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real estate executive assistant

Mamari Estates

Hiring Now: Real Estate Sales &amp; Client Executive (Assistant to Managing Partner) Salary: AED 6,000&ndash;8,000 + monthly performance bonuses Location: Palm Jumeirah, Dubai | Start: Immediate Availability: 1 position onlyMamari Estates is hiring a sharp, commercially minded Real Estate Sales &amp; Client Executive to support our Managing Partner. This is a client-facing, deal-focused role for someone who can move fast, think clearly, and help drive transactions forward &mdash; not a routine admin position.Key Responsibilities<ul><li>Source and shortlist properties aligned with client briefs</li><li>Qualify leads and manage follow-ups via calls, WhatsApp, and CRM</li><li>Assist with deal preparation: pricing, comps, documents, and timelines</li><li>Support listings, coordination, and contract-related tasks</li><li>Research developers, projects, and market updates (off-plan &amp; secondary)</li><li>Troubleshoot day-to-day operational items and keep deals on track</li></ul>Ideal Candidate Profile<ul><li>Based in Dubai with real estate experience (required)</li><li>Highly organized, proactive, and detail-oriented</li><li>Confident coordinating across agents, clients, and developers</li><li>Familiar with Dubai developers, off-plan process, and contracts</li><li>Comfortable using Excel and daily tools such as WhatsApp, Notion, and ChatGPT</li></ul>What We Offer<ul><li>Competitive salary + monthly bonuses tied to performance</li><li>Direct mentorship and daily exposure to high-value deals</li><li>Growth path within a fast-moving, scaling brokerage</li></ul>How to ApplyShortlisted candidates will be requested to submit a short video response to role-specific questions.Apply only if you meet the experience requirements above.Job Types: Full-time, PermanentPay: AED6,000.00 - AED8,000.00 per month

Real Estate Sales & Client Executive (Managing Partner Assistant)

Driven Properties

<div>We are looking for a highly professional and well spoken Executive Assistant to support one of our top performing brokers. The main focus of this role is CRM management, listings coordination, and marketing support. The successful candidate will work closely with VIP clients and must maintain a polished and professional demeanor at all times.
Key Responsibilities
Manage and update CRM records, ensuring all listings, client data, and follow ups are accurate and up to date.
Create, update, and manage property listings across major portals including Bayut, Property Finder, and Dubizzle.
Maintain strong working knowledge of Property Monitor for pricing, market comparisons, and listing accuracy.
Prepare high quality marketing flyers for both rental and sale properties using branded templates.
Coordinate property marketing activities to ensure timely posting and visibility.
Support client communication through WhatsApp broadcasts, follow ups, and occasional cold calling when required.
Attend property viewings on behalf of the broker when needed and provide professional client support.
Assist with scheduling, documentation, and general administrative support related to listings and client management.
Maintain confidentiality and represent the broker and company with a professional image at all times. 
Requirements 
Excellent communication skills and very well spoken in English. Additional languages are a plus.
Strong knowledge of CRM systems and property listing portals including Bayut, Property Finder, and Dubizzle.
Strong working knowledge of Property Monitor is required.
Confident, presentable, and comfortable dealing with VIP clients.
Highly organized with strong attention to detail.
Able to multitask and thrive in a fast-paced environment, demonstrating strong proactivity
Previous experience in real estate or property administration is preferred 
Benefits 
<ul><li>
Work in a professional and friendly office environment</li><li>
Training and onboarding provided</li><li>
Opportunity to grow within a reputable Real Estate company</li><li>
Competitive salary package (based on experience)</li><li>
Visa and standard company benefits</li></ul></div>

Executive Assistant to Top Broker

Zolo Real Estate LLC

Job DescriptionWe are a growing real estate company in Dubai seeking an experienced Real Estate Admin Executive to manage Trakhees permits, property advertising on online portals, and general office administration. The ideal candidate will have hands-on experience in UAE real estate administration and strong attention to detail.Key Responsibilities- Apply for and manage Trakhees permits for property advertisements and marketing materials. - Upload, update, and manage property listings on:Bayut, Property Finder - Ensure all listings comply with RERA and Trakhees regulations - Coordinate with sales agents to collect listing details, prices, and availability - Prepare and manage real estate documentation (Forms A, B, F, MOUs, NOCs) - Maintain client, property, and transaction records - Handle daily office administration, correspondence, and filing - Coordinate with PROs, developers, and government authorities when requiredRequirements:- Minimum 3&ndash;5 years experience in UAE real estate administration - Proven experience handling Trakhees permits - Experience listing properties on Bayut and Property Finder. - Strong knowledge of Dubai real estate documentation and compliance - Good command of English (Arabic is an advantage) - Proficient in MS Office and CRM systems. - Well-organized, detail-oriented, and able to multitask. - Can join immediatelyKey Competencies<ul><li>Attention to detail</li><li>Strong coordination skills</li><li>Time management</li><li>Problem-solving ability</li><li>Professional communication</li><li>Confidentiality and integrity</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Can you join immediately?</li></ul>

