administrative assistant

Bioniks.org

Front Desk Officer (FDO)We are looking for a professional and organized Front Desk Officer to manage front desk operations and ensure a smooth visitor and patient experience.Key Responsibilities:<ul><li>Greet and assist visitors in a professional manner.</li><li>Coordinate with Sales and Care Center teams upon patient arrival.</li><li>Handle basic billing and maintain invoice records.</li><li>Provide accurate company information and support inquiries.</li><li>Manage incoming and outgoing parcels, courier coordination, and shipment follow-ups.</li><li>Resolve courier-related issues and report delays or damages.</li><li>Maintain reception office supplies and support administrative tasks.</li><li>Ensure effective time management and multitasking in daily operations.</li><li>To handle Filing.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree preferred.</li><li>1&ndash;2 years of relevant experience in front desk, administration, or customer service.</li><li>Strong communication, coordination, and organizational skills.</li><li>Proficiency in MS Office.</li></ul>Location: Tariq roadTiming: 9 am to 6 pmPay: Up to Rs40,000.00 per monthWork Location: In person

Front Desk Officer

ABS INTERNATIONAL

We are looking for a friendly and responsible person to sit at our front desk and help keep the office running smoothly.<ul><li>Salary: PKR 25,000 &ndash; 30,000/month</li><li>Shift: 5:00 PM &ndash; 1:00 AM</li><li>Location: Gulshan-e-Iqbal, Karachi</li><li>Job Type: Full-Time | On-Site</li></ul>Your Daily Work Will Include:<ul><li>Welcome visitors and guide them to the right person</li><li>Answer phone calls and transfer them to the right department</li><li>Enter data into computer systems and Excel sheets</li><li>Keep the front desk area neat and organized</li><li>Help with basic office paperwork and filing</li></ul>We Need Someone Who:<ul><li>Has at least Intermediate (FA / FSc) education</li><li>Knows basic computer use (MS Word, Excel)</li><li>Can speak Urdu clearly; basic English is a plus</li><li>Is punctual, honest, and well-presented</li><li>Can work evening hours, Monday to Saturday</li></ul>Salary &amp; Benefits:<ul><li>PKR 25,000 &ndash; 30,000 per month</li><li>Salary is always paid on time &mdash; no delays</li><li>Stable job with a well-established company</li><li>Friendly and professional work environment</li><li>Growth opportunities for hardworking employees</li></ul>How to Apply:Send your CV through Indeed. Make sure your phone number is correct. If shortlisted, we will call you for an interview.We welcome applications from all candidates regardless of gender or background.Pay: Rs25,000.00 - Rs30,000.00 per monthApplication Question(s):<ul><li>Are you available to work on-site in Gulistan-e-Iqbal, Karachi? &quot;Yes&quot; or &quot;No&quot;</li><li>Can you work evening shifts from 5:00 PM to 1:00 AM, Monday to Saturday? &quot;Yes&quot; or &quot;No&quot;</li><li>Can you use MS Word and Excel for basic tasks? &quot;Yes&quot; or &quot;No&quot;</li></ul>Work Location: In person

Receptionist – Front Desk & Data Entry Officer

Oceanic Group of Companies

1. Administration &amp; Office Management<ul><li>Manage the overall administration of corporate offices and facilities.</li><li>Ensure smooth day-to-day office operations across all departments.</li><li>Develop and implement administrative policies and procedures.</li><li>Maintain office discipline, cleanliness, and workplace standards.</li></ul>2. Facility Management<ul><li>Oversee maintenance of office premises, furniture, equipment, utilities, and infrastructure.</li><li>Coordinate preventive and corrective maintenance activities.</li><li>Ensure uninterrupted utility services including electricity, water, internet, and backup systems.</li><li>Supervise office renovation and space planning projects when required.</li></ul>3. Vendor &amp; Contract Management<ul><li>Identify, evaluate, and negotiate with vendors and service providers.</li><li>Manage contracts for housekeeping, security, transportation, maintenance, and other outsourced services.</li><li>Monitor vendor performance and ensure service quality.</li><li>Ensure timely renewal of contracts and service agreements.</li></ul>4. Procurement &amp; Inventory Management<ul><li>Manage procurement of office supplies, furniture, equipment, and administrative materials.</li><li>Monitor inventory levels and maintain proper stock records.</li><li>Ensure cost-effective purchasing while maintaining quality standards.</li><li>Coordinate with Finance for purchase approvals and payment processing.</li></ul>5. Asset Management<ul><li>Maintain an updated fixed asset register.</li><li>Ensure proper issuance, tracking, maintenance, and disposal of company assets.</li><li>Conduct periodic physical verification of assets.</li><li>Coordinate annual asset audits.</li></ul>6. Transport Management<ul><li>Manage company vehicles, drivers, fuel consumption, maintenance, and insurance.</li><li>Monitor vehicle utilization and ensure compliance with transport policies.</li><li>Coordinate transportation arrangements for employees and visitors.</li></ul>7. Security Management<ul><li>Supervise security personnel and security service providers.</li><li>Ensure effective access control and visitor management.</li><li>Monitor CCTV systems and office security protocols.</li><li>Conduct periodic security assessments and recommend improvements.</li></ul>8. Housekeeping &amp; Office Services<ul><li>Ensure office cleanliness and hygiene standards are consistently maintained.</li><li>Supervise housekeeping staff and outsourced service providers.</li><li>Ensure availability of pantry supplies and office consumables.</li></ul>9. Budget Management<ul><li>Prepare and manage the annual administration budget.</li><li>Monitor administrative expenses and implement cost-saving initiatives.</li><li>Review invoices and ensure proper utilization of resources.</li></ul>10. Health, Safety &amp; Compliance<ul><li>Ensure compliance with health, safety, and environmental regulations.</li><li>Coordinate emergency preparedness and evacuation drills.</li><li>Maintain fire safety equipment and emergency response procedures.</li><li>Ensure compliance with company policies and legal requirements.</li></ul>Pay: Rs100,000.00 - Rs120,000.00 per monthWork Location: In person

