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administrative assistant

Panah Shelter Home (Panah Trust)

Secretary / Receptionist (Full-Time) Eligibility: This position is open to female candidates only.Location: Panah Shelter Home, ST-06, Block-10, Federal B. Area, KarachiPanah Shelter Home is a non-profit organization dedicated to providing shelter, protection, and rehabilitation services to women in need. We are seeking a professional, organized, and courteous Secretary / Receptionist to join our team.Responsibilities<ul><li>Manage the reception desk and welcome visitors professionally.</li><li>Handle incoming and outgoing telephone calls and take messages as required.</li><li>Respond to emails and other correspondence.</li><li>Schedule appointments and maintain calendars.</li><li>Draft letters, reports, meeting minutes, and other office documents.</li><li>Maintain filing systems, records, and confidential documents.</li><li>Receive, sort, and dispatch mail and courier items.</li><li>Keep proper computerized records of residents in the database system.</li><li>Organize recreational activities and programs for National Days and other special occasions.</li><li>Be responsible for the reception area, including maintaining visitor registers and recording visitors' attendance.</li><li>Order and maintain office stationery and supplies.</li><li>Assist in data entry and preparation of reports.</li><li>Support the day-to-day administrative operations of the office.</li><li>Perform any other duties as assigned by Management.</li></ul>Qualification<ul><li>Bachelor's degree from a recognized university.</li><li>Relevant experience as a Secretary or Receptionist, or Administrative Assistant will be preferred.</li><li>Proficiency in MS Office (Word, Excel, Outlook, and PowerPoint).</li><li>Good communication, interpersonal, and organizational skills.</li><li>Ability to maintain confidentiality and work in a professional environment.</li></ul>How to ApplyInterested candidates are requested to submit their updated resume within 15 days of the publication of this advertisement.Email: panahhome@gmail.comAddress: Panah Shelter Home ST-06, Block-10, Federal B. Area, KarachiPay: Rs45,000.00 - Rs50,000.00 per monthWork Location: In person

Secretary / Receptionist (Full-Time) - Female

Islamabad Industrial & Trading Corporation

WE ARE HIRINGPersonal Assistant to the ChairmanWe are looking for a professional, and proactive Personal Assistant to the Chairman to provide executive-level administrative support.Key Responsibilities:<ul><li>Manage the Chairman's schedule, appointments, and meetings.</li><li>Handle correspondence, emails, and confidential documents.</li><li>Prepare reports, presentations, and meeting minutes.</li><li>Coordinate travel arrangements and official events.</li><li>Perform administrative and executive support tasks as assigned.</li></ul>Requirements:<ul><li>20 years of experience as a Personal Assistant or Executive Assistant.</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and time management abilities.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).</li><li>Ability to maintain strict confidentiality and work under pressure.</li><li>Computer skills/ IT Skills.</li><li>Email Professionally.</li></ul>Location: Karachi Employment Type: Full-TimeHow to Apply: Interested candidates are requested to send their updated CV to hrdept.elv@gmail.com with the subject line &quot;Application &ndash; Personal Assistant to the Chairman&quot;.Application Deadline: 25-Jul-26Work Location: In person

Personal Assistant to The Chairman (PA)

iAmStudio

Company: IAMStudioAre you organized, confident, and able to handle daily tasks professionally? Join IAMStudio as a Personal Assistant and work in a fast-paced fashion and media environment.Job Responsibilities:Manage daily schedules and appointments.Handle emails, calls, and official correspondence.Coordinate meetings, shoots, and events.Maintain documents, records, and reports.Follow up with clients, models, and team members.Assist with administrative and office tasks.Handle confidential information professionally. �Indeed +1Requirements:Excellent communication skills (English &amp; Urdu).Good knowledge of MS Office (Excel, Word, Outlook).Strong organizational and time management skills.Professional personality and positive attitude.Ability to work independently and multitask.Salary: PKR 120,000 &ndash; 150,000 (Based on experience)Location: DHA Phase 6, KarachiJob Type: Full-TimeSend your CV: IAMStudio@mail.comContact 03712047162Pay: Rs120,000.00 per monthWork Location: In person

WE ARE HIRING – PERSONAL ASSISTANT

Human Capital HR Solutions

Human Capital HR Solutions is Hiring for One of Its Prestigious ClientsPosition: Executive Secretary to COO (Male)Industry: Higher EducationLocation: KarachiWe are seeking a professional, organized, and proactive individual to join our client&rsquo;s team as an Executive Secretary to the Chief Operating Officer (COO). The ideal candidate will provide administrative and secretarial support to ensure the efficient functioning of the COO&rsquo;s office.Qualification:* Bachelor&rsquo;s degree in Business Administration, Management, Commerce, or a related discipline.* Additional qualifications or certifications in office administration or secretarial management will be an added advantage.Experience:* Minimum 3&ndash;5 years of relevant experience as an Executive Secretary, Executive Assistant, or in a similar role.* Experience working with senior management or C-level executives, preferably within the education sector, will be preferred.Key Responsibilities:* Manage the COO&rsquo;s calendar, appointments, and meeting schedules.* Draft and prepare correspondence, reports, presentations, and official documents.* Coordinate with internal departments and external stakeholders.* Arrange travel, accommodation, and logistics as required.* Record meeting minutes and follow up on action items.* Maintain confidential files, records, and documentation.* Screen and manage calls, emails, and correspondence on behalf of the COO.* Ensure smooth administrative operations within the office.Required Skills:* Excellent verbal and written communication skills.* Strong organizational, interpersonal, and multitasking abilities.* Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.* Ability to maintain confidentiality and exercise sound judgment.* Strong attention to detail and problem-solving skills.* Ability to work efficiently in a fast-paced environment.Interested candidates may share their updated resumes at careers1.hc@gmail.com and mention &ldquo;Executive Secretary to COO&rdquo; in the subject line.Work Location: In person

