project manager

admin assistant

admin specialist

financial controller

administrative coordinator

project admin document controller

KONE

<div>
 
 Certified as a Top Employer, KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency &mdash; putting our people first and creating a workplace that nurtures collaboration, diversity, growth, and wellbeing.
 
 
 
 
 
 It's time to make a move. Join our flow
 
 
 
 
 We are looking for an
 
 energetic and enthusiastic
 
 Project Admin and Document Controller to join our team in the Cairo office. Project Administrator will supports the Project Manager by performing project management tasks that do not require decision making. These include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, managing project documentation, invoice triggering and payment monitoring.
 
 
 
 
 What will you do?
 
 
 
 
 <ul>
 <li>
 Project Admin is responsible for collecting information for Project Manager&rsquo;s and Supervisor decision making.
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 Monitors the project schedule (e.g. expiring S-plan milestones) for helping to maintain the project plan and notifies Project Manager about the need to update schedules.
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 Supports Project Manager and Supervisor with the customer correspondence, getting approvals and signatures on time, preparing documentation for the right stakeholders and ensuring that all documentation is available when needed and correctly archived.
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 Responsible for monitoring invoicing status vs. billing plan and reports deviations. Verifies collection and reports deviations, preparing status information for forecast reviews and for contacting customer when issues are found.
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 Responsible for monitoring and updating cost forecast with actuals and incoming invoices. Ensures that revenue and cost forecasts are updated monthly, and always before S-plan milestones 2z, 3c and 5, and that relevant guidelines regarding forecast change approvals are followed
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 Responsible for the correct creation in the system of the PRs upon Supervisor and Project Manager request, ensuring all needed information is filled in. Contacts Purchasing Coordinator for clarification when needed.
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 Based on Supervisor input, s/he is responsible for ensuring that the labor is accurately planned before installation activities are performed, including the correct creation of subcontracting PRs and the correct planning of the installation hours by KONE fitters and testers in the corresponding activities in the system.
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 Participates as needed in the Pre-Delivery Review and is responsible for the correctness of the cost planning in order to have a correct start of PoC (Percentage of Completion) Revenue Recognition at MS3c confirmation.
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 Supports Supervisor with the document management of the fitters and subcontractors in coordination with the Installation Resource Manager
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 Handles project&rsquo;s requests for logistics needs and supports PM and Supervisor in this task, coordinating with Logistics Coordinator.
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 Responsible for monitoring actual costs vs. plans and reports deviations. Prepares revenue and cost plan status information for forecast reviews.
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 Responsible for use of correct activities and cost elements in the booking of actual costs.
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 Checks invoices without POs/GRs, books against planned primary costs.
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 Responsible for administration of change orders / variation sales, ensuring timely handling of contract changes including performing correct order registration and booking in the system and ensuring appropriate communication of changes across all relevant FL and SL functions.
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 Responsible for handling the contract / scope related claims in agreement with the Project Manager, filing, managing and keeping track of the customer correspondence and documentation related to these.
 </li>
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 Monitors project gates and S-Plan accuracy and compliance, maintaining the S-plan schedule in the system between MS 0b and 2z as instructed by the Project Manager and coordinated with the CSE Team.
 </li>
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 Compiles end of project documentation sets for submission to Customer, Maintenance and for archiving.
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 After the pre-closing review, in coordination with Project Manager and Supervisor, s/he is responsible for setting in the system the accurate planning of the remaining costs for an accurate creation of Late Costs plan.
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 Responsible for ensuring correct system status management for sales recognition of the orders, for their closing and for preparing them to be archived
 
 
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 </ul>
 
 
 Are you the one?
 
 
 
 
 <ul>
 <li>
 Bachelor degree in Finance.
 </li>
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 Minium 3 years of experience in similar role.
 </li>
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 Excellent Arabic and English language skills.
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 SAP experience is mandatory.
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 Strong skills in Microsoft Office tools.
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 Strong analytical skills and attention to detail.
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 Excellent communication and organizational abilities.
 
 
 </li>
 </ul>
 
 
 What do we offer?
 
 
 
 
 <ul>
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 Great dynamic team promoting a collaborative environment.
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 Total reward elements that engage and motivate our employees and help us make KONE a great place to work.
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 Comprehensive learning and development programs covering a wide range of professional skills.
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 Engaging job with position description and clear targets.
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 Regular feedback through performance discussions.
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 Opportunities for individual development.
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 Mentoring and coaching programs.
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 Flexibility, trust, and respect.
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 Value-based culture, behaviours, and ethics.
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 Sustainability and innovation.
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 Working for a successful organization.
 
