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administrative & bookkeeping assistant

office manager

Address Montgomerie Hotel Dubai

We are looking for a proactive and experienced Floor Supervisor to join our growing Domestic Helper Company. The ideal candidate will oversee the day-to-day operations of both our office and accommodation facilities, ensuring efficient operations, a professional work environment, and high service standards.Key Responsibilities:<ul><li>Supervise the daily operations of the office and accommodation facilities.</li><li>Ensure the office, common areas, and accommodation are clean, organized, safe, and well-maintained.</li><li>Coordinate and oversee domestic helpers' schedules, attendance, and daily routines.</li><li>Monitor staff performance and ensure compliance with company policies and procedures.</li><li>Maintain office supplies and coordinate facility maintenance and repairs when required.</li><li>Handle day-to-day operational issues and resolve employee concerns professionally.</li><li>Conduct routine inspections and prepare operational reports.</li><li>Coordinate with internal departments to ensure smooth and efficient operations.</li><li>Support management with administrative and operational tasks as required.</li></ul>Requirements:<ul><li>Previous experience as a Floor Supervisor, Office Supervisor, Housekeeping Supervisor, or in a similar supervisory role.</li><li>Strong leadership and team management skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Good organizational, administrative, and problem-solving skills.</li><li>Ability to multitask and work effectively in a fast-paced environment.</li><li>Proficient in Microsoft Office applications.</li><li>UAE experience is an advantage.</li></ul>Work Location: In person

Office Supervisor

MBRF

<div>
 
 How about building your career at one of the world&rsquo;s largest food companies?
 
 
 
 Come work at
 
 MBRF
 
 , a company present in the lives of thousands of families around the world. From the simplest moments to the most special ones, we nourish life through quality, innovation, and the people who make everything happen.
 
 
 
 
 What will you be doing at MBRF?
 
 
 
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to the Maintenance Manager and wider Maintenance Department.
 </li>
 <li>
 Manage departmental purchasing activities, including CAPEX-related requests, purchase tracking, invoice processing, and coordination with relevant stakeholders.
 </li>
 <li>
 Process and monitor monthly provisions, petty cash transactions, and other departmental financial administration activities.
 </li>
 <li>
 Generate, analyze, and distribute maintenance reports through SAP and other business systems.
 </li>
 <li>
 Consolidate departmental KPIs and prepare professional presentations and reports for monthly management reviews.
 </li>
 <li>
 Coordinate training records, compliance tracking, and training schedules to ensure mandatory requirements are completed on time.
 </li>
 <li>
 Prepare attendance reports, maintain employee records, and support workforce administration activities within the maintenance function.
 </li>
 <li>
 Organize departmental meetings, team events, travel arrangements, and other operational activities as required.
 </li>
 <li>
 Maintain accurate electronic and physical documentation, records, and technical files for the department.
 </li>
 <li>
 Support internal compliance, health &amp; safety, food safety, and audit-related requirements.
 </li>
 <li>
 Comply with BRF Sustainability Policy guidelines, ensure adherence to BRF Sustainability Plan through activities in its routines that promotes compliance with the indicators and global ESG (Environmental, Social and Governance) commitments of the Company, ensuring the connection between its actions and sustainable development in the BRF chain.
 
 
 
 </li>
 </ul>
 
 
 What kind of profile are we looking for?
 
 
 
 
 
 <ul>
 <li>
 Advance knowledge of computer software applications in word processing, spreadsheets, database and presentation software (MS Word, Excel, PowerPoint, Outlook, and Access) and Internet browsers.
 </li>
 <li>
 Experience and knowledge using SAP.
 </li>
 <li>
 Able to interact and communicate with individuals at all levels of the organization.
 </li>
 <li>
 Arrange schedule, meeting, Trainings of the Department members.
 </li>
 <li>
 Manage Travel, and Leave requests of the Team members.
 </li>
 <li>
 Excellent verbal, written and organizational skills.
 </li>
 <li>
 Flexibility in working hours.
 </li>
 <li>
 Experience in Office Administration and Services, in supporting Senior level Management personnel.
 
 
 
 </li>
 </ul>
 
 
 What competencies are key to this role?
 