Real Estate Admin Executive

Whitespace Global

Real Estate Administrative AssistantPosition SummaryThe Real Estate Administrative Assistant provides day-to-day administrative support to real estate agents, brokers, property managers, or the real estate department. This role ensures efficient office operations, assists with transaction coordination, manages documentation, and supports client and tenant communications.Key ResponsibilitiesAdministrative Support<ul><li>Provide direct administrative support to real estate agents, brokers, or management team</li><li>Manage calendars, schedule appointments, property showings, and meetings</li><li>Prepare correspondence, reports, presentations, and contracts</li><li>Maintain organized filing systems (digital and paper)</li><li>Answer phones and respond to emails in a professional manner</li></ul>Transaction Coordination<ul><li>Assist with preparing listing agreements, purchase contracts, leases, and addendums</li><li>Track transaction timelines and ensure deadlines are met</li><li>Coordinate inspections, appraisals, and closing appointments</li><li>Collect and organize required documents for closings</li><li>Maintain transaction files for compliance purposes</li></ul>Client &amp; Tenant Support<ul><li>Serve as a point of contact for clients, tenants, and vendors</li><li>Assist with tenant onboarding and move-in/move-out processes</li><li>Respond to inquiries and route maintenance or service requests appropriately</li><li>Maintain updated contact and lease records</li></ul>Marketing &amp; Listings Support<ul><li>Update property listings on MLS and marketing platforms</li><li>Assist with creating flyers, brochures, and email campaigns</li><li>Coordinate signage, photography, and marketing materials</li><li>Manage CRM system and track leads</li></ul>Financial &amp; Reporting Assistance<ul><li>Assist with invoice processing and expense tracking</li><li>Support rent tracking and payment follow-ups</li><li>Prepare basic reports as requested</li></ul>Qualifications<ul><li>High school diploma required; Associate&rsquo;s or Bachelor&rsquo;s degree preferred</li><li>1&ndash;3 years of administrative experience (real estate experience preferred)</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Familiarity with MLS, CRM, or property management software preferred</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills (written and verbal)</li></ul>Preferred Skills<ul><li>Basic knowledge of real estate terminology and contracts</li><li>Strong attention to detail and accuracy</li><li>Ability to work in a fast-paced environment</li><li>Customer-service oriented mindset</li></ul>Key Competencies<ul><li>Professionalism and discretion</li><li>Time management and prioritization</li><li>Problem-solving ability</li><li>Team collaboration</li></ul>Requirements:<ul><li>1&ndash;2 years of experience in real estate</li><li>Knowledge of leasing processes, property listings, and sales contracts</li><li>Ability to prepare documentation and support the sales and leasing team</li><li>Familiar with CRM systems and online property portals</li></ul>Job Type: Full-timePay: AED4,000.00 - AED4,500.00 per month

Real Estate Admin Assistant -Females Preferred

Realtree Properties

RealTree Properties is seeking a dynamic and organized individual to join our team as a Real Estate Admin Assistant. This role is integral to ensuring the smooth operations of our real estate transactions and supporting our team of agents. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. If you have a passion for real estate and enjoy administrative responsibilities, we encourage you to apply.Responsibilities:&middot; Provide comprehensive administrative support to real estate agents and brokers, including managing calendars, scheduling appointments, and handling correspondence.&middot; Coordinate with developers to manage registration processes and ensure timely completion of required documentation.&middot; Act as the primary point of contact with developers for scheduling project briefings, presentations, and meetings&middot; Maintain and update real estate databases, ensuring accuracy and completeness of client information and property listings.Prepare, review, and process real estate documents including tenancy contracts, Memorandums of Understanding (MOUs), and sales agreements (Contracts A, B, and F)&middot; Prepare and distribute contracts, leases, and other legal documents as required.&middot; Facilitate the closing process by coordinating inspections, appraisals, and title work.&middot; Respond promptly to client inquiries and provide exceptional customer service throughout the buying and selling process.&middot; Assist with general office duties, including answering phones, filing paperwork, and managing office supplies.&middot; Collaborate with team members to ensure efficient workflow and excellent client satisfaction.&middot; Stay informed about industry trends, market conditions, and real estate regulations.Requirements:<ul><li>Bachelor's degree preferred.</li><li>Previous experience in an administrative role, preferably in real estate or a related field.</li><li>Proficiency in Microsoft Office Suite and familiarity with real estate software (e.g., MLS systems).</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication skills, both verbal and written.</li><li>Ability to multitask and prioritize tasks effectively in a deadline-driven environment.</li><li>Positive attitude, professionalism, and a strong work ethic.</li><li>Knowledge of real estate terminology and practices is a plus.</li><li>Ability to work independently as well as part of a team.</li></ul>Join the RealTree Properties team and become part of a supportive and dynamic work environment where your skills and contributions are valued. Apply today to embark on an exciting career in real estate administration!RealTree Properties is an equal opportunity employer and welcomes candidates from diverse backgrounds.send your CV to saba@realtree.ae or WhatsApp / Call me +971 52 929 2111Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Can you join Immediately? </li></ul>Experience:<ul><li>Dubai: 1 year (Required)</li><li>Real Estate: 1 year (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Admin Assistant

