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administrative assistant

Vector

Job Summary: We are seeking an organized and proactive Administrative Assistant to support daily office operations and ensure smooth workflow. The role also includes basic data entry tasks to maintain accurate records.Key Responsibilities:<ul><li>Provide general administrative and clerical support</li><li>Handle emails, calls, and correspondence</li><li>Maintain organized filing systems (physical and digital)</li><li>Assist with document preparation, scanning, and photocopying</li><li>Perform basic data entry and update records as needed</li><li>Support staff with day-to-day office operations</li><li>Manage office supplies and track inventory</li></ul>Requirements:<ul><li>Proven experience in an administrative or similar role</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Good communication and organizational skills</li><li>Attention to detail and ability to multitask</li></ul>Working Conditions:<ul><li>Full-time / Part-time (as applicable)</li><li>Office-based environment</li></ul>How to Apply: Interested candidates are encouraged to submit their resume along with a brief cover letter.Pay: Rs25,000.00 - Rs45,000.00 per monthWork Location: In person

Administrative assistant

Al Bayan Academy

Al Bayan Academy is seeking a highly professional, organized, and proactive Female Admin Assistant to support daily administrative operations and ensure smooth coordination across departments.The ideal candidate should possess excellent communication skills, strong administrative capabilities, and the ability to manage multiple tasks in a professional office environment.Key Requirements<ul><li>Excellent English communication skills (spoken &amp; written)</li><li>Proven experience in administration, office coordination, or assistant roles</li><li>Strong command of MS Office, Google Workspace, Email handling, and professional communication</li><li>Exceptional organizational and multitasking abilities</li><li>Professional attitude, discipline, and time management skills</li><li>Ability to handle confidential information responsibly</li><li>Strong interpersonal and coordination skills</li></ul>Key Responsibilities:<ul><li>Manage daily administrative and operational tasks efficiently</li><li>Handle professional communication via calls, emails, and WhatsApp</li><li>Coordinate schedules, meetings, and internal communications</li><li>Maintain accurate records, reports, and documentation</li><li>Support management with administrative assistance</li><li>Ensure smooth workflow and professional office operations</li><li>Coordinate with teachers, students, parents, and staff professionally</li></ul>Compensation &amp; Benefits:<ul><li>Competitive salary package</li><li>Professional and growth-oriented work environment</li><li>Career development opportunities</li><li>Supportive management and team culture</li></ul>Working Hours : 9-Hour ShiftApplication Process: Interested candidates are encouraged to submit their updated CV for consideration. Candidates residing near Gulshan-e-Iqbal will be preferredOnly experienced and professional female candidates will be shortlisted. WhatsApp 03333431992Pay: Rs30,000.00 - Rs50,000.00 per monthWork Location: In person

Female Admin Assistant

Karvel Consulting

Company: Karvel Consulting Location: DHA Phase 6, Karachi (Onsite) Job Type: Full-time Salary: PKR 70,000 &ndash; 80,000 per month Working Hours: 10:00 AM &ndash; 6:00 PMAbout the RoleKarvel Consulting is looking for a highly organized and proactive Operations &amp; Executive Assistant to support our leadership team and manage day-to-day administrative and operational tasks.This role combines executive support, office administration, and payroll coordination, making it ideal for someone who thrives in a fast-paced, multitasking environment.Key Responsibilities<ul><li>Manage calendars, schedules, and appointments for the executive team</li><li>Handle emails, calls, and correspondence professionally</li><li>Prepare reports, presentations, and internal documents</li><li>Coordinate meetings (agendas, minutes, follow-ups)</li><li>Support daily office operations and internal coordination</li><li>Assist in payroll processing and salary coordination</li><li>Ensure timely tax filings and compliance tasks</li><li>Track tasks, projects, and follow-ups across departments</li><li>Maintain confidentiality in all business matters</li></ul>Requirements<ul><li>1&ndash;2 years of experience in administrative, operations, or similar role</li><li>Strong organizational and multitasking skills</li><li>Good written and verbal communication skills</li><li>Proficiency in Microsoft Office (Excel, Word, GSuite)</li><li>Basic understanding of payroll or accounts is a plus</li><li>Ability to meet deadlines and work independently</li></ul>Who Should Apply?This role is ideal for candidates with experience as:<ul><li>Executive Assistant</li><li>Administrative Officer / Admin Executive</li><li>Office Coordinator</li><li>HR/Admin Assistant</li></ul>Additional Requirements<ul><li>Must be based in Karachi</li><li>Able to commute to DHA Phase 6</li></ul>Job Type: Full-timePay: Rs70,000.00 - Rs80,000.00 per monthApplication Question(s):<ul><li>Will you be able to reliably commute to DHA Phase 6, Karachi?</li></ul>Experience:<ul><li>Operations &amp; Executive Assistant: 1 year (Required)</li></ul>Work Location: In person

