office administrator

administrative assistant Jobs in Abu Dhabi

administrative assistant

operations assistant

admin assistant

admin receptionist

office manager

digitalfarm

<p><b>Job DescriptionCompany Description</b></p><p>Founded in 2016, digitalfarm is a UAE-based agency specializing in creative, purpose-driven social media and digital marketing. We craft tailored brand experiences through a flexible, insight-driven approach to content, activations, and strategy. Our work focuses on building meaningful connections between brands and audiences, driven by relevance, passion, and continuous evolution. Welcome to the farm.</p><p><b>Role Description</b></p><p>digitalfarm is seeking an organized and proactive <b>Operations Manager</b> to oversee the day-to-day operational functions of the agency and ensure the smooth running of internal processes across multiple departments.</p><p>This role is responsible for supporting business operations, improving internal workflows, coordinating cross-functional initiatives, and ensuring that administrative, finance, procurement, and office operations are executed efficiently. The Operations Manager will work closely with leadership to implement operational improvements, manage internal projects, and support the overall growth and effectiveness of the agency.</p><p>This position is ideal for a highly organized professional who thrives in a fast-paced agency environment, enjoys solving operational challenges, and can effectively manage multiple priorities while maintaining a high level of professionalism and attention to detail.</p><p><b>Key Responsibilities</b></p><ul><li>Oversee the day-to-day operational activities of the agency, ensuring business continuity and operational efficiency.</li><li>Develop, implement, and continuously improve internal processes, policies, and operational workflows.</li><li>Coordinate with department heads to ensure seamless collaboration across client services, creative, production, finance, HR, and administration.</li><li>Manage internal project trackers, operational calendars, and resource planning to support business objectives.</li><li>Planning and execution of internal marketing initiatives, company events, and employee engagement activities.</li><li>Coordinate with external vendors, suppliers, landlords, and service providers to ensure smooth business operations.</li><li>Oversee office management, facilities, procurement, and general administrative functions.</li><li>Manage travel arrangements, accommodation bookings, and logistics for employees and business requirements.</li><li>Assist in implementing new systems, tools, and technologies to improve operational efficiency and collaboration.</li><li>Ensure compliance with internal policies, company procedures, and operational standards.</li><li>Prepare operational reports and provide recommendations to improve efficiency and productivity.</li><li>Maintain confidentiality when handling sensitive company and employee information.</li><li>Support leadership with special projects and operational initiatives as required.</li><li>Perform any other duties related to the role as assigned by management.</li></ul><p><b>Qualifications &amp; Skills</b></p><ul><li>5+ years of experience in operations, office management, administration, or business operations.</li><li>Previous experience within a marketing, advertising, digital, or creative agency is highly preferred.</li><li>Strong understanding of business operations, process improvement, and project coordination.</li><li>Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously.</li><li>Strong interpersonal and communication skills with the ability to collaborate across all levels of the organization.</li><li>Experience coordinating vendors, procurement, facilities, and administrative functions.</li><li>Familiarity with HR administration, onboarding processes, and employee documentation.</li><li>Experience using project management and collaboration tools such as , Slack, or similar platforms.</li><li>Proficiency in Microsoft Office and Google Workspace.</li><li>Strong problem-solving skills with a proactive and solution-oriented mindset.</li><li>Bachelor's degree in Business Administration, Operations Management, Human Resources, or a related field.</li></ul><p><b>Additional Requirements</b></p><ul><li>Must be based in Abu Dhabi.</li><li>Previous experience in an agency environment is preferred.</li><li>Ability to work in a fast-paced, collaborative environment with changing priorities.</li><li>High level of discretion and professionalism when handling confidential information.</li><li>Strong attention to detail and commitment to operational excellence.</li><li>Can join immediately</li></ul><p>Work Location: In person</p>

