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real estate assistant

Realtree Properties

RealTree Properties is seeking a dynamic and organized individual to join our team as a Real Estate Admin Assistant. This role is integral to ensuring the smooth operations of our real estate transactions and supporting our team of agents. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. If you have a passion for real estate and enjoy administrative responsibilities, we encourage you to apply.Responsibilities:&middot; Provide comprehensive administrative support to real estate agents and brokers, including managing calendars, scheduling appointments, and handling correspondence.&middot; Coordinate with developers to manage registration processes and ensure timely completion of required documentation.&middot; Act as the primary point of contact with developers for scheduling project briefings, presentations, and meetings&middot; Maintain and update real estate databases, ensuring accuracy and completeness of client information and property listings.Prepare, review, and process real estate documents including tenancy contracts, Memorandums of Understanding (MOUs), and sales agreements (Contracts A, B, and F)&middot; Prepare and distribute contracts, leases, and other legal documents as required.&middot; Facilitate the closing process by coordinating inspections, appraisals, and title work.&middot; Respond promptly to client inquiries and provide exceptional customer service throughout the buying and selling process.&middot; Assist with general office duties, including answering phones, filing paperwork, and managing office supplies.&middot; Collaborate with team members to ensure efficient workflow and excellent client satisfaction.&middot; Stay informed about industry trends, market conditions, and real estate regulations.Requirements:<ul><li>Bachelor's degree preferred.</li><li>Previous experience in an administrative role, preferably in real estate or a related field.</li><li>Proficiency in Microsoft Office Suite and familiarity with real estate software (e.g., MLS systems).</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication skills, both verbal and written.</li><li>Ability to multitask and prioritize tasks effectively in a deadline-driven environment.</li><li>Positive attitude, professionalism, and a strong work ethic.</li><li>Knowledge of real estate terminology and practices is a plus.</li><li>Ability to work independently as well as part of a team.</li></ul>Join the RealTree Properties team and become part of a supportive and dynamic work environment where your skills and contributions are valued. Apply today to embark on an exciting career in real estate administration!RealTree Properties is an equal opportunity employer and welcomes candidates from diverse backgrounds.send your CV to saba@realtree.ae or WhatsApp / Call me +971 52 929 2111Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Can you join Immediately? </li></ul>Experience:<ul><li>Dubai: 1 year (Required)</li><li>Real Estate: 1 year (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Admin Assistant

GUG Real Estate

<div>
 
 GUG Real Estate is a dynamic and fast-growing real estate brokerage based in Dubai. We specialize in providing personalized property solutions for both local and international clients. Our team of experienced professionals is dedicated to delivering transparent, efficient, and client-focused services across residential, commercial, and investment properties.
 
 
 
 
 
 Role Summary
 
 
 We are looking for a highly organized and proactive Admin Assistant to join our energetic real estate team in Dubai. If you thrive in a fast-paced environment and are passionate about real estate, we want to hear from you.
 
 
 Key Responsibilities
 
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 Handle day-to-day administrative duties, including document preparation, filing, and office coordination
 </li>
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 Assist the sales and leasing teams with uploading listings on portals such as Property Finder, Bayut, and Dubizzle.
 </li>
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 Maintain CRM systems, update leads, and support follow-up processes
 </li>
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 Coordinate and schedule property viewings
 </li>
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 Ensure all RERA documentation and compliance requirements are met
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 Manage office inventory and provide basic HR support
 </li>
 </ul>
 
 Requirements
 
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 Minimum 2 year of UAE Real Estate admin experience
 </li>
 <li>
 Strong command of English (Arabic is a plus)
 </li>
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 Proficient in Microsoft Office, CRM platforms, and real estate portals,
 </li>
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 Proficient in Trakheesi System and Dubai Brokers App
 </li>
 <li>
 Attention to detail and ability to multitask efficiently
 </li>
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 Must be currently based in Dubai and available to join immediately
 </li>
 </ul>
 
 What We Offer
 
 <ul>
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 Supportive and professional work environment
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 Opportunities for career growth within the company
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 Competitive salary based on experience
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 Only shortlisted candidates will be contacted
 </li>
 </ul>
</div>

