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admin assistant

ACCA Careers

<div>
 
 Key Responsibilities
 
 
 
 Handle day-to-day administrative and clerical tasks
 
 
 Manage files, records, and documentation
 
 
 Assist in preparing reports, letters, and emails
 
 
 Coordinate meetings and maintain schedules
 
 
 Handle incoming calls and correspondence
 
 
 Support other departments with administrative needs
 
 
 Experience Required: Fresher
 
 
 Qualification: Inter/Bachelor&rsquo;s Degree in Commerce (B.Com)
 
 
 Location: Karachi.PK Employment Type: Full-Time Salary: Market Competitive
</div>

Admin Assistant

Universal Fire Protection Co Pvt Ltd

We are looking for a to support our daily office operations. The ideal candidate should have basic knowledge in handling office communication, documentation, and customer coordination.Key Responsibilities<ul><li>Communicate with customers professionally (in person, phone, and email)</li><li>Answer and manage incoming phone calls</li><li>Respond to customer emails and inquiries</li><li>Create and manage invoices, delivery challans, and incoming records</li><li>Maintain office files, records, and documentation</li><li>Coordinate with internal staff for deliveries and customer requirement.</li><li>Perform general administrative and office support duties</li></ul>Required Skills &amp; Qualifications<ul><li>Good communication skills (English &amp; Urdu preferred)</li><li>Basic computer skills (MS Word, Excel, Email handling)</li><li>Ability to create invoices and challans accurately</li><li>Well-organized, punctual, and responsible</li><li>Ability to work independently and as part of a team</li></ul>Preferred (But Not Mandatory)<ul><li>Familiarity with customer handling</li><li>Experience with billing or accounting software</li></ul>What We Offer<ul><li>Professional working environment</li><li>Learning and growth opportunities</li><li>Stable job with long-term potential</li></ul>Interested candidates are encouraged to apply with their updated CV.Location: Shop# 2, Plot 4/1 ,3-F Block 3 Nazimabad 3, Karachi, 74600Contact No: 03435680344Job Type: Full-timePay: Rs30,000.00 - Rs35,000.00 per monthWork Location: In person

Admin Assistant (Female)

HR Ways

About the Company: ﻿Australia based educational company is providing a learning and skills to the young studentsRole Overview &ndash; Admin AssistantJob Purpose:This is a high-contact, fast-paced role that involves frequent parent calls and ongoing communication. You will be a key touchpoint for families &mdash; guiding, counselling, resolving concerns, and ensuring every child has a seamless learning experience. The role is demanding, with significant communication hours, but it offers rapid growth, meaningful impact, and a strong career path within the company. You will be a highly valued member of the FunFox team.Key Responsibilities:Parent Counselling &amp; Support:<ul><li>Conduct regular calls with parents to discuss student progress and provide constructive feedback.</li><li>Respond promptly to emails, WhatsApp messages, and phone calls.</li><li>Address concerns with empathy, clarity, and professionalism.</li><li>Build strong, trusting relationships with families.</li></ul>Proactive Communication:<ul><li>Reach out to parents with updates, reminders, and feedback.</li><li>Troubleshoot learning or scheduling challenges.</li><li>Ensure parents feel informed and supported at every stage.</li></ul>Scheduling &amp; Coordination:<ul><li>Assist in managing class schedules and parent coordination.</li><li>Ensure smooth day-to-day operational flow.</li></ul>Data Management:<ul><li>Maintain accurate parent and student records using Google Sheets.</li><li>Track communication, feedback, and scheduling updates.</li></ul>Process Improvement:<ul><li>Identify inefficiencies in support or administrative processes.</li><li>Suggest and implement improvements to streamline operations.</li></ul>Key Requirements:<ul><li>Prior experience in customer service, education support, counselling, or teaching (teaching experience is highly preferred).</li><li>Excellent written and verbal communication skills in English.</li><li>Strong empathy and emotional intelligence &mdash; someone who can actively listen and guide parents thoughtfully.</li><li>High responsiveness and comfort with heavy calling schedules.</li><li>Proficiency in Google Sheets.</li><li>Ability to multitask and stay organized in a fast-moving environment.</li><li>A proactive, solution-oriented mindset.</li></ul>Other Details:Experience:3 years Location: Remote from Karachi Working days &amp; timings: Monday to Friday(07:00 am to 03:00 pm) Benefits: Multiple BenefitsAbout HR Ways:HR Ways is an Award winning Technical Recruitment Firm helping software houses and IT Product companies internationally and locally to find IT Talent. HR Ways is engaged by 300+ Employers worldwide ranging from worlds biggest SaaS Companies to most competitive Startups. We have entities in Dubai, Canada, US, UK, Pakistan, India, Saudi Arabia, Portugal, Brazil and other parts of the world. Join our Whatsapp Channelhttps://whatsapp.com/channel/0029VamSiLr5fM5fMtAdCS2M﻿ to stay updated or visit www.hrways.co to know more.&quot;Job Type: Full-timeWork Location: Remote

