sales executive

real estate agent

real estate sales agent

executive assistant

real estate consultant

real estate executive assistant

Patriot Real Estate

About Us:Patriot Real Estate is a premier brokerage firm and a top 20 agency recognized by the Dubai Land Department. Based in Dubai, we partner with renowned developers to provide a wide range of real estate solutions. At Patriot, we are dedicated to delivering exceptional customer service, integrity, and a seamless experience for clients.Job Description: We are seeking an Executive Assistant cum Administrative Specialist to support our dynamic team and ensure the efficient handling of daily administrative tasks. The ideal candidate will play a key role in maintaining our client database, coordinating documentation, and supporting senior agent with property listings and client communications.Key Responsibilities:<ul><li>Handle administrative duties, including managing client records, property listings, and office documentation.</li><li>Support sales agents by organizing property listings, updating marketing materials, and assisting with client communications.</li><li>Coordinate with developers and clients for property documentation and ensure compliance with company policies.</li><li>Manage schedules, arrange appointments, and coordinate team meetings and site visits.</li><li>Assist in preparing and maintaining up-to-date client reports and property listings for management.</li><li>Provide exceptional customer service and maintain positive client relationships.</li></ul>Qualifications:<ul><li>Previous 1+ year of experience in real estate administration or office management is preferred.</li><li>Strong organizational skills with attention to detail.</li><li>Excellent communication skills in English (additional languages are a plus).</li><li>Proficiency in Microsoft Office Suite and CRM software.</li><li>Ability to work effectively within a fast-paced, team-oriented environment.</li></ul>Why Join Us:Patriot Real Estate offers a collaborative work environment and opportunities to grow within the real estate industry. Join us as we help shape the future of property investment in Dubai!Job Type: Full-timePay: AED3,000.00 per monthApplication Question(s):<ul><li>What is your visa status?</li><li>This position is urgent, will you be able to join immediately?</li><li>How many years of experience as an admin or Executive Assistant in Real Estate Industry?</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Executive Assistant (Real Estate)

MIRA Search

FORMA INSULATIONJob Summary:We are seeking a proactive, highly organized, and detail-oriented Personal Assistant to provide comprehensive administrative and operational support to our lead Real Estate Agent/Broker. The ideal candidate will be a strong communicator, able to manage multiple priorities in a fast-paced environment, and possess a keen interest in the real estate industry. This role is crucial for ensuring smooth daily operations and allowing the agent to focus on client acquisition and sales.Key Responsibilities:Administrative &amp; Transaction Coordination:<ul><li>Manage and maintain the Agent's calendar, schedule appointments, showings, and meetings.</li><li>Handle all incoming and outgoing communications, including screening phone calls and managing the email inbox.</li><li>Prepare, organize, and manage real estate documents, contracts, listing agreements, and disclosures (under the agent's supervision).</li><li>Maintain and update the client database (CRM) and filing systems (electronic and paper).</li><li>Coordinate with clients, lenders, title companies, inspectors, and other vendors to ensure smooth transaction timelines.</li></ul>Marketing &amp; Client Support:<ul><li>Assist in preparing and distributing marketing materials (flyers, brochures, social media posts) for listings and team promotion.</li><li>Coordinate property showings and open houses, ensuring properties are appropriately prepared.</li><li>Manage and update property listings on MLS and other online platforms.</li><li>Conduct market research and compile data as needed for Comparative Market Analysis (CMAs).</li><li>Provide exceptional customer service and follow-up support to past and prospective clients.</li></ul>General Support:<ul><li>Run occasional personal and business errands.</li><li>Manage office supplies inventory and organization.</li><li>Assist with bookkeeping tasks, expense tracking, and invoice management.</li></ul>Qualifications and Skills:Required:<ul><li>High School Diploma or equivalent.</li><li>Proven experience in an administrative or assistant role (1-2 years preferred).</li><li>Exceptional organizational, time management, and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace.</li><li>Strong ability to maintain confidentiality and exercise discretion.</li><li>Valid driver's license and reliable transportation.</li></ul>Preferred:<ul><li>Previous experience in the Real Estate industry.</li><li>Familiarity with real estate-specific software (e.g., MLS, CRM systems like Follow Up Boss, etc.).</li><li>Knowledge of basic real estate transaction processes.</li><li>Associate's or Bachelor's degree.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your expected salary in AED Monthly?</li><li>What is your notice period in days?</li><li>Please provide your WhatsApp number for easier communication.</li></ul>

Personal Assistant (Real Estate Experience)

