executive assistant

administrative assistant

admin assistant

secretary

administrator

secretary administrative assistant

BFS INDUSTRIES FZCO

<div>
 
 
 Company Description
 
 
 
 
 
 
 
 important requirements;
 
 
 
 
 only applicants with proven work experience in Lebel Ali free zone will be considered
 
 
 
 
 applications without JAFZA experience will not reviewed
 
 
 
 
 
 
 B.F.S Industries, a subsidiary of B.F.S Holding, is a leading producer of construction materials in the Jebel Ali Free Zone. With over 20 years of industry experience, we provide durable and cost-effective concrete formwork, steel structures, and scaffolding systems to clients regionally.
 
 
 
 Role Description
 
 
 
 This is a full-time on-site role for an Administrative Secretary located in Dubai at B.F.S Industries FZCO. The Administrative Secretary will be responsible for clerical tasks, providing administrative assistance, communication with stakeholders, scheduling appointments, and delivering exceptional customer service daily.
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Clerical Skills and Administrative Assistance
 </li>
 <li>
 Strong Communication abilities
 </li>
 <li>
 Proficient in Scheduling tasks
 </li>
 <li>
 Customer Service oriented mindset
 </li>
 <li>
 Attention to detail and organizational skills
 </li>
 <li>
 Ability to multi-task and prioritize responsibilities
 </li>
 <li>
 Experience in the construction industry is a plus
 </li>
 <li>
 Advanced proficiency in MS Office suite
 </li>
 </ul>
</div>

experience administrative secretary

Belco Contracting LLC

Job Opening: Office Administrator / Secretary (Male Only) Company: Belco Contracting LLC Location: Dubai, UAEBelco Contracting LLC, a leading company specializing in building contracting and maintenance, is looking for a Male Office Administrator / Secretary with solid experience in the construction industry to join our dynamic team.Responsibilities:<ul><li>Provide professional administrative and secretarial support to management and project teams.</li><li>Well experienced in handling DM systems and portals such as Online Tender Submissions (in DM, DP World, Emirates Post, RTA, DDA, MOF, MOID).</li><li>Coordinate with cross-functional teams, including engineers, contractors, and clients, to align project goals and resolve issues.</li><li>Prepare, review, and manage project-related documents, correspondence, and official communications.</li><li>Schedule meetings, prepare minutes, and ensure timely follow-ups.</li><li>Maintain and update filing systems (electronic and hard copy) in compliance with company standards.</li><li>Coordinate with project managers, subcontractors, and suppliers to support daily operations.</li><li>Handle incoming and outgoing communication (letters, emails, memos) efficiently and professionally.</li><li>Assist with procurement documentation, contract administration, and office-related tasks as required.</li><li>Support smooth office operations while adhering to company policies and confidentiality protocols.</li></ul>Requirements:<ul><li>Male candidate with 3&ndash;5 years of proven experience in a similar role within a construction company (UAE experience preferred).</li><li>Strong background in office administration, secretarial duties, and document management.</li><li>Proficient in MS Office applications (Word, Excel, Outlook, PowerPoint).</li><li>Excellent written and verbal communication skills in English (Arabic knowledge is a plus).</li><li>Strong organizational, multitasking, and time-management abilities.</li><li>Ability to work under pressure and handle multiple priorities efficiently.</li></ul>What We Offer:<ul><li>Competitive salary and benefits package.</li><li>A professional and growth-oriented work environment.</li><li>Opportunity to be part of diverse and challenging construction projects.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>What is your expected monthly salary (AED)?</li><li>What is your notice period / earliest joining availability?</li><li>What is your visa status (employment, visit, own visa, transferable, etc.)?</li></ul>Experience:<ul><li>UAE : 3 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Office Administrator / Secretary (Male Only)