Admin Assistant | Educational Sector | Remote

alphabetacore

We are looking for a &quot;Office Boy&quot; for the Financial Advisory located at DHA, Karachi.Position: &quot;Office Boy&quot;Experience: 2+ years.Location: DHA, Karachi.Salary: Market CompetitiveRole overview:<ul><li>Should have experience in similar role.</li><li>Should be able to make and serve tea, coffee and lunch to office staff.</li><li>Also be able to move outside the office for any kind of task-directed to him.</li><li>Should be able to drive a car</li></ul>Interested candidates can email their resumes at naveerahassan46@gmail.com by mentioning the position title in the subject line.Job Type: Full-timeApplication Question(s):<ul><li>Current Salary?</li><li>Expected Salary?</li><li>Notice Period?</li></ul>License/Certification:<ul><li>Car Driving License (Required)</li></ul>Willingness to travel:<ul><li>50% (Required)</li></ul>Work Location: In person

Admin Assistant - Office Boy

About ClientHiring for a Middle East energy and power systems consultancy.﻿﻿Key Responsibilities<ul><li>Manage daily office operations to ensure smooth functioning.</li><li>Support administrative functions including leave tracking, onboarding paperwork, and maintaining employee documentation.</li><li>Coordinate logistics for meetings, travel arrangements, and office events.</li><li>Ensure timely procurement of office supplies and oversee equipment and maintenance needs.</li><li>Assist in processing invoices, payments, and expense claims in line with company policies.</li><li>Prepare and organize financial documentation for audits and internal reviews.</li><li>Maintain accurate financial records and support data entry tasks within relevant systems.</li><li>Have full knowledge about salary and corporate taxes - has the ability to deal with Federal Board of Revenue in Pakistan (Is a Must)</li><li>Support payroll administration activities.</li><li>Assist in preparing monthly administrative and financial reports for management review.</li></ul>Requirements:<ul><li>Bachelors degree in business administration, Commerce, or any other related field.</li><li>Background in accounting is required.</li><li>Proficiency in MS Office.</li><li>Strong organizational and time-management skills with the ability to multitask.</li><li>Excellent verbal and written communication skills.</li><li>English language verbal and written is a must.</li><li>Strong attention to detail and accuracy in documentation and reporting.</li><li>Ability to maintain confidentiality and handle sensitive information.</li><li>Problem-solving mindset with a positive and professional attitude.</li></ul>Other Details:﻿﻿Work Type: Onsite ﻿Working Days: Monday to Friday ﻿Work Time: 10 am to 5:30 pm ﻿Experience: 3 years ﻿Employment Type: Full-time ﻿Location: Karachi, PakistanJob Type: Full-timeWork Location: In person

