admin officer

admin executive

executive assistant

accounts & admin officer

admin executive (male)

admin assistant

ASE Constructors (Pvt) Ltd

Responsibilities<ul><li>Collect and consolidate attendance data from all sites and projects daily.</li><li>Prepare and manage purchase requisitions on a daily basis.</li><li>Prepare and maintain daily cash reports related to purchases.</li><li>Compile purchase statements and reconcile them with accounts ledgers weekly.</li><li>Compare and analyze vendor quotations to ensure cost-effective purchasing decisions.</li><li>Prepare summarized reports that highlight key financial and operational data.</li><li>Create graphical overviews of expenditures to provide clear insights for management.</li><li>Generate vendor-wise expense reports on a monthly basis.</li><li>Monitor and verify purchase bills against SITE MRNs (Material Received Notes), ensuring accurate record-keeping in the system.</li><li>Follow up with sites to resolve pending MRNs and ensure timely updates.</li><li>Submit verified purchase bills to the accounts department for processing.</li><li>Prepare rate comparison statements to assist in procurement decisions.</li><li>Conduct thorough checks, monitoring, and auditing of incoming vendor invoices to ensure accuracy and compliance.</li><li>Review and verify monthly SITE wage cards for labor, ensuring accurate payroll processing.</li><li>Assign any other task by immediate manager and management.</li></ul>Requirements<ul><li>Good written and verbal communication skills.</li><li>Highly organized multi-tasking who works well in a fast-paced environment.</li><li>Willingness to learn and to grow with the company and motivated to take on additional projects and solve problems.</li><li>Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel.</li><li>At least Graduate with 5-7 years working experience</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs60,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Work Location: In person

Admin Assistant

Boston NeuroBehavioral Associates

<div>Citadel Healthcare Management (PVT) LTD. provides healthcare management services for practices across North America. Our dedicated team supports a wide range of medical administration tasks, working collaboratively across multiple disciplines.
Our mission is to offer employees meaningful opportunities to apply their expertise, grow in their careers, and contribute to the organization&rsquo;s ongoing success.
We are committed to creating a workplace where employees feel valued, supported, and motivated. By fostering a collaborative and engaging environment, we ensure that every contribution is recognized and appreciated.
At Citadel, diversity and inclusion are at the heart of our culture. We welcome individuals from all backgrounds&mdash;regardless of gender, ethnicity, age, religion, lifestyle, or disability&mdash;and embrace the unique perspectives and experiences they bring. Through teamwork, innovation, and continuous professional development, we empower our employees to thrive and drive progress within the organization.
As Admin Assistant of Citadel Healthcare Management you will be liable to perform the following job duties 
 
1. Appointment Management: 
a. Schedule patient appointments, ensuring efficient utilization of clinicians time. 
b. Make reminder calls to patients, informing them about upcoming appointments and providing 
any necessary instructions. 
c. Inform patients about any delays or waiting times, ensuring their comfort and satisfaction. 
 
2. Patient Information and Records: 
a. Obtain patients addresses, contact details, insurance information, and medical histories 
accurately and confidentially. 
b. Update and verify patient information at each visit, ensuring data accuracy and compliance 
with privacy regulations. 
c. Assist patients in completing patient history forms, consent forms, and payment contract forms 
when required. 
 
3. Financial Transactions: 
a. Receive and process cash and credit card payments for medical services rendered, ensuring 
accuracy and maintaining patient confidentiality. 
b. Review patient accounts, identify delinquent accounts, and follow up to collect overdue 
payments. 
c. Coordinate with the billing department to address any billing or insurance-related concerns 
raised by patients. 
 
4. Customer Service: 
a. Answer patient inquiries or complaints promptly and professionally. 
b. Investigate and resolve patient concerns or direct them to the appropriate medical staff 
member for assistance. 
c. Follow up with patients to ensure their inquiries or complaints have been satisfactorily 
resolved. 
d. Demonstrate empathy and compassion when speaking and interacting with patients, ensuring 
their comfort and well-being throughout their experience at Boston Neurobehavioral Associates. 
 
5. Administrative and Clerical Support: 
a. Perform general administrative tasks such as filing paperwork, organizing documents, and 
maintaining office supplies. 
b. Assist in maintaining electronic and paper records, ensuring their accuracy and accessibility. 
c. Collaborate with other team members to support the overall functioning of the office. 
 