Office Operations Manager

<div><p><b><i>About Emirates Global Aluminium</i></b><i>
</i></p><p>Emirates Global Aluminium is the world&rsquo;s biggest &lsquo;premium aluminium&rsquo; producer and the largest industrial company in the United Arab Emirates outside the oil and gas industry. EGA is an integrated aluminium producer, with operations on four continents from bauxite mining to the production of cast primary aluminium and recycling. EGA employs over 7,000 of these people including more than 1,200 UAE Nationals. EGA operates aluminium smelters in Jebel Ali and Al Taweelah in the United Arab Emirates, an alumina refinery in Al Taweelah, a bauxite mine and associated export facilities in the Republic of Guinea, a speciality foundry in high strength recycled aluminium in Germany, and a recycling plant in the United States.</p><br>
<p></p><p>In this role, you will manage day-to-day operations of the EGA Europe B.V. office and entity, ensuring efficient administration, governance, and functioning of the office while providing support to senior leadership. Act as the primary coordination point for office operations, executive office management, stakeholder engagement, governance activities, and administrative services, enabling leadership and staff to focus on strategic priorities. Support EGA Europe B.V. CEO in ensuring compliance, operational efficiency, and a professional working environment</p><br>
<p></p><p><b>Key Accountabilities:</b></p>
<p><b>Office Operations &amp; Administration</b></p>
<ul><li>Oversee the smooth operation of the EGA Europe B.V. office, ensuring all facilities, services, and administrative functions are effectively managed.</li>
<li>Manage office supplies, equipment, maintenance contracts, service providers, and office-related procurement activities.</li>
<li>Manage relationships with landlord, vendors, and service providers to ensure effective office operations and timely delivery of services.</li>
<li>Ensure timely processing of office-related expenses, invoices, rent payments, and service contracts.</li>
<li>Support new employee onboarding and workplace readiness activities in coordination with relevant corporate functions</li>
</ul><p><b>Governance, Reporting &amp; Action Tracking</b></p>
<ul><li>Coordinate the preparation, consolidation, and distribution of management, board, shareholder, and corporate governance materials.</li>
<li>Maintain and distribute records of decisions, meeting outcomes, resolutions, and action items arising from governance and management forums.</li>
<li>Monitor action item progress and ensure timely follow-up with accountable stakeholders.</li>
<li>Escalate overdue actions, risks, and governance issues to senior management as appropriate.</li>
<li>Ensure all documentation, approvals, and records comply with Delegation of Authority (DOA), governance requirements, and internal controls.</li>
</ul><p><b>Continuous Improvement &amp; Cost Management</b></p>
<ul><li>Identify opportunities to improve administrative workflows, office processes, and service delivery.</li>
<li>Recommend and implement efficiency improvements, digital tools, and administrative best practices.</li>
<li>Monitor administrative budgets and expenditures and identify cost optimisation opportunities.</li>
<li>Support annual planning, budgeting, and forecasting activities related to office operations.</li>
</ul><p><b>Meetings &amp; Stakeholder Coordination</b></p>
<ul><li>Coordinate internal and external meetings, workshops, leadership visits, customer engagements, and corporate events for the EGA Europe B.V. CEO.</li>
<li>Organize meeting logistics, venues, catering, materials, technology requirements, and attendance management.</li>
<li>Facilitate communication and coordination among stakeholders across EGA entities, external partners, vendors, and service providers.</li>
</ul><p><b>Correspondence &amp; Information Management</b></p>
<ul><li>Draft, review, proofread, and format professional correspondence, reports, presentations, meeting minutes, and official documentation for EGA Europe B.V. CEO.</li>
<li>Support the preparation and review of contracts, forms, applications, and other administrative documentation for EGA Europe B.V. CEO.</li>
<li>Maintain accurate office records, databases, logs, personnel files, and information repositories.</li>
<li>Maintain document control systems, records management processes, and confidential filing structures.</li>
<li>Ensure accurate retention, storage, retrieval, and archival of corporate documents in accordance with company policies and legal requirements.</li>
</ul><p><b>Executive Support &amp; Calendar Management</b></p>
<ul><li>Manage complex executive calendars, appointments, meetings, international travel arrangements, visas, accommodation, and expense administration for EGA Europe B.V. CEO.</li>
<li>Coordinate domestic and international business travel, including logistics, itineraries, approvals, and reimbursement processes for EGA Europe B.V. CEO.</li>
<li>Prioritize and coordinate competing demands on executive time and proactively resolve scheduling conflicts for EGA Europe B.V. CEO.</li>
<li>Act as a key point of contact between executives and internal/external stakeholders, ensuring effective communication and follow-up.</li>
</ul><p><b>Safety, Quality &amp; Environment</b></p>
<ul><li>Ensure compliance with all applicable safety, quality, environmental, governance and information management requirements.</li>
<li>Promote a strong safety culture and actively support HSE initiatives within the office and project environment.</li>
<li>Coordinate with relevant departments to ensure facility maintenance, office repairs and workplace activities are conducted safely and in accordance with company standards.</li>
</ul><p><b>Business Support</b></p>
<p>Support business continuity and administrative risk management activities within the office.</p>
<p><b>Related Assignments</b></p>
<p>Performs other related duties or assignments as directed</p>
<p><b>Authority and Decision Making</b></p>
<ul><li>Works independently within clearly defined policies and objectives</li>
<li>Keeps manager (MD, EGA Europe B.V.) and CFO, EGA Europe B.V. updated and recommends improvements as required</li>
<li>Establishes work plan, determines the priorities in consultation with manager and works out the data / processes needed to achieve objectives</li>
</ul><p><b>Qualifications and Skills</b></p>
<ul><li>Diploma or Bachelor's degree in Business Administration, Office Management, Management, Administration, Human Resources, or a related discipline</li>
<li>Proficient in Microsoft Office applications, including Excel, Word and PowerPoint</li>
<li>Strong communication, interpersonal and stakeholder management skills</li>
<li>Quick learner with strong attention to detail and adaptability</li>
<li>Ability to work effectively under pressure and meet tight deadlines</li>
<li>Strong organisational and multitasking skills</li>
<li>Comfortable working with data and digital business applications</li>
<li>Fluent in Dutch and English</li>
</ul><p><b>Minimum Experience</b></p>
<ul><li>4+ years of administrative support and office management experience with a similar multinational / reputable organization and in a culturally diversified environment</li></ul></div><p></p>

