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MKA Architects

&quot;This Position is open to female candidates&quot;We are looking for a highly organized and proactive Personal Assistant to manage executive schedules, handle meetings, Call to clients, handle social media account and postings. The role requires excellent multitasking skills and the ability to work in a fast-paced environment.Responsibilities:<ul><li>Handle phone calls, emails, and correspondence.</li><li>Social Media Manage.</li><li>Filming Instagram stories/ posts.</li><li>Site Visits with Architect.</li><li>Maintain diaries and meeting schedules.</li><li>Prepare and organize documents, reports, and files.</li><li>Perform general clerical tasks including filing, typing, and data entry.</li></ul>Requirements:<ul><li>Strong communication and diary management skills.</li><li>Clerical skills and attention to detail.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in MS Office and other office software.</li></ul>Job Type: Full-timePay: Rs25,000.00 - Rs30,000.00 per monthWork Location: In person

Personal Assistant

Horizon Tech

We are seeking a highly organized and detail-oriented Executive/Personal Assistant with 3+ years of experience (with prior experience working for US-based companies) to support senior leadership across multiple businesses. The ideal candidate must be proactive, resourceful, and capable of handling a wide range of administrative and operational tasks. You will work directly with executives based in the US, ensuring seamless coordination and efficient execution of day-to-day responsibilities.Must Haves<ul><li>Proven experience working as an EA/PA for US-based companies.</li><li>Prior exposure to insurance comparison-related work.</li><li>Strong background in trade show bookings/coordination.</li><li>Experience managing office vehicle mileage and maintenance.</li><li>Ability to handle tasks for multiple businesses simultaneously.</li><li>Excellent written and verbal English (flawless communication required).</li><li>Proficiency in productivity and communication tools (MS Office, Google Suite, project management tools, CRM, etc.).</li><li>Strong organizational, time management, and multitasking skills.</li><li>High level of professionalism, confidentiality, and discretion.</li></ul>Preferred Skills<ul><li>Familiarity with US insurance policies and documentation.</li><li>Experience coordinating with international vendors.</li><li>Prior experience in a similar multi-business support role.</li></ul>Responsibilities<ul><li>Insurance Coordination: Handle insurance comparison-related tasks, liaise with vendors, and maintain documentation.</li><li>Trade Show Management: Book and coordinate trade show registrations, logistics, travel arrangements, and follow-ups.</li><li>Office Vehicle Administration: Track vehicle mileage, maintenance schedules, and related expenses.</li><li>Multi-Business Support: Manage administrative responsibilities across 34 different businesses simultaneously with efficiency.</li><li>Executive Assistance: Calendar management, travel bookings, email correspondence, meeting coordination, and report preparation.</li><li>Documentation &amp; Records: Maintain accurate digital files, contracts, and records.</li><li>Vendor &amp; Client Coordination: Communicate with internal and external stakeholders professionally and promptly.</li><li>Tool Utilization: Use productivity and PA tools (Google Workspace, MS Office, Zoom, project/task management tools like Asana/Trello/ClickUp, expense management software, etc.) effectively.</li></ul>Other Details<ul><li>Job Location: Off Shahrah-e-Faisal, PECHS, Karach</li><li>Job Timings: Onsite, evening night shift following US EST.</li></ul>Job Type: Full-timePay: Rs100,000.00 - Rs150,000.00 per monthApplication Question(s):<ul><li>Are you comfortable working on an onsite evening night shift role?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li> working as an EA/PA for US-based companies.: 3 years (Required)</li><li>trade show bookings/coordination.: 3 years (Required)</li><li>managing office vehicle mileage and maintenance.: 3 years (Required)</li><li>(MS Office, Google Suite, project management tools, CRM: 3 years (Required)</li><li>US insurance policies and documentation.: 3 years (Required)</li><li>similar multi-business support role.: 3 years (Required)</li><li>Manage trade show bookings and logistics: 3 years (Required)</li><li>Support admin tasks for 34+ businesses: 3 years (Required)</li><li>executive scheduling and travel: 3 years (Required)</li></ul>Language:<ul><li>Fluent English (Required)</li></ul>License/Certification:<ul><li>What will be your expected salary? (Required)</li></ul>Location:<ul><li>Karachi Shahra-E-Faisal (Required)</li></ul>Work Location: In person

Executive Assistant / Personal Assistant

Milliman

<div>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Oversee procurement of office supplies, equipment, and services, ensuring cost-effectiveness and quality.
 </li>
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 Manage vendor relationships, including negotiation, contracting, and timely payment coordination.
 </li>
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 Handle day-to-day office administration such as facility upkeep, meeting arrangements, and courier handling.
 </li>
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 Maintain inventory and ensure adequate stock of office supplies.
 </li>
 <li>
 Coordinate with service providers for repairs, maintenance, and utilities.
 </li>
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 Ensure compliance with company policies and administrative procedures.
 </li>
 <li>
 Perform any other official tasks as and when required by Senior Management
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Competitive salary and benefits.
 </li>
 <li>
 A collaborative and supportive work environment
 
 
 </li>
 </ul>
 
 To Apply:
 
 Submit your CV to Personal Assistant/Administrative Officer
</div>

Personal Assistant/Administrative Officer

A.A Joyland (Pvt) Ltd

Position: Personal Assistant to General Manager Salary: 35,000 to 40,000 Experience: 1-2 years relevant Age: Max 30yrs Location: DHA Ph 8, KarachiInterested candidates may share their cv at careers@aajoyland.com with mentioning the position title in the subject lineJob Type: Full-timePay: Rs35,000.00 - Rs40,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Work Location: In person

