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assistant manager administration Jobs in Karachi

assistant manager administration

administration manager

Supertouch- Pakistan

About the Supertouch:Supertouch Pakistan specializes in selling and manufacturing hand protection, workwear, PPE and disposable safety products within the UK and European market. Supertouch is considered a market leader in its chosen product categories.Due to increased growth, Supertouch has expanded its manufacturing operations in Pakistan by investing in a state-of-the-art facility aimed at producing high-quality technical workwear.About the Supertouch:Supertouch Pakistan sells and manufactures hand protection, workwear, PPE, and disposable safety products in the UK and European markets. Supertouch is considered a market leader in its chosen product categories.Due to increased growth, Supertouch has expanded its manufacturing operations in Pakistan by investing in a state-of-the-art facility to produce high-quality technical workwear.Location: Korangi Industrial Area, KarachiIndustryTextile / Garments Manufacturing (Workwear &amp; Industrial Apparel)Job SummaryThe &ldquo;Administration Manager&rdquo; is responsible for overseeing all administrative functions of the garment/apparel factory, ensuring smooth day-to-day operations, compliance with company policies, and effective management of facilities, security, transport, and support staff.Key Responsibilities1. Administrative Operations<ul><li>Manage overall administrative activities of the factory.</li><li>Ensure efficient office management, documentation, and record keeping.</li><li>Develop and implement administrative policies and procedures.</li></ul>2. Facility Management<ul><li>Oversee maintenance of factory buildings, offices, and utilities.</li><li>Ensure proper functioning of electricity, generators, HVAC, and water supply.</li><li>Coordinate repairs, renovations, and vendor services.</li></ul>3. Security Management<ul><li>Supervise security staff and ensure factory safety protocols.</li><li>Monitor entry/exit systems and visitor management.</li><li>Implement measures to prevent theft, pilferage, and unauthorized access.</li></ul>4. Transport &amp; Logistics<ul><li>Manage company vehicles, fuel consumption, and driver schedules.</li><li>Ensure timely transportation for staff and goods (if applicable).</li><li>Maintain vehicle records and compliance documentation.</li></ul>5. Vendor &amp; Contract Management<ul><li>Handle procurement of administrative supplies and services.</li><li>Negotiate contracts with vendors (cleaning, security, maintenance, etc.).</li><li>Monitor vendor performance and payments.</li></ul>6. Compliance &amp; Legal<ul><li>Ensure compliance with local labor laws and factory regulations in Pakistan.</li><li>Maintain licenses, registrations, and statutory records.</li><li>Coordinate audits (social, compliance, safety).</li></ul>7. Health, Safety &amp; Environment (HSE)<ul><li>Implement workplace safety standards.</li><li>Ensure fire safety systems and emergency preparedness.</li><li>Conduct safety drills and awareness sessions.</li></ul>8. Staff Supervision<ul><li>Supervise admin staff including peons, cleaners, drivers, and security personnel.</li><li>Manage attendance, discipline, and performance of admin team.</li></ul>9. Cost Control &amp; Budgeting<ul><li>Prepare and manage administrative budgets.</li><li>Control expenses and optimize resource utilization.</li><li>Generate reports for management review.</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or related field.</li><li>5&ndash;8 years of experience in administration (preferably in garment/textile industry).</li><li>Strong knowledge of local labor laws and compliance standards.</li></ul>Skills &amp; Competencies<ul><li>Strong leadership and team management skills</li><li>Excellent communication and coordination abilities</li><li>Problem-solving and decision-making skills</li><li>Vendor negotiation and cost management</li><li>Knowledge of factory operations and compliance requirements</li></ul>Preferred Experience<ul><li>Experience in garment/apparel manufacturing environment</li><li>Familiarity with compliance standards (e.g., social audits, safety audits)</li><li>Experience handling large workforce facilities</li></ul>Work Location: In person

Administration Manager

Brothers Engineering Industries

<ul><li>Office Operations: Oversee daily administrative activities, including front desk management, record-keeping, labor hiring/firing and facility maintenance.</li><li>Logistics &amp; Procurement: Manage office supply inventory, handle vendor relations, and organize travel/transportation.</li><li>Supervision: Supervise, train, and appraise administrative staff.</li><li>Facility Management: Maintain office premises, coordinate repairs, and manage security or cleaning services.</li><li>Documentation &amp; Reporting: Prepare reports, manage correspondence, and maintain documentation for audits and compliance.</li><li>Support &amp; Coordination: Assist senior management with scheduling, meeting coordination, and event planning.</li></ul>Requirements &amp; Qualifications<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Experience: Generally 3&ndash;5 years of experience in administration or office management.</li><li>Skills: Proficiency in MS Office (Word, Excel, PowerPoint), excellent organizational abilities, strong communication, and proven leadership skills.</li></ul>Job Type: Full-timePay: Rs40,000.00 - Rs75,000.00 per monthApplication Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li><li>How old are you?</li><li>Where do you live in Karachi? (e.g. Gulshan Iqbal)</li></ul>Work Location: In person

Assistant Manager Administration

Aga Khan University

<div>
 
 
 Introduction
 
 
 
 
 
 
 The Outreach and Research Programme of the Department of Paediatrics and Child Health has ten community-based field sites across Pakistan including four in Karachi and focuses on research for betterment of women and child health. The Department has a Nutritional Research Laboratory as well as an Infectious Disease Research Laboratory that cater to the needs of its research projects. It has well-acclaimed work to its credit both at the national and international level.
 
