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sales administrator

Eastern Sands

Job Description &ndash; Administrator &amp; ReceptionistCompany: Eastern Sands Real Estate, Abu DhabiPosition OverviewEastern Sands Real Estate is seeking a professional Administrator &amp; Receptionist with proven experience in the Abu Dhabi real estate industry. The candidate must be fluent in Arabic and English, highly organized, and capable of managing front desk operations while supporting administrative and real estate teams. Familiarity with tenancy contracts, Tawtheeq procedures, and client servicing in Abu Dhabi is required.Key ResponsibilitiesReception &amp; Client Handling<ul><li>Welcome and assist clients, visitors, and partners in a professional, bilingual manner (Arabic &amp; English).</li><li>Handle incoming calls, WhatsApp, and email inquiries, ensuring smooth communication.</li><li>Schedule property viewings, client meetings, and follow up with tenants and buyers.</li><li>Maintain a professional and welcoming reception area.</li></ul>Administration &amp; Office Management<ul><li>Maintain company records, contracts, and organized filing systems.</li><li>Prepare and manage correspondence, letters, and documents in both Arabic and English.</li><li>Coordinate with PRO for government tasks (visas, trade license, Tawtheeq, etc.).</li><li>Support HR tasks such as attendance, leave tracking, and employee files.</li><li>Handle meeting schedules, travel bookings, and general office administration.</li></ul>Real Estate Support<ul><li>Assist leasing and sales teams with documentation and client follow-ups.</li><li>Maintain tenant files, lease agreements, renewals, and client databases.</li><li>Process Tawtheeq registrations and tenancy-related formalities.</li><li>Follow up with clients regarding renewals, documentation, and service requests.</li></ul>Key Skills &amp; Competencies<ul><li>Strong knowledge of Abu Dhabi real estate procedures, tenancy laws, and Tawtheeq.</li><li>Excellent communication and interpersonal skills in Arabic and English (spoken &amp; written).</li><li>Proficiency in MS Office (Word, Excel, Outlook); CRM knowledge is a plus.</li><li>Well-presented, organized, and able to multitask in a fast-paced environment.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field.</li><li>Minimum 1&ndash;3 years of experience as an Administrator/Receptionist in the Abu Dhabi real estate sector.</li><li>Fluency in Arabic and English is mandatory.</li></ul>Reporting To<ul><li>General Manager / CEO</li></ul>Job Type: Full-time

Administrator/Receptionist

VORTEXEN DYNAMICS INDUSTRIAL SOLUTIONS - SOLE PROPRIETORSHIP L.L.C.

Provide end-to-end sales administration support to accelerate market entry and order execution: manage vendor registrations, coordinate sourcing and supplier onboarding, assist in tender participation, and arrange logistics/documentation to ensure on-time, compliant deliveries.Key ResponsibilitiesA) Vendor Registration &amp; Compliance<ul><li>Prepare, submit, and track prequalification/vendor registration files with government, semi-government, EPC, and private groups.</li><li>Maintain compliance dossiers: trade license, VAT/TRN, Chamber/ICV (if applicable), QHSE, insurances, references, bank details.</li><li>Own renewal calendars (licenses, insurances, certificates) and keep portals/profiles current.</li></ul>B) Sourcing &amp; Supplier Coordination<ul><li>Source OEMs/distributors; issue RFQs, collect quotations, and prepare commercial comparisons.</li><li>Support negotiations on price, INCOTERMS, payment terms, warranty, and lead time.</li><li>Create and track POs, follow up production/dispatch, and resolve non-conformities with suppliers.</li></ul>C) Tendering &amp; Proposal Support<ul><li>Monitor e-procurement portals/email for RFQs/RFPs; download documents and maintain a tender tracker.</li><li>Assist scope/BOQ take-offs, compliance matrices, vendor communications, and techno-commercial formatting.</li><li>Prepare submission packs (forms, declarations, bonds/guarantees coordination with Finance when applicable) and submit before deadlines.</li></ul>D) Logistics &amp; Documentation<ul><li>Coordinate local/import shipments with freight partners; arrange pickup, delivery, and site access passes.</li><li>Prepare or collect shipping &amp; quality documents (Invoice, Packing List, HS codes, COO, CoC/CoA, MTC, MSDS, warranty).</li><li>Track OTIF (On-Time/In-Full) and update stakeholders proactively.</li></ul>E) Documentation, CRM &amp; Reporting<ul><li>Generate and file quotes, POs, DOs, GRNs, invoices, warranties, service reports with proper version control.</li><li>Maintain accurate CRM/ERP entries (pipeline, activities, expiries) and weekly dashboards (RFQs, tenders, orders, deliveries).</li><li>Support collections by sharing PODs/GRNs and coordinating with Accounts where required.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree (Business/Commerce/Engineering or similar).</li><li>2&ndash;5 years UAE experience in sales administration for industrial/general trading or EPC supply chain.</li><li>Working knowledge of e-procurement portals, INCOTERMS, and basic trade/logistics documentation.</li><li>Strong Excel (comparative statements, trackers), Word, PowerPoint; CRM/ERP familiarity (e.g., Zoho) preferred.</li><li>Detail-oriented, deadline-driven, with excellent written and verbal communication.</li><li>UAE driving license is an advantage; multilingual (English required; Arabic/Hindi/Urdu/Malayalam a plus).</li></ul>Performance KPIs<ul><li>Vendor approvals/registrations completed per quarter.</li><li>RFQ &rarr; Quote turnaround time and tender submission on-time rate.</li><li>Cost savings achieved through sourcing and negotiation.</li><li>PO &rarr; Delivery OTIF and documentation accuracy (zero returns for compliance errors).</li><li>CRM data hygiene and on-time renewal tracking.</li></ul>Job Type: Full-time