Administration Manager

Inoviotech

Job Title:Administration ManagerDepartment:Administration &amp; Facilities ManagementReports To:Director HR / Group Head HR / COOPosition SummaryThe Administration Manager is responsible for leading administration, facilities, procurement, security, transport, asset management, and support services to ensure efficient organizational operations.Detailed ResponsibilitiesAdministration &amp; Office Operations<ul><li>Manage day-to-day administrative functions.</li><li>Develop SOPs and administrative controls.</li><li>Ensure smooth office operations across locations.</li></ul>Facility Management<ul><li>Manage office infrastructure, utilities, maintenance, and housekeeping.</li><li>Conduct preventive maintenance and facility inspections.</li></ul>Security Management<ul><li>Oversee security staff and access controls.</li><li>Investigate incidents and implement corrective measures.</li></ul>Fleet &amp; Transport<ul><li>Manage vehicles, fuel, maintenance, and drivers.</li><li>Monitor transportation costs and efficiency.</li></ul>Procurement &amp; Inventory<ul><li>Procure office supplies, equipment, and services.</li><li>Maintain inventory records and asset registers.</li></ul>Vendor Management<ul><li>Negotiate contracts and monitor vendor performance.</li><li>Ensure SLA compliance and service quality.</li></ul>Budgeting &amp; Cost Control<ul><li>Prepare annual budgets and track expenditures.</li><li>Identify cost-saving opportunities.</li></ul>Compliance &amp; Risk<ul><li>Ensure compliance with company policies and regulations.</li><li>Support audits and maintain licenses and permits.</li></ul>Team Leadership<ul><li>Manage administration, support, transport, and security teams.</li><li>Conduct performance reviews and training.</li></ul>KPIs<ul><li>Budget adherence</li><li>Facility uptime</li><li>Vendor SLA compliance</li><li>Security incident reduction</li><li>Fleet utilization efficiency</li><li>Asset management accuracy</li><li>Employee satisfaction</li></ul>Qualifications<ul><li>Bachelor's degree in Business Administration or related field.</li><li>MBA preferred.</li></ul>Experience<ul><li>7&ndash;10 years of relevant experience.</li><li>3&ndash;5 years in a managerial role.</li><li>Experience with large workforce environments preferred.</li></ul>Preferred Profile<ul><li>Age 30&ndash;45 years.</li><li>Strong leadership and operational management skills.</li><li>Retired Armed Forces personnel highly preferred.</li></ul>Application Question(s):<ul><li>How many years of experience do you have as a Manager Administration?</li><li>How many years of experience do you have working in a BPO or IT company, specifically in an administrative or operations management role?</li><li>How many years of experience do you have in managing a team, and what was the maximum team size you have directly supervised?</li><li>Are you comfortable to work in night shift? 8pm to 5am</li><li>How soon you can start?</li><li>Current Salary?</li><li>Expected Salary?</li></ul>Work Location: In person

Hitech Industrial Group - KSA

Hiring: Finance Assistant (Karachi)A well-established retail and fashion group is looking for an analytical and detail-oriented Finance Assistant to join its finance department at the Head Office in Karachi.Experience: 1&ndash;2 Years in Accounts / FinanceEducation: B.Com / BBA / ACCA-part qualifiedLocation: KarachiWhat You&rsquo;ll Do:<ul><li>Bookkeeping: Manage daily data entry of vouchers, invoices, and expenses.</li><li>Retail Reconciliation: Reconcile daily sales and cash collections received from retail outlets and POS systems.</li><li>Voucher Management: Prepare cash/bank vouchers with appropriate supporting receipts.</li><li>Petty Cash: Handle routine petty cash management and tracking.</li><li>Record Keeping: Ensure clear, organized maintenance of financial files and ledgers.</li></ul>What We Look For:<ul><li>1&ndash;2 years of hands-on experience in a finance or accounting role.</li><li>Strong command over MS Excel (essential for data checking).</li><li>High accuracy, attention to detail, and numerical skills.</li><li>Honest, disciplined, and deadlines-driven approach.</li></ul>Pay: Up to Rs40,000.00 per monthWork Location: In person

Finance Assistant

TalentPop App

<div>
 
 We're Hiring: Sales and Support Virtual Assistant (VA)
 
 
 
 
 Remote | Full-Time | E-commerce Support
 
 
 
 At
 
 TalentPop App
 
 , we're building a team of talented remote professionals who are passionate about delivering exceptional customer experiences. We're currently hiring a
 
 Sales and Support Virtual Assistant (VA)
 
 to join our growing team and help drive customer satisfaction, sales, and long-term business success.
 
