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personal assistant

Choco Zen

<div>
 
 We are seeking a highly organized and proactive
 
 Personal Assistant (PA)
 
 to support the ceo and management of our
 
 company in Dubai
 
 . The ideal candidate will be responsible for handling administrative tasks, scheduling, and coordinating various business activities to ensure efficiency and smooth operations. This role requires excellent time management skills, confidentiality, and a strong ability to multitask.
 
 
 
 Key Responsibilities:
 
 
 
 
 Executive Support:
 
 
 <ul>
 <li>
 Act as the primary point of contact between CEO and internal/external stakeholders.
 </li>
 <li>
 Manage calendars, appointments, and meetings, ensuring efficient time management.
 </li>
 <li>
 Prepare reports, presentations, and documents as required.
 </li>
 <li>
 Handle correspondence, emails, and phone calls on behalf of executives.
 </li>
 <li>
 Take meeting notes and follow up on action points to ensure completion.
 </li>
 </ul>
 
 
 Administrative &amp; Office Management:
 
 
 <ul>
 <li>
 Maintain an organized filing system for confidential business documents.
 </li>
 <li>
 Arrange travel itineraries, accommodations, and visa applications for business trips.
 </li>
 <li>
 Assist in organizing company events, conferences, and client meetings.
 </li>
 <li>
 Monitor office supplies and coordinate with vendors for procurement.
 </li>
 </ul>
 
 
 Business &amp; Project Coordination:
 
 
 <ul>
 <li>
 Support executives in managing key business projects and initiatives.
 </li>
 <li>
 Conduct market research, competitor analysis, and business insights when required.
 </li>
 <li>
 Assist in preparing financial reports, invoices, and expense tracking.
 </li>
 <li>
 Coordinate with different departments (sales, marketing, logistics) to facilitate workflow.
 </li>
 </ul>
 
 
 Confidentiality &amp; Discretion:
 
 
 <ul>
 <li>
 Handle sensitive business and personal information with the utmost confidentiality.
 </li>
 <li>
 Act as a trusted liaison between executives and other stakeholders.
 </li>
 <li>
 Manage personal tasks for executives, such as appointment scheduling and personal errands when needed.
 </li>
 </ul>
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree
 
 in Business Administration, Management, or a related field.
 </li>
 <li>
 
 3+ years of experience
 
 as a PA, Executive Assistant, or similar role.
 </li>
 <li>
 Strong
 
 organizational and multitasking skills
 
 with a proactive approach.
 </li>
 <li>
 Excellent
 
 communication skills in English (Arabic is a plus)
 
 .
 </li>
 <li>
 Proficiency in
 
 Microsoft Office (Excel, Word, PowerPoint, Outlook)
 
 and business software.
 </li>
 <li>
 Ability to work under pressure and meet deadlines.
 </li>
 <li>
 Strong attention to detail and problem-solving abilities.
 </li>
 <li>
 
 Discretion and confidentiality
 
 are essential.
 </li>
 </ul>
</div>

Personal Assistant

Driven Properties

<div>We are seeking an experienced and highly organized Personal Assistant to support one of our top-performing Property Consultant. This role requires a proactive, detail-oriented individual with a strong background in real estate administration, exceptional communication skills, and the ability to manage a fast-paced workload with precision and professionalism.
Key Responsibilities:<ul>
<li>
Manage and respond to calls and emails on behalf of the consultant, ensuring prompt and professional communication
</li><li>Prepare and maintain reports, presentations, and proposals using Excel and PowerPoint
</li><li>Coordination of client property viewings</li>
<li>Regularly monitor and update property listings through online property search portals (Bayut, Property Finder, Dubizzle), CRM and Property Monitor, ensuring all information is accurate, up to date, and compliant with company standards.</li>
<li>Coordinate daily schedules, meetings, and client appointments
</li><li>Prepare and organize sales/rental contracts, tenancy agreements, and supporting documents</li>
<li>Support in preparing listing presentations, client updates, and other sales-related material
</li><li>Act as a liaison between the consultant and clients, ensuring smooth communication and follow-up
</li><li>Coordinate with internal departments (finance, legal, admin) for smooth deal closures.</li>
<li>Conduct cold calling to generate new leads and expand client database.</li>
</ul>
Requirements<ul>
<li>
Advanced proficiency in Microsoft Excel and PowerPoint
</li><li>Strong email communication skills with attention to tone, grammar, and clarity
</li><li>Excellent organizational and multitasking abilities
</li><li>Confident in analyzing and interpreting reports and performance metrics
</li><li>Familiarity in CRM, Property Search Portals and Property Monitor software usage</li>
<li>Professional, proactive, and dependable with a positive attitude
</li><li>Ability to work under pressure and handle time-sensitive tasks effectively</li>
<li>Background as a Personal Assistant or in a related role will be an added advantage</li>
<li>Enthusiastic, proactive, and confident in approach, with the ability to engage effectively with clients and colleagues</li>
</ul>
Benefits<ul>
<li>
Opportunity to work with one of Dubai&rsquo;s leading real estate firms
</li><li>A dynamic and professional work environment with growth opportunities
</li><li>Hands-on experience in the real estate industry with a supportive team</li>
<li>A week and a half of structured training will be provided to ensure a smooth transition and understanding of internal tools, processes, and expectations.</li>
</ul>
If you meet the requirements and are excited about this opportunity, apply now and become a part of the Driven Properties team!</div>

