Secretary

• Establish and maintain a document control system for efficient filing, retrieval, and distribution of documents.
• Receive, log, and distribute all incoming project-related documents such as drawings, specifications, transmittals, submittals, and reports.
• Ensure all documents are properly coded, recorded, and stored in accordance with company or project standards.
• Control the issuance, revision, and version tracking of all controlled documents.
• Prepare document transmittals for submission to clients, consultants, or contractors.
• Maintain up-to-date registers of drawings, submittals, and correspondence.
• Ensure obsolete documents are clearly marked and archived appropriately.
• Coordinate with project engineers, QA/QC, and procurement for document flow and approvals.
• Assist in internal and external audits by providing required documentation and records.
• Maintain document registers, log sheets, and submission records.
• Prepare weekly or monthly reports on document control activities.
• Monitor deadlines and ensure timely submission of project deliverables.
• Manage day-to-day administrative and secretarial tasks for the department or management.
• Prepare, format, and proofread official letters, memos, emails, and reports.
• Maintain the office filing system (both digital and physical).

Skills & Competencies:

• Excellent communication skills in English.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Knowledge of document control software (Aconex, SharePoint, etc.) preferred.
• Strong organizational and time-management abilities.
• High attention to detail and confidentiality.

Job Type: Full-time

Pay: Up to QAR3,500.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• Five: 5 years (Required)