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executive secretary – property development Jobs in Karachi

executive secretary – property development

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personal secretary

Arc Inventor

The Personal Secretary to the CEO will provide high-level executive support, ensuring smooth day-to-day operations of the CEO&rsquo;s office. The role demands exceptional organizational skills, confidentiality, and the ability to manage complex schedules, communication, and coordination in a fast-paced software development environment.Executive Support &amp; Administration<ul><li>Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate appointments with internal teams, clients, and stakeholders.</li><li>Prepare and organize documents, reports, presentations, and correspondence for the CEO.</li><li>Handle confidential and sensitive information with the highest level of discretion.</li><li>Coordinate travel arrangements, itineraries, and logistics for domestic and international trips.</li></ul>Communication &amp; Coordination<ul><li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Draft, review, and manage emails, memos, and business communication on behalf of the CEO.</li><li>Ensure timely follow-up on pending tasks, project updates, and business initiatives.</li></ul>Operational Support<ul><li>Liaise with department heads to monitor progress on strategic projects and provide timely updates to the CEO.</li><li>Maintain records of key meetings, decisions, and follow-up action items.</li><li>Assist in preparing agendas, minutes, and briefing materials for board meetings, client pitches, and industry events.</li></ul>Industry-Specific Responsibilities<ul><li>Understand software house workflows, development lifecycles, and technical terminology to facilitate smooth communication between the CEO and tech teams.</li><li>Coordinate with project managers, business analysts, and development teams for updates on software releases, client deliverables, and operational KPIs.</li><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of experience as a Personal/Executive Secretary, preferably in the IT or software house industry.</li><li>Strong understanding of IT/software development industry operations and terminologies.</li><li>Excellent written and verbal communication skills in English.</li><li>Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint) and productivity tools like Google Workspace, Trello, Asana, or similar.</li><li>High level of confidentiality, discretion, and professionalism.</li><li>Strong organizational, multitasking, and time-management abilities.</li><li>Ability to work under pressure and adapt to a fast-paced environment.</li></ul>Job Timing : 4:00 pm till 12:00 amLocation : P.E.C.H.S Block 6Company Transportation will be provided.Job Type: Full-timeWork Location: In person

Executive Assistant

MKA Architects

We are looking for a highly organized and proactive Personal Assistant to manage executive schedules, handle meetings, Call to clients, handle social media account and postings. The role requires excellent multitasking skills and the ability to work in a fast paced environment.Responsibilities:<ul><li>Handle phone calls, emails, and correspondence.</li><li>Maintain diaries and meeting schedules.</li><li>Prepare and organize documents, reports, and files.</li><li>Perform general clerical tasks including filing, typing, and data entry.</li></ul>Requirements:<ul><li>Strong communication and diary management skills.</li><li>Clerical skills and attention to detail.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in MS Office and other office software.</li></ul>Job Type: Full-timePay: Rs25,000.00 - Rs30,000.00 per monthWork Location: In person

Personal Assistant

EmiGrants

Job Summary:We are seeking a highly organized and tech-savvy Personal Assistant to support daily operations with a strong focus on digitalization, data entry, task management, and document processing. The ideal candidate will be responsible for coordinating schedules, managing administrative workflows, and maintaining data accuracy across various platforms and portals.Key Responsibilities:<ul><li>Digitalization &amp; Data Entry</li><li>Digitize paper records and ensure accurate entry of data into company systems.</li><li>Maintain and update electronic databases, spreadsheets, and filing systems.</li><li>Scheduling &amp; Calendar Management</li><li>Coordinate and schedule meetings, appointments, and events across multiple calendars.</li><li>Send reminders and follow-ups to ensure timely attendance and preparation.</li><li>Task &amp; Workflow Management</li><li>Track project tasks and deadlines, ensuring all assignments are completed on time.</li><li>Communicate status updates and escalate issues when necessary.</li><li>Document Handling &amp; Processing</li><li>Prepare, review, and process documents across a range of internal and third-party platforms.</li><li>Ensure documents are correctly formatted, filed, and securely stored or shared.</li><li>Administrative Support</li><li>Assist with general administrative duties including email correspondence and report generation.</li><li>Act as a liaison between departments or external contacts as needed.</li></ul>Requirements:<ul><li>Proven experience as a Personal Assistant, Administrative Assistant, or similar role.</li><li>Strong digital literacy, including proficiency in Microsoft Office Suite, Google Workspace, and cloud-based tools.</li><li>Familiarity with online platforms and portals for document management and scheduling.</li><li>Excellent organizational and multitasking abilities.</li><li>High level of attention to detail and accuracy.</li><li>Strong verbal and written communication skills.</li><li>Ability to work independently and handle confidential information with discretion.</li></ul>Preferred Qualifications:<ul><li>Experience with task management tools (e.g., Trello, Asana, Notion).</li><li>Knowledge of document automation or electronic signature platforms (e.g., DocuSign, Adobe Sign).</li><li>Previous experience in a digital transformation or data-driven role.</li></ul>Location: DHA Phase 7Job Type: Full-timePay: Rs25,000.00 - Rs45,000.00 per monthWork Location: In person