RealTree Properties is seeking a dynamic and organized individual to join our team as a Real Estate Admin Assistant. This role is integral to ensuring the smooth operations of our real estate transactions and supporting our team of agents. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. If you have a passion for real estate and enjoy administrative responsibilities, we encourage you to apply.Responsibilities:&middot; Provide comprehensive administrative support to real estate agents and brokers, including managing calendars, scheduling appointments, and handling correspondence.&middot; Coordinate with developers to manage registration processes and ensure timely completion of required documentation.&middot; Act as the primary point of contact with developers for scheduling project briefings, presentations, and meetings&middot; Maintain and update real estate databases, ensuring accuracy and completeness of client information and property listings.Prepare, review, and process real estate documents including tenancy contracts, Memorandums of Understanding (MOUs), and sales agreements (Contracts A, B, and F)&middot; Prepare and distribute contracts, leases, and other legal documents as required.&middot; Facilitate the closing process by coordinating inspections, appraisals, and title work.&middot; Respond promptly to client inquiries and provide exceptional customer service throughout the buying and selling process.&middot; Assist with general office duties, including answering phones, filing paperwork, and managing office supplies.&middot; Collaborate with team members to ensure efficient workflow and excellent client satisfaction.&middot; Stay informed about industry trends, market conditions, and real estate regulations.Requirements:<ul><li>Bachelor's degree preferred.</li><li>Previous experience in an administrative role, preferably in real estate or a related field.</li><li>Proficiency in Microsoft Office Suite and familiarity with real estate software (e.g., MLS systems).</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication skills, both verbal and written.</li><li>Ability to multitask and prioritize tasks effectively in a deadline-driven environment.</li><li>Positive attitude, professionalism, and a strong work ethic.</li><li>Knowledge of real estate terminology and practices is a plus.</li><li>Ability to work independently as well as part of a team.</li></ul>Join the RealTree Properties team and become part of a supportive and dynamic work environment where your skills and contributions are valued. Apply today to embark on an exciting career in real estate administration!RealTree Properties is an equal opportunity employer and welcomes candidates from diverse backgrounds.send your CV to saba@realtree.ae or WhatsApp / Call me +971 52 929 2111Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Can you join Immediately? </li></ul>Experience:<ul><li>Dubai: 1 year (Required)</li><li>Real Estate: 1 year (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Real Estate Admin Assistant (Female)

Aston Gate Real Estate Inc. Brokerage

ob Title: CEO Sales Assistant (Client-Facing) &ndash; Real EstateLocation: Dubai (On-site + Field) Job Type: Full-time Compensation: base + commission (OTE AED 12,000&ndash;15,000/month for strong performers including commission)The RoleWe&rsquo;re hiring a client-facing Sales Assistant to work directly with the CEO in a high-performance real estate environment. This is not a back-office admin role. You will be speaking with clients, managing follow-ups, attending viewings, supporting negotiations, and learning the real estate business at speed.If you are sharp, confident, presentable, and hungry to grow into a serious real estate career, this role is for you.What You&rsquo;ll Do<ul><li>Speak with new and existing clients (calls, WhatsApp, meetings)</li><li>Qualify leads and book meetings/viewings for the CEO</li><li>Attend property viewings and client meetings when required</li><li>Follow up consistently and keep leads warm until closing</li><li>Support deal flow: coordination, reminders, client updates, next steps</li><li>Keep communication professional, fast, and organized</li><li>Learn the market and build the skills to progress into a higher role</li></ul>Who We Want<ul><li>Strong communication and confidence speaking with clients</li><li>Presentable, mature, and professional attitude</li><li>Highly organized with fast response time and clean follow-up habits</li><li>Ambitious: you want to grow in real estate, not &ldquo;just a job&rdquo;</li><li>Comfortable with targets and performance-based earnings</li><li>Dubai real estate experience is a plus (not required if you learn fast)</li></ul>What You Get<ul><li>Direct mentorship and exposure to real deals with the CEO</li><li>Base salary + commission structure with clear earning potential</li><li>Growth path into Sales / Portfolio / Client Advisory roles based on performance</li><li>A role where your income increases as your skills and conversions increase</li></ul>ScheduleFull-time, 6 days/week (typical real estate schedule). Some flexibility based on client meetings.Job Type: Full-timePay: AED4,000.00 - AED15,000.00 per monthWork Location: In person

Personal Assistant to CEO - Real Estate

Explore 1312+ Real estate executive assistant in Dubai this March. Find roles across top companies and apply now to boost your career.