 
 
 
 
 <ul>
 <li>
 Administrative &amp; Operational Coordination: Effectively manages departmental administration, scheduling, documentation, travel arrangements, attendance records, and day-to-day operational support for the Maintenance team.
 </li>
 <li>
 SAP &amp; Reporting Management: Proficient in SAP and reporting tools, with the ability to generate reports, track data, maintain records, and prepare KPI dashboards and management presentations.
 </li>
 <li>
 Financial &amp; Purchasing Administration: Supports purchasing activities, CAPEX requests, invoice processing, monthly provisions, petty cash management, and budget-related administrative tasks with accuracy and attention to detail.
 </li>
 <li>
 Planning &amp; Organizational Excellence: Demonstrates strong prioritization, time management, and organizational skills while handling multiple stakeholders, deadlines, and competing requests in a fast-paced manufacturing environment.
 </li>
 <li>
 Communication &amp; Stakeholder Management: Builds effective working relationships across maintenance, operations, HR, finance, and external vendors, ensuring clear communication and smooth coordination of departmental activities.
 
 
 
 </li>
 </ul>
 
 
 What can you expect from MBRF?
 
 
 
 
 
 <ul>
 <li>
 Being part of a global, collaborative and dynamic working environment
 </li>
 <li>
 Strong corporate culture with commitments to customers, employees &amp; environment we serve
 </li>
 <li>
 Vertical, horizontal, and cross-functional growth opportunities
 </li>
 <li>
 Competitive compensation package
 
 
 
 </li>
 </ul>
 Apply now and be part of
 
 MBRF
 
 !
</div>

Administrative Assistant - Factory

The Makeover Corp

Admin Cum Office AssistantTre&yuml;sta Abu DhabiLocation: Abu Dhabi, UAEJob Type: Full-timeAbout UsTre&yuml;sta Abu Dhabi is part of the Tre&yuml;sta Real Estate brand, built on the belief that trust isn&rsquo;t just a value&mdash;it&rsquo;s our identity. Inspired by the Nordic word for &ldquo;trust,&rdquo; we combine integrity, transparency, and data-driven expertise to help clients buy, sell, and invest in real estate with confidence. Our mission is to make every property journey simple, enjoyable, and rewarding while delivering exceptional service and long-term relationships.About the RoleTre&yuml;sta Abu Dhabi is looking for a highly organized and proactive Admin Cum Office Assistant to support our daily office operations. The ideal candidate will ensure the office runs efficiently while assisting the management team with administrative tasks, documentation, communication, and coordination.Key Responsibilities<ul><li>Manage day-to-day office administration and operations.</li><li>Handle incoming calls and walk-in clients.</li><li>Maintain and organize company files, records, and documents.</li><li>Prepare reports, letters, contracts, and other business documents.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Coordinate with internal teams and external vendors.</li><li>Manage office supplies and ensure smooth office functioning.</li><li>Ensure confidentiality of company information and documents.</li></ul>Requirements<ul><li>Minimum 1 year of administrative or office assistant experience (real estate experience is an advantage).</li><li>Excellent communication skills in English.</li><li>Strong organizational and time management skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.</li><li>Ability to multitask and work in a fast-paced environment.</li><li>Professional appearance and positive attitude.</li><li>Immediate joiners will be preferred.</li></ul>Salary: Up to AED 4,000 per month (based on experience and qualifications).Pay: Up to AED4,000.00 per monthWork Location: In person

Admin Cum Office Assistant

MASCORP HOLDING

Job SummaryWe are seeking a highly organized and detail-oriented Real Estate Administrator to support our sales and leasing operations. The ideal candidate will have experience in the UAE real estate industry and be responsible for managing administrative tasks, coordinating with agents and clients, and ensuring the smooth day-to-day operation of the real estate office.Key Responsibilities<ul><li>Provide administrative support to the sales and leasing teams.</li><li>Prepare and manage property listings, contracts, tenancy agreements, and other real estate documentation.</li><li>Coordinate with clients, property owners, developers, and government authorities when required.</li><li>Maintain accurate records of properties, clients, and transactions in the CRM system.</li><li>Schedule property viewings, meetings, and follow up with clients.</li><li>Ensure all documentation is complete and compliant with company policies and UAE real estate regulations.</li><li>Handle phone calls, emails, and general office correspondence.</li><li>Assist with marketing materials, property advertisements, and listing updates.</li><li>Perform other administrative duties as assigned.</li></ul>Requirements<ul><li>Minimum 2 years of experience in the UAE real estate industry, preferably in Abu Dhabi.</li><li>Previous experience as a Real Estate Administrator, Property Administrator, or similar administrative role.</li><li>Strong knowledge of real estate documentation, sales and leasing processes, and CRM systems.</li><li>Excellent organizational, communication, and multitasking skills.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and real estate CRM software.</li><li>Ability to work independently and as part of a team.</li></ul>Experience Required: Minimum 2 years of UAE real estate experience (Abu Dhabi experience is an advantage)Pay: Up to AED5,000.00 per monthWork Location: In person

