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project coordinator

YKM INTERNATIONAL LLC

YKM International LLC / YKM Middle East LLCJob Title: Project Engineer Reporting To: Managing DirectorDepartment: ProjectsJob PurposeThe Project Engineer is fully responsible for planning, coordinating, executing, and delivering for any projects from order confirmation to final handover.As the sole project authority within YKM Group, the role requires managing:<ul><li>Internal factory operations</li><li>Production coordination</li><li>Procurement planning</li><li>Site execution &amp; installation</li><li>Client communication</li><li>Cost control</li><li>Quality assurance</li><li>Project reporting</li></ul>The position ensures projects are completed on time, within budget, and in compliance with client specifications and YKM quality standards.Key Roles &amp; Responsibilities1. Complete Project Ownership<ul><li>Take full responsibility for projects after sales order confirmation.</li><li>Review contract, BOQ, drawings, and specifications thoroughly.</li><li>Prepare complete project execution strategy.</li><li>Ensure project completion within agreed timelines.</li><li>Act as the single point of accountability for project success.</li></ul>2. Project Planning &amp; Scheduling<ul><li>Develop detailed project plan including:</li><li>Production schedule</li><li>Material requirement planning</li><li>Site installation schedule</li><li>Manpower planning</li><li>Prioritize multiple projects based on urgency.</li><li>Monitor project milestones and deadlines.</li><li>Identify risks and create mitigation plans.</li><li>Ensure smooth coordination between factory and site activities.</li></ul>3. Client Coordination &amp; External Communication<ul><li>Act as main contact person for clients regarding project matters.</li><li>Attend client meetings and site meetings.</li><li>Clarify technical drawings and specifications with client/consultant.</li><li>Handle variation requests and scope changes.</li><li>Provide progress updates and resolve client complaints.</li><li>Maintain strong professional relationship with clients.</li></ul>4. Production &amp; Fabrication Coordination (Internal Operations)Coordinate with Production Supervisor for manufacturing of:<ul><li>Wire mesh panels</li><li>Fence posts</li><li>Razor wire</li><li>Gates</li><li>Custom fabricated fencing</li><li>Ensure materials are produced as per approved drawings.</li><li>Monitor daily production progress.</li><li>Avoid delays by proper planning.</li><li>Ensure correct dimensions, welding quality, coating, and finishing.</li><li>Prioritize urgent jobs when necessary.</li></ul>5. Procurement &amp; Material Planning<ul><li>Prepare material requirement list based on BOQ.</li><li>Coordinate with Procurement Officer for:</li><li>Any material/raw material</li><li>Accessories</li><li>Consumables</li><li>Verify specifications before purchasing.</li><li>Monitor supplier delivery timelines.</li><li>Avoid material shortage at factory or site.</li><li>Ensure cost-effective purchasing without compromising quality.</li></ul>6. Site Execution &amp; Installation Management<ul><li>Plan and supervise fencing installation at project sites.</li><li>Coordinate with site supervisors and installation teams.</li><li>Conduct site visits and inspections regularly.</li><li>Ensure correct alignment, leveling, and fixing of fences.</li><li>Handle on-site technical challenges.</li><li>Ensure proper use of manpower and tools.</li><li>Monitor daily site productivity.</li><li>Ensure safe working conditions at site.</li></ul>7. Logistics &amp; Delivery Coordination<ul><li>Coordinate with storekeeper for material dispatch.</li><li>Ensure correct quantities and specifications are delivered to site.</li><li>Align delivery schedule with installation timeline.</li><li>Minimize material damages and handling errors.</li><li>Track movement of materials between factory and site.</li></ul>8. Cost Control &amp; Budget Monitoring<ul><li>Monitor project cost against estimated budget.</li><li>Control material wastage.</li><li>Avoid unnecessary overtime and idle manpower.</li><li>Minimize rework and errors.</li><li>Ensure project profitability as per estimation.</li></ul>9. Quality Control &amp; Compliance<ul><li>Ensure production and installation meet company standards.</li><li>Conduct inspections before material dispatch.</li><li>Check finishing, welding quality, galvanizing, and coating.</li><li>Ensure site installation is done properly and neatly.</li><li>Rectify defects immediately.</li><li>Maintain high quality standards representing YKM Group.</li></ul>10. Documentation &amp; ReportingMaintain complete project documentation:<ul><li>BOQ</li><li>Drawings</li><li>Delivery notes</li><li>Site reports</li><li>Material records</li><li>Prepare weekly progress reports for management.</li><li>Maintain proper record of variations and additional works.</li><li>Support accounts team for project billing documentation.</li><li>Assist in preparing completion documents.</li></ul>11. Interdepartmental Coordination<ul><li>Coordinate with Sales team for project clarifications.</li><li>Coordinate with Estimation team for BOQ and cost queries.</li><li>Coordinate with Accounts for invoicing and payment follow-up.</li><li>Coordinate with HR for manpower planning if required.</li><li>Ensure smooth communication across all departments.</li></ul>12. Project Completion &amp; Handover<ul><li>Conduct final site inspection before completion.</li><li>Ensure all punch list items are closed.</li><li>Confirm client satisfaction.</li><li>Support project closing and final documentation.</li><li>Ensure proper project handover to client.</li><li>Sometime and anytime needs to stay on sites as per the organisation requirements.</li></ul>13. Multi-Project Management<ul><li>Handle multiple fencing projects simultaneously.</li><li>Prioritize tasks based on urgency and deadlines.</li><li>Maintain high efficiency under pressure.</li><li>Make quick decisions to avoid delays.</li></ul>Job Type: Full-time