Novastela

<div>
 
 
 Job Title: PA /Office Manager
 
 
 
 
 Location:
 
 Business Bay, Dubai (must be based in Dubai). Opportunities to work from home.
 
 
 
 Industry:
 
 Financial Services.&nbsp;
 
 
 
 Reports to:
 
 Director.
 
 
 
 Employment Type:
 
 Ideally Full time we would look at Part Time (min 20 hours pw).
 
 
 
 
 
 
 Job Summary:
 
 
 
 We are seeking a highly organised, proactive, and professional
 
 PA/Office Manager
 
 to support the Director and oversee the smooth day-to-day operations of our Dubai office.
 
 
 
 
 
 
 Key Duties:
 
 
 <ul>
 <li>
 Provide high-level administrative support to the Director, including calendar management, meeting coordination.
 </li>
 <li>
 Updating and organising our CRM and back-office systems.
 </li>
 <li>
 Liaise with clients, candidates, and external stakeholders on behalf of the MD.
 </li>
 <li>
 Prepare reports, presentations, and other confidential documentation.
 </li>
 <li>
 Assist with both business and personal tasks as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Minimum 2+ years&rsquo; experience in a PA/Executive Assistant and/or Office Manager role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
 </li>
 <li>
 Familiarity with CRM systems and recruitment databases and accounting software is a plus (Bullhorn/Xero).
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits:
 
 
 <ul>
 <li>
 Competitive salary based on experience, health insurance and visa.
 </li>
 </ul>
 
 
 
</div>

AJAX SYSTEMS TRADING DMCC

Main responsibilities: <ul> <li>Managing diaries and organising meetings and appointments, often controlling access to the manager/executive;</li> <li>Booking and arranging travel, transport and accommodation, visa support;</li> <li>Typing, compiling and preparing reports, presentations and correspondence;</li> <li>Housekeeping: dealing with delivery services, cleaners, suppliers;</li> <li>Dealing with a team of drivers and bodyguards;</li> <li>Taking responsibility of accounts and budgets (manager s personal accounting).</li> <li>Property management (including rentals and maintenance coordination), handling family assistant duties such as managing school-related matters.</li> </ul> Nice to have: <ul> <li>Managing repair works, choosing suppliers/contractors, comparing offers/pricing;</li> <li>Experience working as a PA to a senior manager in an organizational environment;</li> <li>Great communication skills and the ability to multitask effectively while remaining calm and professional under pressure;</li> <li>The capacity to remain calm and focused when juggling multiple requests and managing a busy calendar;</li> <li>Ability to interact effectively with kids and relatives of an executive officer;</li> <li>Working (or being at least acquainted with) 1C, financial monitoring reporting;</li> <li>Driving licence (B category).</li> </ul> We offer: <ul> <li>Competitive wages and a transparent motivation system</li> <li>Freedom to make decisions and implement ideas</li> <li>A zero-bullshit culture</li> <li>A strong and well-coordinated team of professionals</li> <li>Ambitious tasks and challenges</li> <li>Opportunity to work with the most recognized security system and develop your career</li> </ul>