Benefits:<ul><li><div><ul><li><div><ul><li>
Provident Fund</li><li>
Leave Encashment</li><li>
Gratuity</li><li>
Health Insurance</li><li>
Inflation Bonus</li><li>
Housing Allowance</li><li>
Patient seen Bonus</li><li>
Eid Bonus</li></ul></div></li></ul></div></li></ul>
Salary: 
60,000PKR - 80,000*PKR
ipIfZ4Lqm8</div>

Admin Assistant Patient Engagement USA

Ocudi Shipping

We are seeking a proactive and professional Front Desk &amp; Admin Officer to manage our reception area and handle administrative responsibilities. The ideal candidate will have excellent communication skills, strong organizational abilities, and a good command of office tools such as Microsoft Excel. This role requires multitasking, a friendly demeanor, and the ability to handle calls and queries efficiently.Key Responsibilities:<ul><li>Serve as the first point of contact for visitors, clients, and employees, ensuring a professional and welcoming reception experience.</li><li>Manage incoming calls, emails, and inquiries, providing accurate information or redirecting appropriately.</li><li>Maintain organized records, files, and databases, ensuring data accuracy and confidentiality.</li><li>Schedule appointments, meetings, and coordinate conference rooms efficiently.</li><li>Prepare and update reports, spreadsheets, and presentations using Microsoft Excel and other office tools.</li><li>Handle procurement and inventory of office supplies, ensuring smooth office operations.</li><li>Assist management and HR with documentation, correspondence, and administrative support as required.</li><li>Maintain a clean, organized, and functional reception and office area.</li><li>Support day-to-day office operations while multitasking between front desk and administrative duties.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (preferred).</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational skills with the ability to multitask effectively.</li><li>Professional and presentable appearance suitable for a reception/front-desk role.</li><li>Proficiency in Microsoft Office tools, especially Excel, is a plus.</li><li>Friendly, approachable, and customer-oriented demeanor.</li></ul>Job Type: Full-timePay: Rs30,000.00 - Rs35,000.00 per monthWork Location: In person

Receptionist cum Admin Assistant

Taraki

<div>
 At Manto Store, we don't just follow trends; we create them. Our culture is built on Freedom with Responsibility, where every team member is empowered to do their best work. As the Executive Assistant to our Creative Director, you won't just manage schedulesyou will be the strategic force that ensures our creative vision flows seamlessly into reality. You are the linchpin between the Creative Director's imagination and the entire company's execution, ensuring that creativity remains unblocked and inspired.
 
 
 
 Key Outcomes
 
 
 
 In this role, your success will be measured by:
 
 
 <ul>
 <li>
 Flawless Orchestration: Maintaining a perfectly synchronized schedule for the Creative Director, ensuring her time is optimized for maximum creative impact.
 </li>
 <li>
 Seamless Workflow: Acting as the communication hub between the Design, Sample, Production, and Marketing departments, ensuring projects move forward without delays.
 </li>
 <li>
 Proactive Follow-through: Guaranteeing that no task, sample, or decision is lost, and that all action items from meetings are followed up on and closed.
 </li>
 <li>
 Creative Sanctuary: Managing the creative studio's environment (both physical and digital) to be an organized, efficient, and inspiring space.
 
 
 
 </li>
 </ul>
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Strategic Scheduling &amp; Communication:
 </li>
 <ul>
 <li>
 Proactively manage the Creative Directors calendar, scheduling meetings, appointments, and travel with a keen understanding of creative priorities.
 </li>
 <li>
 Serve as the primary point of contact for the Creative Director, filtering and prioritizing communications.
 
 </li>
 </ul>
 <li>
 Project Coordination &amp; Follow-Up:
 </li>
 <ul>
 <li>
 Act as the central tracking point for all creative projects, from initial design to final sample.
 </li>
 <li>
 Proactively follow up with the Sample, Production, and Marketing departments on deadlines, feedback, and deliverables.
 </li>
 <li>
 Attend key meetings, capture action items, and ensure accountability across teams.
 
 </li>
 </ul>
 <li>
 Studio &amp; Office Management:
 </li>
 <ul>
 <li>
 Organize and maintain the creative studio, ensuring it is a productive and inspiring workspace.
 </li>
 <li>
 Manage inventory of creative supplies and samples.
 