AMA Holding

We are a leading real estate company specializing in property management, sales, and leasing. We are committed to delivering exceptional service and support to our clients. We are currently seeking a highly motivated and experienced Administrative Assistant to join our dynamic team.Job Description:We are currently seeking for an Administrative Assistant with expertise in Contracts A, B, F, and Ejari and a strong skill set in communication, negotiation, and customer service. The ideal candidate will be highly literate with PC applications and site portals, and possess excellent English language skills.Key Responsibilities:<ul><li>Welcome guests and visitors</li><li>Prepare and manage Ejari contracts and related documentation.</li><li>Will handle administrative work for the Real Estate Sales Team, including handling phone calls, emails, broadcast messages, follow ups, and correspondence.</li><li>Maintain and update property listings on various site portals.</li><li>Will handle preparation of lease agreements, sales contracts, and other legal documents.</li><li>Coordinate and schedule property viewings, inspections, and meetings.</li><li>Handle client inquiries and provide exceptional customer service.</li><li>Maintain organized and accurate records of all transactions and communications.</li><li>Support the team with general office duties and other tasks as required.</li></ul>Requirements:<ul><li>Proven experience as an Administrative Assistant in Dubai Real Estate industry, with high level of knowledge in UAE government portals and sites such as DLD (Ejari, RERA, etc.), Dubai Municipality, Trakhees, Nakheel, etc.</li><li>Proficiency in preparing and managing contracts A, B, F, and Ejari (new, renewal, modifications)</li><li>Basic Accounting skills (payments, cheques collection and deposits, etc.)</li><li>Strong communication and negotiation skills.</li><li>Moving in/out procedures, Handover for purchased units</li><li>Highly literate with PC applications (e.g., Microsoft Office Suite) and site portals (e.g., property listing websites).</li><li>Excellent English language skills, both written and verbal.</li><li>Exceptional customer service skills with a professional and courteous demeanor.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to multitask and prioritize tasks effectively.</li><li>High level of discretion and confidentiality.</li><li>MALE ONLY, Asian nationality</li></ul>Please send your CV to careers.amaholding@gmail.comJob Types: Full-time, PermanentApplication Question(s):<ul><li>are you available to join anytime?</li></ul>Experience:<ul><li>UAE Real Estate: 2 years (Preferred)</li></ul>Application Deadline: 15/10/2025 Expected Start Date: 15/10/2025

Real Estate Administrative Assistant

Dr Nutrition UAE

Job Description We are looking for a proactive and detail-oriented Real Estate Assistant to join our growing real estate team. The ideal candidate will provide high-level administrative support to ensure smooth day-to-day operations of the office and assist our agents with listings, documentation, and client communication. Key Responsibilities <ul><li>Manage and organize property listings, contracts, and client files.</li><li>Coordinate appointments, property viewings, and meetings.</li><li>Handle incoming calls, emails, and general inquiries.</li><li>Prepare reports, spreadsheets, and presentations as needed.</li><li>Liaise with clients, agents, and vendors professionally.</li><li>Ensure timely submission of real estate documentation and forms.</li><li>Maintain digital and physical filing systems.</li><li>Support marketing activities (e.g., brochures, online listings, social media posts).</li></ul> Requirements <ul><li>Minimum 1 year of experience in real estate as an agent / admin or related field.</li><li>Strong administrative skills.</li><li>Valid UAE Driver's License.</li><li>Excellent communication and negotiation skills.</li><li>Professional, proactive, and client-oriented.</li></ul><img src="https://www.jobg8.com/Tracking.aspx?DnLcRSskKu9hKsy6EiHOuoZuBARu18QIc" width="0" height="0" />

Real Estate Assistant

AL RIYADY CORPORATE SERVICES FZE LLC

The HR Executive will manage and support human resources activities within the real estate company. This includes recruitment, onboarding, employee relations, payroll coordination, and maintaining HR records. The role requires ensuring compliance with labor laws and company policies while supporting the overall HR strategy to attract, retain, and develop talent in the real estate sector.Responsibilities<ul><li>Manage end-to-end recruitment and onboarding processes for new hires.</li><li>Maintain and update employee records and HR databases.</li><li>Support payroll processing and benefits administration.</li><li>Ensure compliance with labor laws and company policies.</li><li>Assist in performance management and employee development initiatives.</li><li>Handle employee relations and provide HR guidance to staff.</li><li>Coordinate HR-related documentation and reports for management.</li><li>Support HR projects and process improvements as required.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>Proven experience as an HR Executive or HR Officer, preferably in the real estate or property sector.</li><li>Strong knowledge of labor laws and HR best practices.</li><li>You can join immediately</li></ul>Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per month