Office Administrator - Netherlands

K F Group

<p><b>Kids First Group (KFG)</b> is the leading group in Dubai, Abu Dhabi, and Doha for providing premium early years education and childcare. Founded in 2011, we have 36 nursery schools. We stand unique from other group nurseries, as each of our Kids First Group nurseries specializes in and is passionate about their own exclusive curriculum and pedagogical approach: spanning a choice from the Early Years Foundation Stage (British EYFS), Montessori Method, and Reggio Emilia Approach, to name a few.</p><p><b>Kids First Group is currently seeking for an outstanding Admin Manager, to join our growing family for an immediate start.</b></p><p><b>The Opportunity:</b></p><p>We are looking to recruit experienced &amp; dynamic Admin Manager to join one of our nurseries located in Dubai.</p><p><b>Roles and Responsibilities include:</b></p><p>&middot; To support nursery function, including general administration duties as directed by the Nursery Manager.</p><p>&middot; To provide admission information including relevant documents when requested by prospective parent, &amp; status of available places.</p><p>&middot; Assist Nursery managers on arranging tours.</p><p>&middot; To process applications and maintain waiting lists.</p><p>&middot; Manage and being well versed in Handling Sales Force (adding new leads, updating current leads...)</p><p>&middot; Updating nursery bubbles &amp; gate attendance sheets weekly</p><p>&middot; Scan and fill excel forms for Cash Advance and reimbursements.</p><p>&middot; Monthly maintenance quotations.</p><p>&middot; Coordinating with Head office, such as HR team, Finance, marketing, and sales team on any support required.</p><p>&middot; Keeping proper employee documentations and coordinating with the HR &amp; PRO for employee company documents.</p><p>&middot; To provide outstanding administrative support for the Nursery, ensuring it operates efficiently and effectively.</p><p>&middot; To act as an integral part of the Nursery team, to be a welcoming point of contact for parents and children both face to face and remotely.</p><p><b>Qualification:</b></p><p>&middot; Must have a University Degree, Preferably Bachelors in business administration.</p><p><b>Experience:</b></p><p>&middot; Must have at least 3 years relevant experience in a similar setting.</p><p>&middot; Excellent communication skills.</p><p>&middot; Ability to effectively communicate information and ideas both written and verbally.</p><p>&middot; Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.</p><p>&middot; Team Spirited &amp; make a positive contribution to children&rsquo;s learning and well-being within a happy and caring environment.</p><p><b>What we offer:</b></p><p>&middot; Excellent remuneration package.</p><p>&middot; Annual Air-Ticket and paid vacations.</p><p>&middot; Medical insurance for self as per company policy.</p><p>&middot; Working within a team of highly driven and supportive colleagues.</p><p>&middot; Training will be provided in line with KFG Requirements.</p><p>&middot; A fantastic work environment with plenty of support, mentoring and direction.</p><p><b>If you truly want to work in a great environment and have got all the above, we would like to hear from you! share your cv at careers@kidsfirstgroup.com</b></p><p>Work Location: In person</p>