Real Estate Administrative Assistant

RealTree Properties is seeking a dynamic and organized individual to join our team as a Real Estate Admin Assistant. This role is integral to ensuring the smooth operations of our real estate transactions and supporting our team of agents. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. If you have a passion for real estate and enjoy administrative responsibilities, we encourage you to apply.Responsibilities:&middot; Provide comprehensive administrative support to real estate agents and brokers, including managing calendars, scheduling appointments, and handling correspondence.&middot; Coordinate with developers to manage registration processes and ensure timely completion of required documentation.&middot; Act as the primary point of contact with developers for scheduling project briefings, presentations, and meetings&middot; Maintain and update real estate databases, ensuring accuracy and completeness of client information and property listings.Prepare, review, and process real estate documents including tenancy contracts, Memorandums of Understanding (MOUs), and sales agreements (Contracts A, B, and F)&middot; Prepare and distribute contracts, leases, and other legal documents as required.&middot; Facilitate the closing process by coordinating inspections, appraisals, and title work.&middot; Respond promptly to client inquiries and provide exceptional customer service throughout the buying and selling process.&middot; Assist with general office duties, including answering phones, filing paperwork, and managing office supplies.&middot; Collaborate with team members to ensure efficient workflow and excellent client satisfaction.&middot; Stay informed about industry trends, market conditions, and real estate regulations.Requirements:<ul><li>Bachelor's degree preferred.</li><li>Previous experience in an administrative role, preferably in real estate or a related field.</li><li>Proficiency in Microsoft Office Suite and familiarity with real estate software (e.g., MLS systems).</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication skills, both verbal and written.</li><li>Ability to multitask and prioritize tasks effectively in a deadline-driven environment.</li><li>Positive attitude, professionalism, and a strong work ethic.</li><li>Knowledge of real estate terminology and practices is a plus.</li><li>Ability to work independently as well as part of a team.</li></ul>Join the RealTree Properties team and become part of a supportive and dynamic work environment where your skills and contributions are valued. Apply today to embark on an exciting career in real estate administration!RealTree Properties is an equal opportunity employer and welcomes candidates from diverse backgrounds.send your CV to saba@realtree.ae or WhatsApp / Call me +971 52 929 2111Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Can you join Immediately? </li></ul>Experience:<ul><li>Dubai: 1 year (Required)</li><li>Real Estate: 1 year (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Real Estate Admin Assistant (Female)

Whitespace Global

Real Estate Administrative AssistantPosition SummaryThe Real Estate Administrative Assistant provides day-to-day administrative support to real estate agents, brokers, property managers, or the real estate department. This role ensures efficient office operations, assists with transaction coordination, manages documentation, and supports client and tenant communications.Key ResponsibilitiesAdministrative Support<ul><li>Provide direct administrative support to real estate agents, brokers, or management team</li><li>Manage calendars, schedule appointments, property showings, and meetings</li><li>Prepare correspondence, reports, presentations, and contracts</li><li>Maintain organized filing systems (digital and paper)</li><li>Answer phones and respond to emails in a professional manner</li></ul>Transaction Coordination<ul><li>Assist with preparing listing agreements, purchase contracts, leases, and addendums</li><li>Track transaction timelines and ensure deadlines are met</li><li>Coordinate inspections, appraisals, and closing appointments</li><li>Collect and organize required documents for closings</li><li>Maintain transaction files for compliance purposes</li></ul>Client &amp; Tenant Support<ul><li>Serve as a point of contact for clients, tenants, and vendors</li><li>Assist with tenant onboarding and move-in/move-out processes</li><li>Respond to inquiries and route maintenance or service requests appropriately</li><li>Maintain updated contact and lease records</li></ul>Marketing &amp; Listings Support<ul><li>Update property listings on MLS and marketing platforms</li><li>Assist with creating flyers, brochures, and email campaigns</li><li>Coordinate signage, photography, and marketing materials</li><li>Manage CRM system and track leads</li></ul>Financial &amp; Reporting Assistance<ul><li>Assist with invoice processing and expense tracking</li><li>Support rent tracking and payment follow-ups</li><li>Prepare basic reports as requested</li></ul>Qualifications<ul><li>High school diploma required; Associate&rsquo;s or Bachelor&rsquo;s degree preferred</li><li>1&ndash;3 years of administrative experience (real estate experience preferred)</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Familiarity with MLS, CRM, or property management software preferred</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills (written and verbal)</li></ul>Preferred Skills<ul><li>Basic knowledge of real estate terminology and contracts</li><li>Strong attention to detail and accuracy</li><li>Ability to work in a fast-paced environment</li><li>Customer-service oriented mindset</li></ul>Key Competencies<ul><li>Professionalism and discretion</li><li>Time management and prioritization</li><li>Problem-solving ability</li><li>Team collaboration</li></ul>Requirements:<ul><li>1&ndash;2 years of experience in real estate</li><li>Knowledge of leasing processes, property listings, and sales contracts</li><li>Ability to prepare documentation and support the sales and leasing team</li><li>Familiar with CRM systems and online property portals</li></ul>Job Type: Full-timePay: AED4,000.00 - AED4,500.00 per month

