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secretary

Connect Real Estate

Real Estate SecretaryPosition Overview:As a Real Estate Secretary, you will be a crucial member of our administrative team, providing essential support to ensure the smooth operation of our real estate office. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.Key Responsibilities:Administrative Support: Provide comprehensive administrative support to real estate agents and the management team, including handling phone calls, emails, and managing schedules.Documentation: Prepare and process real estate documents, contracts, and agreements. Ensure accuracy and compliance with legal requirements.Client Interaction: Interact with clients to schedule appointments, provide information, and assist with inquiries. Maintain a professional and courteous demeanor.Data Management: Maintain and update property listings, client databases, and other relevant records. Ensure data accuracy and integrity.Coordination: Assist in coordinating property showings, open houses, and other events. Collaborate with agents and vendors to facilitate smooth transactions.Office Organization: Keep the office environment organized, including managing office supplies, equipment, and maintaining a tidy workspace.Qualifications:Proven experience as an administrative secretary, preferably in the real estate industry.Proficiency in Microsoft Office Suite and real estate management software.Excellent communication and interpersonal skills.Strong organizational and multitasking abilities.Knowledge of real estate terminology and processes is advantageous.About Us:Connect Real Estate L.L.C is a well-established real estate firm dedicated to delivering exceptional service in residential, commercial, luxury properties, etc.. Our team is passionate about providing top-notch real estate solutions, and we are currently seeking a detail-oriented and organized individual to join us as a Real Estate Administrative Secretary.Job Type: Full-timePay: AED2,500.00 - AED5,000.00 per monthExperience:<ul><li>real estate: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Executive Secretary

HK Advanced Electromechanical Contracting LLC

Job Overview We are seeking a highly organized and professional Receptionist/Secretary to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service while managing various administrative tasks. This role requires strong communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.Experience<ul><li>Preferably with Construction Experience</li><li>Graduate of any 4 year course</li><li>Excellent skills in Microsoft Excel</li><li>F ilipina</li><li>Can Start ASAP</li></ul>Job Type: Full-timePay: From AED2,500.00 per monthLocation:<ul><li>Abu Dhabi (Preferred)</li></ul>Willingness to travel:<ul><li>75% (Preferred)</li></ul>

Secretary/Receptionist

Vibes Staffing

<div>
 
 We are hiring a
 
 Club Assistant/Secretary
 
 on behalf of our client, a prestigious sports club based in Abu Dhabi.
 
 
 
 
 
 The club assistant will provide administrative and organizational support to ensure smooth daily operations of the Kids Sports Club. This role requires excellent communication, coordination, and record-keeping skills to assist management, coaches, parents, and members.
 
 
 
 
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 Position: Club Assistant
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 Location: Corniche Street- Abu Dhabi
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 Salary: AED 4000 per month
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 Work Schedule:
 
 The work schedule will be according to the club&rsquo;s timing. Refer below for daily routine
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 Monday &amp; Wednesday 9:30 AM to 1:30 PM then 3:45 pm to 7:30 PM
 
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 Tuesday &amp; Thursday 10:30 AM to 2.00 PM then 4:45 pm to 9:15 PM
 
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 Friday 10:30 AM to 6:30 PM
 
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 Saturday 9:30 AM to 5:30 PM
 
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 </ul>
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Administration &amp; Communication
 
 
 
 Handle incoming calls, emails, and inquiries from parents and members.
 
 
 Draft and circulate club announcements, schedules, and newsletters.
 
 
 Maintain accurate membership records, registrations, and attendance.
 
 
 
 Scheduling &amp; Coordination
 
 
 
 &bull; Assist in scheduling training sessions, matches, and events.
 
 
 &bull; Coordinate with coaches and staff to prepare timetables.
 
 
 &bull; Support logistics for tournaments, camps, and special activities.
 
 
 
 Documentation &amp; Record Keeping
 
 
 
 &bull; Prepare meeting agendas, minutes, and reports for club management.
 