Operations & Executive Assistant

Sama Engineering

Job Description: SAMA ENGINEERING is looking for a responsible and hardworking Office Assistant to support accounts and daily operations. The ideal candidate should be organized, reliable, and able to handle multiple administrative tasks efficiently.Key Responsibilities:<ul><li>Manage and maintain petty cash records</li><li>Prepare and handle Gate Passes and GRNs (Goods Receiving Notes)</li><li>Maintain basic documentation and record keeping</li><li>Assist in inventory and stock-related tasks</li><li>Coordinate with different departments for routine operations</li><li>Support accounts and admin team in daily tasks</li><li>Perform other assigned office duties</li></ul>Requirements:<ul><li>Intermediate / Bachelor&rsquo;s degree</li><li>1&ndash;2 years of experience in office assistant / admin / accounts role preferred</li><li>Basic knowledge of MS Office (Excel, Word)</li><li>Familiarity with petty cash handling and documentation</li><li>Organized, responsible, and detail-oriented</li><li>Willing to learn and handle multiple tasks</li></ul>Preferred:<ul><li>Experience in factory / manufacturing environment</li><li>Basic understanding of accounts and inventory processes</li></ul>How to Apply: Apply through Indeed or send your CV to hr@samaengineering.com Contact: 0333-0304776Pay: Rs25,000.00 - Rs35,000.00 per monthWork Location: In person

Office Assistant (Accounts & Operations) | Junior Admin

M/s. Nelson Paints Industries Pvt Ltd

Job Title: Personal Assistant to Executive Director Location: Korangi Industrial Area KarachiAbout Us: We are a leading player in the Paints &amp; Special Coatings Sector with a strong focus on innovation and quality. We are seeking a dedicated Personal Assistant (PA) to provide high-level administrative support to our Executive Director. The ideal candidate will have a robust background in finance and administrative support, and will assist with a variety of tasks to ensure the smooth running of the Executive Director&rsquo;s daily operational routine.Key Responsibilities:<ul><li>Provide comprehensive administrative support to the Executive Director, including managing calendars, meetings, and travel arrangements.</li><li>Handle sensitive and confidential information with the utmost professionalism and discretion.</li><li>Assist in reviewing and analyzing financial documents, including budgets, financial reports, and cost analysis.</li><li>Perform basic bookkeeping and financial tracking tasks.</li><li>Coordinate meetings, both internal and external, ensuring all required documents are prepared in advance, including financial summaries.</li><li>Communicate with various departments, ensuring smooth workflow and efficient processing of tasks.</li><li>Prioritize and execute multiple tasks under tight deadlines with a high level of accuracy.</li><li>Organize office files, records, and databases in a systematic manner.</li></ul>Qualifications:<ul><li>Proven experience as a Personal Assistant or Executive Assistant, ideally in a manufacturing or industrial setting (minimum 4-5 years).</li><li>Strong background in finance, with experience in budgeting, reporting, and financial analysis.</li><li>Excellent proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and data analytical tools.</li><li>Strong organizational skills with the ability to manage competing priorities.</li><li>Exceptional verbal and written communication skills.</li><li>Ability to handle confidential information with integrity and professionalism.</li><li>Must own a reliable means of transportation, as this position requires daily commuting to the office.</li><li>Bachelor's/Masters degree in Finance, Business Administration, or related field.</li><li>Diploma/Certifications of Modern Secretarial Practices or relevant studies will be a plus.</li><li>Ability to work independently and as part of a team in a fast-paced environment.</li></ul>Why Join Us?<ul><li>Competitive salary and benefits package.</li><li>Opportunity to work with a dynamic manufacturing environment.</li></ul>How to Apply:If you are a proactive, detail-oriented and are looking for an exciting opportunity to work in a growing manufacturing company &amp; you think that you&rsquo;re a perfect fit for this role, please apply.(Note: Only shortlisted candidates will be contacted.)Work Location: In person