HR Executive with Real Estate Experience

Al Buraq Al Abyad Interior Decoration

We are a reputed real estate company in Dubai, AlBurraq is looking to hire an Admin in addition to our outstanding team. Please send your CV to 058 580 6765 for quick review.STRICTLY APPLY IF YOU HAVE EXPERIENCE IN DUBAI REAL ESTATE ADMIN WORK, No one is available to give training, we expect you to start immediately on your own.**1 year to 2 years experience as a Real Estate Admin Assistant**Responsibilities:<ul><li>Serve as the primary point of contact between the manager and internal and external clients.</li><li>Screen and direct phone calls and emails, and distribute correspondence accordingly.</li><li>Handle requests and queries in a timely and appropriate manner.</li><li>Produce reports, presentations, and briefs Devise and maintain the office filing system Handling CRM and monitor other Property advertisement portals.</li><li>Submit the required documents for each property to get the Trakheesi Permit Monitoring inventory for sales, rentals, and renewals.</li><li>Create and maintain spreadsheets in Excel and report to the Managing Director Compose, edit, and draft letters, addenda, and property-related contracts.</li><li>Calling Landlords, checking availability, arranging viewings, Answering Inquiries, and assisting clients. Compiling, organize, and accurately finalizing documents for office records, able to make tenancy contracts, sales MOU, trakheesi permits.</li><li>Edit property pictures/ listings, create new listings, manage social media marketing (Facebook, Instagram, LinkedIn, etc.)</li></ul>Requirements :The candidate is expected to have the following competencies:<ul><li>Expert with all MS Office suite applications, excellent marketing research skills, capable of managing multiple tasks, good English communication skills, smart and presentable.</li><li>Provides general office and operational support</li><li>Well informed of all related online property advertisements(Property finder, Dubizzle, etc)</li><li>Adhere to RERA rules and regulations (Full knowledge of Trakheesi)</li><li>Knowledgeable of all real estate-related forms (Forms A, B, and I, etc.) Office administration, Corporate communications, Working within strict deadlines,</li><li>Organizational skills, Minimum 1-year experience in Real Estate is a must.</li></ul>Note: Please don't apply if you do not meet the above qualification!!Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthExperience:<ul><li>Real Estate Admin : 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Experience Real Estate Female Admin

