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Part-Time Administrative Assistant | The WoodlandsWe are seeking one person in The Woodlands to provide business and clerical administrative support for a growing startup serving senior clients.You'll work closely with a busy female president in a dynamic, flexible environment &mdash; primarily remote with occasional local travel to client and supervisor meetings.This role is a great fit for someone who:<ul><li>Has built a strong professional career and isn't done contributing but does not need or want full-time work.</li><li>Brings seasoned judgment, life experience, and a steady professional presence</li><li>Communicates with polish and writes with clarity</li><li>Is proficient in MS Office, especially Excel; QuickBooks Online familiarity a plus</li><li>Has reliable transportation</li></ul>Some college preferred. Prior administrative, executive assistant, or personal assistant experience welcomed. Banking or legal industry experience is helpful. Primarily: we deeply value the perspective and reliability that comes with real-world experience.Hours are variable and flexible &mdash; designed to fit around the life you've built.Pay: $15.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Application Question(s):<ul><li>Do you own reliable transportation?</li><li>Are you proficient in MS Office, especially Excel?</li><li>Do you have experience in some or all of these: banking, legal fields, administrative assistance? Please detail.</li><li>Do you prefer a part-time contract job on-going? Why is this a fit for you?</li></ul>Location:<ul><li>The Woodlands, TX 77380 (Preferred)</li></ul>Work Location: Remote

Part-Time Administrative Assistant

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

Maple Meadows Assisted Living

<div><div><div><h2 class="jobSectionHeader">Administrative Assistant (Part-Time)</h2>
Maple Meadows Assisted Living &amp; Lakepointe Villa Assisted Living
Are you organized, people-focused, and looking for a meaningful part-time role where your work truly makes a difference? 
Maple Meadows Assisted Living and Lakepointe Villa Assisted Living are looking for a Part-Time Administrative Assistant to support our Human Resources, Payroll, and Front Office operations.
This role is ideal for someone who loves variety, takes pride in staying organized, and enjoys being a welcoming face for employees, residents, families, and visitors.</div><h2 class="jobSectionHeader">
✨ What You&rsquo;ll Do (A Day in the Life)</h2>
As our Administrative Assistant, you&rsquo;ll be the behind-the-scenes hero helping our communities run smoothly. Your responsibilities will include:<h3 class="jobSectionHeader">
&zwj; Human Resources &amp; Onboarding</h3><ul><li>
Support the HR process from start to finish&mdash;background checks, onboarding, orientations, and personnel files</li><li>
Enter and maintain employee data in Workday</li><li>
Assist with employee status changes, Leaves of Absence, and Workers&rsquo; Compensation documentation</li><li>
Help department leaders track and maintain mandatory training compliance</li><li>
Ensure company policies, procedures, and CAPLICO Core Values &amp; Code of Conduct are upheld</li></ul><h3 class="jobSectionHeader">
 Payroll Support</h3><ul><li>
Assist with payroll-related duties</li><li>
Serve as the Payroll Representative when the Business Office Manager is away</li></ul><h3 class="jobSectionHeader">
 Front Office &amp; Administrative Support</h3><ul><li>
Greet visitors with a smile and direct them where they need to go</li><li>
Answer phones, take messages, and assist callers with general information</li><li>
Receive, sort, and distribute mail and coordinate shipping services (FedEx, UPS, etc.)</li><li>
Order and distribute weekly office supplies</li><li>
Jump in on clerical projects and special assignments as needed</li></ul><h2 class="jobSectionHeader">
 What We&rsquo;re Looking For</h2>
We&rsquo;re searching for someone who is:<ul><li>
Friendly, professional, and well-organized</li><li>
Calm under pressure and adaptable in a fast-paced environment</li><li>
Comfortable interacting with residents, families, staff, and visitors</li><li>
Tech-savvy with experience using computers, email, spreadsheets, and word processing software</li><li>
Able to exercise good judgment and maintain confidentiality</li></ul><h2 class="jobSectionHeader">
 Education &amp; Experience</h2><ul><li>
High school diploma or equivalent required (Associate Degree in Business or related field preferred)</li><li>
Minimum of 2 years of experience in healthcare or business operations</li></ul><h2 class="jobSectionHeader">
 Physical &amp; Work Environment Highlights</h2><ul><li>
Active role with movement throughout the facility</li><li>
Frequent interaction with residents, staff, and visitors</li><li>
Ability to lift, push, pull, or move up to 50 pounds</li><li>
Must be comfortable working in a healthcare environment and assisting in emergency situations when needed</li></ul><h2 class="jobSectionHeader">
 Why Join Us?</h2>
At Maple Meadows and Lakepointe Villa, we&rsquo;re more than a workplace&mdash;we&rsquo;re a community. You&rsquo;ll join a team that values compassion, teamwork, integrity, and service, all while supporting residents and employees who rely on us every day.
 Interested? 
We&rsquo;d love to meet you! Apply today and become part of a team where your organization skills and heart for service truly matter.</div><div><div><div><div><div><div><div><div><div><div><div><div><div><div>
The employer for this position is stated in the job posting. The Pennant Group, Inc. is a holding company of independent operating subsidiaries that provide healthcare services through home health and hospice agencies and senior living communities located throughout the US. Each of these businesses is operated by a separate, independent operating subsidiary that has its own management, employees and assets. More information about The Pennant Group, Inc. is available at http://www.pennantgroup.com.</div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>

