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office administrator

Specialist Equipment Trading

Specialist Equipment Trading LLC is looking for an office administrator.Should have knowledge on below point1. Preparing customer quotations2. assisting on customer inquiries3. Sourcing items outside or from different suppliers4. arrangement of delivery/processing of customer orders5. Direct reporting to the general manager6. overall office managementJob Type: Full-timePay: AED3,000.00 - AED4,500.00 per month

Office Administrator

Codes Construction LLC

The Office Administrator keeps our workplace running smoothly by coordinating daily administrative activities, managing office resources, and providing front-line support to employees, managers, and visitors. This role is ideal for a highly organized, tech-savvy professional who enjoys multitasking in a fast-paced environment.<ul><li>South Indians Preferred</li><li>Male Candidates Preferred</li><li>Share your resume to +91 9656104585 (Whatsapp)</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

eMagine Solutions

The Role
 On behalf of our client, eMagine Solutions is recruiting for a leading consultancy based in Dubai, we are seeking an experienced and versatile Office Administrator to support their growing team. Role Overview: The Office Administrator will play a central role in ensuring the smooth day-to-day operations of the business. This position combines traditional office administration with support across HR, account management, digital platforms, and sales administration. Key Responsibilities: • Deliver comprehensive administrative support to the team and senior management • Oversee office management, supplies, and daily coordination • Assist with basic HR functions, including onboarding, employee records, leave tracking, and recruitment logistics • Support account management, invoicing, and basic bookkeeping activities • Manage company social media accounts and digital platforms, ensuring regular, professional updates • Provide sales administration support, including CRM updates, proposal preparation, and tracking client interactions • Liaise with suppliers, clients, and service providers • Foster a positive, collaborative office environment Candidate Profile: • Proven experience in office administration, ideally within a professional services environment • Strong organisational skills and attention to detail • Familiarity with HR processes and handling confidential information • Experience with account management and basic finance tasks • Confident managing social media and digital platforms (e.g., LinkedIn, Instagram) • Previous sales administration or CRM experience is highly desirable • Excellent written and verbal communication skills • Proactive, adaptable, and able to juggle multiple priorities • Based in Dubai or able to commute to JLT What’s on Offer: • Opportunity to join a respected, close-knit team • Exposure to a variety of business functions and professional growth • Modern office environment in JLT, Dubai • Competitive salary and benefits
 
Requirements
 The successful candidate will be a highly organised, detail-oriented Office Administrator with a proven track record in office management, administration, and business support. They will demonstrate strong expertise in administrative processes, HR administration, account management, and digital platform coordination. The ideal candidate will be proactive, adaptable, and thrive in a fast-paced, professional services environment. - Office administration - Executive support - Diary management - Document control - Data entry - Filing systems - Office supplies management - Reception duties - Meeting coordination - Travel arrangements - HR administration - Onboarding and induction - Employee records management - Leave and attendance tracking - Recruitment support - Confidentiality and discretion - Account management - Invoicing and billing - Basic bookkeeping - Payment processing - Client relationship management - CRM system updates - Sales administration - Proposal preparation - Pipeline tracking - Social media management - Digital marketing support - Content scheduling - LinkedIn, Instagram, Facebook management - Website updates - Communication skills - Professional correspondence - Report preparation - Supplier and vendor liaison - Multitasking - Problem-solving - Attention to detail - Time management - Team collaboration - Adaptability - Initiative - Customer service orientation - Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) - Experience with cloud-based tools (Google Workspace, Dropbox, etc.) - Experience in a recruitment agency or professional services environment (preferred) - Based in Dubai or able to commute to JLT **Personal Attributes: ** - Proactive and self-motivated - Strong organisational and multitasking abilities - Excellent interpersonal and communication skills - Discreet and trustworthy with confidential information - Flexible and able to adapt to changing priorities - Positive, collaborative team player - Results-driven and committed to high standards
 
About the company
 eMagine Solutions is one of the leading authorities on leadership and talent globally. Our combined resources of over 100 years professional experience mean that our clients trust us with finding them the top talent globally and candidates trust us to find them the right opportunity in a timely and confidential manner. Throughout our offices we provide complete solutions for our clients, including traditional temporary and permanent recruitment, executive search, recruitment process outsourcing (RPO), salary survey's, market mapping and training and development courses. Our global client list work with us not only because of our expertise but also because of our honesty, integrity and passion.

Imperium Commodity Search

<div>
 
 
 Title: Office Administrator (Commodity Trading) - Russian Speaking
 
 
 
 
 Salary: To 10K AED Per Month
 
 
 
 
 Location: Dubai
 
 
 
 
 
 
 
 Imperium Commodity Search
 
 is confidentially retained by this progressively expanding Agricultural Trading business to strengthen the office team in support as they grow. They are seeking a detail-oriented and organized Russian speaking Office Administrator who will also manage data entry and documentation tasks.
 