 
 </li>
 </ul>
 
 At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
 
 
 
 Read more on
 
 
 
 www.kone.com/careers
 
 
 
</div>

Project Admin & Document Controller

Siemens

<div>
 Siemens Mobility (SMO) is the world&rsquo;s leading provider of mobility solutions that enable the efficient, safe, and environmentally friendly transport of people and goods - and help improve the quality of everyday life for millions of people on all continents.
 
 
 Motivated by innovation, we develop intelligent solutions for the growing digitalization of the transport sector. Our range of offerings includes rail vehicles, rail automation, road traffic management systems, rail electrification and services.
 
 
 Today, we are recruiting for a
 
 Document Controller Working Student
 
 to join our team in
 
 Egypt
 
 . This is an excellent career opportunity for professionals looking to join a truly international team in one of the biggest projects of Siemens Mobility.
 
 
 
 What are my responsibilities?
 
 
 
 <ul>
 <li>
 Work according to structured document management processes and procedures, ensuring all instructions are followed throughout the project lifecycle.
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 <li>
 Ensure document types are controlled as per established procedures and instructions.
 </li>
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 Manage technical documents/correspondences daily, including processing, submitting, and tracking throughout the project cycle.
 </li>
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 Operate within the electronic document management system (e-DMS) &ndash; ACONEX, ensuring proper registration, linking, uploading, and metadata compliance.
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 Apply correct documentation codes and references in accordance with the project Data Structure (PDS), ensuring version and revision control.
 </li>
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 Maintain and report on document statuses, ensuring timely approvals, releases, and distributions.
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 Follow and oversee daily workflows from Formal Review to final approval, coordinating design submissions with the Employer and Employer representatives.
 </li>
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 Collaborate with the document control team to finalize workflows, releases, and distributions while maintaining team alignment.
 </li>
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 Communicate regularly with project document controllers (CJV, PM, sub-PM, and other team members) to ensure proper document creation and maintenance.
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 Implement quality checklists/guidelines to uphold documentation standards, particularly for releases to NAT &amp; SYS.
 </li>
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 Monitor and report on documentation issues that do not comply with the agreed PDS or Aconex metadata.
 
 
 </li>
 </ul>
 
 What do I need to qualify for this job?
 
 
 
 <ul>
 <li>
 Third-year undergraduate student in Business Administration.
 </li>
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 Fluency in both written and spoken English is a must.
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 Ability to work at least 3 days/week in the office.
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 Ability to work proactively and have a good sense of teamwork.
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 Excellent interpersonal and communication skills and strong influence.
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 Familiar with Microsoft Word, Excel, PowerPoint, and Outlook.
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 Ability to prioritize and organize tasks effectively.
 
 
 </li>
 </ul>
 
 What else do I need to know?
 
 
 
 As a world leader in developing and producing the most advanced technologies, we improve lives and further human achievements worldwide, while also protecting the climate - all thanks to our employees. Working with us, you have the foundation to develop personally and professionally. We give you the chance to do something significant, that benefits society and human progress. We give you the chance to create a difference.
 
 
 At Siemens we are always challenging ourselves to build a better future. We need the most innovative and diverse Digital Minds to develop tomorrow &lsquo;s reality. Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds
 
 
 Diversity at Siemens is our source of creativity and innovation. Having different types of talent and experiences makes us more ambitious and better prepared to respond successfully to the demands of the Society. Therefore, we value the candidates that reflect the Diversity that we enjoy in our Company. Please find more information at www.siemens.com
 
 
 We are looking forward to receiving your online application.
 
 
 Please note: Only complete applications can be considered in the selection process.
</div>

Document Controller Working Student @Siemens Mobility Egypt

ABEC

<div>
 
 Company Description
 
 
 
 Established in 1989, ABEC was restructured in 2020 to deliver innovative buildings efficiently and provide full integrated construction service. The company had a wide history of construction projects in various industries in the past, which now decided to take a different route focusing on specific types of buildings.
 