 </li>
 </ul>
 <li>
 Cultural Embodiment:
 </li>
 <ul>
 <li>
 Embody and champion Mantos values in every interaction, especially in giving and receiving constructive feedback to improve processes and relationships.
 
 
 
 </li>
 </ul>
 </ul>
 
 What We're Looking For (The Manto DNA)
 
 
 
 <ul>
 <li>
 Honesty &amp; Self-Awareness: You are transparent about your capacity, admit mistakes quickly, and have a clear understanding of your strengths and growth areas.
 </li>
 <li>
 A Doer Mindset: You are driven, proactive, and dont wait to be told what to do. You see a gap and fill it.
 </li>
 <li>
 Organized by Nature: You have a system for everything and thrive on bringing order to complexity. Your personal organization is a craft you continuously polish.
 </li>
 <li>
 A Feedback Giver &amp; Taker: You believe "Feedback is a Gift." You deliver it with respect and receive it without defensiveness, using it as a tool for collective growth.
 </li>
 <li>
 Respectful &amp; Collaborative: You build trust easily and understand that we "Grow Together." You are the bridge that connects people and ideas.
 
 
 
 </li>
 </ul>
 
 Experience &amp; Skills
 
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant, Personal Assistant, or similar role, preferably in a creative environment (fashion, design, or advertising).
 </li>
 <li>
 Impeccable organizational and time-management skills.
 </li>
 <li>
 Superior written and verbal communication skills.
 </li>
 <li>
 Discretion and confidentiality are non-negotiable.
 </li>
 <li>
 Proficiency in Google Workspace or Microsoft Office.
 
 </li>
 </ul>
</div>

Executive Assistant - Manto

UNITED TOWEL EXPORTERS PRIVATE LIMITED

We are looking for Assistant Manager - Admin &amp; SecurityLocation: Rasheedabad, Site Area, Karachi.Experience: Minimum 4-5 years of administration experience on similar role.Education: Graduation from any reputable HEC recognized University/Institute.Key Responsibilities:1. Facility &amp; General Administration<ul><li>Oversee upkeep, maintenance, and repairs of office, factory, and housing facilities.</li><li>Ensure availability of utilities (electricity, water, gas, etc.) and coordinate with vendors for smooth operations.</li><li>Manage office supplies, furniture, and administrative assets inventory.</li><li>Supervise housekeeping teams to ensure cleanliness and hygiene standards are maintained.</li></ul>2. Security Management<ul><li>Coordinate with internal and outsourced security teams for round-the-clock site protection.</li><li>Implement and monitor visitor entry/exit protocols, CCTV surveillance, and gate pass systems.</li><li>Conduct periodic security audits and ensure compliance with company and buyer requirements.</li></ul>3. Transport &amp; Vehicle Management<ul><li>Manage company vehicles, drivers, and fuel consumption logs.</li><li>Maintain vehicle maintenance schedules, registration renewals, and route planning.</li><li>Ensure employee transport operations (pick &amp; drop) run efficiently and safely.</li></ul>4. Vendor &amp; Budget Management<ul><li>Handle vendor selection, negotiations, and payments related to administrative services.</li><li>Assist in preparing and monitoring the annual administrative budget.</li><li>Ensure cost control and timely procurement for admin-related items.</li><li>Maintain records for admin activities including asset registers, utility bills, vendor contracts, and compliance documentation.</li></ul>5. People &amp; Support Functions<ul><li>Supervise admin support staff (guards, drivers, office boys, janitors, gardeners, etc.).</li><li>Provide administrative support during official functions, buyer visits, and audits.</li><li>Coordinate with HR for employee welfare facilities such as canteen, lockers, and medical rooms.</li></ul>Skills:<ul><li>Strong organizational and coordination skills</li><li>Vendor management &amp; negotiation</li><li>Facilities and transport management knowledge</li><li>Awareness of compliance &amp; safety standards</li><li>Proficiency in MS Office and ERP-based admin systems</li><li>Problem-solving and quick decision-making ability</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Administration : 5 years (Preferred)</li></ul>Work Location: In person