Real Estate Administrator

Department of Energy Abu Dhabi

<div>
 
 The Executive Secretary is responsible for assisting the line manager with all daily responsibilities and tasks assigned to the manager, ensuring that all duties are successfully performed.
 
 
 
 
 
 The Executive Secretary's responsibilities include scheduling meetings, organizing logistics, responding to inquiries, conducting research, receiving and scanning phone calls and emails in order to respond, and assisting with administrative tasks.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide secretarial and administrative support to direct and support day-to-day office requirements such as conducting basic research, preparing documents and correspondence, coordinating meetings, logistical procedures, and scheduling.
 </li>
 <li>
 Draft regular memos and correspondence as per templates and guidelines This includes drafting letters and correspondence, recording and distributing meeting minutes, and any other required correspondence, formal or informal.
 </li>
 <li>
 Receive, document, and archive incoming documents, mail, and other forms of communication.
 </li>
 <li>
 Keep and submit an internal and external document record in accordance with approved office procedures and practices.
 </li>
 <li>
 Provide the necessary assistance by tracking down the documents/information required from the main partners as well as internal and external stakeholders.
 </li>
 <li>
 Prepare the schedule, as well as organize and manage interviews, internal and external meetings, and other events as needed.
 </li>
 <li>
 Answer, scan, sort, and transfer phone calls.
 </li>
 <li>
 Deal effectively with internal sector/directorates/sections and ensure effective support is provided, particularly in the HR and Finance Directorates.
 </li>
 <li>
 Organize, book, and manage travel arrangements as needed, as well as coordinate with internal and external work groups.
 </li>
 <li>
 Ensure that appropriate office supplies are available through the General Services.
 </li>
 <li>
 Demonstrate proficiency with computers, fax machines, printers, scanning, photocopying, and other office tools required to support documentation requirements.
 </li>
 <li>
 Maintain the confidentiality of office files, records, documents, and data.
 </li>
 <li>
 Establish positive working relationships with internal work groups within the Department of Energy, as well as partners and external stakeholders, to drive the implementation of tasks.
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor's Degree in a relevant discipline, e.g., Business Administration.
 </li>
 </ul>
 
 
 Experience
 
 
 <ul>
 <li>
 Minimum of 2 years of experience in executive affairs.
 </li>
 </ul>
 
 
 
</div>

Executive Secretary (UAEN)

Salayel Hospitality

<div>
 
 Accountability Area
 
 
 
 <ul>
 <li>
 Maintain cleanliness of office facilities, equipment and furniture.
 </li>
 <li>
 To serve office employees and guests with refreshments upon demand.
 </li>
 <li>
 To promptly attend visitors, directing them to the correct individual and taking messages when appropriate.
 </li>
 <li>
 To assist with basic office duties such as photocopying, filing and assisting superior&rsquo;s upon their request.
 </li>
 <li>
 To perform activities such as receiving and delivering documents or items, including correspondence, records, files, packages, and other similar material within office as per supervisors&rsquo; instruction.
 </li>
 <li>
 To perform other related tasks upon demand to support all office employees and assist them in performance of their official duties.
 </li>
 <li>
 To oversee Head Office store and ensure it is tidy and organized with items are stored in the correct way.
 </li>
 <li>
 Monitor the use of equipment and supplies within the office to replenish as required. Change Printers Cartridges when needed.
 </li>
 <li>
 Assist in boardroom and meeting rooms to set up projectors and laptops and make sure the area is prepared for meetings whenever being instructed by the supervisor.
 </li>
 <li>
 Filing documents, laminating and binding documents as per the requests as per the department requirement.
 </li>
 <li>
 Perform other duties as assigned by the Direct Manager.
 </li>
 </ul>
</div>

