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executive secretary

secretary

NAFFCO Fire Fighting Equipment Safety Systems

<p><b>Job Opening: Secretary</b><br/><b>Location:</b> Doha, Qatar<br/><b>Employment Type:</b> Full-time</p><p>We are looking for a highly organized and professional <b>Secretary</b> with a strong background in <b>finance</b> to support our administrative and financial operations. The ideal candidate will be detail-oriented, proactive, and capable of handling confidential information with discretion.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage daily administrative tasks including scheduling, correspondence, and filing.</li><li>Assist in preparing financial reports, invoices, and documentation.</li><li>Coordinate meetings, appointments, and travel arrangements.</li><li>Maintain records and databases related to finance and operations.</li><li>Support finance team with data entry, reconciliation, and reporting.</li><li>Handle internal and external communications professionally.</li></ul><p><b>Requirements:</b></p><ul><li>Diploma or Bachelor's degree in Business Administration, Finance, or related field.</li><li>Minimum <b>2 years of experience</b> in a secretarial or administrative role.</li><li>Strong understanding of basic financial principles and documentation.</li><li>Proficiency in MS Office (Word, Excel, Outlook) and financial software.</li><li>Excellent communication and organizational skills.</li><li>Ability to maintain confidentiality and work under pressure.</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Experience in finance-related industries or departments.</li><li>Familiarity with ERP systems or accounting tools.</li><li>Immediate availability is a plus.</li><li>With valid transferrable QID/NOC</li></ul><p>How to Apply:</p><p>Send your updated CV to recruitment@naffco.com or najergubat.hh@outlook.com with the subject line: &ldquo;Application &ndash; Secretary&rdquo;</p><p>Job Type: Full-time</p>

Secretary

Alfardan Group

<div><p>Job Description</p><br>
<p></p><div><p><br>
<b>Summary:</b></p><p><br>
The Executive Secretary will provide high-level administrative support to executives in Alfardan Automobiles, including managing schedules, coordinating meetings, and handling confidential information.<br>
<br>
<b>Job Responsibility:</b></p>
<ul><li>Manage executive schedules, including arranging appointments, travel, and accommodation</li><li>Prepare and distribute correspondence, memos, and reports</li><li>Coordinate and schedule meetings, conferences, and events</li><li>Maintain executive filing system and databases</li><li>Handle confidential information with integrity and discretion</li><li>Act as the point of contact between executives and internal/external stakeholders</li></ul><br>
<b>
Candidate Requirements:</b><div><br>
<ul><li>Proven experience as an executive secretary or similar administrative role</li><li>Proficient in MS Office and office management software</li><li>Excellent organizational and time-management skills</li><li>Strong verbal and written communication abilities</li><li>Discretion and confidentiality in handling sensitive information</li><li>Bachelor's degree in Business Administration or relevant field is preferred</li></ul></div></div><p></p>
<p>Skills</p>
<p></p><div><ul><li>Proven experience as an Executive Secretary or similar administrative role</li>
<li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li>
<li>Excellent time management skills and the ability to prioritize work</li>
<li>Strong communication and interpersonal abilities</li>
<li>Attention to detail and problem-solving skills</li>
<li>Ability to maintain confidentiality and work with sensitive information</li>
<li>Familiarity with office management procedures and basic accounting principles</li>
<li>Transferable QID and locally available in Qatar</li></ul></div></div><p></p>
<br><div></div><div><div><p>Job Details</p>
<div><div>Job Location</div>
<div>Doha, Qatar</div>
</div><div><div>Company Industry</div>
<div>Automotive Dealership &amp; Distributor</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Job Role</div>
<div>Secretarial</div>
</div><div><div>Employment Status</div>
<div>Full time</div>
</div><div><div>Employment Type</div>
<div>Employee</div>
</div></div><div><p>Preferred Candidate</p>
<div><div>Career Level</div>
<div>Mid Career</div>
</div><div><div>Years of Experience</div>
<div>Min: 3</div>
</div><div><div>Residence Location</div>
<div>Qatar</div>
</div><div><div>Degree</div>
<div>Bachelor's degree</div></div></div></div>

Executive Secretary

Manforce Group

<div>
 <strong>
  Job Description:
 </strong>
 Responsible for accurate data entry, document handling and
 <br/>
 <br/>
 general administrative support. Must be detail-oriented, fast and proficient in
 <br/>
 <br/>
 MS
 <br/>
 <br/>
 Office applications. Handle confidential information with discretion.
 <br/>
 <br/>
 Salary: QAR 4,000 (Full Package)
 <br/>
 <br/>
 Apply: Send CV with subject &ldquo;Assistant Secretary&rdquo; to: Email &ndash;
 <br/>
 <br/>
 site.support@manforcegroup.com or WhatsApp/ Call: 00974 55541077
 <br/>
 <br/>
 <strong>
  Apply Now
  <br/>
  <br/>
 </strong>
 Your name Your email Phone Number Your message (optional) Note:You will not be considered if you do not submit your resume.
</div>