Assistant Manager - Administration

Zue Pvt Ltd

Job Title: DME Assistant Location: Main Shahra-e-Faisal, Karachi Shift Timings: 07:00 PM to 04:00 AM PST Working Days: Monday to Friday Employment Type: Full Time and OnsiteKey Responsibilities:<ul><li>Manage order intake and ensure accurate and timely processing.</li><li>Handle patient supplies and address related inquiries or issues.</li><li>Coordinate with internal departments and external stakeholders to resolve patient concerns.</li><li>Conduct patient outreach calls, including onboarding, wellness checks, birthday greetings, introductory calls, and other calls.</li><li>Perform eligibility checks and take necessary follow-up actions as required.</li><li>Conduct patient satisfaction surveys</li><li>Coordinate with doctor offices and insurance companies to troubleshoot ongoing orders.</li><li>Obtain prior authorization requests (PAR) from insurance providers.</li><li>Verify insurance coverage and secure necessary authorizations for patient services.</li><li>Maintain accurate and up-to-date patient records while meeting daily productivity targets.</li></ul>Requirements:<ul><li>Minimum 1-2 years of experience in DME/Medical Supplies for the U.S. healthcare market.</li><li>Hands-on experience with widely used EHR/CRM systems (a proficiency test will be required).</li><li>Strong understanding of HCPCS and ICD-10 coding, as well as Medicare/Medicaid regulations.</li><li>High attention to detail and accuracy in task execution.</li><li>Strong computer and system-handling skills; comfortable with text-heavy system usage.</li><li>Basic product knowledge of Durable Medical Equipment (DME).</li><li>Good understanding of U.S. insurance plans and policies, particularly in the DMV region (DC, Maryland, Virginia).</li><li>Excellent verbal and written communication skills in English.</li></ul>Perks and Benefits:<ul><li>OPD and IPD Health facility for self, dependents, and parents</li><li>Life Insurance Coverage for self</li><li>Fuel Card for Male Employees</li><li>Free Pick &amp; Drop for Female Employees</li><li>In-House Gym Facility</li><li>Paid Leaves &amp; US Holidays</li><li>Referral Bonus</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your current salary? </li><li>What is your expected salary? </li><li>If selected? Would you be able to join immediately? </li><li>Residential Area in Karachi? </li><li>Are you comfortable working from 7 pm to 4 am PST (Night Shift)?</li></ul>Work Location: In person

DME Assistant

Cervello Tech

We are seeking a proactive and detail-oriented Junior Accountant to join our team in Clifton, Karachi. This role is ideal for fresh graduates or candidates with minimal experience, offering a blend of accounting and critical office support tasks.Key ResponsibilitiesThis role combines core accounting duties with essential office administration:<ul><li>Accounting Operations: Manage daily bookkeeping, reconciliations, journal entries, and accurate financial record-keeping.</li><li>Reporting &amp; Analysis: Assist in preparing financial statements, cash flow forecasts, budgets, and basic cost analysis (cost sheets, product costing).</li><li>Compliance: Ensure transactions comply with accounting standards, tax regulations, and company policies.</li><li>Office &amp; Admin Support: Serve as an Office Assistant for miscellaneous indoor and outdoor working tasks (e.g., banking, procurement support).</li></ul>Qualifications &amp; Requirements<ul><li>Education: Bachelor&rsquo;s degree in Accounting, Finance, or a related field.</li><li>Knowledge: Solid understanding of basic accounting principles.</li><li>Skills: Strong proficiency in MS Excel.</li><li>Attributes: High level of accuracy, strong attention to detail, and the ability to work independently to meet deadlines.</li></ul>Preferred Skills (A Plus)<ul><li>Familiarity with preparing cost sheets and profitability analysis.</li><li>Basic knowledge of taxation laws and compliance requirements.</li></ul>Compensation &amp; LocationExperience Level Monthly Salary Range 0 - 1 Year (Fresh Graduates) Rs. 30,000 - Rs. 40,000 &amp; 1 - 2+ Years Rs. 40,000 - Rs. 50,000<ul><li>Office Location: Clifton, Karachi</li></ul>How to ApplyPlease email your resume to jobs@cervello.tech.We look forward to receiving your application!Job Type: Full-timePay: Rs30,000.00 - Rs50,000.00 per monthWork Location: In person

Junior Accountant Office Assistant

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