Aquagas L.L.C

Full job description: (Secretary / Procurement Assistant)Company Description:Aquagas is specialized Multi-National company providing top of the range materials and cost-effective products in collaboration with the world&rsquo;s leading manufacturers. We also manufacture first class plumbing installation and water technology systems.AQUAGAS PLASTIC INDUSTRIES LLC is a leading manufacturer of high-quality construction materials and advanced engineering solutions based in Dubai, United Arab Emirates. The company specializes in manufacturing pipes and fittings for various applications in residential, commercial, and industrial developments. AQUAGAS is an ISO Certified Company and adheres to international quality standards, ensuring timely delivery and exceptional service for its customers.Role Descriptions.This is a full-time on-site role for an Administrative Secretary/Procurement assistant.<ul><li>Maintain and update filing systems (electronic and hard copy) in compliance with company standards.</li><li>Coordinate with cross-functional teams&rsquo; contractors, clients, to align project goals and resolve issues.</li><li>Prepare, review, and manage project-related documents, correspondence, and official communications.</li><li>Providing support to managers and executives, preparing quotations, LPO's</li><li>Coordinating appointments, meetings and managing calendars.</li><li>Handle incoming and outgoing communication (letters, emails, memos) efficiently and professionally.</li><li>Answer and direct phone calls, respond to emails, and manage inquiries complaints, providing excellent service to clients</li><li>Support Sales team, finance, and operations teams with administrative tasks</li><li>Assist in preparing presentations, proposals, and company reports</li><li>Liaise with suppliers, service providers, and external stakeholders</li><li>Ensure compliance with company policies and confidentiality protocols</li></ul>Required Qualifications &amp; Skills<ul><li>Minimum 3 years of experience as a Secretary in the construction industry.</li><li>Diploma or degree in Business Administration or a related field.</li><li>Strong command of MS Office (Word, Excel, PowerPoint, Outlook); experience with project management or document control tools is a plus.</li><li>Exceptional organizational, communication, and multitasking skills.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthExperience:<ul><li>Secretary / Procurement Assistant: 3 years (Preferred)</li></ul>

Secretary

TNH Orient

looking for FEMALE secretary with 1-2 years experience (work experience in an MEP/Interior/Fit out company is an advantage). * on Visit or cancelled visaJob Responsibilities:- Performed secretarial duties, data entry, received and screened office emails and calls. - Responding to email correspondence from different suppliers and clients. - Preparation and submission of quotation, invoices and LPO. - Handling the process visa change and employment visa of employees. - Maintains customer confidence and protects operations by keeping information confidential.Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Secretary/Project Coordinator

Rothana

<div>
 
 
 Job Title:
 
 Secretary to CEO
 
 
 
 Location:
 
 Off-site (Dubai | Work from home) with weekly meeting
 
 
 
 Company Description
 
 
 
 Rothana is a company established in 2013, distributing medical, cosmetic, and nutritional products across EMEA.
 
 
 
 Job Description
 
 
 
 We are looking for a Secretary to the CEO to provide daily support and help with administrative and coordination tasks. The role includes managing schedules, preparing documents, and ensuring smooth follow-up on company activities.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Assist the CEO with daily operations and follow-ups
 </li>
 <li>
 Support in coordinating distribution and supply activities
 </li>
 <li>
 Prepare and organize documents (contracts, agreements, reports)
 </li>
 <li>
 Manage CEO&rsquo;s calendar, travel, and appointments
 </li>
 <li>
 Take meeting notes and ensure follow-up actions are completed
 </li>
 <li>
 Communicate with partners and distributors as needed
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree preferred
 </li>
 <li>
 Previous experience as a secretary or administrative assistant
 </li>
 <li>
 Good organizational and communication skills
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, PowerPoint)
 </li>
 <li>
 Flexible, reliable, and willing to support daily needs
 </li>
 </ul>
 
 
 
</div>

Executive Secretary

MedTec

Leading Medical Supplies Company in Dubai looking for an experienced female secretary who should be presentable, good looking, dynamic in secretarial work with Good communication skills in English. MS office &amp; Outlook experience with result oriented.Job responsibilities may include, but are not limited to:1. Perform secretarial functions, i.e. receiving all telephone calls and transfers to the concern party if necessary, make memos / fax message, letters and send them to the concern party and a copy to the file with maintaining the general filing system.2. Prepare quotations, invoices &amp; delivery notes then make follow up.3. Maintains business office inventory and equipment by checking stock to determine inventory level, anticipating needed supplies, verifying receipt of shipments then scheduling its delivery to the customers.4. Maintain record of existing &amp; new customers and follow up regarding outstanding payments and business promotions.5. Handling special tasks/projects as directed.6. Valid UAE Driving license is preferred.Please write your expected monthly salary.An updated picture should be included in your CV.Good Luck.Job Type: Full-timePay: From AED3,000.00 per month

Admin Secretary

Hyatt Regency

<div>
 
 Organization- Hyatt Regency Dubai
 
 
 
 
 Summary
 
 
 
 You will be responsible to provide an excellent and consistent level of administrative support to your customers. The Administrative Assistant is responsible to provide strong and efficient administrative support.
 
 
 
 Qualifications
 
 
 
 Well-developed computer knowledge, particularly in the use of MS Office and email. Minimum 2 years' work experience as a secretary or Senior Clerk in a hotel or big company.
</div>

Administrative Assistant - Hospitality Background

Explore 816+ Secretary administrative assistant in Dubai this September. Find roles across top companies and apply now to boost your career.