WITTE MUSEUM

<div>Part-time Administrative Assistant 
Volunteerism &amp; Community Engagement 
HR/Finance
Witte Museum
Founded in 1926, the Witte Museum inspires people to shape the future of Texas through transformative and relevant experiences in nature, science and culture. Located on the banks of the San Antonio River in Brackenridge Park, the Witte is consistently voted San Antonio&rsquo;s top museum. Here, visitors of all ages journey through Texas Deep Time, uncovering untold stories of the people and forces that shaped Texas across millions of years to the present day.
Job Summary
This is a Part-Time Administrative Assistant which supports the offices of Volunteerism &amp; Community Engagement/HR/Finance with clerical, organizational, and administrative tasks. This role will assist with Witte volunteer schedules, event coordination for volunteers and employees, HR documentation, audits, onboarding processes, while maintaining accuracy, confidentiality, and efficiency. The ideal candidate is energetic, organized, and able to work both independently and collaboratively.
Key Responsibilities
Volunteer Coordination
<ul><li>Assist in maintaining the volunteer tracking system (Volgistics).</li>
<li>Coordinate volunteer schedules and assist with daily volunteer management.</li>
<li>Support the planning and implementation of volunteer events.</li>
<li>Assist with the development and scheduling of volunteer training sessions.</li>
</ul>
Human Resources &amp; Administrative Support
<ul><li>Support employee onboarding and offboarding processes, including maintaining and organizing personnel files.</li>
<li>Review, organize, and correct I-9 documentation to ensure compliance.</li>
<li>Pull, scan, and prepare files for HR, 401(k), and finance audits.</li>
<li>Cross-reference spreadsheets and documentation for accuracy as requested by HR or Finance.</li>
<li>Maintain filing systems, bulletin boards, and other administrative records.</li>
<li>Order and distribute employee name tags.</li>
<li>Update meeting agendas and coordinate monthly Team meetings.</li>
<li>Assist with general administrative and clerical tasks.</li>
</ul>
Events &amp; Special Projects
<ul><li>Assist with volunteer and employee events, holiday decorations, and other special projects as assigned.</li>
</ul>
Qualifications
<ul><li>Strong organizational skills and attention to detail.</li>
<li>Ability to handle confidential and sensitive information with discretion.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Strong oral and written communication skills.</li>
<li>Ability to work independently and collaboratively in a team environment.</li>
<li>Energetic, enthusiastic, and dependable with strong computer skills.</li>
</ul>
Work Schedule
<ul><li>HR/Finance responsibilities will primarily be conducted on Thursdays.</li>
<li>Additional hours will be dedicated to volunteer coordination and events.</li>
<li>Must be able to work a flexible schedule, including occasional evenings, weekends, and holidays as needed.</li>
</ul>
Physical Requirements
<ul><li>Works in a climate-controlled environment as well as periods of outdoor activities and events, sometimes in varying weather conditions</li>
<li>Must be able to walk, stoop, bend, climb stairs, reach overhead, sit and stand for extended periods</li>
<li>Occasionally lift heavy objects up to 35 lbs.</li>
<li>Frequent near vision use for reading and computer</li>
<li>Must be able to function effectively in a sometimes-stressful environment, dealing with a variety of challenges, strict deadlines and numerous contacts</li>
<li>Must be able to work in a flexible schedule including evenings, weekends and holidays</li>
</ul>
This job description is intended to describe the general nature and level of work being performed by the individual assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Management reserves the right to modify, add, or remove duties and responsibilities at any time, with or without notice, based on organizational needs.
We are an Equal Opportunity Employer and are committed to creating an inclusive environment for all employees. Employment decisions are based on qualifications, merit, and organizational needs. We do not discriminate on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.</div>