Assistant Secretary

Gulf Overseas HR Consultancy

<p>We are seeking a highly organized, detail-oriented, and proactive <b>Executive Secretary</b> to provide comprehensive administrative and executive-level support to senior management. The ideal candidate will have a strong background in executive assistance, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. This role requires professionalism, confidentiality, and strong problem-solving abilities.</p><p><b>Key Responsibilities</b></p><ul><li>Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Draft, review, and edit correspondence, reports, presentations, and official documents.</li><li>Serve as the main point of contact between executives and internal/external stakeholders.</li><li>Coordinate and prepare materials for meetings, including agendas, minutes, and follow-up action items.</li><li>Handle confidential information with a high level of discretion.</li><li>Maintain organized electronic and physical filing systems.</li><li>Monitor and respond to emails on behalf of executives as needed.</li><li>Prepare expense reports, purchase requests, and other administrative documentation.</li><li>Support project coordination, deadlines, and task follow-ups.</li><li>Assist with day-to-day administrative functions to ensure smooth office operations.</li></ul><p><b>Qualifications</b></p><ul><li><b>Minimum 4&ndash;5 years of experience in a secretarial or executive assistant role.</b></li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational, time-management, and multitasking abilities.</li><li>Ability to work independently and handle multiple priorities.</li><li>High level of professionalism and attention to detail.</li><li>Ability to manage sensitive and confidential information.</li></ul><p><b>Preferred Skills</b></p><ul><li>Experience supporting senior management or C-suite executives.</li><li>Knowledge of office administration systems and procedures.</li><li>Ability to work under pressure in a fast-paced environment.</li><li>Strong coordination, follow-up, and documentation abilities.</li></ul><p>Job Type: Full-time</p><p>Pay: From QAR3,000.00 per month</p>

Naffco

<p><b>Key Responsibilities:</b></p><ul><li>Provide general administrative and secretarial support to the department or assigned manager.</li><li>Manage and organize schedules, appointments, and meetings.</li><li>Prepare and format correspondence, reports, and other official documents.</li><li>Maintain filing systems (electronic and physical) to ensure easy retrieval of records.</li><li>Handle incoming and outgoing communications (emails, phone calls, and letters).</li><li>Coordinate travel arrangements and logistics when required.</li><li>Assist in preparing presentations, minutes of meetings, and internal memos.</li><li>Ensure confidentiality and proper handling of sensitive information.</li></ul><p><b>Qualifications and Requirements:</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.</li><li>Minimum 2&ndash;4 years of relevant experience in a similar administrative or secretarial role.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Attention to detail and a high level of professionalism.</li><li>Ability to work independently and support multiple team members.</li></ul><p>Job Type: Full-time</p>

Al Dana Enterprise LLC

<p>Key Responsibilities</p><ul><li><b>Communication Management</b>: Answering phone calls, responding to emails, and greeting visitors.</li><li><b>Scheduling</b>: Managing calendars, booking appointments, and coordinating meetings.</li><li><b>Document Handling</b>: Preparing, proofreading, and filing documents; maintaining records.</li><li><b>Office Support</b>: Ordering supplies, organizing files, and ensuring the workspace is tidy.</li><li><b>Data Entry</b>: Updating databases and handling correspondence.</li><li><b>Liaison Duties</b>: Acting as a point of contact between departments, clients, and external partners.</li></ul><p>Required Skills and Qualifications</p><ul><li><b>Strong organizational skills</b> and attention to detail.</li><li><b>Excellent verbal and written communication</b> abilities.</li><li><b>Proficiency in office software</b> (e.g., Microsoft Office Suite).</li><li><b>Time management</b> and multitasking capabilities.</li><li><b>Discretion and confidentiality</b> in handling sensitive information.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR2,000.00 - QAR2,500.00 per month</p>

Qatar High Speed Group

<ul><li>Establish and maintain a <b>document control system</b> for efficient filing, retrieval, and distribution of documents.</li><li>Receive, log, and distribute all incoming project-related documents such as drawings, specifications, transmittals, submittals, and reports.</li><li>Ensure all documents are properly coded, recorded, and stored in accordance with company or project standards.</li><li>Control the issuance, revision, and version tracking of all controlled documents.</li><li>Prepare document transmittals for submission to clients, consultants, or contractors.</li><li>Maintain up-to-date registers of drawings, submittals, and correspondence.</li><li>Ensure obsolete documents are clearly marked and archived appropriately.</li><li>Coordinate with project engineers, QA/QC, and procurement for document flow and approvals.</li><li>Assist in internal and external audits by providing required documentation and records.</li><li>Maintain document registers, log sheets, and submission records.</li><li>Prepare weekly or monthly reports on document control activities.</li><li>Monitor deadlines and ensure timely submission of project deliverables.</li><li>Manage day-to-day administrative and secretarial tasks for the department or management.</li><li>Prepare, format, and proofread official letters, memos, emails, and reports.</li><li>Maintain the office filing system (both digital and physical).</li></ul><p><b>Skills &amp; Competencies:</b></p><ul><li>Excellent communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Knowledge of document control software (Aconex, SharePoint, etc.) preferred.</li><li>Strong organizational and time-management abilities.</li><li>High attention to detail and confidentiality.</li></ul><p>Job Type: Full-time</p><p>Pay: Up to QAR3,500.00 per month</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Five: 5 years (Required)</li></ul>

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Secretary

Executive Secretary

Assistant Secretary

Executive Secretary

Secretary

Secretary

Secretary