Admin & Accounts Assistant

Zindagi Trust

<div>About Zindagi Trust
Zindagi Trust is a non-profit organization established in 2002 that strives to improve the quality of public sector education in Pakistan. Our primary areas of focus include establishing model centers of academic excellence, advocating with the Government for education policy reform and creating equitable access to high-quality education for children nationwide.
We Are Hiring
Zindagi Trust is actively seeking a Admin Officer to be positioned at our adopted government school, Khatoon-e-Pakistan Government Girls Secondary School, located in Bahadurabad, Karachi.
Position Summary
The Admin Officer is responsible for institutional data governance, academic data coordination, analytical reporting, and asset oversight. The role ensures the accuracy, integrity, and strategic use of student and teacher data to support decision-making at campus, Head Office HO, and DEO levels. The Admin Officer works closely with Section Heads, parents, and school leadership to monitor admissions, attendance, performance, and dropout trends while ensuring smooth administrative execution and audit readiness.
<h3 class="jobSectionHeader">Core Responsibilities
</h3>1. Master Data Management
<ul><li>Maintain and validate Student Master Data admissions, enrolment, transfers, promotions, dropouts, stuck-off cases.
</li><li>Maintain Teacher Master Data attendance, assignments, leave records.
</li><li>Conduct periodic audits to ensure complete accuracy and alignment between digital and physical records.
</li><li>Prepare and verify official submissions for HO and DEO.
</li></ul>2. Academic Data Coordination
<ul><li>Coordinate with Section Heads on performance data, result compilation, promotion/retention lists, admissions, and absenteeism cases.
</li><li>Consolidate section-wise data into campus-level reports.
</li><li>Identify and flag at-risk students based on attendance and academic trends.
</li><li>Ensure timely processing of results and report cards.
</li></ul>3. Data Analysis &amp; Reporting
<ul><li>Generate analytical reports on attendance trends, chronic absenteeism, promotion/retention, dropout analysis, and admissions.
</li><li>Prepare dashboards and presentations for campus reviews, HO, and DEO reporting.
</li><li>Develop concise, research-based briefs with data-driven recommendations.
</li></ul>4. AI-Integrated Data Management
<ul><li>Utilize AI tools for data cleaning, organization, pattern identification, and predictive insights.
</li><li>Automate repetitive processes and enhance reporting efficiency through digital systems.
</li></ul>5. Administrative Oversight
<ul><li>Supervise printing and documentation processes execution by Admin Assistant.
</li><li>Monitor report card preparation and review attendance/late arrival summaries.
</li><li>Ensure compliance with internal data management systems and procedures.
</li></ul>6. Asset Governance &amp; Audit Readiness
<ul><li>Supervise asset tagging and ensure all procured assets are tagged before deployment.
</li><li>Maintain and reconcile the Fixed Asset Register.
</li><li>Conduct periodic physical verification with the Admin Assistant.
</li><li>Identify discrepancies and ensure documentation is accurate and audit-ready.
</li><li>Prepare asset reports for Admin Manager review and coordinate with audit teams.
</li></ul>7. Accountability Structure
<ul><li>The Admin Officer maintains an accurate and reconciled Fixed Asset Register and ensures audit compliance, with final oversight by the Admin Manager.
</li></ul>8. Event Support Need-Based
<ul><li>Provide logistical and documentation support during school events.
</li><li>Prepare data summaries, participant lists, and reporting materials as required.
</li></ul>Requirements
<ul><li>01 to 02 Years of Relevant Experience.
</li><li>Bachelor&rsquo;s or Master&rsquo;s degree Education, Management, Data or related field preferred
</li><li>Advanced proficiency in MS Office Excel &ndash; Pivot Tables, VLOOKUP/XLOOKUP, data validation; PowerPoint; Word
</li><li>Strong analytical and data interpretation skills
</li><li>Competence in AI tools for data management and reporting
</li><li>Strong academic writing and report drafting skills
</li><li>Excellent verbal and written communication skills
</li><li>High level of accuracy and attention to detail
</li><li>Ability to coordinate across departments and manage timelines
</li></ul>How to Apply:
Candidates meeting the above criteria are encouraged to apply by clicking the link: APPLY ONLINE OR
Interested candidates may share their resume with the Subject Line &quot;ADMIN OFFICER - KPS&quot; at career@zindagitrust.org .</div>

Admin Officer

Steps Ahead Private Limited

We Are Hiring &ndash; Assistant Manager Admin(Facilities &amp; Procurement Analytics)Location: SITE Area, Karachi Salary: PKR 80,000 &ndash; 100,000 Qualification: Bachelor&rsquo;s Degree (Minimum Required)We are seeking a highly analytical and detail-oriented professional with hands-on experience in Facilities Management &amp; Procurement Analytics.If you have strong command over Data Reporting, Cost Analysis, ERP Systems, Power BI / Tableau, and Excel, this opportunity is for you.Key Responsibilities Facilities Analytics<ul><li>Collect, filter, and clean FM-related data from multiple Google Sheets to generate daily, weekly, and monthly reports.</li><li>Develop dashboards to monitor energy usage, maintenance work orders, and cleanliness standards.</li><li>Identify trends and root causes of equipment failures and inefficiencies.</li><li>Provide actionable cost-saving recommendations.</li><li>Maintain asset database, lifecycle costing, and preventive maintenance tracking.</li><li>Coordinate with Facilities Managers to align insights with operational execution.</li></ul>Procurement Analytics<ul><li>Conduct spend analysis to identify cost-reduction opportunities.</li><li>Design supplier performance dashboards and KPIs (Power BI / Tableau).</li><li>Extract and analyze ERP data (PENNY system preferred).</li><li>Support strategic sourcing, supplier evaluation, and contract negotiations.</li><li>Monitor purchasing policy compliance.</li><li>Improve source-to-pay process efficiency.</li></ul>Required Skills✔ Strong analytical &amp; reporting skills ✔ Advanced MS Excel ✔ Power BI / Tableau ✔ ERP experience (PENNY preferred) ✔ Procurement &amp; Facilities background ✔ Cost control &amp; performance trackingApply Now: saim.iqbal@stepsahead.com.pkJob Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthWork Location: In person

Assistant Manager Admin (Facilities & Procurement Analytics)

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