Xperience Realty

Xperience Realty is hiring a high-calibre Executive Assistant to support one of their real estate agents in Dubai. This is an operator-first role that blends top-level admin, client relationship management, digital marketing support (social + SEO), and light web/backend ownership, the EA will be the agent&rsquo;s right hand across operations, marketing and lead generation.1) Summary of experience&#9679; 3+ years of experience as an Executive Assistant, Personal Assistant, Operations Coordinator or similar, ideally supporting C-suite or high-net-worth professionals.&#9679; Preferably 2+ years in real estate, proptech, luxury services, brokerage, or a marketing/agency environment.&#9679; Demonstrable social media + content experience (running channels, content calendars, copywriting) and SEO exposure (on-page, analytics, basic keyword work).&#9679; The ideal candidate brings hands-on web familiarity and is confident navigating the backend of websites and ensuring everything runs smoothly from a performance and SEO standpoint.&#9679; Proven use of CRMs (HubSpot, Pipedrive, Salesforce or similar), scheduling tools, and automation platforms.&#9679; Fluent English is required; Arabic, Mandarin and/or other languages are a strong advantage.2) What to expect :-&#9679; This is high-pace, high-touch: you&rsquo;ll juggle calendar triage for your real estate agent, coordinate with HNW clients, last-minute site visits, urgent marketing campaigns, and inbound lead triage, often outside standard 9&ndash;5.You are both operator and strategist: execute day-to-day admin flawlessly, and also proactively propose/implement content and lead-gen improvements.&#9679; Discretion is non-negotiable. You&rsquo;ll handle confidential documents, client details, and sensitive negotiations.&#9679; Expect a broad remit, from booking international travel and preparing investor packs to publishing Instagram reels and helping drive lead generation.3) Role &amp; responsibilities (how you&rsquo;ll support the agent)A. Administrative &amp; Client Support&#9679; Full calendar management, appointment triage, travel booking and itinerary planning (local &amp; international).&#9679; Email management and prioritisation: draft replies, manage follow-ups, and ensure SLA (service level agreement) for client responses.&#9679; Prepare property proposals, investor packs, P&amp;L summaries, meeting briefs and presentation slides.&#9679; Manage documents (NDAs, contracts) and liaise with legal/transactions teams.&#9679; On-site assistance during showings, open houses and events.B. Sales &amp; Lead Management&#9679; First-line qualification of inbound leads (phone, web forms, social DMs). Cold-call outreach and follow-up when required.&#9679; Maintain and cleanse CRM data; create and execute lead routing and nurture sequences.&#9679; Book and confirm viewings, prepare post-viewing follow-ups and feedback capture.C. Marketing &amp; Content (hands-on)&#9679; Coordinate with the social media team to manage messages and comments that trickle through their social media efforts.&#9679; Coordinate with photographers, videographers, and the editorial team to meet timelines on video production.&#9679; SEO and web maintenance: consistently ensure the website is up to date with the latest content and has no glitches.&#9679; Produce bi-weekly performance reports (social, leads, website) and action items.D. Technical &amp; Web/Backend Support&#9679; Maintain listings on Bayut, Property Finder, Dubizzle and other global portals; keep inventory accurate.&#9679; Basic WordPress/CMS edits (pages, listings, forms), manage plugins, and coordinate with developers for larger fixes.&#9679; Identify gaps in lead generation process and help implement simple positive changes to overcome gaps.&#9679; Troubleshoot hosting/DNS/email issues at a basic level and provide clear ticketing details to devs when escalation is required.E. Operations &amp; Special Projects&#9679; Assist with event logistics, partnerships and festival activations.&#9679; Support the agent&rsquo;s wider team (marketing, operations, legal) as needed &mdash; act as a bridge and gatekeeper.&#9679; Proactively suggest process improvements and help implement them.4) Skills &mdash; broken down clearlySoft skills (must-have)&#9679; Exceptional verbal &amp; written communication &mdash; polished, confident phone presence for cold calls and HNW interactions.&#9679; Emotional intelligence &amp; diplomacy &mdash; handle delicate client conversations, complaints and negotiations tactfully.&#9679; Proactivity &amp; ownership &mdash; anticipates needs and acts without waiting for instructions.&#9679; Prioritisation &amp; resilience &mdash; adapt quickly, multi-task and focus under pressure.&#9679; Discretion &amp; integrity &mdash; strict confidentiality with client and company information.&#9679; Client-facing polish &mdash; professional presentation, punctuality and attention to detail.&#9679; Positive &ldquo;closer&rdquo; mentality &mdash; comfortable pushing for appointments, confirmations and next steps.Technical skills (must-have / important)&#9679; CRM proficiency &mdash; HubSpot, Pipedrive or Salesforce; comfortable building pipelines and automations.&#9679; Social media and basic video creation or direction.&#9679; SEO basics &mdash; keyword research, on-page SEO, metadata, Google Search Console, basic analytics.&#9679; Web/CMS skills &mdash; backend familiarity&#9679; Graphic &amp; video tools (basic) &mdash; Canva, CapCut, simple Adobe or Premiere skills are a plus.&#9679; Property portals &amp; listings: experience listing and optimising properties on Bayut, Property Finder, Dubizzle or other global portals would be an advantage.&#9679; Proactive system improvement: The ideal candidate naturally identifies inefficiencies in daily workflows and researches, tests, and implements new software or integrations that can improve productivity, data accuracy, and overall team performance.5) Qualifications &amp; other requirements&#9679; Bachelor&rsquo;s degree preferred (Business, Marketing, Communications, IT or related) but demonstrable experience can substitute.&#9679; Right to work in UAE (or willingness to relocate; employer may sponsor visa).&#9679; Clean, professional references from previous managers/clients.&#9679; Availability for occasional evenings/weekends and domestic travel.&#9679; Portfolio of social posts, content calendars or case studies demonstrating past work6) Nice-to-have / differentiators&#9679; RERA familiarity or previous exposure to Dubai property regulations.&#9679; Arabic and/or Mandarin speaker.&#9679; Experience supporting agents targeting international investors (UK, India, Russia, GCC).7) KPIs &amp; how success will be measured&#9679; Lead response SLA &mdash; initial contact within X hours (defined by agency).&#9679; Leads qualified &amp; appointments set per month.&#9679; Calendar &amp; admin accuracy &mdash; error rate in bookings and client no-shows.&#9679; Content cadence &amp; engagement &mdash; posts published on schedule; engagement uplift.&#9679; Website &amp; listing health &mdash; lead volume from organic/paid channels; SEO keyword improvements.&#9679; CRM hygiene &mdash; % of contacts with complete profiles and correct tags.&#9679; Project delivery &mdash; timely completion of campaigns, events and special projects.8) Interview &amp; assessment suggestions (practical screening)Stage 1 &mdash; CV + portfolio review&#9679; Look for evidence of the exact mix: EA + social + web.Stage 2 &mdash; Phone screen (30 mins)&#9679; Evaluate phone presence, cold-call comfort, language fluency, availability.&#9679; Ask for 2 examples of conflict handled with a client and 2 process improvements they implemented.Stage 3 &mdash; Practical test (take-home, 24&ndash;48 hrs)&#9679; a) Draft 3 short email templates: initial outreach, viewing follow-up, nurture.&#9679; b) Perform a 1-page SEO checklist / quick wins audit for the agents website (3&ndash;5 actions).Kindly Share your CV @chathu.r@xrealty.ae / WA +971565467362Only selected candidates will be contacted.Job Type: Full-timePay: From AED6,000.00 per month

Executive Assistant - Senior EA for Real Estate Agent

Explore 3527+ Real estate executive assistant in Dubai this October. Find roles across top companies and apply now to boost your career.