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Mamari Estates

We&rsquo;re Hiring: Real Estate Sales &amp; Client Executive (Managing Partner Assistant) Salary: AED 6,000&ndash;8,000 + Monthly Bonuses Palm Jumeirah | Immediate Start Opening: ONE Position OnlyMamari Estates is looking for a high-calibre Sales Executive Personal Assistant to work directly with the Managing Partner in a fast-paced real estate environment. This is NOT an admin role, but a growth-focused position with real responsibility and exposure to high-value deals.What you&rsquo;ll do:<ul><li>Property searches &amp; deal prep</li><li>Client qualification &amp; follow-ups</li><li>Market &amp; developer research</li><li>Contracts, listings, CRM &amp; coordination</li><li>Problem-solving &amp; operations support</li></ul>Who should apply:<ul><li>Dubai-based with real estate background</li><li>Organized, proactive, detail-driven</li><li>Familiar with developers, off-plan &amp; contracts</li><li>Comfortable with Excel, WhatsApp, Notion, ChatGPT</li></ul>What you get:<ul><li>Salary + performance bonuses</li><li>Direct mentorship</li><li>Career growth in a fast-scaling brokerage</li></ul>Application process: Shortlisted candidates will be asked to submit a short video answering a few role-specific questions.Please apply ONLY if you meet the experience requirements above.Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per month

Real Estate Sales & Client Executive (Managing Partner Assistant)

Binsuloom Group

We are seeking a detail-oriented and proactive Real Estate Coordinator / assistant to support the daily operations of our real estate team. .<ul><li>Prepare and process contracts, forms, and other real estate documents.</li><li>Maintain organized filing systems (physical and digital).</li><li>Manage the transaction process from contract to closing.</li><li>Ensure all documentation is complete and submitted on time.</li><li>Handling the maintenance complaints and coordinating the Maintenance Team</li><li>Serve as a liaison between clients, agents, and third-party service providers.</li><li>Ensure compliance with real estate laws and regulations.</li><li>Maintain transaction files and records for auditing and reporting purposes.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field (preferred)</li><li>Previous experience in real estate administration or coordination is a must</li><li>Knowledge of real estate transaction processes, documents, and legal requirements</li><li>Proficient in MS Office, CRM software, and MLS systems</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal skills</li><li>Ability to work independently and as part of a team</li></ul>Preferred Skills:<ul><li>Familiarity with RERA regulations</li><li>Knowledge of real estate CRM platforms will be an added advantage</li><li>Real Estate Maintenance Coordination</li></ul>Salary : AED 2800 to AED 4000Immediate joiners preferredJob Type: Full-timePay: AED2,800.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you well versed with RERA, Ejari and tenancy contract handling?</li><li>Do you have experience in UAE Real Estate Coordination Handling?</li><li>Are you available to join immediately?</li><li>Are you willing to start with a salary of AED2800 to AED4000 (all inclusive)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Ejari preparation and leasing coordination: 1 year (Required)</li><li>UAE Real Estate Leasing: 1 year (Required)</li><li>Real Estate : 1 year (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Female Coordinator/assistant - UAE Real Estate Experience (Leasing - No Broker Firm)

Realtree Properties

Job Description:RealTree Properties is seeking a dynamic and organized individual to join our team as a Real Estate Admin Assistant. This role is integral to ensuring the smooth operations of our real estate transactions and supporting our team of agents. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. If you have a passion for real estate and enjoy administrative responsibilities, we encourage you to apply.Responsibilities:&middot; Provide comprehensive administrative support to real estate agents and brokers, including managing calendars, scheduling appointments, and handling correspondence.&middot; Coordinate with developers to manage registration processes and ensure timely completion of required documentation.&middot; Act as the primary point of contact with developers for scheduling project briefings, presentations, and meetings&middot; Maintain and update real estate databases, ensuring accuracy and completeness of client information and property listings.Prepare, review, and process real estate documents including tenancy contracts, Memorandums of Understanding (MOUs), and sales agreements (Contracts A, B, and F)&middot; Prepare and distribute contracts, leases, and other legal documents as required.&middot; Facilitate the closing process by coordinating inspections, appraisals, and title work.&middot; Respond promptly to client inquiries and provide exceptional customer service throughout the buying and selling process.&middot; Assist with general office duties, including answering phones, filing paperwork, and managing office supplies.&middot; Collaborate with team members to ensure efficient workflow and excellent client satisfaction.&middot; Stay informed about industry trends, market conditions, and real estate regulations.Requirements:<ul><li>Bachelor's degree preferred.</li><li>Previous experience in an administrative role, preferably in real estate or a related field.</li><li>Proficiency in Microsoft Office Suite and familiarity with real estate software (e.g., MLS systems).</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication skills, both verbal and written.</li><li>Ability to multitask and prioritize tasks effectively in a deadline-driven environment.</li><li>Positive attitude, professionalism, and a strong work ethic.</li><li>Knowledge of real estate terminology and practices is a plus.</li><li>Ability to work independently as well as part of a team.</li><li>Real Estate experience at least one year in Dubai</li></ul>Join the RealTree Properties team and become part of a supportive and dynamic work environment where your skills and contributions are valued. Apply today to embark on an exciting career in real estate administration!RealTree Properties is an equal opportunity employer and welcomes candidates from diverse backgrounds.send your CV to saba@realtree.ae or WhatsApp / Call me +971 52 929 2111Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Can you join Immediately? </li><li>Do you have Dubai Real Estate Admin Experience? </li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate - Admin Assistant (Female)