Ns Violet

<ul><li>Manage calendars, schedule appointments, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and other documents as required.</li><li>Maintain filing systems (electronic and hard copy) ensuring easy retrieval of information.</li><li>Organise, attend, and take minutes of meetings, ensuring accurate record-keeping.</li><li>Act as the first point of contact for internal and external stakeholders.</li><li>Screen and prioritise emails, calls, and requests, responding on behalf of management where appropriate.</li><li>Arrange national and international travel, including visas, flights, accommodation, and itineraries.</li><li>Coordinate logistics for events, conferences, and business trips.</li><li>Handle sensitive information with the utmost confidentiality.</li><li>Support management in decision-making processes by providing accurate information and follow-ups.</li><li>Support in the preparation and execution of business projects.</li><li>Conduct research, compile data, and prepare reports for management.</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs100,000.00 per monthApplication Question(s):<ul><li>Have you worked with as a PA with any Directory Level person</li></ul>Education:<ul><li>Master's (Required)</li></ul>Experience:<ul><li>Personal Asistant: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

RTW Creation

About the RoleWe are looking for a highly organized and tech-savvy Personal Executive Assistant to provide comprehensive support to our senior management. The ideal candidate will have strong administrative skills, excellent English comprehension, and the ability to use modern digital tools to streamline daily operations.Key Responsibilities<ul><li>Manage the executive&rsquo;s calendar, schedule meetings, and coordinate appointments.</li><li>Draft, review, and send professional emails and documents in English.</li><li>Coordinate with internal teams (HR, Finance, Procurement, Technical Operations) and external stakeholders.</li><li>Prepare presentations, spreadsheets, and meeting summaries.</li><li>Handle follow-ups and ensure deadlines are met.</li><li>Assist with light tech and automation tasks using Google Workspace, Microsoft Office, and other business tools.</li></ul>Requirements<ul><li>Education: Bachelor&rsquo;s degree (Computer Science preferred; other disciplines acceptable with strong tech skills).</li><li>Experience: 1&ndash;3 years in an administrative, coordination, or executive assistant role.</li><li>Skills &amp; Competencies:</li><li>Excellent English comprehension (reading &amp; writing) is mandatory.</li><li>Strong organizational and time-management skills.</li><li>Proficient in Google Workspace, Microsoft Office, and communication tools such as WhatsApp Business, Zoom, Zoho, etc.</li><li>Ability to handle confidential information with discretion.</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs80,000.00 per monthWork Location: In person

Personal Executive Assistant

Key Responsibilities:<ul><li>Administrative Support</li><li>Manage calendars, schedule appointments, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and other documents as required.</li><li>Maintain filing systems (electronic and hard copy) ensuring easy retrieval of information.</li><li>Meeting &amp; Communication Management</li><li>Organise, attend, and take minutes of meetings, ensuring accurate record-keeping.</li><li>Act as the first point of contact for internal and external stakeholders.</li><li>Screen and prioritise emails, calls, and requests, responding on behalf of management where appropriate.</li><li>Travel &amp; Logistics</li><li>Arrange national and international travel, including visas, flights, accommodation, and itineraries.</li><li>Coordinate logistics for events, conferences, and business trips.</li><li>Confidentiality &amp; Discretion</li><li>Handle sensitive information with the utmost confidentiality.</li><li>Support management in decision-making processes by providing accurate information and follow-ups.</li><li>Project Assistance</li><li>Support in the preparation and execution of business projects.</li><li>Conduct research, compile data, and prepare reports for management.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs90,000.00 per monthEducation:<ul><li>Master's (Required)</li></ul>Experience:<ul><li>PA: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Ortak Consultants

HIRING: CHIEF FINANCIAL OFFICER (CFO)A client of Ortak Consultants (Pvt.) Limited is hiring a CFO/Company Secretary for a leading financial firm based in Karachi.Job Type: Full-time (Onsite)Industry: Financial ServicesLocation: KarachiSalary: Market competitive along with performance based bonusesKey Responsibilities:- Provide strategic financial leadership to support business- Oversee financial planning, budgeting and forecasting processes- Manage financial risks, capital allocation and investment strategies- Collaborate with the executive team on business strategy and expansion plans- Fulfill requirements of Company Secretary, ensuring compliance with SECP, Companies Act and other relevant regulatory requirements.- Manage board meetings, prepare agendas and maintain statutory registers- Draft, review and maintain corporate governance documents and legal filingsRequirements:- Must be a Chartered Accountant (CA) qualified- 10+ years of relevant experience in a financial firm- Strong knowledge of financial regulations, investment, and risk management- Excellent communication, leadership and decision-making skillsInterested candidates may send their resumes to careers@ortakconsultants.com by mentioning &ldquo;CFO&rdquo; in the subject line.Job Type: Full-timePay: Rs500,000.00 - Rs550,000.00 per monthWork Location: In person

Chief Financial Officer

Explore 123+ Personal secretary in Karachi this September. Find roles across top companies and apply now to boost your career.

123 personal secretary jobs IN Karachi

Executive Assistant

Personal Assistant

Personal Assistant

Personal Assistant

Personal Executive Assistant

Personal Assistant

Chief Financial Officer