Admin/Sales

Abu Dhabi projects and infrastructure centre

Job Title: Executive Administrator&nbsp;The Executive Administrator serves as a key support figure within the organization, providing comprehensive, high-level administrative assistance to executive leadership. This role is instrumental in ensuring the smooth and efficient operation of the executive office by managing a wide range of administrative responsibilities with professionalism, discretion, and attention to detail.&nbsp;Working in close collaboration with executives and their respective teams, the Executive Administrator is responsible for managing complex calendars, scheduling and coordinating meetings, preparing documentation, and ensuring all logistical arrangements are handled efficiently. The role requires proactive planning, adaptability, and the ability to prioritize multiple tasks in a fast-paced environment.&nbsp;In addition to managing daily operations, the Executive Administrator serves as a primary point of contact for both internal and external stakeholders, fostering clear and professional communication on behalf of the executive office. A critical aspect of the role includes handling sensitive and confidential information with the utmost discretion and maintaining a high standard of organizational integrity and confidentiality.&nbsp;By anticipating the needs of the executive team and responding with timely and effective support, the Executive Administrator contributes to enhancing productivity, streamlining workflows, and enabling leadership to focus on strategic priorities.

Executive Administrator (Executive Director Governance & Planning)

Probiz Business Consultant

Job Opportunity: Office Admin with Sales Experience (Female) Location: Abu Dhabi, UAE Company: Probiz Corporate Consultancy L.L.CProbiz Corporate Consultancy L.L.C is currently looking for a qualified Office Admin with a background in sales.Requirements:<ul><li>Minimum 1 years of experience in business setup services. (Only Female Candidate)</li><li>Strong knowledge of office administration.</li><li>Minimum 1 year experience in business setup.</li><li>Good communication and organizational skills.</li></ul>Salary: AED 3,500 &ndash; AED 4,000 (monthly)How to Apply:Interested candidates can apply via Indeed or send their CV to: info@probiz.aeJob Type: Full-timePay: AED3,500.00 - AED4,000.00 per month

