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purchase assistant

BIN SHABIB GROUP

<ul><li>Purchase Assistant &ndash; MEP Department</li><li>Minimum 2&ndash;3 years of experience in purchasing and procurement activities related to MEP materials (Building Materials, Sanitary Ware &amp; Bath Accessories, Diesel Generators and HVAC system)</li><li>Good knowledge of supplier sourcing, quotation comparison, purchase order processing, and inventory coordination.</li><li>Proficiency in MS Office and ERP systems will be an added advantage.</li><li>Strong communication and negotiation skills are required.</li></ul>Work Location: In person

Purchase Assistant

BASIX COSMETICS TRADING

We are hiring a Store Assistant in our inventory department.Job role<ul><li>Manage stock levels and inventory</li><li>Pick and pack the stock as per purchase order</li><li>Maintain required documents</li><li>Supporting the delivery activities</li></ul>Job Types: Full-time, Permanent, FresherPay: AED1,700.00 - AED2,200.00 per monthWork Location: In person

Store Assistant

DESERT BUILDING MATERIALS LLC

Administrative Assistant.management of the office inclusive of: 1. Attending Calls 2. Accounting Entries 3. Purchase orders and Delivery notes 4. Payment Follow ups 5. Accounting Statements &amp; ReportsJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthApplication Question(s):<ul><li>Proficiency in usage of Tally ERP?</li></ul>Work Location: In person

Administrative Assistant

Three Sixty Holding Limited

About UsGo Tech Construction LLC is an unlimited licensed construction company delivering complex institutional, commercial, residential and mixed-use projects throughout the UAE.With in-house engineering, design coordination, structural, civil and MEP teams, Go Tech provides a vertically integrated approach from concept and design through procurement, site execution, commissioning and handover.Reports ToSenior AccountantJob SummaryThe Accounts Assistant is responsible for supporting the finance function through the accurate processing of purchase orders, supplier invoices, payment transactions, and project-related accounting activities. The role works closely with the Senior Accountant and Project Accountant to ensure timely financial reporting, compliance, and effective support for project operations.Key Responsibilities<ul><li>Review and verify purchase orders and supplier invoices to ensure accuracy and compliance with project and procurement requirements.</li><li>Process purchase orders within the accounting system and maintain supporting documentation for audit and compliance purposes.</li><li>Ensure all supplier invoices are properly approved and recorded in accordance with company procedures.</li><li>Maintain organized records of purchase orders, invoices, and related financial documents.</li><li>Accurately record financial transactions, including purchase orders, invoices, supplier payments, and expense claims.</li><li>Ensure all transactions are entered into the accounting system in a timely manner.</li><li>Assist with month-end closing activities and account reconciliations.</li><li>Track supplier and contractor payment schedules to ensure timely settlement of obligations.</li><li>Reconcile supplier statements and investigate any discrepancies.</li><li>Follow up on outstanding invoices and ensure all liabilities are accurately recorded.</li><li>Maintain positive working relationships with suppliers and internal stakeholders.</li><li>Prepare payment schedules and supporting documentation for approval.</li><li>Process supplier payments through bank transfers, cheques, or other approved payment methods.</li><li>Ensure compliance with company financial controls and approval authorities.</li></ul>Qualifications<ul><li>Bachelor's Degree or Diploma in Accounting, Finance, Commerce, or a related field.</li><li>Professional accounting certifications are an advantage.</li></ul>Experience<ul><li>1&ndash;3 years of experience in accounting or finance-related roles.</li><li>Experience in project accounting or construction-related accounting is preferred.</li><li>Experience working under the supervision of a Senior Accountant or Finance Manager.</li></ul>Technical Skills<ul><li>Proficiency in Microsoft Excel and MS Office applications.</li><li>Experience using accounting software or ERP systems.</li><li>Understanding of accounts payable processes and financial controls.</li><li>Basic knowledge of project accounting principles and cost tracking.</li></ul>Competencies<ul><li>Strong attention to detail and accuracy.</li><li>Good analytical and problem-solving skills.</li><li>Effective communication and interpersonal skills.</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED3,500.00 per monthExperience:<ul><li>UAE: 2 years (Required)</li></ul>Work Location: In person

Account Assistant

Candle City General Transport

Please read all the responsibilities and requirements before applying. Don't apply or send CV unless you match the criteria.Note: Only visa will be provided. No accommodation and transportation provided.Job Responsibilities:<ul><li>Write and distribute email, correspondence memos, letters, faxes and forms.</li><li>Develop and maintain a filing system .</li><li>Liaise with executive and senior administration to handle requests and queries.</li></ul><ul><li>Provide general admin support.</li></ul><ul><li>Track and documentation of sales bookings and payments</li><li>Preparation of Invoices and debit notes.</li><li>Maintain accurate records of all sales and accounting related activities to achieve operational and strategic goals.</li><li>Working with spreadsheets, sales and purchase ledgers and journal.</li><li>Managing petty cash transactions.</li><li>Calculating and checking to make sure payments, amounts and records are correct.</li><li>Reconciling Bank accounts and direct debits.</li></ul>Job Requirements:<ul><li>Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant.</li><li>Knowledge of office management systems and procedures.</li><li>Working knowledge of office equipment, like printers.</li></ul><ul><li>Proficiency in MS Office.</li></ul><ul><li>Excellent time management skills and the ability to prioritize work.</li><li>Attention to detail and problem solving skills.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational skills with the ability to multi-task.</li><li>Bachelors Degree.</li></ul>Notes: Only Visa will be provided. No Accommodation and transportation provided.Job Types: Full-time, PermanentPay: AED2,200.00 - AED2,500.00 per monthWork Location: In person