 
 
 
 
 The ideal candidate will handle administrative tasks, documentation processes, data entry, and record-keeping to ensure smooth operations and regulatory compliance in support of the vital operational functions in a dynamic trading environment.
 
 
 
 
 
 
 You will be carrying out the following:
 
 
 
 
 
 
 
 Office Administration:
 
 
 <ul>
 <li>
 Oversee general office operations and ensure the office environment is well-organized.
 </li>
 <li>
 Manage office supplies inventory, place orders as needed, and coordinate maintenance requests.
 </li>
 <li>
 Schedule meetings, manage calendars, and support internal communication among departments.
 </li>
 <li>
 Arrange business trips for senior staff, provide support during travel, and coordinate meetings.
 </li>
 <li>
 Assist senior management with administrative tasks.
 </li>
 </ul>
 
 
 Data Entry &amp; MIS Management:
 
 
 <ul>
 <li>
 Enter and update data accurately in the Management Information System (MIS) and other company databases.
 </li>
 <li>
 Maintain and update records for transactions, customer data, and documentation statuses.
 </li>
 <li>
 Generate reports as required for various teams, ensuring data accuracy and completeness.
 </li>
 <li>
 Cross functional collaboration with finance and execution teams, ensure MIS systems are up to date.
 </li>
 </ul>
 
 
 Documentation &amp; Record Keeping:
 
 
 <ul>
 <li>
 Handle document collection, preparation, and filing, ensuring timely delivery to banks and partner companies.
 </li>
 <li>
 Organize and maintain hard and digital copies of contracts, invoices, bank documents, and other essential records.
 </li>
 <li>
 Track the status of documents, ensure proper archiving, and adhere to document retention policies.
 </li>
 </ul>
 
 
 Communication &amp; Coordination:
 
 
 <ul>
 <li>
 Coordinate with banks, customers, and vendors regarding document processing and delivery schedules.
 </li>
 <li>
 Communicate with internal teams to align on documentation requirements and deadlines.
 </li>
 </ul>
 
 
 Other Duties:
 
 
 <ul>
 <li>
 Assist with basic tasks, such as invoice management and expense tracking.
 </li>
 <li>
 Support ad-hoc projects and tasks assigned by management to enhance office operations.
 </li>
 </ul>
 
 
 
 
 
 We would love to speak to you if you have:
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree.
 </li>
 <li>
 Proven experience in an administrative role, preferably with data entry and documentation experience.
 </li>
 <li>
 Strong attention to detail, organizational, and multitasking skills.
 </li>
 <li>
 Familiarity with Microsoft Office Suite and data management software.
 </li>
 <li>
 Experience of Commodity Trading Operations
 </li>
 <li>
 Good communication skills and the ability to work independently.
 </li>
 <li>
 Fluency in English and Russian
 </li>
 <li>
 Exceptionally professional and polished appearance.
 </li>
 <li>
 Valid driver&rsquo;s license &ndash; preferred but not required.
 </li>
 </ul>
 
 
 
 
 
 Due to the expected volume of applications we will only be replying to those that meet the criteria above. If you have not had a reply within 5 days of your application we thank you for your interest, however, please consider yourself unsuccessful at this time.
 
 
 
 
</div>

M V TECHNOLOGIES

Roles &amp; ResponsibilitiesThe Office Administrator / Executive will be responsible for managing the day-to-day administrative operations of our Dubai office. This role ensures smooth workflow, effective coordination across departments, and supports senior management with essential tasks.Manage general office operations including supplies and facility coordination.Handle front-desk activities such as answering calls, managing correspondence, and greeting visitors.Coordinate with suppliers, vendors.Schedule meetings, manage calendars.Assist in preparing reports, presentations, and basic data entry.Ensure compliance with company policies and procedures.Oversee the end-to-end planning and execution of assigned workshops, ensuring alignment with the strategic goals and budgets set by managementJob Type: Full-timePay: AED1,000.00 - AED2,000.00 per month

Scarlett Poppies

<div>
 
 
 
 Office Administrator - To Start Immediately (Dubai HQ)
 
 
 
 
 
 
 
 Scarlett Poppies is a fast-growing ready-to-wear and resort wear brand. Founded by Linda Augustsson who is the Creative Director, produced in India with mindful production and crafted with Artisans. The brand is sold globally with our head office in Dubai. We are looking for a reliable and organized Office Administrator to keep our office running smoothly and support the team with day-to-day operations.
 
 
 
 
 
 This role is perfect for someone who is dynamic, thrives in a fast-paced environment and enjoys thinking outside the box where no two days look the same. You will act as the organizational backbone of the company, ensuring structure, efficiency, and flawless execution across multiple areas of the business.
 