Office Admin with Sales Experience

SCHUCH ELECTRIC MIDDLE EAST TRADING LLC ABUDHABI

Job Title: SALES COORDINATOR (Female) - Electrical fieldJob Location: Al Mifilih Street, Abu Dhabi, UAEJob Summary: We are seeking a motivated and detail-oriented Sales Coordinator in Electrical field with lighting experience(Female) to join our sales team. The Sales Coordinator will play a crucial role in supporting the sales department by managing administrative tasks, coordinating sales activities, and ensuring smooth communication between sales teams and clients. Proven experience with DIALux is important. This position requires excellent organizational skills, strong communication abilities, and a customer-focused mindset. Spouse Visa is advantage.Key Responsibilities:<ul><li>Sales Support: Assist the sales team with daily administrative tasks, including preparing sales quotes, processing orders, and managing sales documentation.</li><li>Client Communication: Act as a point of contact for clients, providing information, answering inquiries, and ensuring timely responses to customer requests.</li><li>Order Management: Oversee the entire sales order process, from order entry to delivery, ensuring accuracy and on-time fulfillment.</li><li>Coordination: Collaborate with various departments, including Procurement, logistics, and finance, to ensure seamless execution of sales operations and campaigns.</li><li>Sales Reporting: Maintain and update sales records, generate sales reports, and track sales performance metrics.</li></ul>Qualifications:<ul><li>Education: Engineering / Diploma in Electrical</li><li>Experience: 2-3 years of experience in sales support, coordination in a related field.</li></ul>SSkills:<ul><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook) and CRM software.</li><li>Attention to detail and a customer-focused approach.</li><li>Ability to work independently and as part of a team.</li><li>Language: Fluency in English (additional languages are a plus).</li><li>Job Location: Abu Dhabi, UAE</li></ul>Job Types: Full-time, Permanent

Sales Coordinator in Electrical field (Female)

Doodle Technologies

Hiring: Sales &amp; Admin Executive (Male Candidates Only)Location: Abu Dhabi Company: Reputed Printer Sales &amp; Service ProviderWe are seeking a dynamic and versatile male candidate who can efficiently handle both sales and administrative responsibilities. If you're organized, customer-focused, and motivated to grow with a well-established printer service company, we want to hear from you!Job Title: Sales &amp; Admin ExecutiveKey Responsibilities:<ul><li>Manage printer product and service sales (hardware, consumables, maintenance)</li><li>Build and maintain strong customer relationships</li><li>Prepare and send quotations, invoices, and service documentation</li><li>Handle daily office operations and coordinate service schedules</li><li>Maintain records of sales, inventory, and client communications</li><li>Support the technical team in coordinating on-site visits and client follow-ups</li></ul>Requirements:<ul><li>1&ndash;2 years of relevant experience in sales and/or office administration</li><li>Strong communication and interpersonal skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Knowledge of printer products or IT services is an advantage</li><li>UAE driving license is a plus</li><li>Male candidates only (due to role-specific requirements)</li><li>Must be based in Abu Dhabi or willing to relocate</li><li>Immediate joining preferred</li></ul>Job Types: Full-time, Permanent

Sales & Admin Executive (Male Candidates Only)

OMX solutions LLC

Job Summary: We are seeking a highly organized and proactive Sales Coordinator to join our team. The successful candidate will support the sales department by handling administrative tasks, coordinating with clients and internal teams, and ensuring smooth execution of sales operations.Key Responsibilities:&middot; Coordinate and support the sales team with administrative and operational task.&middot; Building and leading project teams, coordinating resource allocation, and setting up effective communication frameworks.&middot; Process customer orders, quotes, and invoices accurately.&middot; Establish and maintain effective communication with vendors to support operational efficiency and procurement timelines.&middot; Maintain accurate and up-to-date records of customer interactions and sales activities within our CRM system.&middot; Respond to client inquiries and provide effective customer service support.&middot; Tracking progress and performance to proactively address deviations and maintain alignment with timelines and budgets.&middot; Communicate with internal departments to ensure smooth order fulfilment.&middot; Monitor inventory and coordinate product availability.&middot; Ensure compliance with company sales policies, pricing guidelines, and procedures.&middot; Handle documentation such as accreditation, contract, proposals, and presentations.Qualifications:&middot; Bachelor&rsquo;s degree in Business, Marketing, Computer Science or a related field preferred.&middot; Minimum of 1-2 years of proven experience in a sales support or administrative role.&middot; Proficiency in CRM systems (Zoho or similar platform) is a plus.&middot; Exceptional communication, negotiation, and presentation skills, with the ability to articulate complex concepts clearly and persuasively.&middot; Highly organized with a proven ability to manage multiple priorities.&middot; Clear and effective communicator in both written and verbal.&middot; Candidate with previous experience in a similar role is preferred.Location: Abu Dhabi or DubaiPreferred Start Date: ImmediateJob Type: Full-timeExperience:<ul><li>sales coordinator: 1 year (Required)</li></ul>

Sales Coordinator

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