Part-time Administrative Assistant

All Shore Plumbing and Heating

Job Summary We are seeking a part time dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your office management, marketing, and social media skills while contributing to a vibrant workplace culture.Responsibilities<ul><li>Managing phone systems with excellent phone etiquette.</li><li>Handle incoming calls, direct inquiries, and provide outstanding customer service support across various channels.</li><li>Manage calendar appointments, schedule meetings, and coordinate events using Microsoft Office and Google Workspace tools.</li><li>Perform data entry, maintain filing systems, and ensure accurate record-keeping through meticulous proofreading and organizational skills.</li><li>Assist with bookkeeping tasks using QuickBooks or similar software, including invoicing, expense tracking, and basic financial record management.</li><li>Support office management duties such as supply inventory, filing, photocopying, and maintaining a clean, organized workspace.</li><li>Provide personal assistant support when needed, including calendar management and task prioritization for team members.</li><li>Post and manage social media</li></ul>Requirements<ul><li>Proven experience in office administration or clerical roles with strong organizational skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Excellent computer literacy with the ability to learn new software quickly.</li><li>Strong typing skills coupled with meticulous proofreading abilities to ensure error-free documents.</li><li>Experience handling multi-line phone systems and demonstrating professional phone etiquette.</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively.</li><li>Previous experience in customer service or customer support roles that emphasize communication skills.</li><li>Knowledge of office management procedures including filing systems, data entry, and basic bookkeeping using QuickBooks or similar tools.</li><li>Ability to manage time efficiently in a fast-paced environment while maintaining attention to detail. Join us as an Administrative Assistant and become a key contributor to our vibrant team! Your energy, organization skills, and dedication will help us create a seamless office experience for everyone we serve.</li><li>Any social media business, analytics, or growth experience a plus</li></ul>Job Type: Full-timePay: $18.00 - $22.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Tinton Falls, NJ 07724

Part time Administrative Assistant

Association Technologies, Inc.

<div><ul><li>Do you have strong administrative and organizational skills?</li><li>
Are you eager to grow your knowledge but lack support from your current employer?</li><li>
Do you thrive in a collaborative team-focused environment?</li></ul>
If you answered yes, this could be the perfect opportunity for you!
AT, Association Technologies, is seeking a Part-Time Administrative Assistant (approximately 24-30 hours per week) to join our team. As part of an IT Managed Service Provider (MSP), you'll be exposed to a wide range of technologies, industries, and customer needs. If you're energized by solving problems, delivering meaningful solutions, and supporting a team that values collaboration and growth, we'd love to get to know you.
Who are we?
Located just West of Chicago, Association Technologies specializes in providing comprehensive information and technology services and support to nonprofit organizations. Approaching our 30th anniversary along with 200+ years of combined association technology experience means that we understand the complex and changing world of non-profit technology management. To learn more about us please visit: https://www.assctech.com/
What is the Opportunity?
You would be providing general office support to customers and the team in a variety of areas as follows:<ul><li>
Assist with monthly billing activities and the Accounts Receivable process</li><li>
Coordinate with consulting staff to monitor and track support requests</li><li>
Support the ordering and shipping of hardware and software for both the company and clients</li><li>
Assist with clients onboarding, including new users, clients, and equipment</li><li>
Update the company website and social media channels with news items and other articles</li><li>
Collaborate with the sales and management teams on marketing initiatives
</li><li>Plan and organize company events
</li><li>Send communications to clients</li><li>
Other duties as assigned</li></ul>
What's in it for me?<ul><li>
Hourly pay range $21.00 - $27.00 depending on experience.</li><li>
Monthly Medical Insurance paid bonus (prorated based on schedule)</li><li>
Vacation 12-day accrual first year; after five years 18-day accrual as well as paid sick days (prorated based on schedule)</li><li>
Holiday Pay (prorated based on schedule)</li><li>
401k with company match up to 4% (after 1,000 hours worked)</li><li>
Business Casual Dress</li><li>
Hybrid work arrangement (75% in office 25% remote)</li><li>
On the job training, technology and professional development support</li></ul>
What qualifications and abilities are needed?
<ul><li>High-School Diploma or equivalent</li><li>
Two plus years' experience in an administrative support role</li><li>
Proficiency with Microsoft office</li><li>
Experience working with CRM systems</li><li>
Positive, can-do attitude</li><li>
Desire to learn and grow professionally</li><li>
Effective communication skills to interact with customers and staff</li></ul>
Nice to Have Skills<ul><li>
Experience with ConnectWise PSA (Professional Services Automation) System</li></ul>
For consideration, please submit a cover letter and resume by clicking on the apply button. 
Association Technologies is an Equal Opportunity Employer
Key Words: Administrative Support, Administrative Support Specialist, Secretary, Office Coordinator, Office Services, Clerical, Support, Office Administrator, Receptionist</div>