Project Coordinator

BAHR AL IBDAA DECOR CONT LLC

Company: Bahr Al Ibdaa Decor Cont. LLC Location: Sharjah, UAE Employment Type: Full-timeJob Description: We are urgently hiring an experienced Site Supervisor / Coordinator for joinery and interior fit-out projects.Responsibilities:<ul><li>Read and explain AutoCAD drawings to labor.</li><li>Supervise and guide on-site team to complete tasks efficiently.</li><li>Ensure work aligns with project specifications and quality standards.</li><li>Coordinate between office and site for smooth workflow.</li></ul>Requirements:<ul><li>Experience in joinery, carpentry, or interior fit-out.</li><li>AutoCAD proficiency.</li><li>UAE residency preferred; driving license is a plus.</li><li>Strong leadership and communication skills.</li></ul>Apply Now: Call or WhatsApp 050 5692958 or submit your CV via Indeed.Job Type: Full-timePay: From AED3,000.00 per month

Site Supervisor / Coordinator – Joinery & Interior Fit-Out

Americana Restaurants

<div>
 
 
 Job Purpose:
 
 
 
 The Maintenance Coordinator supports the UAE Maintenance Department by coordinating maintenance projects, managing operational trackers, and providing administrative and budgetary support. The role ensures smooth execution of New Store Openings (NSOs), remodels, and ongoing maintenance activities through effective stakeholder coordination, accurate documentation, and structured reporting, contributing to operational efficiency, compliance, and service quality.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Coordinate maintenance projects including NSOs, remodels, and equipment installations (AC, Drive-Thru, Unipole), ensuring timely execution and proper handover.
 </li>
 <li>
 Support site inspections and project takeovers in coordination with Project and Maintenance Supervisors.
 </li>
 <li>
 Liaise with suppliers, operations teams, and field stakeholders to track progress, resolve issues, and ensure completion of maintenance activities.
 </li>
 <li>
 Review, organize, and archive all project documentation in line with approved checklists and company standards.
 </li>
 <li>
 Create, maintain, and update trackers for Annual Maintenance Contracts (AMCs), recruitment, Business Review Meetings (BRMs), Performance Development Reviews (PDRs), and inventory management.
 </li>
 <li>
 Prepare periodic reports from trackers and share insights with relevant stakeholders.
 </li>
 <li>
 Provide administrative support including preparation of presentations for BRMs, quarterly reviews, business cases, SOPs, and MIS reports.
 </li>
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 Schedule meetings, prepare agendas, circulate documentation, and ensure follow-ups on action items.
 </li>
 <li>
 Support preparation of OPEX and CAPEX budgets for the Maintenance Department.
 </li>
 <li>
 Maintain equipment order sheets and supporting documentation for procurement activities.
 </li>
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 Monitor warranty service providers, assess service quality, and prepare performance reports, sharing insights with procurement to improve vendor performance.
 </li>
 <li>
 Ensure adherence to company policies, procedures, and documentation standards across all activities.
 </li>
 </ul>
 
 
 
 
 
 Education, Qualifications, and Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Facilities Management, Engineering, or a related field.
 </li>
 <li>
 2&ndash;4 years of experience in maintenance coordination, facilities administration, project coordination, or a similar operational support role.
 </li>
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 Experience supporting budgeting processes, procurement documentation, and vendor management.
 </li>
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 Proven experience working with multiple stakeholders across operations, suppliers, and internal teams.
 </li>
 <li>
 Hands-on experience preparing reports, presentations, and operational trackers.
 </li>
 <li>
 UAE experience preferred, including coordination across multiple sites.
 </li>
 <li>
 Valid UAE driving license and transferable visa are an advantage.
 </li>
 </ul>
 