 
 
 
 
 As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees or trainees and partners to share this commitment.
 
 
 
 
 
 
 Responsibilities
 
 
 
 Reporting to the Chair, Paediatrics &amp; Child Health you will play a critical role in building strong strategic and administrative abilities to manage the research grants, and overall operations of a various community-based, hospital-based, multi-centre and national clinical research projects (ongoing and future) being conducted in various parts of Pakistan by the Department.
 
 
 Your specific responsibilities will include:
 
 
 
 
 <ul>
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 networking with internal and external stakeholders across strategic planning, grants administration, regulatory affairs, HR, finance, procurement, IT, laboratory space, safety and security, operations management, events, communications, and advocacy
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 overseeing professional development, career management, and supervision of staff working across field sites nationally
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 leading national and international engagement, representing the division across meetings, visits, and partner interactions with extensive travel
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 managing pre‑ and post‑award processes for a large and diverse research grants portfolio, ensuring compliance with University and granting agency requirements
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 ensuring conformity with regulatory requirements and donor-specific compliance expectations
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 supporting investigators in developing research proposals and completing administrative requirements
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 managing research administration for extramural and intramural grants, aligning operations with institutional shared research services
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 supervising departmental and divisional finance teams, improving systems for financial controls, audits, and compliance
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 identifying, selecting, and establishing outreach field sites for research projects while coordinating with institutional support departments
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 developing administrative teams through capacity building, coaching, and process improvements
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 monitoring, evaluating, and enhancing operating procedures, administrative workflows, and research operations
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 planning and organizing departmental events including meetings, conferences, seminars, and official visits
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 developing and implementing systems and policies to strengthen grants regulatory processes
 </li>
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 conducting programme and financial audits at field sites to ensure adherence to donor and University requirements
 </li>
 <li>
 conducting monitoring visits to ensure alignment of project activities with approved timelines
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 making key operational decisions including financial approvals, staff development, and oversight of research administration.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 You should have:
 
 
 
 
 <ul>
 <li>
 Master&rsquo;s degree in Business Administration; additional qualifications are an added advantage
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 <li>
 international certification in research and grant administration or general administration
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 professional training in grants administration
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 minimum ten years of experience in healthcare or service industry settings
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 experience in research and grants management within a university or healthcare institution
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 proven ability to manage diversified teams including grants, HR, finance, procurement, IT, legal, audit, regulatory, trials, and events
 </li>
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 excellent organisational and analytical skills
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 <li>
 demonstrated ability in capacity building and managing multiple tasks effectively
 </li>
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 strong time‑management skills with a focus on service excellence
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 effective team player with strong leadership capabilities
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 excellent communication and interpersonal skills
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 resilience and the ability to work under pressure and meet stringent deadlines
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 willingness to travel and work in community or rural field sites
 </li>
 <li>
 excellent computing and report writing skills
 </li>
 <li>
 integrity, professionalism, and strong commitment to ethical research practices.
 </li>
 </ul>
 
 
 
 
 This is a close-ended contractual position.
 
 
 
 
 
 Comprehensive employment reference checks will be conducted.
 
 
 
 
 
 
 Disclaimer:
 
 
 
 The Aga Khan University is committed to the principles of equal employment opportunity for all employees and to providing employees with a work environment which is free from discrimination and harassment. All employment decisions at AKU are based on business needs, job requirements and individual&rsquo;s qualifications and experience, without regard to race, colour, caste or creed, national, social or ethnic origin, gender (except where gender is a bona fide occupational qualification). AKU does not discriminate among the job candidates on account of any of these characteristics.
 
 
 
</div>

Senior Manager, Research and Grants Administration

S. Abdul Wahid

The Admin &amp; HR Manager will be responsible for managing all human resource and administrative operations within the factory, ensuring smooth day-to-day functioning, workforce discipline, compliance with labor laws, and efficient coordination between factory staff and management.This is a hands-on operational role, requiring strong control over labor, attendance, and factory discipline &mdash; not a desk-based HR position.<ul><li>Manage daily workforce attendance, shift allocation, and manpower planning to ensure smooth production operations</li><li>Handle recruitment, onboarding, and replacement of factory workers and support staff</li><li>Maintain accurate attendance, overtime, and employee records; coordinate with accounts for payroll processing</li><li>Enforce discipline, punctuality, hygiene, and workplace conduct across the factory floor</li><li>Resolve worker issues, grievances, and conflicts in a timely manner</li><li>Ensure compliance with labor laws, safety standards, and statutory requirements</li><li>Oversee factory administrative functions including security, cleanliness, and basic maintenance</li><li>Monitor staff entry/exit, control access, and maintain proper documentation</li><li>Coordinate with production and management teams to address labor shortages and operational issues</li></ul>Work Location: In person