Personal Assistant to Executive Director

Backtech

Job description:Job Title: Executive AssistantCompany: BacktechLocation: I.I. Chundrigar Road, Karachi, PakistanJob Type: Full-Time (On-site)Working Hours: 8:00 PM &ndash; 5:00 AM (Monday to Friday, aligned with US business hours)Salary Range: PKR 80,000 &ndash; 120,000 (based on experience)Benefits:Yearly performance bonusComprehensive medical coverage, including family benefitsComplimentary meals during shiftsLeave Entitlements:7 days sick leave annually7 days casual leave annually7 days annual leaveKey Responsibilities:Manage calendar, schedule events, and set task remindersDraft and respond to emails based on provided instructionsHandle data entry and miscellaneous tasks related to accounting clientsAssist with general administrative and operational supportEnsure business documents are stored and organized securelyMonitor and ensure timely payment of all personal and business billsRecommend and help implement tools for communication, task management, and checklistsHandle communication across platforms like Slack, Gmail, Outlook, etc., across various companiesQualifications:Proven experience as a virtual assistant or in a similar administrative roleStrong organizational and time management skillsExcellent written and verbal communication skillsProficient in using tools like Slack, Gmail, Outlook, Google Sheets, etc.Familiarity with task management platforms such as Asana, Trello, ClickUp, etc.Discretion and trustworthiness in handling sensitive informationPay: Rs80,000.00 - Rs120,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have supporting executives, especially US-based clients?</li><li>Are you comfortable working in US time zones (night shift)?</li><li>Which tools have you used for calendar and email management?</li><li>How do you prioritize and manage multiple tasks under tight deadlines?</li><li>Are you located in Karachi?</li><li>Can you commute to our location?</li></ul>Work Location: In person

Executive Assistant (US based)

Aptech

We are seeking a reliable and organized Administrative Assistant to support daily office operations. The ideal candidate will ensure smooth administrative processes and provide support to staff and management.Key Responsibilities:<ul><li>Manage office operations and maintain filing systems (physical and digital).</li><li>Handle incoming calls, emails, and correspondence.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Assist in preparing reports, presentations, and documents.</li><li>Maintain office supplies inventory and place orders when required.</li><li>Coordinate with vendors and service providers.</li><li>Ensure proper record-keeping and documentation.</li><li>Assist in organizing company events and meetings.</li></ul>Required Skills &amp; Qualifications:<ul><li>Bachelor&rsquo;s degree (BBA, B.Com, or relevant field preferred)</li><li>Proven experience as an Administrative Assistant or similar role</li><li>Strong communication and interpersonal skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint)</li><li>Good organizational and time management skills</li></ul>Preferred Qualities:<ul><li>Professional attitude and appearance</li><li>Ability to work independently and as part of a team</li><li>Strong coordination and follow-up skills</li></ul>Job Timings: 8:30 AM to 04:30 PM. Location : Aptech Metro Star gate center, karachi.Job Type: Full-timeWork Location: In person

Admin Assistant (Male)

Explore 285+ Administrative assistant in Karachi this May. Find roles across top companies and apply now to boost your career.