
If you&rsquo;re passionate about Vertiports Operations and keen to be part of a pioneering company that is changing the future of transportation, we would love to hear from you. Please submit your CV and a cover letter outlining your experience and why you&rsquo;re a great fit for this role. 
Skyports is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</div>

Landing Assistant / Emergency Response Team Member

Lionheart Sport Academy 

Managing Job Title: Managing Assistant Location: Dubai, UAE Organization: Lionheart Sport AcademyAbout Us: Lionheart Sport Academy is committed to nurturing young athletes, building character, and creating opportunities for personal growth through basketball and sports development. We pride ourselves on discipline, teamwork, and excellence both on and off the court.Position Overview: We are seeking a proactive, organized, and detail-oriented Managing Assistant to support the daily operations of Lionheart Sport Academy. The ideal candidate will work closely with the management team to ensure smooth administration, efficient coordination of activities, and effective communication across stakeholders including staff, parents, players, and partners.Key Responsibilities:<ul><li>Provide administrative support to management, including scheduling, correspondence, and record keeping.</li><li>Coordinate training sessions, events, and tournaments.</li><li>Manage communication with parents, players, and partner schools.</li><li>Assist in marketing, social media updates, and distribution of flyers.</li><li>Keep accurate attendance, registration, and financial records.</li><li>Support coaches with logistics and program planning.</li><li>Handle inquiries and provide information about academy services.</li><li>Ensure academy policies, codes of conduct, and safety regulations are upheld.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Sports Management, Communication, or a related field (preferred).</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication skills in English (verbal &amp; written); Arabic is an advantage.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and social media platforms.</li><li>Ability to work independently and as part of a team.</li><li>Passion for youth development and sports, especially basketball.</li><li>Flexible to work evenings or weekends as needed for events.</li></ul>What We Offer:<ul><li>Opportunity to grow within a dynamic sports academy.</li><li>Exposure to international sports development programs.</li><li>A positive, inclusive, and inspiring work environment.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or willing to relocate with an employer-provided relocation package (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Management : 3 years (Required)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>

Managing Assistant

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