Personal Assistant to General Manager

Gatronova

<div>
 
 Gatronova is looking for a highly organized and professional Executive Secretary / Personal Assistant / Personal Secretary to the CEO, who will provide comprehensive administrative, secretarial, and coordination support. The ideal candidate should be proactive, detail-oriented, and capable of managing multiple priorities while ensuring the confidentiality and smooth functioning of the CEO's office.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage and maintain the CEO's calendar, appointments, and travel arrangements.
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 Coordinate meetings, prepare agendas, minutes, and follow-ups.
 </li>
 <li>
 Draft, review, and manage correspondence, reports, and presentations.
 </li>
 <li>
 Act as a point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Organize and maintain confidential records, documents, and files.
 </li>
 <li>
 Assist in business research, data compilation, and preparation of briefing materials.
 </li>
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 Handle ad-hoc tasks and ensure the CEO's office runs efficiently.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
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 Bachelor&rsquo;s degree in Business Administration, Management, or related field.
 </li>
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 3&ndash;5 years of experience as PA/EA to senior management, preferably in a corporate setup.
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 Excellent communication and interpersonal skills.
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 <li>
 Strong command of Microsoft Office (Word, Excel, PowerPoint).
 </li>
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 Ability to handle sensitive information with integrity and discretion.
 </li>
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 Highly organized, detail-oriented, and proactive.
 </li>
 </ul>
 
 
</div>

Executive Secretary / PA to CEO

BHY Hospital

Job Title:Administrator&rsquo;s SecretaryJob Responsibilities:Administrative Support&middot; Maintain and manage the Administrator&rsquo;s daily schedule, appointments, and meetings.&middot; Draft, format, and proofread letters, emails, memos, circulars, and official communications.&middot; Prepare meeting agendas, take minutes, and circulate them to relevant stakeholders.&middot; Organize and maintain physical and digital filing systems for all administrative documents.&middot; Act as the first point of contact for internal and external correspondence directed to the Administrator&rsquo;s office.Coordination &amp; Liaison&middot; Coordinate with department heads to collect reports, updates, and data requested by the Administrator.&middot; Follow up on tasks assigned by the Administrator to various departments and ensure timely completion.&middot; Assist in arranging internal and external meetings, workshops, and hospital events.&middot; Facilitate smooth communication between the Administrator and hospital staff, consultants, and external vendors.&middot; Operational Support&middot; Maintain confidentiality of sensitive hospital and staff information at all times.&middot; Track deadlines for compliance documents, hospital licenses, and regulatory requirements, and alert the Administrator in advance.&middot; Support in drafting official hospital policies, circulars, and notices as per Administrator&rsquo;s directives.&middot; Help prepare periodic performance, financial reports for review.&middot; Manage incoming and outgoing correspondence, ensuring proper record-keeping.General Office Management&middot; Oversee stationery and office supply needs for the Administrator&rsquo;s office.&middot; Coordinate travel arrangements and logistics for the Administrator when required.&middot; Maintain decorum and professionalism in the Administrator&rsquo;s office, ensuring a welcoming environment for visitors.&middot; Any other assignment as given by the administrator / Management.Qualification Requirements:Education:Minimum: Bachelor&rsquo;s degree in Business Administration, Public Administration, or a related field.Preferred: Master&rsquo;s degree in Business Administration (MBA), Healthcare Management, or equivalent.Experience:At least 2-4 years of relevant experience as a secretary, personal assistant, or office coordinator (experience in a hospital/healthcare setup is preferred).Skills &amp; Competencies:&middot; Excellent verbal and written communication skills in English and Urdu.&middot; Strong organizational and time-management abilities.&middot; Proficiency in MS Office (Word, Excel, PowerPoint) / email correspondence and Urdu Typing (Inpage).&middot; Ability to handle confidential information with integrity and discretion.&middot; Good interpersonal skills and ability to interact with diverse staff and consultants.&middot; Ability to work under pressure and manage multiple tasks simultaneously.Job Type: Full-timeWork Location: In person

Administrator's Sectrtary

Muller and Phipps Pakistan

_ looking for an Executive Assistant for our Head Office_.Job Description<ul><li>Achieve the assigned targets and implementation of new strategies in the territory</li><li>Responsible for providing secretarial, clerical, and administrative support</li><li>Coordinate within as well as outside the company to schedule meetings, and maintain records and reports.</li><li>Attend, screen, and prioritize telephone calls, take messages, and schedule appointments.</li><li>Maintains confidentiality of documents and information received.</li><li>Make follow-ups with different departments and principals.</li><li>Working on special projects assigned by the Line Manager.</li><li>Manage all inward and outward correspondence to ensure timely and accurate receipt and dispatch of the same.</li><li>Scheduling calendars.</li><li>Coordinate with the Administration Department for any issues/queries related to office supplies, stationery and equipment, repair, and maintenance services.</li><li>Preparing Expenses and Entertainment Statements.</li><li>Coordinate with the Travel Desk for travel-related matters such as Hotel Booking, Visas and Tickets.</li><li>Coordinate with Fleet Department to ensure scheduled and unscheduled maintainenece of company-provided vehicle.</li></ul>Job Requirements<ul><li>Education: Bachelors./Master Marketing</li><li>Gender: Female</li><li>Experience: 2-5 Years of relevant field.</li><li>Excellent time management and communication skills are required.</li><li>Location Clifton Board Basin</li></ul>Benefits<ul><li>Annual Bonus, Medical and other benefits</li></ul>Job Type: Full-timePay: From Rs60,000.00 per monthApplication Question(s):<ul><li>What is your Current Package ?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Work Location: In person

Executive Assistant - Female

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