Administration Manager - Abu Dhabi

The Makeover Corp

<p><b>Admin Cum Office Assistant</b></p><p><b>Tre&yuml;sta Abu Dhabi</b></p><p><b>Location:</b> Abu Dhabi, UAE</p><p><b>Job Type: </b>Full-time</p><p><b>About Us</b></p><p>Tre&yuml;sta Abu Dhabi is part of the Tre&yuml;sta Real Estate brand, built on the belief that trust isn&rsquo;t just a value&mdash;it&rsquo;s our identity. Inspired by the Nordic word for &ldquo;trust,&rdquo; we combine integrity, transparency, and data-driven expertise to help clients buy, sell, and invest in real estate with confidence. Our mission is to make every property journey simple, enjoyable, and rewarding while delivering exceptional service and long-term relationships.</p><p><b>About the Role</b></p><p>Tre&yuml;sta Abu Dhabi is looking for a highly organized and proactive Admin Cum Office Assistant to support our daily office operations. The ideal candidate will ensure the office runs efficiently while assisting the management team with administrative tasks, documentation, communication, and coordination.</p><p><b>Key Responsibilities</b></p><ul><li>Manage day-to-day office administration and operations.</li><li>Handle incoming calls and walk-in clients.</li><li>Maintain and organize company files, records, and documents.</li><li>Prepare reports, letters, contracts, and other business documents.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Coordinate with internal teams and external vendors.</li><li>Manage office supplies and ensure smooth office functioning.</li><li>Ensure confidentiality of company information and documents.</li></ul><p><b>Requirements</b></p><ul><li>Minimum 1 year of administrative or office assistant experience (real estate experience is an advantage).</li><li>Excellent communication skills in English.</li><li>Strong organizational and time management skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.</li><li>Ability to multitask and work in a fast-paced environment.</li><li>Professional appearance and positive attitude.</li><li>Immediate joiners will be preferred.</li></ul><p><b>Salary: </b>Up to AED 4,000 per month (based on experience and qualifications).</p><p>Pay: Up to AED4,000.00 per month</p><p>Work Location: In person</p>

Admin Cum Office Assistant

Palantir Technologies

<div><div><div><b>A World-Changing Company</b></div>
<div></div>
<div>Palantir builds the world&rsquo;s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more.</div><div></div><div><b><br>
The Role</b></div>
<div></div>
<div>Our Operations teams anticipate and plan for anything that is thrown our way with dedication, flexibility, transparency, and professionalism. We find order in chaos, and we thrive when faced with new and challenging problems, no matter how big or small. We excel at keeping our cool while doing what needs to be done, often under tight deadlines. Our team strives to make the impossible happen on a daily basis by delivering on numerous projects faster than most companies even know where to begin. The successful applicant will lead operations across the Abu Dhabi and Dubai offices, with remote management responsibility for additional locations throughout the region.</div></div>
<div><div><h3 class="jobSectionHeader"><b>No two days are the same, but as an Workplace Operations Analyst you can expect to:</b></h3><div><div><ul>
<li>Execute on all operational aspects of the office (facilities, services, health and safety, shipping, space management, budgets, real estate projects, etc.). Own day-to-day workplace operations with a strong customer service orientation.</li>
<li>Establish, improve and manage vendor relations (facilities, janitorial, office supplies, etc.). Liaise with property managers and/or subcontractors to ensure timely completion of building space issues.</li>
<li>Strong grasp of how business is conducted in the UAE, with sound understanding of local culture and etiquette.</li>
<li>Interface directly with business stakeholders and internal teams to ensure space requirements are always met and business needs prioritised.</li>
<li>Manage multiple projects simultaneously and collaborate with cross-functional teams to drive outcomes forward.</li>
<li>Identify inefficiencies and create processes and solutions built to scale.</li>
<li>Perform general administrative tasks, and handle last-minute requests and issues as they arise.</li>
</ul></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>What We Value</b></h3><div><div><ul>
<li>Excellent communication, interpersonal, organisation, analytical and problem-solving skills.</li>
<li>Ability to prioritise and execute against several competing tasks and projects.</li>
<li>A focus on effective teamwork, with the capability to thrive in an autonomous environment.</li>
</ul></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>What We Require</b></h3><div><div><div>
<ul><li>Prior office management experience and a background in hospitality and/or customer service.</li>
<li>Willingness and ability to be on-call to address critical incidents as and when they arise.</li>
<li>Ability and enthusiasm to travel to other Palantir offices as needed, up to 25% of the time.</li>
<li>Project management abilities including planning, timeline tracking, implementation and communication across teams.</li>
</ul></div></div></div></div></div><div>Palantir is committed to promoting a culture of diversity, equity, and inclusion. We believe that all Palantirians share the responsibility of upholding our commitment to these values and encourage candidates from a wide range of backgrounds, perspectives, and lived experiences to join us in solving the world&rsquo;s hardest problems. Palantir is committed to making the job application process accessible to everyone. If you are living with a disability (visible or not visible) and need to request a reasonable accommodation for any part of the application or hiring process, please reach out and let us know how we can help.<div><br>
</div><div><b>
Life at Palantir</b></div>
<div></div>
<div>We want every Palantirian to achieve their best outcomes, that&rsquo;s why we celebrate individuals&rsquo; strengths, skills, and interests, from your first interview to your longterm growth, rather than rely on traditional career ladders. Paying attention to the needs of our community enables us to optimize our opportunities to grow and helps ensure many pathways to success at Palantir. Promoting health and well-being across all areas of Palantirians&rsquo; lives is just one of the ways we&rsquo;re investing in our community. Learn more at Life at Palantir and note that our offerings may vary by region.</div>
<div></div>
<div>In keeping consistent with Palantir&rsquo;s values and culture, we believe employees are &ldquo;better together&rdquo; and in-person work affords the opportunity for more creative outcomes. Therefore, we encourage employees to work from our offices to foster connectivity and innovation. Many teams do offer hybrid options (WFH a day or two a week), allowing our employees to strike the right trade-off for their personal productivity. Based on business need, there are a few roles that allow for &ldquo;Remote&rdquo; work on an exceptional basis. If you are applying for one of these roles, you must work from the city and or country in which you are employed. If the posting is specified as Onsite, you are required to work from an office.</div>
<div></div>
<div>If you want to empower the world's most important institutions, you belong here. Palantir values excellence regardless of background. We are committed to making the application and hiring process accessible to everyone and will provide a reasonable accommodation for those living with a disability. If you need an accommodation for the application or hiring process<i>, </i>please reach out and let us know how we can help.</div>
<div></div>
<div><i>Please note that you will never be asked to submit a payment or share financial information to participate in our interview process. If you suspect that you've been contacted by a scammer, we recommend you cease all communication with the individual and consider reporting them to the relevant authorities, such as the US </i><i>FBI Internet Crime Complaint Center (IC3)</i><i>.</i></div></div></div>