 
 &bull; Maintain proper filing of contracts, policies, and forms.
 
 
 &bull; Ensure confidentiality of sensitive data.
 
 
 
 Member &amp; Parent Support
 
 
 
 &bull; Act as the first point of contact for parents&rsquo; inquiries and concerns.
 
 
 &bull; Provide guidance on club procedures, payments, and schedules.
 
 
 &bull; Support registration and onboarding of new members.
 
 
 
 Financial &amp; Office Support
 
 
 
 &bull; Assist with fee collection, receipts, and petty cash tracking.
 
 
 &bull; Manage office supplies, equipment, and inventory related to training.
 
 
 &bull; Support budget preparation and expense reporting
 
 
 
 
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 
 &bull; Diploma or Bachelor&rsquo;s degree in Administration with 2+ years&rsquo; experience,
 
 
 &bull; Previous experience in an administrative or secretarial role (sports or education environment preferred).
 
 
 &bull; Strong organizational and multitasking abilities.
 
 
 &bull; Excellent written and verbal communication skills.
 
 
 &bull; Proficiency in MS Office (Word, Excel, PowerPoint) and basic database management.
 
 
 &bull; Ability to work with children, parents, and diverse teams with professionalism.
 
 
 
 Personal Attributes
 
 
 
 &bull; Friendly, approachable, and service-oriented.
 
 
 &bull; Patient and able to handle parents&rsquo; and children&rsquo;s needs diplomatically.
 
 
 &bull; Flexible and willing to support events outside standard office hours.
 
 
 &bull; Strong sense of responsibility and attention to detail
 
 
 
</div>

Club Secretary/ Club Assistant

<div>
 
 At EY, we&rsquo;re all in to shape your future with confidence.
 
 
 
 
 We&rsquo;ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.
 
 
 
 
 Join EY and help to build a better working world
 
 
 
 As part of our Core Business Services (CBS) team you will support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY&rsquo;s growth and profitability.
 
 
 You have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That&rsquo;s how we develop outstanding leaders who team to deliver on our promises to all our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sounds interesting? Well, this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.
 
 
 
 The Opportunity
 
 
 
 As an executive assistant, you&rsquo;ll develop your skills by providing support services to some of MENA&rsquo;s largest organizations. Your experience in business communication will help you to build effective relationships with important stakeholders and senior leaders. You&rsquo;ll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected, and you&rsquo;ll be supported in developing the career path you choose.
 
 
 
 Your Key Responsibilities
 
 
 
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 Provide high level support to a small group of Partners and Executives
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 Organize and manage comprehensive diaries, travel and accommodation
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 Screening emails, responding and/or actioning as required
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 Prepare expense claims and timesheets on a weekly basis
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 Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate
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 Prepare and revise documents including presentations, emails, reports, agendas and papers
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 Coordinate client events, internal and external, as required within MENA
 
 
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 Skills And Attributes For Success
 
 
 
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 Proficiency in Microsoft Office Suite.
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 Communication Skills: Excellent verbal and written communication skills to interact with clients and team members effectively.
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 Problem-Solving Abilities: Strong analytical and problem-solving skills to address issues and concerns.
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 Attention to Detail: Ability to manage multiple tasks and maintain a high level of accuracy in all work.
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 Organizational Skills: Strong organizational and time-management skills to handle a high volume of tasks efficiently.
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 Customer-oriented: A client-focused approach to ensure client satisfaction and build long-term relationships.
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 Teamwork: Ability to work collaboratively in a team environment.
 
 
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 To qualify for the role, you must have
 
 
 
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 A minimum of one to two years of EA experience in the secretarial field, preferably within Big 4 firms or global companies.
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 A degree in Business Administration, Marketing, Communication, or a related field is preferred.
 