 
 
 Job Description
 
 
 
 
 General Admin Duties
 
 
 
 <ul>
 <li>
 Meet contractual conditions of performance
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 Write reports on the project for management and for funders.
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 Review the work progress on a daily basis
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 Prepare internal and external reports pertaining to job status
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 Ensure that all project personnel receives an appropriate orientation to the organization and the project.
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 Training and development of subordinate employees to improve project performance and enhance individual career development.
 
 
 </li>
 </ul>
 
 Technical Duties
 
 
 
 <ul>
 <li>
 Managing all construction tenders, including tender invitations, arranging site visits, response to queries, tender opening, assessment of technical offers, etc. related to his project.
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 Review the project in-depth to schedule deliverables and estimate costs.
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 Oversee all on-site and off-site constructions to monitor compliance with project regulations.
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 Coordinate and direct construction workers and subcontractors.
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 Select tools, materials, and equipment, and track inventory.
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 Manage the equipment used to its full capacity to ensure effective operation.
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 Plan ahead to prevent problems and resolve any emerging ones.
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 Develop a schedule for project completion that effectively allocates the resources to the activities.
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 Execute the project according to the project plan.
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 Develop forms and records to document project activities.
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 Set up files to ensure that all project information is appropriately documented and secured.
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 Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project.
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 Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project.
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 Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards.
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 Manage cash flow requirements for the projects and control expenditures within the limitations of the project budget.
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 Participate in the planning process for the project starting from the primary plan till handing over the certificate for the project.
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 Revise and approved all owner and subcontractor invoices.
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 Follow up and review all of the shop drawings cycle to make sure the cycle is well organized and on track.
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 Prepare all project reports related to the execution approved plan and cash flow.
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 Lead and attend operation meetings with his team to revise all plans for projects.
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 Support all the function departments related to his project.
 
 
 </li>
 </ul>
 Qualifications
 
 
 <ul>
 <li>
 Bachelor's Degree in Civil / Architecture Engineering
 </li>
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 A minimum of 10 up to 12 years of experience in a related field experience
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 Very Good English &amp; Arabic, other language is an asset
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 Ability to communicate effectively, both orally and in writing.
 </li>
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 Ability to analyze and solve problems.
 </li>
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 Ability to gather data compiles information and prepares reports.
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 Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
 </li>
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 Ability to foster a cooperative work environment.
 </li>
 </ul>
</div>

Project Manager

Majid Al Futtaim

<div>
 
 JOB TITLE
 
 
 
 Admin Specialist | MAF Global Solutions | Facilities Management
 
 
 
 Role Summary
 
 
 
 The Administrative Specialist will provide comprehensive administrative support to the Facility Management department, ensuring the smooth and efficient operation of the facility. This role will involve a wide range of tasks, including office management, communication, and coordination with various departments and vendors.
 
 
 
 ROLE PROFILE
 
 
 
 <ul>
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 Manages office supply and equipment inventory, coordinates with vendors, and places timely orders to ensure the office runs smoothly.
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 Coordinates and schedules meetings, reserves rooms, and prepares all necessary materials and equipment.
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 Assists with facility maintenance, reports repairs, and ensures compliance with health and safety regulations.
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 Organizes and maintains all physical and electronic files, helping with document retrieval and archiving.
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 Acts as a liaison between departments, providing essential administrative support to the facility management team.
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 Communicates with external vendors and service providers to coordinate facility repairs and maintenance.
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 Provides administrative support for facility management projects, including data entry and general administrative tasks.
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 Assists with planning and coordinating facility-wide events and provides general administrative support as needed.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 4-6 years of work experience as an Admin/CEO Office/Coordinator
 </li>
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 Very good command of English (Written and spoken) is a must.
 </li>
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 Administrative Skills: Proficiency in office management tasks, including scheduling, filing, and data presentation.
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 Communication Skills: Ability to effectively communicate both verbally and in writing with colleagues, vendors, and visitors.
 </li>
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 Problem-Solving Skills: Ability to identify and resolve issues in a timely and efficient manner.
 </li>
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 Technical Skills: Familiarity with office equipment and software.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
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 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
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 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
</div>

Admin Specialist

Explore 530+ Project admin document controller in Cairo this September. Find roles across top companies and apply now to boost your career.

530 project admin document controller jobs IN Cairo

Project Admin & Document Controller

Project Admin & Document Controller

Document Controller Working Student @Siemens Mobility Egypt

Document Controller Working Student @Siemens Mobility Egypt

Project Manager

Admin Specialist

Admin Specialist