Emirates Talent Solution

Position Title: Executive Secretary &ndash; Property DevelopmentIndustry: Property Development Location: Dubai, UAE Employment Type: Full-TimeJob OverviewA reputable property development firm in Dubai is seeking a competent and detail-focused Executive Secretary to assist senior management in daily executive functions. This role centers on managing high-level communication, scheduling, confidential documentation, and ensuring seamless administrative operations. The ideal applicant will demonstrate strong coordination skills and prior exposure to the real estate or property development sector.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage executive calendars, appointments, and meeting arrangements.</li><li>Handle emails, phone calls, and formal correspondence with professionalism and accuracy.</li><li>Prepare, edit, and organize executive reports, presentations, and official documents.</li><li>Maintain secure and well-structured records, contracts, and confidential files.</li></ul>Office Coordination &amp; Documentation<ul><li>Develop and manage filing systems for legal papers, agreements, and company records.</li><li>Assist management with property listings, marketing materials, and internal communications.</li><li>Track executive instructions and ensure timely completion of assigned tasks.</li></ul>Sales &amp; Management Assistance<ul><li>Coordinate with sales teams regarding client meetings, proposals, and documentation.</li><li>Provide administrative support during business presentations and negotiations.</li><li>Enable smooth communication between leadership, sales departments, and clients.</li></ul>Candidate ProfileQualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related discipline.</li><li>5&ndash;10 years of proven experience as an Executive Secretary, preferably within property development or real estate environments. (Mandatory)</li></ul>Technical Skills<ul><li>Strong command of Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Working knowledge of CRM platforms and property-related documentation processes.</li><li>Excellent organizational skills with the ability to manage multiple priorities efficiently.</li></ul>Soft Skills<ul><li>Outstanding verbal and written communication abilities.</li><li>Professional attitude with strong interpersonal skills.</li><li>High level of discretion, confidentiality awareness, and effective time management.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED7,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>property development: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Urdu (Required)</li></ul>

Executive Secretary – Property Development

HOSS Kitchen LLC

Company Name - NAAS Properties Location - Mirdif Dubai Join a trusted team. Lionheart Real Estate is looking for a hard-working Administrative Officer to help run our office and support our agents.Key Responsibilities<ul><li>Fill out and manage all Dubai property paperwork (Forms A, B, F, and MOUs).</li><li>Use Trakheesi and follow RERA rules to keep everything legal.</li><li>Update property listings on the portals (Bayut, Dubizzle, Property Finder etc) and keep our database organized.</li><li>Talk to clients, book meetings, and help organize property viewings.</li><li>During your downtime, you are responsible for calling through our database of previous leads/data.</li><li>Welcome clients and visitors while maintaining a clean, presentable reception area</li><li>Assist with staff onboarding and maintain attendance records</li><li>Keep administrative CRM, trackers, lead sheets, and deal documents updated</li><li>Support agents with listing uploads, documentation, and coordination tasks</li><li>Organize invoices, manage expense logs, and maintain proper filing systems</li></ul>Requirements<ul><li>You must have at least 2 years of experience working in a Dubai real estate office.</li><li>You need to understand how Dubai property laws and paperwork work.</li><li>Strong communication skills with a pleasant and professional demeanor</li><li>Presentable, confident, and comfortable interacting with clients</li><li>Skilled in Real Estate Administration Tasks (Contracts, Forms &amp; Listing )</li><li>Highly organised, dependable, and detail-focused</li><li>Fluent in English</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED6,000.00 per month

Real Estate Office Admin

Gates MEA

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 Company Description
 
 
 
 
 