 
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 </ul>
 
 What We Look For
 
 
 
 Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you&rsquo;ll be a confident team player that collaborates with people from various teams while looking to develop your career in a dynamic organization. We are interested in entrepreneurs who have the confidence to develop and promote a brand-new strategic vision both internally and externally. You will be business savvy with a passion for innovation as well as the motivation to create your own EY journey.
 
 
 
 What We Offer
 
 
 
 We offer a competitive compensation package where you&rsquo;ll be rewarded based on performance and recognized for the value you bring to our business. Plus, we offer:
 
 
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 Continuous learning: You&rsquo;ll develop the mindset and skills to navigate whatever comes next.
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 Success as defined by you: We&rsquo;ll provide the tools and flexibility, so you can make a meaningful impact, your way.
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 Transformative leadership: We&rsquo;ll give you the insights, coaching and confidence to be the leader the world needs.
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 Diverse and inclusive culture: You&rsquo;ll be embraced for who you are and empowered to use your voice to help others find theirs.
 
 
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 If you can demonstrate that you meet the criteria above, please contact us as soon as possible.
 
 
 The exceptional EY experience. It&rsquo;s yours to build.
 
 
 
 EY | Building a better working world
 
 
 
 EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.
 
 
 Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.
 
 
 Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.
</div>

Executive Secretary- Business Support - Abu Dhabi (National Talent)

zainab alblooshi and shaikha al alawi advocates & legal consultancy

We are looking a Personal Assistant to join our growing legal office team -Abu dhabi .Language :Arabic (Required)please don't contact by mobile number just send your cv via email.Job Vacancy: Legal SecretaryA reputable law firm in Abu Dhabi is seeking to hire a Legal Secretary to join our team.Responsibilities:<ul><li>Manage phone calls, emails, and correspondence.</li></ul><ul><li>Organize and maintain legal files and documents.</li></ul><ul><li>Schedule appointments, hearings, and meetings.</li></ul><ul><li>Prepare and draft simple legal documents under supervision.</li></ul><ul><li>Provide administrative support to lawyers and office staff.</li></ul>Requirements:<ul><li>Previous experience as a secretary, preferably in a law firm.</li></ul><ul><li>Strong computer skills (MS Office, typing, and document management).</li></ul><ul><li>Excellent communication skills in English (Arabic is an advantage).</li></ul><ul><li>Ability to work under pressure and maintain confidentiality.</li></ul><ul><li>Organized, detail-oriented, and professional in dealing with clients.</li></ul>Location: Abu Dhabi &ndash; Airport RoadEmployment type: Full-timeInterested candidates are invited to send their CV to: hr@zs-adv.aeJob Types: Full-time, PermanentPay: From AED4,000.00 per month

personal assistant

Emirates Global Aluminium (EGA)

<div>
 
 JOB PURPOSE:
 
 
 To coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility.
 
 
 
 
 
 Note: Secretary Level 3
 
 
 This is the advanced level. The employee performs advanced secretarial assignments, functioning as a management assistant. At this level, the employee has increased responsibility in such areas as interpreting policies and procedures, serving as liaison to staff and higher level management, researching and preparing materials for managerial decisions, and participating in other management assistant activities as identified in the Additional Job Duties.
 
 
 
 
 
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 
 
 
 Correspondence and Documentation
 
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 Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms as required by the team
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 Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports. Reads incoming correspondence and reports, screening those items that can be handled personally, and forwarding the rest to relevant team member
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 Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records
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 Assists in creating and revising forms; proposes procedures, formats, and standards for office correspondence
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 Reviews and evaluates applications, petitions, contracts, or other documents to determine if prescribed requirements are met for acceptance or approval
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 Visitors and Incoming Calls
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 Receives and screens visitors and telephone calls, takes messages, schedules appointments for the team and provides information to callers requiring knowledge of agency's operation, and the interpretation and application of policies and procedures
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 Meetings
 