Admin & HR Manager (Factory Operations)

Siccotel Telecom

Assistant Manager HR (Female)Company: Sicootel Trading Location: Karachi Job Type: Full-timeJob Description: Sicootel Trading is looking for a dedicated and professional Assistant Manager HR (Female) to manage core HR operations, including recruitment, employee relations, and HR administration.Key Responsibilities:<ul><li>Handle end-to-end recruitment and hiring process</li><li>Maintain employee records and HR documentation</li><li>Manage onboarding and orientation of new employees</li><li>Assist in performance management and evaluations</li><li>Oversee attendance, leaves, and HR policies</li><li>Address employee concerns and ensure a positive work environment</li><li>Ensure compliance with company policies and labor laws</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field</li><li>2&ndash;4 years of relevant HR experience</li><li>Strong communication and interpersonal skills</li><li>Good understanding of HR practices and labor laws</li><li>Proficient in MS Office</li></ul>Job Type: Full-timeWork Location: In person

Assistant Manager HR (Female)

PerksHR

Department: Finance &amp; Accounts Reporting To: CFOJob PurposeTo ensure accurate and timely execution of daily accounting operations, including banking, receivables, payables, vendor reconciliation, and inventory-related accounting.Key Responsibilities1. Banking &amp; Cash Management<ul><li>Prepare and record BRVs &amp; BPVs</li><li>Process cheques with complete documentation</li><li>Maintain daily bank position</li><li>Perform monthly bank reconciliations</li></ul>2. Receivables Management<ul><li>Reconcile customer invoices against receipts</li><li>Manage insurance &amp; registration receivables</li><li>Follow up on unidentified transactions</li></ul>3. General Accounting<ul><li>Prepare Journal Vouchers (JVs)</li><li>Handle month-end accruals</li></ul>4. Payables, Vendor &amp; Inventory Accounting<ul><li>Record vendor invoices</li><li>Perform vendor reconciliations</li><li>Ensure 3-way matching (Invoice, PO, GRN)</li><li>Track inventory vs vendor invoices</li><li>Manage sub-contractor accounts</li></ul>5. Records &amp; Tracking<ul><li>Maintain premium records</li><li>Track vehicle sales under ATPL</li><li>Manage SITE investment account</li><li>Maintain unidentified transactions log</li></ul>6. Petty Cash Management<ul><li>Record petty cash entries</li><li>Ensure proper documentation</li></ul>7. OEM Invoicing<ul><li>Handle OEM invoicing (PDI, Warranty, etc.)</li></ul>KPIs<ul><li>Timely bank reconciliations</li><li>Accuracy of financial entries</li><li>Completeness of reports</li><li>Reduction in unidentified transactions</li><li>Vendor reconciliation accuracy</li><li>Compliance with 3-way matching</li><li>Follow-up on outstanding receivables</li></ul>Pay: Rs60,000.00 - Rs70,000.00 per monthWork Location: In person

Finance Executive-(PHR/1036/01)

Gulf Star Travel & Tourism

Job Summary: We are seeking a highly competent and experienced HR Manager to oversee all aspects of human resources practices and processes. The ideal candidate will play a key role in developing company policies, managing employee relations, and ensuring compliance with labor laws and company standards.Key Responsibilities:<ul><li>Develop, implement, and monitor company SOPs (Standard Operating Procedures)</li><li>Establish and maintain organizational hierarchy and structure</li><li>Manage end-to-end recruitment processes including hiring and onboarding</li><li>Oversee employee termination and disciplinary procedures in a professional manner</li><li>Handle payroll management, compensation, and benefits administration</li><li>Ensure compliance with applicable labor laws and regulations</li><li>Maintain employee records and HR documentation</li><li>Address employee grievances and promote a positive work environment</li><li>Design and implement HR policies aligned with company goals</li><li>Conduct performance management and employee evaluations</li></ul>Requirements:<ul><li>Bachelor&rsquo;s or Master&rsquo;s degree in Human Resources, Business Administration, or related field</li><li>Proven experience as an HR Manager or similar role</li><li>Strong knowledge of HR functions, labor laws, and best practices</li><li>Excellent organizational and leadership skills</li><li>Strong communication and interpersonal abilities</li><li>Ability to handle confidential information with integrity</li><li>Proficiency in HR software and Microsoft Office</li></ul>Preferred Skills:<ul><li>Experience in policy development and organizational structuring</li><li>Strong decision-making and problem-solving abilities</li><li>Ability to work independently and manage multiple tasks</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Professional growth and development opportunities</li><li>Supportive and dynamic work environment</li></ul>Pay: Rs70,000.00 - Rs80,000.00 per monthWork Location: In person

Senior HR Manager

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