 
 
 
 
 Skills and Competencies:
 
 
 <ul>
 <li>
 Strong organizational and administrative skills with the ability to manage multiple priorities.
 </li>
 <li>
 High attention to detail with accurate record-keeping capability.
 </li>
 <li>
 Proficiency in Microsoft Excel, PowerPoint, and Word.
 </li>
 <li>
 Strong stakeholder coordination and communication skills.
 </li>
 <li>
 Analytical mindset with problem-solving ability.
 </li>
 <li>
 Ability to work independently in a fast-paced operational environment.
 </li>
 </ul>
</div>

Maintenance Coordinator

Al Marwan Group

<div>Who we are
Founded in 1978, Al Marwan Group is a diversified organization serving the construction, heavy machinery, Oil &amp; Gas, real estate, developments and Hospitality sectors across the GCC. The Group operates through multiple business units and subsidiaries, delivering integrated solutions supported by strong operational expertise and a well-established regional presence.
Job Summary
Run the day-to-day of sponsorships and partnerships while driving the group&rsquo;s online and on-ground presence&mdash;sorting proposals, managing rights and deadlines, coordinating activations with the creative/digital team, and ensuring Al Marwan Group is consistently visible across events, media outlets, and digital platforms, with results and budgets closely tracked.
Key Responsibilities
The key duties and responsibilities of the Marketing Coordinator include, but are not limited to:<ul><li>
Manage the inbox/pipeline of sponsorship requests; shortlist against goals, audience, and budget.</li><li>
Stay up to date with Sharjah&rsquo;s local events and occasions, aligning the group presence and campaigns to ensure timely, relevant brand visibility.</li><li>
Compare options side-by-side (cost, reach, audience, assets/rights, KPIs).</li><li>
Work with Legal/Finance on contracts, payments, and compliance; keep a clear rights/benefits tracker.</li><li>
Turn approved deals into simple activation plans, creative assets, on-site branding, outdoor/digital screens, social posts, influencers, hospitality lists.</li><li>
Oversee and maintain the Group online presence across third-party platforms (directories, partner sites, event listings), ensuring all content, visuals, and brand information are accurate and up to date.</li><li>
Serve as the primary liaison between the group and the marketing team, aligning requirements, logistics, and deliverables for seamless execution.</li><li>
Brief and follow up with creative &amp; digital teams so timelines and approvals are met.</li><li>
Oversee logos, copy, and guidelines; check quality and brand fit before anything goes live.</li><li>
Help run events/activations (permits, vendors, run-of-show, banners, rollup and booth) and do on-ground checks.</li><li>
Build post-activation reports (reach, engagement, traffic/leads, media value) with clear next steps.</li><li>
Keep budget trackers, POs, invoices, and reconciliations up to date.</li></ul>
Required Skills &amp; Qualifications<ul><li>
3&ndash;5 years in sponsorships/partnerships/events (corporate or agency); experience with rights/activation.</li><li>
Bilingual, English &amp; Arabic is a must.</li><li>
Excellent stakeholder and vendor management; strong presentation/writing skills.</li><li>
Numerate and organized&mdash;able to manage calendars, budgets, and deliverable deadlines for multiple sponsorships/activations simultaneously while meeting deadlines.</li><li>
Comfortable with basic marketing analytics (reach/engagement, UTMs, GA4 traffic snapshots).</li><li>
Proactive and resourceful, able to spot visibility opportunities in media, events, or partnerships.</li><li>
Familiarity with UAE event/activation norms and permits is a plus.</li><li>
Proficiency with project/task tracking tools such as Asana or Trello.</li><li>
Strong experience using Google Workspace for shared drives, file organization, reporting and team collaboration.</li></ul></div>