Administrative & Account Assistant With UAE Driving license

EPSEA FOR WHOLE SALE OF NEW HEAV

EPSEA Middle East is looking for a motivated and organized Sales Assistant to support our sales team. The successful candidate will assist with quotations, customer follow-up, delivery coordination, purchase orders, and communication between customers, suppliers, and our factory. This role offers excellent opportunities for learning, growth, and career advancement within the company.Key Responsibilities<ul><li>Prepare and send quotations to customers.</li><li>Follow up on inquiries and customer requests.</li><li>Coordinate delivery schedules and update customers on order status.</li><li>Communicate with the factory regarding production and delivery requirements.</li><li>Prepare purchase orders and maintain related documentation.</li><li>Support the sales team with administrative and operational tasks.</li><li>Maintain accurate records of quotations, orders, and customer communications.</li><li>Assist in coordinating with suppliers and logistics partners.</li><li>Provide excellent customer service and support.</li></ul>Requirements<ul><li>Bachelor's degree or diploma in Business Administration, Marketing, Sales, or a related field.</li><li>Strong communication and organizational skills.</li><li>Good knowledge of Microsoft Office (Excel, Word, Outlook).</li><li>Ability to work independently and as part of a team.</li><li>Willingness to learn technical products and sales processes.</li><li>Previous experience in sales support, administration, or customer service is an advantage.</li><li>Female candidate preferred.</li><li>Strong communication and coordination skills.</li><li>Positive attitude and willingness to learn.</li><li>Ability to work in a fast-paced environment.</li><li>Fresh graduates are welcome to apply.</li></ul>What We Offer<ul><li>UAE Employment Visa.</li><li>Attractive commission and performance incentives.</li><li>Product and technical training in the UAE.</li><li>Opportunity for future training and factory visits in China.</li><li>Career growth opportunities with the potential to become a Team Leader for the Sales Support Department.</li><li>Supportive and professional working environment.</li></ul>About EPSEA Middle EastEPSEA Middle East specializes in compressed air system solutions including Air Dryers, Nitrogen Generators, Oxygen Generators, Filters, Air Receivers, and related equipment for industrial applications.Pay: AED2,500.00 - AED2,800.00 per hourWork Location: In person

Sales Assistant

Taher Sharif Real Estate LLC

We are seeking a highly organized and detail-oriented Administrative Assistant to support the Building Management Section. The successful candidate will provide administrative and operational support to ensure the efficient management of building operations, maintenance activities, tenant services, documentation, and contractor coordination.Key ResponsibilitiesAdministrative Support<ul><li>Provide day-to-day administrative support to the Building Management team.</li><li>Prepare correspondence, reports, meeting minutes, presentations, and official documents.</li><li>Maintain accurate filing systems for contracts, maintenance records, permits, and service reports.</li><li>Manage incoming calls, emails, and inquiries, ensuring timely responses.</li><li>Schedule meetings, inspections, and appointments for the Building Management team.</li></ul>Building Operations Coordination<ul><li>Coordinate preventive and corrective maintenance requests.</li><li>Track work orders and follow up with maintenance teams and contractors.</li><li>Maintain records of building inspections, equipment servicing, and maintenance schedules.</li><li>Assist in monitoring service provider performance and contract compliance.</li><li>Coordinate access permits and service requests for contractors and vendors.</li></ul>Tenant &amp; Customer Service Support<ul><li>Serve as the first point of contact for tenant and occupant inquiries.</li><li>Handle complaints, maintenance requests, and service follow-ups.</li><li>Maintain tenant databases and communication records.</li><li>Assist in organizing tenant notices, circulars, and building announcements.</li></ul>Documentation &amp; Reporting<ul><li>Maintain building management databases and asset records.</li><li>Prepare monthly operational and maintenance reports.</li><li>Track budgets, invoices, purchase requests, and service agreements.</li><li>Ensure proper documentation of health, safety, and compliance records.</li><li>Support audits and inspections by maintaining accurate records.</li></ul>Procurement &amp; Vendor Coordination<ul><li>Assist with obtaining quotations and processing purchase requests.</li><li>Coordinate with suppliers and service providers regarding deliveries and services.</li><li>Monitor contract expiry dates and renewal schedules.</li><li>Maintain vendor databases and documentation.</li></ul>Qualifications<ul><li>Bachelor's Degree or Diploma in Business Administration, Facilities Management, Property Management, or a related field.</li><li>Minimum 1&ndash;2 years of administrative experience, preferably in Real Estate, facilities management, property management, or building operations.</li><li>Experience working in Dubai/UAE is preferred.</li><li>Knowledge of building maintenance processes and contractor coordination is an advantage.</li></ul>Skills &amp; Competencies<ul><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).</li><li>Strong organizational and document management skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Ability to manage multiple tasks and meet deadlines.</li><li>Strong attention to detail and problem-solving skills.</li><li>Experience with ERP, CAFM, or property management systems is an advantage.</li><li>Professional, customer-focused, and capable of handling confidential information.</li></ul>Preferred Requirements<ul><li>Knowledge of UAE building regulations and facilities management practices.</li><li>Experience with contractor coordination and maintenance scheduling.</li><li>Familiarity with invoice processing, budgeting support, and procurement procedures.</li></ul>KPI / Performance Indicators<ul><li>Timely processing of maintenance requests.</li><li>Accuracy of records and documentation.</li><li>Response time to tenant inquiries.</li><li>Contractor coordination efficiency.</li><li>Compliance with reporting deadlines.</li><li>Customer/tenant satisfaction levels.</li></ul>Pay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>Real Estate: 1 year (Required)</li></ul>Work Location: In person

Administrative Assistant – Building Management Section

Explore 280+ Purchase assistant in United Arab Emirates this June. Find roles across top companies and apply now to boost your career.