Executive Secretary to COO (Male)

VIION Technology (Viper Group)

Viper Group is looking for Customer Support Officer Intern to assist in admin and office internal working, documentation and other office matters.Duties and responsibilities<ul><li>Assist in creating &amp; managing support tickets</li><li>Perform phone calls and client communication when needed.</li><li>Manage emails and office correspondence (mainly in English).</li><li>Provide general on-site administrative assistance.</li><li>Report daily progress and tasks directly to management.</li><li>Maintain inventory of Hardware items</li><li>track support calls of end users</li></ul>Job Specification:Soft Skills:<ul><li>Creative mindset.</li><li>Tactics and execution.</li><li>Basic education with willingness to learn and grow.</li><li>Comfortable with phone calls, emails, and office work.</li><li>Reliable, punctual, and organized.</li><li>Previous assistant, marketing, or office experience is a plus, but not required.</li><li>Good speaking and writing skills in English</li></ul>What you get<ul><li>Opportunity to gain practical experience in IT, marketing, and administration.</li><li>A professional on-site work environment</li><li>Potential for career growth within international projects.</li></ul>Timings are from 9:00AM to 6:30PM Monday to Friday Job Type: Full-time, On Premises at Phase 2 Ext DHA KarachiJob Types: Full-time, Internship, FresherWork Location: In person

Customer Support Officer (Internship)

LW Group

<div>
 
 With over 20 years of experience, LW Group has established itself as a trusted partner, specializing in raw material trading and supply chain management, operating across 31 countries. Though modest in size compared to industry giants, our agility, innovation, and commitment to efficiency have positioned us as a reliable and forward-thinking player in the market.
 
 
 We are looking for a detail-oriented and proactive
 
 Back Office Assistant
 
 to join our operations team. This role is ideal for someone who enjoys working with data, takes ownership of their tasks, and is ready to become a trusted member of the team. You will support our daily logistics operations by maintaining accurate information in Salesforce and other internal systems, while gradually taking responsibility for key operational processes. This is an excellent opportunity to learn, grow, and build a career in international logistics.
 
 
 
 
 
 
 Key Responsibilities
 
 
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 Update transportation information in Salesforce daily.
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 Enter and maintain financial information
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 Update shipment status
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 Organize cargo photos
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 Verify, upload and maintain transportation documents
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 Support the Operations team with administrative and data management tasks.
 </li>
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 Perform routine data quality checks and correct any discrepancies.
 </li>
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 Follow instructions from the Team Lead and complete assigned tasks on time.
 </li>
 </ul>
 
 
 
 
 
 Must-Have Qualifications:
 
 
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 Bachelor's degree (or currently completing) in Supply Chain, Business Administration, Logistics, Finance, IT, or a related field.
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 Fresh graduates are welcome to apply.
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 Up to 1 year of experience in an administrative, logistics, or back-office role is an advantage.
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 Good knowledge of Microsoft Excel, Word, and Outlook.
 </li>
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 Comfortable working with computer systems and able to learn new software quickly.
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 Experience with Salesforce is an advantage but not required.
 </li>
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 Experience in logistics or supply chain is an advantage.
 </li>
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 Strong attention to detail and accuracy.
 </li>
 <li>
 Good organizational and communication skills.
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 Good written and spoken English.
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 Responsible, proactive, and willing to learn.
 </li>
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 Able to work both independently and as part of a team.
 </li>
 </ul>
 
 
 
 
 
 Why Work With Us:
 
 
 
 At our organization, you&rsquo;ll join a dynamic and collaborative team where your attention to detail, organizational skills, and proactive mindset are genuinely valued.
 
 
 We believe in empowering our team members with opportunities to grow, take initiative, and make a real impact on daily operations. If you&rsquo;re looking for a challenging yet rewarding environment where no two days are the same, we&rsquo;d be excited to welcome you on our journey!
 
</div>

Back Office Assistant

Australian Concept Infertility Medical Center

Receptionist Responsibilities:<ul><li>Greet clients and visitors with a positive, helpful attitude.</li><li>Assisting clients in finding their way around the office.</li><li>Announcing clients as necessary.</li><li>Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.</li><li>Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.</li><li>Preparing meeting and training rooms.</li><li>Answering phones in a professional manner, and routing calls as necessary.</li><li>Assisting colleagues with administrative tasks.</li><li>Performing ad-hoc administrative duties.</li><li>Answering, forwarding, and screening phone calls.</li><li>Sorting and distributing mail.</li><li>Hiring, managing, and developing the junior administrative team.</li><li>Provide excellent customer service.</li><li>Scheduling appointments.</li></ul>Receptionist Requirements:<ul><li>Certificate, Diploma, Associate&rsquo;s or bachelor&rsquo;s degree in a related field.</li><li>Prior experience as a receptionist or in a related field.</li><li>Consistent, professional dress, and manner.</li><li>Excellent written and verbal communication skills.</li><li>Competency in Microsoft applications including Word, Excel, and Outlook.</li><li>Good time management skills.</li><li>Experience with administrative and clerical procedures.</li><li>Able to contribute positively as part of a team, helping out with various tasks as required.</li></ul>Job Types: Full-time, ContractPay: From Rs40,000.00 per monthWork Location: In person

Receptionist

Explore 50+ Administrative assistant in Karachi this August. Find roles across top companies and apply now to boost your career.