Workplace Operations Analyst

ELROI QHSE CONSULTANCY

<p>Must have at least 1 year UAE experience.</p><p>Must be available for face to face interview.</p><p>In-country hiring - immediate joiner</p><p>Location: Abu Dhabi City</p><p>Visa and medical will be provided for free</p><p>Other details will be discussed during the interview.</p><p>Only shortlisted CVs will be called upon.</p><p>Work Location: In person</p>

Office Administrator

BURAQ AIRCONDITION CONT. & GEN. MAINT LLC

<p>We are seeking a reliable and well‑organized <b>HR cum Admin Executive</b> ( Male) to support HR operations and administrative functions. The role requires strong coordination skills, attention to detail, and the ability to manage multiple tasks efficiently. <b>UAE Driving License is preferred.</b></p><p><b>Key HR Responsibilities</b></p><ul><li><b>HR Operations</b> &mdash; Manage day‑to‑day HR activities and ensure compliance with UAE labour regulations.</li><li><b>Interview Scheduling</b> &mdash; Arrange interview slots and coordinate with candidates and hiring teams.</li><li><b>Conduct Interviews</b> &mdash; Support initial HR screening and document interview outcomes.</li><li><b>Onboarding &amp; Offboarding</b> &mdash; Prepare joining formalities, induction, and exit procedures.</li><li><b>Employee Relations</b> &mdash; Maintain positive workplace communication and support employee welfare.</li><li><b>Leave Management</b> &mdash; Process leave requests, update records, and ensure accurate attendance tracking.</li><li><b>Payroll Assistance</b> &mdash; Support monthly payroll preparation, timesheet verification, and salary documentation.</li><li><b>Employee Welfare</b> &mdash; Assist in welfare initiatives and engagement activities.</li></ul><p><b>Key Admin Responsibilities</b></p><ul><li><b>Document Control</b> &mdash; Maintain company documents, records, and filing systems.</li><li><b>Administrative Support</b> &mdash; Handle office coordination, logistics, and general administrative duties.</li><li><b>Support to HR Manager / BDS</b> &mdash; Assist in HR and business support tasks as required.</li><li><b>Office Logistics</b> &mdash; Manage office supplies, procurement, and vendor coordination.</li><li><b>Travel &amp; Vehicle Coordination</b> &mdash; Assist with travel bookings, vehicle movements, and related documentation.</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field.</li><li>2&ndash;4 years of HR/Admin experience in UAE.</li><li>Strong communication, coordination, and organizational skills.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li><b>UAE Driving Licence preferred.</b></li><li>Ability to maintain confidentiality and handle multiple tasks professionally.</li></ul><p>Pay: AED3,000.00 - AED4,000.00 per month</p><p>Work Location: In person</p>

HR cum Admin (Male)

Explore 114+ Office manager in Abu Dhabi this August. Find roles across top companies and apply now to boost your career.