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 Makes scheduling commitments for the team for meetings, conferences and speeches and assembles related necessary materials
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 Schedules and arranges meetings and conferences for the team and notifies interested parties; makes travel reservations as needed
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 Takes minutes or recordings of meetings for distribution to meeting participants
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 Proofreading and Editing
 
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 Proofreads and corrects prepared materials for correct grammar, format, completeness, and content
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 Information Recording and Archiving
 
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 Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control
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 Enters, retrieves, updates, verifies, and deletes information from electronic files
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 Locates and reviews pertinent information from files, documents, newspapers, and other sources; and prepares a summary of content for professional(s) and/or management staff
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 </ul>
 
 
 
 
 Office Supplies
 
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 Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels in order to ensure that inventory stocks meet demand
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 Allocation of Work
 
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 Serves as liaison between management and staff by overseeing the work of office support staff in the unit, transmitting information, explaining appropriate work instructions, and following up on assignments
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 </ul>
 
 
 
 
 Operational Efficiency
 
 <ul>
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 Assists in the study of office operations and services and provides recommendations for improving efficiency and economy of operations; makes recommendations regarding the purchase of office equipment
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 </ul>
 
 
 
 
 Safety, Quality &amp; Environment
 
 <ul>
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 Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment
 </li>
 </ul>
 
 
 
 
 Related Assignments
 
 <ul>
 <li>
 Performs other related duties or assignments as directed
 </li>
 </ul>
 
 
 
 
 
 
 
 AUTHORITY/ DECISION MAKING:
 
 
 
 
 <ul>
 <li>
 Works independently within clearly defined policies and objectives
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 Keeps manager updated and recommends improvements as required
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 Establishes the work plan, determines the priorities in consultation with manager and works out the processes needed to achieve objectives
 </li>
 </ul>
 
 
 
 
 QUALIFICATIONS &amp; SKILLS:
 
 
 
 
 
 Minimum Qualifications:
 
 
 
 
 <ul>
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 High School Completion
 </li>
 </ul>
 
 Minimum Experience:
 
 
 
 
 <ul>
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 Four years of administrative support experience including two years equivalent to experienced administrative support work or equivalent to a Secretary Level 2
 </li>
 </ul>
 
 Skills:
 
 <ul>
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 Knowledge of office practices, procedures, and computer software programs
 </li>
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 Knowledge of correct English usage and grammar
 </li>
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 Knowledge of the organisation and composition of letters, minutes, reports, charts, and spreadsheets
 </li>
 </ul>
 
 
</div>

Executive Assistant (UAEN Talent)

Em Green Contracting & General Maintenance

Executive Assistant / Secretary / Office AdministratorJob Purpose :-To manage the office operations including email communications, calendar handling, logistics handling, document control and management of assets and real estate portfolio.The ideal candidate is expected to work well with flexibility and support in an effective manner to ensure work productivity is always at highest level.Job Accountabilities :-Fully handling all email communications/official letters with strong English language writing and drafting of emails on various topics and issues.Handles phone inquiries, directing calls, and providing clear information where needed.Performing full document control duties, taking memos, handling and maintaining confidential files, and organizing documents. Photocopying, faxing, collating, etc., as needed. May help plan events, meetings, activities or special projects.Prepares reports, information, presentations, and data for executive needs and meetings.Key Competencies :- Communication and Results Focused Comfortable in a fast-paced environment with multiple tasks and projects Able to organize and manage large amount of files, tasks, schedules and informationEducational Qualification :-Preferably Bachelors Degree in business administration or related fieldExperience :-2 to 5 years&rsquo; prior experience in administration and business management (UAE experience preferred)Knowledge/Skills :- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel) Excellent verbal and creative writing skills Ability to handle complaints and build customer relationships Dedicated to quality service delivery and solutions focused Excellent attention to detail and good administrative skills Excellent time management and prioritization skillsOther Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

Office Assistant cum HR

Explore 19+ Secretary in Abu Dhabi this September. Find roles across top companies and apply now to boost your career.