Office Attendant

AtkinsRéalis

<div><h2 class="jobSectionHeader">Overview</h2>
AtkinsR&eacute;alis is Looking for HSEW Officer.<h2 class="jobSectionHeader">
Your role</h2>
Health, Safety and Environmental Engineer<ul><li>
Adhere to and implement AtkinsR&eacute;alis internal HSE management system requirements and procedures for AtkinsR&eacute;alis site team.</li><li>
Adhere to project HSE requirements and implement this to AtkinsR&eacute;alis team.</li><li>
Monitor the compliance of all WSA staff with the applicable safety standards and company's procedures and bring to the attention of the Project Manager any safety violations by WSA site team for their further action.</li><li>
Monitor, assess and report on Contractor and Sub Contractors HSE compliance with the project HSE requirements as per the Contract and HSE legislation / best practice.</li><li>
Immediately bring to the attention of the AtkinsR&eacute;alis PM the critical and outstanding safety issues for their further actions.</li><li>
Conduct and co-ordinate regular safety training for WSA staff.</li><li>
Carry out daily site HSE tours with Contractor HSE staff and highlight findings.</li><li>
Issue Safety Enforcement Notices (SEN) as per applicable AtkinsR&eacute;alis SEN procedure.</li><li>
Follow up with the Contractor on outstanding HSE issues, including SEN's'and ensuring prompt closure with adequate evidence of compliance.</li><li>
Review and comment of the Contractors HSE Plans. Advise the Contractor to update the site safety plan when necessary.</li><li>
Review and comment on Contractors risk assessments and work method statements.</li><li>
Develop and update AtkinsR&eacute;alis HSE documents (the Safety File), e.g. HSE Plan, HSE specific site risk assessment, office risk assessment, office fire risk assessment, etc.</li><li>
Conduct accident and incident investigations for AtkinsR&eacute;alis staff.</li><li>
Compile accident report and incident statistics.</li><li>
Chair weekly safety meetings where required with the Contractor and other parties as necessary.</li><li>
Issue MOM on time (within 48 hours). Report any outstanding and critical safety issues or lack of action by the Contractor in the weekly progress meetings.</li><li>
Prepare and maintain AtkinsR&eacute;alis HSE registers, e.g. training, induction, SEN, inspection reports, accident/Incident, and others as required.</li><li>
Report any accident on site immediately to AtkinsR&eacute;alis UAE Health and Safety Manager and Line Manager.</li><li>
Communicate, coordinate and seek any advice from AtkinsR&eacute;alis UAE Health and Safety Manager as required.</li></ul><h2 class="jobSectionHeader">
About you</h2>
Qualification &amp; Certification<ul><li>
Minimum HSE qualifications with NEBOSH Diploma/IGC.</li></ul><ul><li>
Lead auditor course ( ISO45001 and ISO14001).</li><li>
Professional membership from IIRSM/IOSH is preferred.</li></ul>
Behavioral Competencies<ul><li>
Excellent communication skills in written and spoken English essential.</li><li>
Will be capable of working on their own or within/leading a small team of like discipline individuals and creating designs relevant to Middle East environment.</li><li>
Experience in site Supervision consultant.</li><li>
Middle East Experience mandatory.</li></ul><h2 class="jobSectionHeader">
Rewards &amp; benefits</h2>
Explore the rewards and benefits that help you thrive &ndash; at every stage of your life and your career.
This includes:<ul><li>
Tax-free salary.</li><li>
Life insurance coverage.</li><li>
Medical insurance.</li><li>
Annual leave balance.</li><li>
Company gratuity scheme.</li><li>
Discretionary bonus program.</li><li>
Annual flight contribution.</li><li>
Transportation &amp; housing allowances.</li><li>
Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.</li></ul>
Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.<h2 class="jobSectionHeader">
About AtkinsR&eacute;alis</h2>
We're AtkinsR&eacute;alis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.</div>

HSEW Officer

Explore 138+ Office manager in Abu Dhabi this August. Find roles across top companies and apply now to boost your career.