GBA Companies

<div>Job: Administrative Assistant 2 (Part-Time)
Location: Broomfield, CO
Scope of Responsibility:
Provides administrative support to A/E staff within GBA with limited supervision. Works across multiple markets to coordinate a wide variety of administrative and operational tasks. Demonstrates strong organization, accuracy, and initiative while supporting efficient team operations. A positive, customer-focused attitude and collaborative &ldquo;can-do&rdquo; approach are essential to maintaining GBA&rsquo;s productive and professional work environment.
Supervisory Responsibilities:
<ul><li>None</li></ul>
What You'll Do:
<ul><li>Provide administrative support under moderate direction from project managers, department leaders, and principals.</li>
<li>Work with other administrative staff throughout A/E to coordinate and accomplish duties in a timely manner.</li>
<li>Perform various office management tasks including, but not limited to: Receptionist, coordinate with building management and Maintenance, oversee office supplies, oversee kitchenette supplies, ensure office equipment is maintained (printer/copier, plotter, AED, First Aid), maintain office tidiness</li>
<li>Perform various operation tasks including, but not limited to: Scheduling meetings, arranging lunches, assisting staff with registrations, travel arrangements, expense reports, planning office events and providing office event support, conference room IT support</li>
<li>Perform various project and client related tasks including but not limited to: Assisting staff with administration of CRM data, keeping client and employee information current, assisting Marketing and proposal personnel with qualifications, submittals, and proposals.</li>
<li>Serve as a remote backup to other receptionist and other administrative positions.</li>
<li>Run errands for business purposes.</li>
<li>Complete expense reports for company expenses in a timely manner.</li>
<li>Coordinate with HR regarding gifts and flowers for birthdays and funerals.</li>
<li>Assist with on-boarding new employees and interns.</li>
<li>Organize and assist the planning and/or payment for internal and external events.</li>
<li>Other duties as assigned</li>
</ul>
What You'll Bring:
<ul><li>High school diploma or equivalent AND 2+ years of relevant experience OR equivalent level of education and experience.</li>
<li>Notary Public credential preferred.</li>
</ul>
Technical Skills &amp; Abilities:
<ul><li>Ability to coordinate complex calendars and manage correspondence for multiple team members or leaders.</li>
<li>Ability to handle sensitive information with discretion and tact while representing the department and leadership professionally.</li>
<li>Advanced proficiency with Microsoft Office to create reports, presentations, etc. with accuracy and visual clarity.</li>
<li>Ability to prioritize multiple assignments, stay organized, and meet deadlines in a fast-paced environment.</li>
<li>Strong verbal and written communication skills to support clear and professional interactions.</li>
<li>Ability to schedule, coordinate, and troubleshoot virtual and in-person meetings using a variety of platforms and tools.</li>
<li>Ability to coordinate travel logistics and prepare itineraries using travel management tools.</li>
</ul>
Physical Requirements &amp; Work Environment:
<ul><li>Ability to work on computer for extended periods of time.</li>
<li>Ability to sit and/or stand for extended periods of time.</li>
</ul>
Travel:
<ul><li>Ability to travel for occasional day trips or overnight travel for training, conferences, project site &amp; field visits (5-10% max).</li>
<li>Must maintain a valid driver&rsquo;s license and an insurable driving record under the company&rsquo;s insurance carrier requirements to operate or rent vehicles for business purposes.</li>
</ul>
Compensation:
Pay: $20-$35/hr based on experience level
Join Our Team
If you&rsquo;re a motivated administrative assistant professional who takes pride in delivering safe, high-quality work, we&rsquo;d love to hear from you.
Apply today and build your future with GBA.
At GBA, we are an Equal Employment Opportunity Employer promoting diversity in our workforce by including all individuals regardless of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender identity, gender expression, disability, veteran status, pregnancy status, or any other status protected by law.</div>

Part Time Administrative Assistant 2

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Part Time Administrative Assistant 2