 
 Gates Group is one of the largest independent diversified business conglomerates based in the UAE. Since 2009, Gates Group has operated across dynamic industries such as oil &amp; gas, energy, steel manufacturing, real estate, travel, and business consultancy services. Gates MEA is a trusted partner for business needs including business setups, company bank solutions, VAT &amp; Corporate Tax, accounting, procurement, logistics, residency, marketing, and project management services. With strategic locations in UAE, Oman, Saudi Arabia, Egypt, South Korea, Malta, Brazil, and Singapore, Gates MEA provides top-notch services and expert local knowledge.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 
 This is a full-time on-site role for an Administrative Assistant located in Dubai, United Arab Emirates. The
 
 Administrative
 
 Assistant will be responsible for providing executive administrative support, managing diaries, scheduling appointments, handling clerical tasks, and facilitating communication between various stakeholders. Day-to-day tasks include organizing meetings, coordinating travel arrangements, preparing reports, handling logistic operations, procurement and maintaining records with utmost professionalism and confidentiality.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
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 Personal Assistance and Executive Administrative Assistance skills
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 Strong Communication and Diary Management skills
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 Proficient Clerical Skills
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 Excellent organizational and time management abilities
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 Ability to work independently and efficiently in a fast-paced environment
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 Bachelor's degree in Business Administration, Management, or related field preferred
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 Previous experience in a similar role is a plus
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Administrative Assistant

redef9skiLLs

Executive Assistant to Founder Location: Dubai (Hybrid/Remote flexibility)Type: Full-timeReports to: Founder &ndash; Award-winning Blogger, Investor &amp; EntrepreneurAbout the Role You&rsquo;ll be working directly with a high-performing solopreneur who operates across multiple domains&mdash; digital media, investing, wellness, and real estate&mdash; while maintaining a grounded, mindful lifestyle.This is not a narrow desk job. You&rsquo;ll manage moving parts across business, travel, and personal life. The pace can be fast, the variety high, and the learning curve steep. Your north star: save time, reduce friction, and keep systems running smoothly.Key Responsibilities 1. Operations &amp; Coordination● Manage the founder&rsquo;s calendar, inbox, and daily priorities, ensuring clarity and flow across meetings and projects.● Coordinate with vendors, consultants, coaches, and trainers (finance, SEO, gym, yoga, etc.).● Handle bills, invoices, and expense tracking, maintaining accurate financial logs.● Maintain internal systems (Google Workspace, Notion, Slack, ChatGPT, etc.) to ensure all workflows stay in sync.2. Project &amp; Travel Management● Oversee project timelines, priorities, and deliverables across digital businesses, real estate ventures, and wellness projects.● Manage flight bookings, conference registrations, and visas for global travel.● Plan and Book hotels, restaurants, and experiences with attention to aesthetics, energy, and purpose of each trip.3. Lifestyle &amp; Family Support● Coordinate schedules for the founder&rsquo;s family, and home logistics.● Book appointments (doctors, therapists, spa, hair, wellness treatments).● Handle purchases, order tracking, and returns with accountability and simplicity.● Maintain lists of past family activities, preferences, and what worked well.4. Communication &amp; Research● Draft and manage emails, reports, SOPs, and affiliate communications with strong written English.● Conduct light research and synthesis &mdash; from investment data to travel options to affiliate trends.● Manage relationships via CRM tools (DEX, Notion) &mdash; maintaining contact notes and low-key outreach reminders.5. Systems &amp; Automation● Support process design, templates, and SOP documentation for recurring workflows.● Use AI and automation tools (ChatGPT, Zapier, Notion AI) to simplify repetitive work.● Track progress and build dashboards for recurring activities (finance, wellness, real estate).Who You Are● Organized operator: You find joy in turning chaos into flow.● Tech-comfortable: You navigate tools like Notion, Google Workspace, and AI apps with ease.● Discreet and grounded: You handle sensitive personal and business information with quiet confidence.● Emotionally intelligent: You can sync with different moods and contexts &mdash; business, family, and mindfulness alike.● Curious learner: You&rsquo;re proactive, adaptable, and excited by growth and variety.● Good communicator: You write with clarity and warmth, and speak with professionalism and tact.Preferred Background● 3&ndash;6 years of experience as an EA, Project Coordinator, or Operations Assistant.● Exposure to startup, creative, or digital business environments.● Experience managing multi-context work (professional + personal).● Strong written English and comfort with remote collaboration tools. Growth Path This role can evolve into Operations Partner for the right person &mdash; someone who not only executes but begins to think in systems, anticipate needs, and co-design better workflows.Job Type: Full-timePay: AED80,000.00 - AED120,000.00 per year

Executive Assistant

Explore 925+ Real estate executive assistant in Dubai this February. Find roles across top companies and apply now to boost your career.