Marketing Coordinator - Arabic Speaker

CASTECH MIDDLE EAST FZE

Sales CoordinatorJob SummaryThe Sales Coordinator supports the sales team by ensuring smooth day-to-day sales operations, strong follow-up discipline, and effective coordination between sales, customers, and internal departments. This role focuses on execution, reporting, and process control, allowing the sales team to focus on revenue generation.Key Responsibilities<ul><li>Support the sales team in daily coordination and administrative activities</li><li>Prepare and manage sales quotations, proposals, and contracts</li><li>Track customer inquiries, orders, and follow-ups</li><li>Maintain accurate sales records, reports, and documentation</li><li>Prepare daily, weekly, and monthly sales performance reports</li><li>Coordinate with internal departments such as logistics, finance, and operations</li><li>Follow up on order status, delivery schedules, and invoicing</li><li>Ensure compliance with sales processes, pricing policies, and approvals</li></ul>Requirements<ul><li>Diploma or Bachelor&rsquo;s degree in Business, Marketing, or related field</li><li>1&ndash;3 years of experience in a sales coordination or sales support role</li><li>Strong communication and coordination skills</li><li>Good knowledge of MS Excel, Word, and reporting tools</li><li>High attention to detail and strong follow-up discipline</li></ul>Key Skills &amp; Competencies<ul><li>Strong organizational and follow-up skills</li><li>Accuracy in reporting and documentation</li><li>Ability to work under pressure and meet deadlines</li><li>Team-oriented and customer-focused mindset</li></ul>How to ApplyInterested candidates are requested to send their CV to: hr_castechmiddleeast@castechchem.comJob Types: Full-time, ContractJob Type: Full-timePay: From AED3,000.00 per month

Sales Coordinator

AL QANNATI BKC GROUPS OF COMPANIES

About The CompanyWe delivers a wide range of manpower services across the United Arab Emirates, for a large Client base in infrastructure, construction, factories, interiors and fit out services. Having 25 years of experience working with the UAE&rsquo;s leading companies, we deploy the industry best tailored manpower services to advance our client success.Job Description:We are looking for a detail-oriented and proactive Human Resources Coordinator to support our HR department in managing daily administrative and employee-related functions. The ideal candidate will assist with recruitment, onboarding, employee records management, and HR compliance while ensuring smooth communication between staff and management.Key Responsibilities<ul><li>Assist in recruitment processes, including posting job ads, screening resumes, and scheduling interviews.</li><li>Coordinate onboarding and orientation programs for new employees.</li><li>Maintain and update employee records and HR databases.</li><li>Support payroll processing by collecting and verifying attendance and leave records.</li><li>Administer employee benefits and respond to HR-related inquiries.</li><li>Ensure compliance with company policies and labor regulations.</li><li>Assist in organizing training sessions and employee development programs.</li><li>Prepare HR reports, letters, and documentation as required.</li><li>Support performance management and appraisal processes.</li><li>Maintain confidentiality of employee information at all times.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthLanguage:<ul><li>Hindi (Preferred)</li></ul>

Human Resources Coordinator

BIMLancer LLC

We are seeking an experienced Project Manager to oversee the complete project lifecycle, from initial planning through execution and final handover. The role requires strong leadership, coordination across multiple stakeholders, and strict control over scope, budget, timelines, and quality standards. The Project Manager will serve as the key interface between clients, contractors, consultants, and internal teams, ensuring all project activities are delivered safely, efficiently, and in compliance with contractual and technical requirements.This position plays a critical role in monitoring project performance, managing risks, and providing accurate progress updates to senior management.Key Responsibilities:<ul><li>Manage and lead projects from initiation to completion, ensuring delivery within approved scope, budget, and schedule.</li><li>Plan, develop, and control project timelines, costs, resources, and deliverables.</li><li>Coordinate with cross-functional and multi-disciplinary teams to ensure seamless project execution.</li><li>Act as the main point of contact for clients, contractors, consultants, and internal stakeholders.</li><li>Ensure full compliance with safety regulations, company policies, and technical specifications.</li><li>Review and monitor engineering documents, construction schedules, and site progress.</li><li>Identify potential project risks, develop mitigation strategies, and resolve issues proactively.</li><li>Prepare and present regular progress reports, forecasts, and status updates to senior management.</li><li>Oversee procurement activities, subcontractor management, and project documentation.</li><li>Ensure successful project completion and handover in line with client requirements and expectations.</li></ul>Candidate Requirements:<ul><li>Qualifications- Bachelor&rsquo;s Degree in Engineering from a recognized university.</li></ul>Experience:<ul><li>Minimum of 15 years overall experience, with at least 8 years in the oil and gas industry.</li><li>Minimum 5 years of proven experience working as a Project Manager on EPC projects.</li><li>Prior experience with ADNOC projects is highly preferred.</li><li>Demonstrated ability to manage large-scale EPC projects for reputable clients.</li><li>Arabic language skills are an added advantage.</li></ul>Job Types: Full-time, PermanentPay: Up to AED20,000.00 per month

Project Manager

Explore 76+ Project coordinator in Sharjah this February. Find roles across top companies and apply now to boost your career.