 
 If you have a background in sales or customer service and are highly organized, tech-savvy, and motivated to help customers find the right solutions &mdash; this role may be a perfect fit.
 
 
 
 IMMEDIATE ACTION REQUIRED: APPLICATION FAST-TRACK!
 
 
 
 To ensure your application is reviewed by the **Recruitment Team**, you
 
 must
 
 follow these critical steps exactly. **Applications that do not choose 'Brand Concierge' and enter the correct code WILL NOT be reviewed.**
 
 
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 When selecting the position during your application, please choose &ldquo;Brand Concierge&rdquo; from the list of available roles.
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 In the application form, you&rsquo;ll be asked for an application code &ndash; please enter SSVA in that field.
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
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 Provide real-time support to customers via live chat, email, SMS, and phone
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 Recommend products, assist in purchase decisions, and identify upsell/cross-sell opportunities
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 Manage order inquiries, including shipping, tracking, returns, and refunds
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 Update CRM tools and track customer interactions accurately
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 Represent each e-commerce brand in a way that reflects their tone and values
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 Share customer feedback and insights to improve sales processes
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 Collaborate with internal teams to meet performance and service goals
 
 
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 </ul>
 
 Qualifications
 
 
 
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 Minimum of 1 year remote/online experience in sales, customer support, or virtual assistant roles
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 Excellent written and verbal communication skills in English
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 Comfortable using platforms such as Shopify, Gorgias, Zendesk, or similar tools
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 Ability to work independently in a remote, fast-paced environment
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 Detail-oriented, proactive, and results-driven
 
 
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 </ul>
 
 Technical Requirements
 
 
 
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 A personal PC or laptop with an i5 processor or higher.
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 A stable internet connection with a minimum of 25 Mbps upload and download speeds.
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 A quiet, professional workspace for calls.
 
 
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 What We Offer
 
 
 
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 Performance-based raises and commission opportunities
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 Paid time off
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 Monthly health stipend or an HMO coverage to keep you feeling your best(location-dependent)
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 Recognition bonuses for outstanding performance
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 100% remote setup with a supportive, collaborative team environment
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 Career development opportunities
 
 
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 </ul>
 
 Join us at TalentPop App and help shape the future of e-commerce sales and support. Apply today.
 
</div>

Sales & Support VA

DP World

<div>
 
 
 
 Job Title:
 
 
 Assistant Manager Electronic Control
 
 
 
 
 Job Location:
 
 
 Port Qasim, Karachi, Pakistan
 
 
 
 
 
 
 
 What You Will Do:
 
 
 
 
 As an Assistant Manager Electronics, you will play a critical role in maintaining and optimizing our terminal equipment&rsquo;s. Your responsibilities includes
 
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 Ensure achievement of equipment KPIs as defined by management.
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 Communicate safety alerts and manufacturer-highlighted risks clearly to relevant staff.
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 Supervise and execute all types of maintenance (planned, breakdown, and unscheduled) in an organized and efficient manner.
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 Adjust maintenance plans as needed&mdash;upon superior approval&mdash;to meet shift demands and available resources.
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 Coordinate with the Operations Department on equipment availability and ongoing work.
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 Keep Operations and superiors updated on maintenance progress and timelines.
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 Generate and close Job Sheets in IBM Maximo, documenting tasks performed, time spent, and equipment downtime.
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 Collaborate with external contractors or consultants for urgent or critical repairs, as directed.
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 Represent DP World in a professional and positive manner, adhering to company values, safety standards, and the Code of Conduct.
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 Perform any additional duties as assigned by management.
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 You Bring (Qualification &amp; Experience):
 
 
 
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 Minimum Bachelor&rsquo;s degree (completed) in Electrical/Electronics Engineering. Only HEC or University attested degrees will be considered.
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 Minimum 3 years of hands-on experience in maintenance of heavy equipment, cranes, RTGs, and automotive systems.
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 Strong knowledge of preventive and predictive maintenance practices.
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 Proficient in interpreting technical manuals, engineering drawings, and specifications.
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 Skilled in using diagnostic/testing tools and maintenance software.
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 Hands-on experience with IBM Maximo and MS Office Suite (Word, Excel, PowerPoint, Outlook).
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 Must be flexible in working a 12-hour day shift.
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 We encourage you to apply for this exciting opportunity if you have a proven track record in the same domain.
 
</div>

Assistant Manager  Electronic Control

Explore 25+ Administrative assistant in Karachi this July. Find roles across top companies and apply now to boost your career.

25 administrative assistant jobs In Karachi

Front Desk Officer

Receptionist – Front Desk & Data Entry Officer

Administration Manager

Administration Manager

Finance Assistant

Sales & Support VA

Assistant Manager Electronic Control