Irwin & Dow

The Role
 Irwin & Dow are recruiting a Personal Assistant for our UHNW client who has recently relocated his private office to the region. The role will provide the highest level of strategic operational support, occasional business travel, providing research and assisting with speech writing, brief taking and attending meetings with him. Additionally, the role will oversee all aspects of his and his family’s private life and you will be holding a valued and trusted position. The role will be diverse, one minute working on a new strategy or business proposal, and the next on household and staff management and renovations. There will be an element of support to the wider family, research into private holidays, liaison with schools (both internationally and in UAE) and oversight of all family’s diaries, ensuring the principal has family time as much as possible. We are seeking a high achiever, someone who is ambitious and wants to develop themselves and become a valued member of staff. Principle is a highly successful entrepreneur who is dynamic and engaging; driven with exacting standards in terms of attention to detail and time management. The role is highly project driven and candidates should be able to demonstrate the ability to manage feasibility reports, design phases of the projects and mange budgets accordingly. The principle does travel extensively and as stated on occasion the PA will be required to travel with him. Travel however is well planned; you will be responsible for this advance planning and all logistics and scheduling. This will be a 24/7 commitment but as such, will be highly rewarded with independence in the role. There are many opportunities to grow and make an impact within the business, but it is imperative that the private support is maintained to the highest service standards. Due to the nature of this role, we are seeking candidates with no external commitments, who are meticulous in their presentation, as they will represent the principle at meetings and act in his stead on occasion .English must be your first language and you should be comfortable in engaging with people at all levels and be highly politically and culturally aware.
 
Requirements
 This will be a 24/7 commitment but as such, will be highly rewarded with independence in the role. There are many opportunities to grow and make an impact within the business, but it is imperative that the private support is maintained to the highest service standards. Due to the nature of this role, we are seeking candidates with no external commitments, who are meticulous in their presentation, as they will represent the principle at meetings and act in his stead on occasion .English must be your first language and you should be comfortable in engaging with people at all levels and be highly politically and culturally aware.
 
About the company
 Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

MOBIKING PHONES FZCO

We&rsquo;re Hiring &ndash; Personal Assistant / AdminLocation: Dubai, UAESalary: AED 2,000 &ndash; 4,000About the Role:Mobi King Phones FZCO is looking for a Personal Assistant / Admin to support our daily operations and management team. The ideal candidate will be organized, proactive, and capable of handling multiple administrative tasks efficiently.Key Responsibilities:<ul><li>Follow up on day-to-day operations and tasks</li><li>Assist with HR-related duties and coordination</li><li>Maintain and organize company documents</li><li>Schedule and coordinate meetings</li><li>Provide general administrative support to management</li></ul>Requirements:<ul><li>Strong organizational and communication skills</li><li>Attention to detail and ability to multitask</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Previous experience in an admin or assistant role preferred</li></ul>Salary: AED 2,000 &ndash; 4,000 (based on experience)If you&rsquo;re reliable, detail-oriented, and eager to grow in a fast-paced environment &mdash; we&rsquo;d love to hear from you!Apply now by sending your CV to +971 52 654 5625Job Type: Full-timePay: AED2,000.00 - AED4,000.00 per month

Personal Assistant / Admin

PROMPTUS AI

Executive Support &amp; Operations- Manage an ever-changing, high-volume calendar of investor meetings, media appearances, and internal team syncs.- Prioritize and coordinate all communications &mdash; ensuring the Founder&rsquo;s time is spent on the most strategic, high-impact initiatives.- Handle domestic and international travel logistics; anticipate changes and problem-solve in real time.- Support communications including briefings, decks, and scheduling.Strategic &amp; Creative Coordination- Prepare talking points, notes, and background briefs for panels, podcasts, and public appearances.- Assist in project tracking across product, marketing, and fundraising efforts.- Conduct industry and market research to support Founder presentations and decision-making.- Help craft content for social media, keynote presentations, and thought leadership articles.Personal &amp; Lifestyle Management- Coordinate select personal appointments, events, and logistics as needed.- Maintain discretion and confidentiality around all aspects of the Founder&rsquo;s professional and personal life.- Provide support for high-profile events, including investor summits and AI industry conferences.Startup Fluent: You move fast, stay calm under pressure, and solve problems before they escalate.Digitally Native: Deep comfort with emerging tech, productivity tools, and AI platforms.Empathetic Operator: Balances precision with emotional intelligence &mdash; knows when to pivot and when to protect the Founder&rsquo;s time.Storyteller&rsquo;s Instinct: Understands brand voice and can help shape narratives in communications and content.Owner&rsquo;s Mindset: Takes initiative, anticipates needs, and builds systems that make everything run smoother.Mission-Driven: Energized by innovation, creativity, and the potential of AI to make work &mdash; and life &mdash; better.Be part of a company defining the next era of human&ndash;AI collaboration.Direct exposure to high-level startup operations, fundraising, and product innovation.Opportunity to grow into other roles as the company scales.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

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