Real Estate Admin Assistant -Females Preferred

Aston Gate Real Estate Inc. Brokerage

ob Title: CEO Sales Assistant (Client-Facing) &ndash; Real EstateLocation: Dubai (On-site + Field) Job Type: Full-time Compensation: base + commission (OTE AED 12,000&ndash;15,000/month for strong performers including commission)The RoleWe&rsquo;re hiring a client-facing Sales Assistant to work directly with the CEO in a high-performance real estate environment. This is not a back-office admin role. You will be speaking with clients, managing follow-ups, attending viewings, supporting negotiations, and learning the real estate business at speed.If you are sharp, confident, presentable, and hungry to grow into a serious real estate career, this role is for you.What You&rsquo;ll Do<ul><li>Speak with new and existing clients (calls, WhatsApp, meetings)</li><li>Qualify leads and book meetings/viewings for the CEO</li><li>Attend property viewings and client meetings when required</li><li>Follow up consistently and keep leads warm until closing</li><li>Support deal flow: coordination, reminders, client updates, next steps</li><li>Keep communication professional, fast, and organized</li><li>Learn the market and build the skills to progress into a higher role</li></ul>Who We Want<ul><li>Strong communication and confidence speaking with clients</li><li>Presentable, mature, and professional attitude</li><li>Highly organized with fast response time and clean follow-up habits</li><li>Ambitious: you want to grow in real estate, not &ldquo;just a job&rdquo;</li><li>Comfortable with targets and performance-based earnings</li><li>Dubai real estate experience is a plus (not required if you learn fast)</li></ul>What You Get<ul><li>Direct mentorship and exposure to real deals with the CEO</li><li>Base salary + commission structure with clear earning potential</li><li>Growth path into Sales / Portfolio / Client Advisory roles based on performance</li><li>A role where your income increases as your skills and conversions increase</li></ul>ScheduleFull-time, 6 days/week (typical real estate schedule). Some flexibility based on client meetings.Job Type: Full-timePay: AED4,000.00 - AED15,000.00 per monthWork Location: In person

Personal Assistant to CEO - Real Estate

Real Estate Company - Dubai

Job Description About the role:We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic real estate team. Candidates must have proven experience in real estate administration.Key Responsibilities:<ul><li>Provide administrative support to the real estate team, including scheduling, correspondence, and document preparation.</li><li>Maintain property files, contracts, and client records.</li><li>Coordinate listings, marketing activities, and CRM/database management.</li><li>Handle client inquiries professionally and promptly.</li><li>Support office operations and ensure smooth transaction processes.</li><li>Coordinate with agents, clients, and stakeholders to ensure seamless transactions.</li></ul>Qualifications:<ul><li>2&ndash;3 years of proven experience as an Administrative Assistant in the real estate industry</li><li>Strong knowledge of real estate documentation and procedures.</li><li>Proficiency in MS Office and CRM systems.</li><li>Excellent organizational, communication, and multitasking skills.</li><li>High attention to detail and ability to meet deadlines.</li><li>Proficiency in Arabic is an added advantage</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Growth opportunities within the real estate sector</li><li>Supportive &amp; collaborative work environment.</li></ul>Send mail to assistant.hr@fpproperty.com.Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have in real estate administration?</li></ul>

Administrative Assistant - Arabic & English Speaker

DHUKA REAL ESTATE

Job SummaryWe are seeking a highly organised and proactive Personal Assistant to support the Director of a real estate company. The role involves providing comprehensive administrative, operational, and personal support, while also managing matters related to property insurance, liaising with insurers, brokers, and internal teams. The successful candidate will play a key role in ensuring the smooth day-to-day running of the Director&rsquo;s responsibilities and the wider business.Key Responsibilities Personal &amp; Executive Support<ul><li>Provide full administrative and personal assistance to the Director</li><li>Manage the Director&rsquo;s diary, appointments, meetings, and travel arrangements</li><li>Act as the first point of contact on behalf of the Director, handling calls, emails, and correspondence</li><li>Prepare reports, presentations, letters, and other documentation</li><li>Coordinate meetings, take minutes, and follow up on action points</li><li>Maintain confidentiality and handle sensitive information professionally</li></ul>Real Estate &amp; Property Administration<ul><li>Assist with day-to-day operations of the property portfolio</li><li>Liaise with landlords, tenants, contractors, local authorities, and managing agents</li><li>Maintain accurate property records, tenancy documents, and compliance files</li><li>Support with property inspections, renewals, and general property queries</li><li>Assist with rent schedules, invoicing, and basic financial administration</li></ul>Property Insurance Responsibilities<ul><li>Manage property insurance policies across the portfolio</li><li>Liaise with insurance brokers and insurers for new policies, renewals, and amendments</li><li>Ensure all properties are adequately insured and compliant with lender and regulatory requirements</li><li>Handle insurance claims from start to finish, including gathering evidence, liaising with loss adjusters, and tracking claim progress</li><li>Maintain up-to-date insurance records, policy documents, and renewal schedules</li><li>Advise the Director on insurance-related matters and upcoming renewals</li></ul>General Office &amp; Business Support<ul><li>Coordinate with internal teams and external stakeholders</li><li>Support ad hoc projects and business initiatives led by the Director</li><li>Assist with compliance, audits, and document control where required</li><li>Ensure efficient office systems and processes are maintained</li></ul>Skills &amp; Experience<ul><li>Proven experience as a Personal Assistant or Executive Assistant, ideally within real estate or property management</li><li>Knowledge or experience in property insurance is highly desirable</li><li>Strong organisational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Ability to multitask, prioritise, and work under pressure</li><li>High level of discretion and professionalism</li><li>Proficient in Microsoft Office and property management systems</li></ul>Personal Attributes<ul><li>Proactive, reliable, and detail-oriented</li><li>Flexible and adaptable to changing priorities</li><li>Confident dealing with senior stakeholders and external partners</li><li>Strong problem-solving skills</li></ul>Job Type: Full-timePay: From AED5,000.00 per month

Personal Assistant to the Director (Real Estate & Property Insurance)

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