 
 
 
 
 
 &nbsp;
 
 
 Key responsibilities:
 
 
 
 
 
 
 
 Executive &amp; Office Support
 
 
 <ul>
 <li>
 Manage daily office operations and act as the first point of contact for internal coordination
 </li>
 <li>
 Provide executive assistant support to the CEO and Management team as needed
 </li>
 <li>
 Assist the Founder with ad hoc projects and personal administration when required
 </li>
 <li>
 Keep the office pristine at all times and ensure it reflects the brand&rsquo;s premium aesthetic
 </li>
 <li>
 Greet and host customers, guests, and partners visiting the showroom with warmth and professionalism
 </li>
 </ul>
 
 
 Travel, Operations &amp; Compliance
 
 
 <ul>
 <li>
 Coordinate complex travel arrangements and itineraries for executives and the sales team
 </li>
 <li>
 Draft, maintain, and enforce company SOPs and internal processes
 </li>
 <li>
 Ensure compliance with DMCC rules and regulations; provide management with guidance on best practices
 </li>
 <li>
 Monitor and maintain office systems, external IT department and digital tools as
 </li>
 <li>
 Manage office supplies, vendor contracts, and facility operations
 </li>
 </ul>
 
 
 Finance &amp; Reporting
 
 
 <ul>
 <li>
 Assist in managing expense tracking, office petty cash and reporting
 </li>
 <li>
 Support the finance team with expense reconciliations claims
 </li>
 <li>
 Prepare reports, presentations, and internal communications for management
 </li>
 </ul>
 
 
 People &amp; Culture (HR Support)
 
 
 <ul>
 <li>
 Support HR tasks including recruitment, onboarding, employee records, and internal communications
 </li>
 <li>
 Ensure compliance with company policies and labor regulations in HR and admin practices
 </li>
 <li>
 Capture and follow up on action points from management and team meetings
 </li>
 <li>
 Contribute to building a strong company culture through team activities and wellness initiatives
 </li>
 </ul>
 
 
 Brand &amp; Creative Support
 
 
 <ul>
 <li>
 Assist in coordinating company events, trade shows, and team off-sites
 </li>
 <li>
 Support the E-Commerce team in customer communication, ensuring all queries are handled efficiently and solutions are provided
 </li>
 <li>
 Assist during photoshoots, coordinating logistics and ensuring smooth execution
 </li>
 <li>
 Liaise with external partners, suppliers, and service providers to ensure brand standards are met
 </li>
 </ul>
 
 
 Problem-Solving &amp; Discretion
 
 
 <ul>
 <li>
 Act as the go-to problem solver for day-to-day challenges &mdash; no task too big or too small
 </li>
 <li>
 Handle confidential matters with absolute discretion and professionalism
 </li>
 </ul>
 
 
 
 
 
 About You
 
 
 <ul>
 <li>
 
 2&ndash;4 years of proven experience in office administration, executive assistance, or operations.
 
 </li>
 <li>
 
 Exceptionally organized with strong attention to detail
 
 </li>
 <li>
 
 Able to think two steps ahead and anticipate needs
 
 </li>
 <li>
 
 Strong multitasker who thrives under pressure
 
 </li>
 <li>
 
 Excellent written and verbal communication skills
 
 </li>
 <li>
 
 Confident working closely with senior leadership and cross-functional teams
 
 </li>
 <li>
 
 Proactive, resourceful, and solutions-driven
 
 </li>
 <li>
 
 Wants to be part of a creative company and has experience within a similar company
 
 </li>
 <li>
 
 Excited to be part of a brand experiencing global growth
 
 </li>
 <li>
 
 Mature mindset and has previous experience
 
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 
 Competitive salary based on experience with performance-based bonuses.
 
 </li>
 <li>
 
 Health insurance and standard benefits.
 
 </li>
 <li>
 
 Opportunities for professional development and career growth.
 
 </li>
 <li>
 
 A creative and collaborative work environment.
 
 </li>
 <li>
 
 Dubai, UAE&ndash;based role (HQ), with occasional out-of-hours work to coordinate with international teams and suppliers.
 
 </li>
 </ul>
 
 
 
 
 
 If you&rsquo;re looking for a role where you can be hands-on, keep things running efficiently, and contribute to a positive team environment, we&rsquo;d love to hear from you.
 
 
 
 
 
 
 
 Immediate Hiring &ndash; Please send your CV and a short cover letter explaining why you&rsquo;re suitable for this role to
 
 info@scarlettpoppies.com
 
 
 
 
 
 
 Salary:
 
 
 Based on experience
 
 
 
 
 Location:
 
 
 Dubai, UAE (HQ)
 
 
</div>

MEDCARE ME

We looking for Office Admin/Secretary for our office located in Dubai silicon OasisApplicant should have a good experience in Microsoft office and able to manage the office according to the Policy and CriteriaResponsibilities :- Preparing Quotations and Receiving orders .-Creating Invoices and handling documents .-Mails Management /other online procedures .-Booking appointments for Managers .-Office Opening/Closing .Requirements :- Should have an Excellent Experience in Microsoft office .- Preferred Experience in Medical SuppliesJob Types: Full-time, ContractContract length: 24 monthsJob Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>in uae: 1 year (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

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